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CIO Update to UTM Computing Committee
January 21, 2009
Robert Cook
Office of the Chief Information Officer
Agenda
1. Principles 2. Initial workplan 3. Enablers to progress 4. Preliminary initiatives 5. Timetable 6. Discussion
Principles
Alignment
Service
Collectivity Autonomy
UTM UTSC
St. George
Coherence
Consistency of IT experience
Money - NO!
Value - YES!
Initial workplan
Keep things humming….
Implement pre-existing projects
SAP Blackboard Exchange
LISTEN
LISTEN
LISTEN
Five Enablers of the Dawning of Aquarius
1. Communications
I+TS Integrated Website: http://preview.its.utoronto.ca
Resources information for the I+TS community
Technological:
Facilities
Specialized hardware
Specialized software
Development projects
Code libraries
…..
Human:
Skill sets
Communities of interest
Professional development opportunities
…..
2. Consultation
Purpose of Consultation
• To gather feedback • To identify opportunities
Guiding principles
• Linked to Communications
• Redundancy is good
• Redundancy is good
• Process owners and process users
• Tri-campus
• Use existing mechanism if possible
3. IT governance
CO
NSU
LTAT
ION
C
OM
MU
NIC
ATION
Process owners, user groups, client reps, campus/divisional/portfolio leaders. IT+S Strategy
IT governance: decisions phase
University Governance Allocate existing funds Proposal to Annual Budget Process
“Small” “Large”
Policy/Guidelines initiation
Project/Service initiation
Process Supported by CIO
I+TS Middle Table
I+TS Priorities & Accountability Committee
Comprehensive Analysis Redirect
Provost (CIO)
IT governance: accountability phase
CO
NSU
LTAT
ION
CO
MM
UN
ICATIO
N
Projects, Services, Standards compliance
Implementation
I+TS Middle Table Review
I+TS Priorities & Accountability Committee
Provost (CIO)
Analysis
IT governance: committee make-up
I+TS Priorities and Accountability Committee
Mandate:
• To provide comprehensive counsel in the provision of I+TS (Strategy)
• To recommend priorities among I+TS opportunities to best achieve University goals
• To review the accountability of I+TS delivery
Proposed Membership:
The following officers, or a senior academic or administrative designate:
UTM, UTSC, Arts & Science, Medicine, Applied Science & Engineering, OISE, iSchool, a single department faculty, Research, Business Affairs, HR & Equity, Advancement, Students, Planning & Budget, Chief Librarian, Chief Information Officer, Directors from I+TS
(It would be desirable if no more than one third of the membership overlapped with the I+TS Middle Table)
IT governance: committee make-up
I+TS Middle Table
Mandate:
• To provide technical and process review and recommendation of I+TS opportunities
• To provide technical assessment of accountability reports, services
Proposed Membership:
Chief technology or business administrators from: UTM VP-Research UTSC VP-Business Affairs Arts & Science VP-HR&E Medicine VP&CAdvO Applied Science & Engineering VP-UR OISE VP-Students two single department faculties VP-Planning Library , Internal Audit University Registrar Directors from I+TS Chief Information Officer (chair)
4. Restructuring
5. Co-location
Preliminary initiatives
• Federated identity management and roles system
• Enhance online phone directory and stop printing hard copies
• Digital media repository • Consolidated help desk • Procurement support • Business process analysis
Timetable
Discussion