Citizen Registration and Appointment for Vaccination User

Citizen Registration and Appointment for Vaccination

User Manual

Date: 25-Mar-2021 Version: 2.0

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User ManualCitizen Registration and Appointment for Vaccination

• Overview………………………………………………………………………………………...…….....3

• Process Flow……………………………………………………………………………………..….......3

• Register Citizen ………………………………………………...………………………………..…….. 4

• Add More Individuals …………………………………………………………………………..….……6

• Edit/ Delete Individuals ……………………………………………………………………………….. 7

• Booking Appointment for Vaccination…………….……………………………………………..…….8

• Rescheduling an Appointment …………..……………………………..………………………..……10

• Booking Appointment for Dose 2...….…………….…………………………………………….........12

Content

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Government of India is taking all necessary steps to ensure that the nation is prepared to face the

challenge and threat posed by the growing contagion of COVID-19. The exemplary groundwork and

precaution advisory by the Government has helped in containing the spread of the virus in our

country. At present, the priority is to make COVID -19 vaccine available to all, ensuring vaccine

traceability and beneficiary tracking from production to last mile administration. COVID-19

vaccination drive has been initiated to cover healthcare and frontline workers and is to be scaled up

to cover citizens above 45 years of age.

Co-WIN application is the digital back bone for the vaccination drive in India. With scaling up of

vaccination; the number of vaccination facilities and sessions has to be increased and managed

effectively. The CO-WIN application will facilitate the citizen with an option to register and schedule

the vaccination session online in Centers of their choice. The Citizen self-registration module will

ensure fool-proof identification of deserving candidates for receiving the vaccines. The Co-WIN

application facilitates multiple role creations for orchestrating vaccination drive at various levels.

The objective of the document is to handhold the citizens to register and schedule an appointment

for vaccination. Currently, the application is open for Citizens above 45 years of age.

Overview

The following features will be available for the Citizen in Self Registration module

• Register for a vaccination session (with a choice of registering additional 3 members)

• Selection of Vaccination center of convenience

• Schedule vaccination Date as per slot availability at a Center

• Reschedule Vaccination date

Features of Citizen Self registration Module

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Register

Yourself and

others (4 Max)

Select Vaccination

center of Your

choice

Schedule Date for

vaccination from available

slots at center of your

convenience

Get yourself vaccinated from

selected center on

scheduled date

Register

► User can go to the url www.cowin.gov.in and click on “Register/Sign In yourself” tab.

• Enter valid mobile number. Click on “Get OTP” button.

• OTP is sent at the phone number via SMS.

• Enter the OTP within 180 seconds and click on “Verify” button.

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Work Flow

Registration

► Citizen registers by filling

required details

► Citizen can register oneself

and others (max 3) for

vaccination

Login

► Citizen logs in to

cowin.gov.in

► Citizen logs in with mobile

number and OTP

Schedule Vaccine Appointment

► Citizen schedules

appointment at the near

by Vaccination center

► Cancellation/rescheduling

available

Confirmation of appointment

► Citizen can download the

appointment slip

► The appointment is also shared as

SMS on registered mobile no.

Vaccination Completed

► Citizen gets vaccinated at the selected center

on the scheduled date after verification

► Citizens schedules appointment for dose 2

after 28 days

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http://www.cowin.gov.in/

• Once the OTP is validated, the “Register for Vaccination” page appears

• Enter details required in page

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# Field Name Details

1. Photo ID Proof • Select appropriate ID Card from the Dropdown list .

2 Photo ID Number Citizen to enter ID number

2. Name Enter the name as per the selected ID proof

3. Year of Birth Enter the year of birth as per the ID Proof in the format YYYY

4. Gender Select Gender (Male/ Female/ Others)

Once the details are entered for registration, Click “Register” Button at the bottom right.

► The below table shows the details to be entered in the “Register for Vaccination” page. Please

note that all fields in this Form are Mandatory

Citizen must carry selected ID at the time of vaccination.

