ABERDEEN

BRANCH

25 November 2011

BRANCH SUCCESSES

Committed Branch Committee 12 members

Representing Public / Private Sector

Host approx 5 events per annum with attendance in excess of 40 persons

First ever joint CIPS/CILT event with Malcolm Youngson and Steve Agg

Lunch event with David Noble

Working with Easton House to create the bespoke Corporate Award for oil and gas industry

BRANCH CHALLENGES

Ensuring the Branch is just not seen as an oil and gas branch

but inclusive of other industry sectors incl public sector

Setting up SIG for oil and gas industry

Economic climate in Aberdeen

– low unemployment

– skills shortages

– recruiting talent

International skills demands on many competencies –

especially from Australia/Brazil

GEOGRAPHICAL AREA

UK OIL AND GAS INDUSTRY

Tier 1 E&P Companies

(End User)

Integrated Majors Large/Small Independents

Energy Utility Companies

Non-Operating Companies

Exploration Companies

Supply Chain Categories

Reservoirs Wells Facilities Marine & Subsea Support & Services

Tier 2 Main Contractors and

Consultants

Reservoir Engineering / Management Contractors

Seismic Data

Acquisition and Processing Contractors

Oilfield / Well Services Contractors

Drilling Contractors

Well Engineering

Consultants

Engineering, Operations,

Maintenance & Decommissioning

Contractors

Engineering Consultancies

Structure and

Topsides Design and Fabrication

Marine/Subsea Contractors

Heavy Lift

Contractors

Pipe Laying Contractors

Floating Production

Storage Units

Tier 3

Product and Services Suppliers

Components Sub-contractors & Sub-

suppliers

Geosciences Consultancies

Data Interpretation

Consultancies

Seismic Instrumentation

Data Storage

IT Hardware /

Software

Cementation Contractors

Drilling & Well

Equipment Design & Manufacture

Drilling Tubulars

Laboratory Services

Machinery & Plant Design &

Manufacture

Engineering Support Contractors

Specialist

Engineering Services

Inspection Services

Specialist Steels & Tubulars

Subsea Manifold & Riser Design & Manufacture

Marine/Subsea

Equipment

Subsea Inspection Services

Catering / Facility Management

Sea / Air Transport

Warehouse /

Logistics

Communications

Recruitment & Training

HS&E Services

Medical Services

Banking & Finance

Legal & Insurance

Accountancy

Energy Consultancies

CURRENT UK MARKET

Relatively Buoyant – High Oil Price!

Still a Major Spend and Revenue Generator

2010 - £12.3bn Spend - £6.4bn to the treasury (20% of all corp. tax)

Still some Major Projects Ongoing

e.g. Laggan/Tormore

Exports Expanding

2007 - £5.7bn - 2009 - £7.2bn (Direct and Subsidiary)(45% of total sales)

Tax Regime Changes?

See next slides!!

TAX REGIME CHANGES

LATEST TAX REGIME CHANGE

Impact on Future Development

79 (8%) fewer future field developments

£29bn less investment over next 30 years

Already started with Statoil’s Mariner and Bressay Fields

Impact on Future Production

2.25bn boe (10%) less

Less Tax Revenue

Circa £15-20bn over next 10 years

Hasten Decommissioning

20 instances where decommissioning would be

accelerated by 1 – 5 years

Source Kemp/Stephen University of Aberdeen

KEY ATTRIBUTES / CHALLENGES

Mature Sector – Barriers to Entry

Well Developed local supply chain (especially for commodities)

Supply Strategies – long term supply agreements

Highly Collaborative

Industry Standard ITT’s/T&C’s/FPAL/IMHH/Logistics Sharing etc

Operating in a Global Market – Cost Effective

Increasing Commodity Prices

Skills Shortage

New and Innovative Technologies

Renewables – Threat or Opportunity?

OIL AND GAS UK

Oil & Gas UK is the leading representative body for the UK offshore

oil and gas industry. It is a not-for-profit organisation, established in

April 2007 but with a pedigree stretching back over 30 years.

Membership is open to all companies active in the UK continental

shelf, from super majors to large contractor businesses and from

independent oil companies to SMEs working in the supply chain.

The aim is to strengthen the long-term health of the offshore oil and

gas industry in the United Kingdom by working closely with

companies across the sector, governments and all other stakeholders

to address the issues that affect your business.

