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CINCO RANCH HIGH SCHOOL
BAND BOOSTERS, INC.
23440 Cinco Ranch Boulevard
Katy, TX 77494 www.CincoRanchCougarBand.com
Band is Family! We welcome all new and returning band members and their families to another
wonderful year as part of our Cougar Band family. Our spectacular 2016-2017 marching show,
“Scorched” is under the direction of Ray Jones, Danny Rivera, and Megan Rudolph.
This packet is full of pertinent information to prepare you for the beginning of marching season and
band money day. Please feel free to contact us with any questions.
The 2016-2017 season starts with full band marching practice on Monday, August 1, from 7:00
am – 4:00 pm with a 90-minute lunch break. Proper hydration is crucial for students once
marching practice begins. Be sure to have your student bring a large water jug with them. There will
be parent volunteers on hand to help students with their needs during this time. Lunch will be 11:00 -
12:30. The band hall will remain open and students can bring their lunch and eat it on campus. If
students are safe about it, they will be permitted to leave campus and eat elsewhere, but are
expected to be in their rehearsals room ready to play by 12:30.
MONEY DAY (mandatory attendance) – Saturday, August 6, 9 am – 12 pm and 1 pm – 4 pm.
This is the only opportunity for you and your student to purchase required band supplies tax free. In
addition, spirit items such as parent shirts, yard signs, hoodies, magnets, car decals, etc. are also
available for purchase tax free. We will be accepting cash, check, and credit cards. Prices listed on
the attached form reflect the price after the cash/check discount, i.e. credit card prices will be 3%
higher. Students will be trying on marching shoes for size, so they will need to bring a pair of socks.
Below is a list of attachments that are included in this packet and will also be available on the band
website, www.cincoranchcougarband.com. Please print all 3 of the required forms* and bring to the
first day of marching practice, August 1.
● *Parent Authorization to Consent to Treatment of Student - required for participation in
band activities. This form is due on your student’s first day of marching practice (August 1).
Consent to Treat form must be completed in order to practice.
● *Parent/Guardian Authorization for Regular Extracurricular Travel – required for
participation in band activities.
● *Student and Parent/Guardian Consent to Random Drug Testing – required for participation
in all competitive afterschool extracurricular activities including band.
● 2016 Cougar Band Money Day Order Form – please note this form is a SAMPLE reflecting
our latest available data. Final costs may shift slightly. Finalized forms in triplicate will be
provided at check-in on Money Day. For an explanation of required items, please review
What Money Day Items are Required and Why.
● 2016-2017 Band Booster & Patronage Information – we encourage every family to support
the band by joining the Band Boosters. Your tax deductible donation will give you a voice and
vote in the organization while also helping support the band beyond the mandatory fees.
● 2016-2017 Parent Volunteer Information – adult involvement is vital to the operation of the
Cougar Band program. We need everyone’s participation in order to be successful. Even if your
time is very limited, there are numerous ways in which you can help to make the Cougar Band
program even better! Your talents and abilities are greatly needed and appreciated. Every
Band Adult is asked to participate in a minimum of three volunteer areas throughout the school
year. Uniforms, chaperoning, loading/logistics, mums, and fundraising are just a few of the
many opportunities available for volunteers.
● Cougar Band Marching Showcase & Dinner – August 18
● CRHS Cougar Band Paw-Raid march-a-thon – August 20
Our annual Cougar Band Marching Showcase & Dinner will be held on Thursday, August 18, from
6 p.m. to 8 p.m. This year, all activities will take place at Rhodes Stadium for the full marching
show effect. The evening begins with a Cougar Band Booster meeting at 6 p.m. followed
immediately by the Marching Showcase at approximately 6:30 p.m. Please keep an eye out for
more details and to purchase meals. The evening’s activities are a wonderful opportunity for
everyone to get to know each other and to see the musical and marching accomplishments of the
Cougar Band students over the first few weeks.
Communication
Communication is critical and email is our primary method for getting information into your hands.
Please take a moment to log into Charms and confirm or update your information. Charms can be
accessed at the following link. If it asks you to enter a school code, use “CincoRanchHSBand”
www.charmsoffice.com/charms/parents.asp?username=cincoranchhsband
The default login information is your student ID number either with or without the initial letter.