Receives Confirmation message on successful registration

Mandatory Field to be Filled by

the Citizen for RegistrationClick “Register” Button

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• Once registration is completed; the system will show the “Account Details”

• Citizen can further add 3 more people linked with this mobile number by clicking on “Add

More” button at the bottom right side of the Page

Add More Individuals 2

Click on “Add More” for adding total 4

individuals linked to this mobile number

Enter all the details of the individual to be included and then click on the Add button

Click on “Add” for adding

additional members linked to

this account

Receives Confirmation

message on successful

addition of member

All Fields are Mandatory to be filled


• Citizen can Delete individuals linked with his mobile number

Delete Individuals 3

“Delete” button – to

Delete existing member

1. Login with username and password, and Navigate to the dashboard.

2. Click “ ” action button to Delete a member

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• Confirmation message will appear on Deletion

Booking Appointment for Vaccination 4

• Citizen can schedule Appointment from the “Account Details” page.

“Schedule” button

– to schedule

appointment for

registered

members

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• Click on “Schedule” button for Booking Vaccination Appointment

• System navigates to “Book Appointment for Vaccination” page

• Search the Vaccination Centre of choice by District or Pin code

Search by district option

Select the State/UT from

the drop down

Select District from the

drop down menu

Click on “Search”

Search by pincode option

Enter the local pincode

Click on “Search”

• On clicking “Search” button, system will display below the list of Vaccination centre as per

Search Criteria

• Centre Names available nearby as per state/district or pincode entered will be displayed

• On clicking any centre at the panel, the available slots (date and capacity) will be displayed

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Click on Book Button to

Book the Appointment

Available

Vaccination

centre based on

search criteria

Click Center of

choice for

Vaccination

Available Date and capacity

at selected Center

Select by clicking

the date of

convenience

Click to

check

next week

slots

• Once “Book” button is clicked, the “Appointment Confirmation” page is displayed

• Click “Confirm” button after verifying the details for final confirmation on booking

Click “CONFIRM” if all

details are correct to

confirm booking

Verify if the Centre and Date

selected are correct

Verify the name is

appearing as in the Photo

ID selected

Click “Back” to Navigate to “Book

Appointment for Vaccination” page

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• Once confirmed, the confirmation page with “Appointment Successful” message will be

displayed

Citizen should keep a printout of appointment slip

to show at the Vaccination Center on scheduled

date

Click “Print” to download and save

the confirmation

Rescheduling an Appointment 5

• Once the Appointment is fixed, it can be cancelled and rescheduled at any later stage but

before the vaccination appointment day.

• For this, Re-login to “Citizen Registration” module; with your already registered mobile no.

How to Re-Login to “Citizen Registration Module?

Enter registered mobile

number. Click on “Get

OTP” button.

OTP is sent at the phone

number via SMS.

Enter the OTP and click

“Verify” button.

Navigate to “Account

Details” Page

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Click on “Reschedule” to re-schedule an already booked appointment.

Citizen is directed to “Book Appointment for Vaccination” page; wherein citizen can Search for

revised Centre and date

Once the new Date and Centre are selected; Click “Book” to reschedule;

Confirm by clicking “ Confirm” of the revised Schedule

Once confirmed, the confirmation page with “Appointment Successful” message will be displayed

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2

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4

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31Search new Center

Search new Slot and Book

Verify new Slot and confirm

Confirmation Message

• In case the user has moved to another city, appointment can be rescheduled for the nearest

vaccination centre in that city.

Click “X” to cancel

appointment


Booking appointment for Dose 26

“Schedule” button

– to schedule

appointment for

Dose 2

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• The process for booking appointment is similar as Dose 1.

• Citizen can schedule Appointment for Dose 2 from the “Account Details” page.

• Click on “Schedule” button for Booking Vaccination Appointment

• System navigates to “Book Appointment for Vaccination” page

• Search the Vaccination Centre of choice by District or Pin code

Select Centre and

date

“Search” button –

to search Centre

by pincode or

District

Select time slot


“Print” button – to

print appointment

slip

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• Once appointment Centre, date and time slot have been selected, click on “Confirm”

• Appointment successful page will be displayed.

• Appointment for second dose will be reflected in the account details page

• Citizen can Cancel, Reschedule, or print appointment slip for dose 2 appointment from this

page

Print slip

RescheduleDetails for dose 2

appointment

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Documents

Citizen Registration and Appointment for Vaccination User