OPITO - OWNED BY INDUSTRY

OPITO is the industry’s focal point for skills, training and workforce

development.

OPITO works in collaboration with: industry employers, learning & training

providers, education & academia and partnership organisations.

OPITO has been established by businesses and employers in the industry

to respond to its demands for a safe and effective workforce in line with its

current and future business plans.

This business need combined with changes in the way the industry

organises itself through Oil & Gas UK, presented an opportunity to review,

refresh and refocus commitment and investment in a number of important

business areas including skills and safety.

BACKGROUND TO CORPORATE AWARD

Lack of training events in Scotland – time/cost/resource to travel south

Engagement with local committed CIPS members to make a difference and involving Oil and Gas UK and OPITO

Need for specific oil and gas training for procurement professionals

Engagement with Easton House / Neil Young

Visible presence in Aberdeen listening to organisations

SYNDICATED CORPORATE AWARD

Optional Modules

Uptake of optional

modules will be agreed

in advance of

commencement of each

cohort

Practitioner

Procurement tools and

techniques

Setting up and managing

contracts

Managing Competition and

Contract award

Managing Negotiations

Legal Aspects of

procurement

International procurement

and logistics

Specifications, Scopes

and KPI’s

Personal Skills of the

contract manager

Managing Oil and Gas

Inventories

Understanding the supplier –

financials, market position,

strategy, sales proposition

Core Modules

Advanced Practitioner

Courses on use of additional

industry specific contract forms

(Aviation, Marine, EPCIC.)

Buying Services

Strategic Supplier

Relationship Management

Category management in

Oil and Gas

Becoming a Powerful

Negotiator

Leading, Managing,

Influencing

Beyond Contract Law

Markets prices and costs

Personal skills of the

contract manager

Logic contracts

Demand Management

WHERE WE ARE NOW

Candidates undertake an online assessment to determine level of

entry – either practitioner or advanced practitioner

First advanced practitioner course commenced November 2010

with 14 delegates

Second advanced practitioner course commenced July 2011 with

16 delegates

Third advanced practitioner course due to commence January 2012

with 16 delegates

Number of companies involved – 14 at present

GOING FORWARD

The Model for Corporate Award has been a great success – CILT

starting similar programme – start Q1 2012

Potential to roll out the programme internationally – clients

already looking for roll-out in Singapore / Brazil

Potential for some modules to be made available to external

delegates as “open” modules

Can be adopted by other industries – specific to their training

requirements

Liaising with Easton House to set up Special Interest

Group for the oil and gas industry

PROPOSED OPTIONAL “OPEN” COURSES

Course Title Duration

Introduction to the LOGIC contract form ½ day

Essentials of Scottish Contract Law 2 days

Strategic Relationship Management 1 day

Intermediate level ‘Using the LOGIC contract form’ ½ day

Category Management in Oil and Gas sector 1 day

Becoming a Powerful Negotiator 2 days

Master class in using the LOGIC contract form ½ day

Managing and leading in procurement 1 day

Marketing the Supply Chain function 1 day

Developing Procurement strategy 1 day

CIPS Branch Chair Event

25/26 Nov 2011

Scotland Region Presentation

Aberdeen

East of Scotland

Branch Successes: Aberdeen & East of Scotland

1. East of Scotland Branch engagement with Dundas & Wilson, providing an

excellent, central location to host events in Edinburgh as well as provision

of free webinars and afternoon seminar on contract law aspects with their

legal team

2. Using contacts to secure the Director of Procurement from the Scottish

Government at a recent East of Scotland Branch Event

3. Aberdeen Branch has a committed branch committee of 12 people with

representation across both public and private sectors, organising around 5

events per annum with a minimum of 40 attendees per event

4. Aberdeen Branch are working with Easton House to create the bespoke

Corporate Award for Oil and Gas Industry

5. Aberdeen Branch hosted a lunch event with David Noble

Branch Challenges: Aberdeen & East of Scotland

1. Getting members to attend events. Economic climate taking it’s toll....

• Major finance sector players are now almost non-existent at Branch Events

• Manufacturing in the central belt of Scotland has lost so many major players in the last few years