Please bookmark our website www.cincoranchcougarband.com for the band calendar, forms, and
information. Also be sure to follow us on facebook for the latest breaking news:
www.facebook.com/CRHSCougarBandBoosters
We also use Remind101 to provide important updates via text message such as when the buses will
return to CRHS. Please sign up for Remind 101: text @crhscou to (281) 769-3265
In addition to being available on the website, the band calendar can also be directly accessed via
Charms and synced with your own family calendar on your phone or PC.
www.charmsoffice.com/charms/calendar.asp?s=CincoRHSB
All of the events for the entire school year are already in there. At the top of the page above
the month’s calendar is a blue button labeled “SYNC Calendar”. This will provide instruction on
how to synchronize the band calendar on Charms with your personal device (iPhone, Android,
Windows, Outlook). By doing this, you will always know what is going on with the band.
Join in the fun and get involved!!! You are the key to an exciting and successful year!! GO BAND!
Rob & Kerrie Culp
CRHS Cougar Band Boosters Presidents
Dear Cinco Ranch Band Parents and Students,
We hope that everyone is having a great summer! Knowing how very quickly summer passes, band will be
here before you know it.
We are urging all parents to take full advantage of the upcoming year by becoming active in our booster
organization. We have 270+ students currently enrolled for next season! We want you to have the chance to be
closely involved with your band student during this important and developmental time in their life. They will
be leaving the nest before you know it and there is nothing more worthwhile than experiencing these activities
together. Participating with your child during this once-in-a-lifetime opportunity will create those wonderful
memories that we will reminisce about for years to come. To perform at our best, we need to have everyone
become a part of the CRHS Band Team. Please contact us or the boosters through our website at
www.cincoranchcougarband.com.
The Band Directors have an exciting Fall Season planned this year so please make sure to check the band
calendar for updates found on our website above. As always, please make sure that you are communicating any
attendance issues you have directly with us. Our doors are always open if you have any concerns or questions
about your student.
With the Katy sun bearing down on us, please make sure your student is spending part of this summer outside to
become acclimated to the heat. With this and proper hydration, we can all get through marching season in a
healthy fashion.
We would also like to remind all parents that our rehearsals are open and you are very welcome to bring a chair
and come watch us during summer practice. It is great for you all to see the hard work and team spirit your
students put in on a daily basis to get their show prepared for the year. You are always welcome! We plan on
previewing a portion of our show this year at the Marching Showcase and Dinner (set for August 18 at Rhodes
Stadium). Please make every effort you can to attend this fun event. It is a great time for us to all get together
and give the students a truly great kick off to their marching season.
If you have any questions about next year, don’t hesitate to contact us at the contact information below. We are
firm believers in effective communication, and I would rather you come straight to the horse’s mouth to get
your information.
And just a few dates to remember:
• Drumline Camp: July 25-28
• All Band Members: See you on August 1
• Money Day: August 6
• Senior and SLT Photos: August 6 – wear your band polo
• Marching Showcase and Dinner: August 18
• Paw-Raid March-a-thon: August 20
Keep Calm and (Let Summer) March On!