• Public sector representation typically makes up half our audience at Branch Events and they are

now being challenged with further cuts

2. Easton House getting the marketing of the event correct

3. Ability to reach out to the student members

4. Lack of communications directly out to the Branch members from the

Branch Committee

5. Companies are willing to sponsor events but are falling foul of CIPS

regulations

Geographical Area Covered

Branch Regions covered Number of

Members

Main base

East of

Scotland

Tayside, Fife,

Central, Lothian &

Borders

640 Edinburgh

West of

Scotland

Strathclyde 900 Glasgow

Aberdeen Highlands &

Islands, Grampian

450 Aberdeen

South

Scotland

Dumfries &

Galloway

135 Carlisle

Geographical challenges

1. Ability of the members to travel to events

2. Ability to engage with members in remote locations – eg Orkney & Shetland

Islands

3. Tendency to centralise Branch Events around areas where the Branch has

the largest population of members

4. Lack of availability of CIPs training courses in Scotland

Lessons Learned

1. Communication is key at local, regional and national levels

2. Easton House is there to support the Branches

3. Providing solutions and not just problems to Easton House brings tangible

results

4. Direct, honest communications with Easton House is beneficial for CIPS as

a whole

5. Perseverance pays dividends

Hints/Tips

1. Communicate with Easton House – they are there to help!

2. Ensure both Private and Public sectors are represented at committee level

3. Aberdeen started a series of sharing: NHS supply chain professional met

with oil and gas operator’s supply chain team to share

knowledge/experience which will be reciprocated in January. Well received

by both parties

4. Bring a variety of cross-sector events to the community will always entice a

few new members to participate

5. Rotate locations to allow wider participation from members who may find it

difficult to travel to the generally accepted central point

6. Arrange popular training courses in good central locations in Scotland to

allow the members in Scotland to participate

North West Branches:

Cheshire & North Wales

Manchester & Construction North West

Merseyside

North & South Lancashire

Branch Success

• Events Locations:

- Manchester – 4 different locations

- Merseyside – varies locations around branch area

- Cheshire – two locations used together with visits to different organisations

- North Lancs – central base at ELCC, plus site visits

• Manchester half day 4 speaker conference (65 booked. 45 attendees)

• One regional event in March presented by Kevin Pritchard & CIPS President Peter Rushton (49 booked. 29 Attendees)

• Merseyside has trialled a webinar

• Number of events: – Cheshire/N Wales – 4 per year (Av 12)

– Manchester - 9 per year (Av 21)

– Merseyside – 7 per year (Av 15)

– N&S Lancs – 4/5 per year (Av16)

• Range of Subjects:

– NLP

– Public Sector Collaboration

– Leadership

– Cost Reduction

– Career / Skills Development

– Lean Principles

• Company visits/Tours:

– Brewery

– Nuclear Facility

– Paint, Conservatory manufacturer

– Vauxhall Motors

Branch Challenges

Event Management

•Event marketing

lack of event listing in Supplier Management

no reminders nearer the event

•Delegate attendances on the day / evening of the event

Drop outs on the day are significant, nearly always without notification

•Quality and quantity of feedback from attendees / members

Lack of suggestions / direction from attendees / members as to future event content

Member Engagement

• Broadening remit from events organising

• Impact of CPD on standard and format of branch offerings

• Making effective use of Social Networking to communicate branch members

Use of LinkedIn, Twitter, Branch e-mail address, etc.

LinkedIn Groups - Merseyside Branch CIPS

CIPS North Lancashire

CIPS Cheshire and North Wales Branch

Business Relationships

• Developing mutually beneficial relationships with major higher education providers and employer organisations in Branch area

Merseyside has close links with Liverpool John Moores University

Cheshire & N Wales have close links with Neil Fuller Associates

• Gaining contacts with Procurement departments in public and private sector organisations in the branch area

Generic

•Understanding member needs

• Selling the benefits of CIPS membership

• Member apathy

• Geographical spread of members…

Challenges of Geographical Area

Feasibility of moving

venues around region

due to lack of consistent

attendee numbers

Merseyside has

particular challenge

of Liverpool and

Wirral

• “North Lancashire” or

“North & South Lancashire”

(both are used in Comms

with members)

Ability for members to

attend during working

hours Timings of events / fitting in

with members’ leaving work

How far members are prepared to

travel (Cheshire and North Wales

has significant distances for

members to travel)

Venue Location

and Cost

Branch Strengths / Weaknesses

Networking and speaker events remain the primary branch offering

Most Subscribed Events

• Collaboration (Public Sector) - 29

attendees 49 Booked

• Visit to Morrison’s Distribution Centre

– Northwich (15 attendees max)

• Crown Paints visit – 38 attendees, 50

booked

Least Subscribed Events

• “Purchasing from China and

Recruitment” – 2 speakers 12

attendees 28 booked

• Webinar “Supplier Risk Landscape” –

19 booked; 6 dialled in

• Presentation and Tour of St Helens

College Redevelopment – postponed

due to less than 5 delegates booked

Branch Opportunities / Threats

Opportunities

• Potential to expand on frequency,

number and scope of company visits

•To become more closely linked to local

businesses e.g. regional event at Astra

Zeneca

• To deliver, support, monitor and provide

feedback for CPD

• To increase member event attendance in

relation to CPD

• To support the use of mooted CIPS

message board / forum

•Trial a “virtual” branch for e.g. North

Wales

•Updated central database of speakers

Threats

• Failure to consistently provide quality events can impact on:

CIPS reputation

Attendee levels

Speaker willingness

• It is more difficult to convince a dissatisfied attendee than a new one to attend a future event

Hints, Tips and Lessons Learnt

• The importance of meet and greet at events

• That it is impossible to satisfy everyone

• To always have 2 / 3 events advertised

• That you need active committee members to share the load

• Venues with easy access / good car parking and a buffet seem to help

• Visits to organisations with complex supply chains are always popular

• You can’t always organise an event in a Brewery (or at least get people to turn up!!)

•Involve attendees in events rather than just talking at them

• Visit other branches and assess what would work / not work for your branch

• Network with other chairs either through Branch Conference or social media

• Just Do It!

CIPS

North East Group

We serve our members and our objectives are to

provide a forum for CIPS members to meet and

discuss issues of professional interest and personal

continuous development. We provide high quality

services and events that inform, educate and

provide healthy debate. We promote the

professionalism of CIPS and its Values.

Geographical Area

• Northumbria

• South Durham/North Yorkshire

• Humberside

• West Yorkshire

• South Yorkshire

Branch Success

• Members

• Marketing & Promotion

• Feedback and Listening to

members

• K.P.I.’s

Branch Success continued

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Branch challenges

• Geographical Area

• Venues.

• Variety of Membership by

Sectors/Industries

• Funding

• Time

What lessons we have learnt.

• Events have to be topical and current

• Northumbria and South Yorkshire branches have used the

same location each time for most events whereas Yorkshire

varies the venue

• Members want a consistency in number and quality of events

• Members need a contact for local branch

• Yorkshire has found that Legal events do well as they affect all

sectors, for South Yorkshire site visits prove attractive events

• Yorkshire has found that cross-sector topics work well e.g.

Category Management; Business Continuity

• Multiple speaker events attract bigger audiences

Any hints/tips

• Attend Chairman’s Conventions and share

ideas on what works for some branches and

not for others.

• Work as a team.

• To get ideas for events check the Business

News; what is happening in the world.

• If you have a successful event, share it with

other branches.

Respecting the past, building the future

Susan Randall

CIPS Birmingham branch

November 2011

Our region

• West Central region includes

- Wolverhampton branch (inactive)

- Hereford and Worcester branch (low activity)

- Birmingham branch

• We have over 800 members stretching from

Ross-on-Wye to Newcastle under Lyne, from

Shrewsbury to Stoke on Trent.

• Includes major manufacturers, public and private

sectors, universities and utilities, 1000’s of small and

medium sized enterprises and charities.

Our history

• Birmingham is the oldest branch in UK.

Held its first meeting 25th April 1932 as the

Purchasing Officers Association with an annual budget

of £20 and a membership fee of £3 3s pa.

80th anniversary celebrations next April

• Faithful membership and leadership over the years,

though time and business pressures have led to a

decline in recent years

• New committee voted in September with enthusiasm and

ideas to take us into 21st century.

Branch successes

• Longevity

• Enthusiastic new committee with ideas

- 2 events with good attendance

- developing sense of momentum and fun

- developing strategy on comms and education

Branch successes

Education agenda

Promoted by our Education Sec Janice Allen

- Visits into schools to promote purchasing as a career

- Ideas to introduce CIPS level 2 to Year 11 students

- Letters to student members to get involved

- Ideas to give a pass for business degree students to

branch events

- Involvement in Local Enterprise Partnership boards

Branch challenges

• Getting back in touch with our membership

- events, Linkedin, Supply Management magazine

- what else?

• Finding time to maintain our involvement

• Discovering how to work with CIPS central

What lessons have you learned

• Respect the past, build the future

• That we haven’t learned anything yet.

• Looking to build contacts this weekend

Hints and tips

We are here to learn from you

We’ll bring some hints and tips back next year.

East Central Region

CIPS 2011Branch Conference

25th/26th Nov 2011

Derbyshire - Geographical Coverage

609 Members

East Midland - Geographical Coverage

420 Members

Peterborough & Cambridge

- Geographical Coverage

730 Members

Derbyshire - Committee Team

‘ Michelle Want - PR

Iraida Milchevskaya -

Secretary

Avis Kalvans – Asst ELO

Malcolm Budd - CM

Chris Duro - TO

Howard Lane - CM

Charles Kinlock - ELO Sarah Burton – Vice Chair

David Kemp -CM Roger Keeling - CM

Mike Mari - CM

Julia Fancourt - Chair

Margo Broadhurst -CM

East Midland - Committee Team

Chairman

Treasurer

Education Officer

PR / Communications

Officer

Anthony Stephens

Phil Ward

Kim Webster

Simon Boor

David Noon

Chair: Caroline Blackman-Edney

Treasurer: Peter Blundell

Secretary: Tai Iqbal

Education Liaison Officer: Andrew Blackburn

New committee members

Ian Schollar, Alan Fenwick & David Alder

AGM to take place and re-nominate/fill vacant posts Vice Chair - TBC

Communications Officer - TBC

Social Media Officer – Claire Hughes-Thomas

Peterborough & Cambridge

-Committee Team

Derbyshire – Our Successes

Structure:

Full Team: Chairman, Vice Chairman, PR Officer, Educational Officer, Media Officer, Secretary,

Treasurer & 6 Committee Members. Outstanding the newly created role Student Representative.

Branch Strategy: Implemented (Sept 2010) - leading the way.

Branch KPI /Action Plan: Implemented (Jan 2011) – leading the way.

Communication:

Branch News Letter: Implemented (Sept 2011) – leading the way.

LinkedIn: Site Set up (Jan 2011).

Committee Conference calls: Set up to stay ahead of developments.

CIPS Website: Updated regularly.

Events:

2 Yrs Extended Programme of Events: 9 Events 2012 organised / booked.

Committee Meetings: 5 per Year. 2 via Conference Calls.

Close Relationships with University of Derby: Joint events with Students.

Site visits: Toyota, Thornton's, E-On. Industry leaders.

ALL Our Regional Challenges

Events: Not enough Members attending events :

CPD for members – must attend at least 2 events per year. Lack of Interest.

CIPS Website: Not user friendly, lots of negative feedback from members.

Update Site to make it easy to navigate. Branches to own / update their page.

CIPS Vision / Direction: Lack of joint strategy discussions with CIPS:

3 Monthly Conference Calls with all Branch Chairman on updates / progress.

Fellows: supporting events (4 on our Derbyshire committee, but others not attending

events).

CPD requirement – must join committee or present at least one event per year.

Members Joining Committees: Limited support / need encouragement :

Reduced membership fees / some benefit not just CPD due to time commitments.

Media: lack of Branch activities in Supply Management:

Regular Branch articles. ½ page for stories / events / feedback.

Resources: Equipment to stage professional meetings:

Provide equipment - projector / banners / etc.

What do we want from CIPS?

Vision:

CIPS to organise 3 monthly conference calls with CIPS Chairs / Committee members

to share vision / direction & changes. Branches to discuss challenges and have a

lessons learnt activity.

National recognition of Branch achievements in support of CIPS

Corporate: Companies do not see the value in CIPS. What is CIPS doing about this?

Members:

How can CIPS encourage more members to attend events.

Encourage members to join committees – recognition.

Communication: How can CIPS improve communication route for members joining

events.

Fellows: How can CIPS encourage Fellows to get involved in Committees / Events?

Website: CIPS to review website for booking events as it is not user friendly.

Annual Branch Events: What has changed from last year!

Our Regional Hints/Tips to Branches

Structure:

make sure everyone within the committee has responsibilities & actions.

Strategy:

make sure you are all clear on your “journey” going forward – aim to have a

minimum of 12 month plan or 24 months if possible.

Members:

understand who they are and what they want from the branch committee.

Media:

set up LinkedIn to communicate with your members.

Events:

book early to ensure you have a good programme of events. Make sure you have a

Branch Event Check-List.

Buddy:

get one of the leading branches to help with direction / LESSONS LEARNT!

Where do we go from here

The views of some of our branches are:

“they are hoping this conference will provide them with some

ideas that they can take back to their committee on how they can

re-engage / re-energies the membership activity.

Southern Region

CIPS Branch Conference

2011

Southern Region – South, Surrey and Sussex

The brief:

• Branch success

• Branch challenges

• What geographical area does the Branch cover and what challenges does

this bring?

• What lessons have you learnt?

• Any hints/tips that you could pass on to other Branches?

Southern Region – South, Surrey and Sussex

Surrey

Sussex

Southern Region – South, Surrey and Sussex

100 miles

Southern Region – South, Surrey and Sussex

50 miles

Southern Region – South, Surrey and Sussex

Most events

held here

Southern Region – South, Surrey and Sussex

Challenges (mainly relating to S of England branch):

1. Branch covers approx 200 sq. miles with 1100 members

2. Western members not well catered for

3. Only 1 college of further education with a limited range of CIPS courses

4. CIPS event email not hitting home

- Made worse because South of England were (until recently) always

bottom of the listing

5. Low attendance at events

- In 2009/10, 4 events with 3 attendees at each

- Level of engagement with members is low

- ‘No shows’ are still a major concern (59% at last week’s event)

6. Small committee (S of England - 3 members for most of 2010/11)

7. Level of support from EH unclear

8. Contact made with Council but no feedback

Southern Region – South, Surrey and Sussex

Lessons learnt/experiences/successes/opportunities:

• Direct emails work better

- 2010/11 average attendance 20+

• LinkedIn site has had limited success so far (39 members = 3.5%!)

• Events held in conjunction with college of FE work well (full house!)

• South of England Committee now up to 5!

• Opportunity to link to local CofC but unsure of value proposition

• Likewise with schools and Universities (‘Tool Box’ required)

• Potential for joint events with other professional bodies

CIPS Branch Conference

North Thames Region

Beds & Herts Branch

Chilterns Branch

Harrow Branch

Thames Valley Branch

25 November 2011

Branch Successes

Beds & Herts

• Good event attendance and growth in the number of new members coming to events and members joining LinkedIn site.

• Have consistently held between 8 and 10 events per year with positive feedback.

• Free of charge venues.

Chilterns

• Two prestige venues in 2011 - Coca Cola Plant Tour/Talk and MK Dons FC Tour of grounds and complex facilities was a

highly successful enterprise.

• Positive feedback on event venues and speakers attracting new members at each event.

Harrow

• Well attended – varied topical events with positive feedback on venues and event material.

• Forward programme developed for early 2011.

• Joint events particularly good with BAA and Beds & Herts Branch.

Thames Valley

• Revived the CIPS branch from dormant to 4 events per annum with good attendance figures – averaging 35.

• Regular branch committee meetings and all branch Committee positions filled, only 1 change (ELO).

• Achieved 2011 budget.

• Social Media - LinkedIn set up in October 2009 – 295 members; Twitter @temzvalley a mighty 6 followers.

Branch Challenges

Beds & Herts

• No shows at events continue to be an issue - no common explanation from online event surveys.

• Increased business commitments for existing committee members and their ability to realistically support wider CIPS

branch initiatives in addition to event planning activities – committee needs to continually grow to support workload.

• Lack of assistance from Easton House to support local business marketing

Chilterns

• Online booking page hard to find, too many clicks - IT does not always work.

• Committee members disillusioned by lack of support from Easton House - frustration with not having an overview of how

many members have seen the event promotion and no way to send a follow up branch email.

Harrow

• Member interest and appetite for events – many members work outside Harrow area.

• High proportion of “no shows” regardless of overall success – needs resolution.

• Not one single new member introductory email received to date.

• Small committee with high churn in 2011 – must grow to survive.

Thames Valley

• few (if any) answer the online event survey.

• Budget constraints and high event venue and hospitality costs in the South (c.£500 per event).

• Large proportion of delegate no-shows (25-40%).

• More involvement needed from local business, CIPS Fellows and our 2 elected council members – difficult to find

businesses willing to host events.

Geographical Branch Areas & Challenges

Beds & Herts

• Large area to run events from North London up to the Cambridgeshire border & from the Bucks border to the Essex

border.

• Fulfilling the professional & face to face networking needs of all of our members by holding enough events across a wide

geographical area is a constant challenge.

• We try to hold events with easy access to a mainline train station, as well as free parking, but many London commuter

members based in Beds & Herts still tend to attend Central London Branch events for convenience.

Chilterns

• Chilterns mileage between most northern and southern tips is 60 miles - need to put on events in both halves of the region.

• Budget for 2012 will barely cover one event per member, which does not represent good value for membership.

Harrow

• Small branch sandwiched by others with higher memberships. Commuter capture needed.

Thames Valley

• Wide geographical coverage - poses challenges to find venues with convenient access (distance).

• Most events held in Reading area - one event held in Oxford.

• Lots of London commuters.

Lessons Learned

Beds & Herts

• Ensure speakers have full permission from all departments within their company to be able to present before advertising.

• Send LinkedIn announcements well in advance are vital to promote every event.

• Keep catering numbers much lower than anticipated attendee numbers.

Chilterns

• Check neighbouring branches are not holding events in the same week.

• If prospective speaker has given talks at other branches, get feedback before booking them.

• Ensure Branch events are promoted on LinkedIn, Supply Management and local college forums.

Harrow

• Forward agenda needed to maintain momentum – a small active committee isn’t enough.

Thames Valley

• Advertise events as early as possible and hound people remorselessly to turn up.

• Venues and catering are expensive, be realistic on the numbers of possible attendees and don’t get upset when they

don’t show up.

• Meet regularly as a committee to plan well ahead.

• Provide a variety of speakers/topics and do not charge for events, members want FREE events.

Hints & Tips for other branches

Beds & Herts

• Promote events locally via LinkedIn

• Hold joint events where possible to promote branch awareness to a wider audience.

• Cater for different member needs with a mix of events such as visits, as well as personal & professional development

themed sessions.

Chilterns

• Echo the same points as Beds & Herts referenced above.

• Would appreciate suggestions on how to run events without sufficient funds.

Harrow

• Vary event subject matter and ensure it is topical – CPD works.

• Joint events have worked well in our small territory.

Thames Valley

• Use a variety of media to advertise events, with correct start time and address - don’t rely solely on SM .

• LinkedIn is a great method to get to the interested individuals but you have to nurture it.

• Print off a feedback form and ask attendees to hand it back on leaving.

• Build the networking element of the event and foster a collaborative spirit, especially where people are looking for work and

people are recruiting.

CIPS

South Wales Branch

Mark Waggett MCIPS

Branch Committee Member

• Providing 6 or 7 High Quality Branch Events Each

Year within Budget

• Arranging a Joint Event with West Wales Branch

Next Year

• Buying for the Olympics Attracted over 150

Delegates, probably one of the highest attended

events in the UK!

• Attracting Delegates from other Branches, e.g. West

Wales, Devon & Cornwall and The Midlands

Branch Success

2010/11 Branch Events

November 2010 AGM & Travel Buying 18 Attendees

January 2011 Careers and CPD 28 Attendees

With Hays Procurement

March 2011 Buying For Olympics 153 Attendees

May 2011 Category Management 29 Attendees

with Dave Porter

2010/11 Branch Events

June 2011 Pre Qualification of 25 Attendees

Suppliers Value Wales SQUID

September 2011 Economic Challenges 20 Attendees

to Wales

October 2011 Tour of Tesco 42 Attendees

Distribution Centre

• Attracting New Members to Join the Branch

Committee and Increasing Attendances at Branch

Events

• Finding Ideas for New Original Branch Events

• None Attendees at Branch Events

• How to Provide More Support to our Members than

Just Branch Events?

Branch Challenges

Geographical Area and Challenges it Brings

Geographical Area and Challenges it Brings

• Finding Suitable Location for Branch Committee

Meetings. ASDA Restaurant!

• M4 Runs Through Our Branch Making Travel

Relatively Easy

• Build Relationships With Local Hotels to Reduce

Cost of Branch Events

• Use Linked In to Promote Branch Events and

Encourage Discussion

• Build Links With Universities and Attract Student

Members

• Holding Branch Events in Evenings has Increased

attendances

Lessons Learnt

• Communication, Communication and

Communication!

• Advertising Branch Events Via, CIPS Website,

Supply Management and E-Mail Bulletins. Using

Welsh Public Sector Procurement E-Bulletin

• Linked In

• Holding Regular Branch Committee Meeting

• Publishing Branch Event Slides on CIPS Website

Hints and Tips to Pass On

CIPS

West Wales Branch

Helen Rees MCIPS

Chair

• Providing a minimum of 5 high quality Branch

events/visits each year within budget

• Arranging a joint event (Professor David Farmer

memorial event) with South Wales branch next year

• Attracting Delegates from other Branches, e.g. South

Wales, Devon & Cornwall and The Midlands

• Attracting new proactive committee members for

2011/12 as well as retaining previous committee

members

• Meetings with local industries e.g. Tata, Castell

Howell Foods

Branch Success

2010/11 Branch Events

2010/2011 EVENTS

Date Speaker Topic Attendee Numbers

November Visit to Penderyn

Whisky Distillery

Procurement in the

Spirits Industry

Attendees: 12

No Show: 13

January Gareth Jones The Effect of

procurement on

Others and Working

Overseas for the EU

/ International Aid

Schemes

Attendees: 18

No Show: 4

March Lousha Brill Bribery Act and

Employment Law

Attendees: 26

No Show: 6

July Peter Howarth Cost Savings and

Benefits Realisation

Attendees: 32

No Show: 28

September Mike Utting Supplier Positioning

and Portfolio

Analysis

Attendees:15

No Show: 10

• Encouraging active participation from all members

of the Branch Committee

• Increasing Attendance at Branch Events

• Sourcing quality speakers and venues within tight

budget constraints

• Organising events to suit the public/private sector

mix

• Large number of No-shows at branch events

• How to provide more support to our members than

just branch events – work/CIPS duties balance!

Branch Challenges

Geographical Area and Challenges it Brings

Ceredigion

Carmarthenshire

Neath

Port

Talbot

Powys

Geographical Area and Challenges it Brings

• 6 Counties (covering 2/3 landmass of Wales),

majority of which are rural locations – impossible to

find a venue to suit all members!

• Concentrate on venues where we have most

members (Swansea/Neath Port Talbot) to achieve

maximum support – risk of being seen as ignoring

members outside of this area

• Most committee members from Swansea area –

lacking key contacts in other localities to network

with local businesses/colleges

• Build relationships with local venues to reduce cost

of Branch events

• Use Social Networking to promote Branch events

and attract younger generation

• Build links with universities to attract student

members

• Host evening events to encourage greater

attendance – no need to miss work

• Spread workload between all committee members –

a “one man band” approach is not sustainable!

Lessons Learnt

• Marketing and communication is key! Make use of

CIPS Website, Supply Management, E-Mail Bulletins

and Welsh Public Sector Procurement E-Bulletin.

• Social Networking to attract younger generation –

Linked In, Twitter & Facebook.

• Hold regular Branch Committee meetings –

teamwork!

• Publish Presentations and Minutes on CIPS Website

• Networking with other Branches to find out what

worked and what didn’t!

Hints and Tips to Pass On

More Hints and Tips to Pass On

“Nothing great was ever achieved without enthusiasm.”

Ralph Waldo Emerson

“The surest way not to fail is to determine to succeed.”

Richard Brinsley Sheridan

THANK YOU FOR LISTENING.

ANY QUESTIONS?

Agenda

Friday 25th November

1900pm - Pre dinner drinks

1930pm – Dinner

2100pm – ‘What makes a good event

and what makes an event worth

writing about” - Steve Bagshaw

Editor of Supply Management