Ray Jones, Danny Rivera and Megan Rudolph
Office Phone: 281-237-5046
Band Directors
Cinco Ranch High School
Student's Name _______________________________
Grade ______ Phone Number ________________NO REFUNDS AFTER OCTOBER 1
Required Items Circle specific size or width Quantity Cost Per Item TOTAL
1 $220.00
Band Water Jug $12.00
Gray moisture-manage shirt (2 suggested) S M L XL XXL XXXL $13.00
Maroon Show T-shirt (2 suggested) S M L XL XXL XXXL $12.00
Maroon moisture-manage Polo Shirt S M L XL XXL XXXL $20.00
Black Marching Socks (2+ suggested) one size fits all $5.00
Male Marching Shoes Men's size _______ Medium or Wide $42.00
Female Marching Shoes Women's size _______ Medium or Wide $42.00
XS S M L XL XXL
XXXL Youth M Youth L
XS S M L XL XXL
Youth M Youth L
Maroon Band Garment Bag Initials: 3 initials max $36.00
Maroon Band Tote Bag Initials: 3 initials max $29.00
Gloves per pair (2 pairs suggested) XS S M L XL XXL $5.00
Rain Poncho $10.00
Optional Items Circle specific size Quantity Cost Per Item TOTAL
Section T-shirt (student designed tbd) S M L XL XXL XXXL $16.00
Gray Band Hooded Sweatshirt S M L XL XXL XXXL $22.00
Black Zippered Sweatshirt S M L XL XXL XXXL $32.00
Black "C R" Flexfit Cap S/M L/XL $18.00
Male Parent moisture-manage Polo S M L XL XXL XXXL $35.00
Female Parent moisture-manage Polo S M L XL XXL XXXL $35.00
Female Parent "Bling" Shirt S M L XL XXL XXXL $30.00
"I'm with the Band" T-Shirt S M L XL XXL XXXL $25.00
1st Name:
Instrument:
Band Magnet $10.00
Band Stadium Chair $45.00
Band Yard Sign $80.00
CR Tervis Tumbler while supplies last $10.00
Paw-Raid payment we will follow-up with you after money day!
Miscellaneous Item:
Miscellaneous Item:
Above prices already reflect 3% discount for cash/check. Money Day Items Subtotal $
Booster Club Patronage (tax deductible donation)
$25 $75 $125 $250 $500 Donation
TOTAL DUE $
Checked by Check $ Check #
Collected by CC $ Cash $
Name on Check/Card
2016-2017 CRHS Cougar Band Money Day Order Form
NO REFUNDS ON PERSONALIZED ITEMS
Mandatory Fee (transportation, meals, hydration, party, uniform cleaning, show costs, etc.)
Male Black Gym Shorts $12.00
Female Black Gym Shorts $12.00
Band Car Decal $10.00
What Money Day items are required and why?
Mandatory Program Fee – This is required for ALL students and covers the cost of truck rentals for transporting equipment to events, buses for contests, pre-game and contest meals for students, hydration at events, student parties throughout the year, cost of cleaning and maintaining both marching and concert uniforms, and a portion of marching show expenses and props.
Gray moisture-manage shirt – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. We recommend 2 of these shirts for occasions when there may not be time to wash it between events that fall on two consecutive days. This shirt is worn under the marching uniform. It is moisture manage to help with the heat. With all students wearing this shirt, we still look in uniform when jackets are off.
Show T-Shirt – This is a required purchase for ALL students. This shirt promotes the marching show and is required to be worn at several events throughout the year, such as pep rallies and the rodeo parade. 1 is mandatory but we recommend 2 of these shirts.
Maroon moisture-manage Polo Shirt – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. This shirt is the casual uniform to be worn at some events throughout the year. It is moisture manage to help with the heat.
Band Water Jug – NEW Model – This is a required purchase for first year band students. Returning students must use a CRHS Band water jug and may either use their 2015 maroon jug or purchase the new black model if a replacement is needed. 2-quart, black water jug with logo for uniform appearance. It will be used at all events to ensure sufficient hydration.
Black Marching Socks – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. Having the same socks helps provide a uniform appearance on the field. We recommend at least 2 pairs.
Marching Shoes – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. Having the same shoes helps provide a uniform appearance on the field.
Black Gym Shorts - This is a required purchase for first year band students and optional for returning students. This is worn under the marching uniform and will give a uniform appearance when uniforms can be taken off at events.
Maroon Band Garment Bag – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. The garment bag is used to transport the marching uniform to all events.
Maroon Band Tote Bag – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. The tote bag is for transporting necessary items to events. Some students pack for band trips entirely in the tote bag.
Black Gloves – This is a required purchase for first year band students and optional for returning students unless a replacement is needed. The gloves are a part of the on-field uniform. Two pairs are recommended because of possibility of loss.
Rain Poncho – This is a required purchase for freshmen and any returning student who does not have one from previous years. The poncho helps protect the students and marching uniform from rain.
Section T-shirt – Optional – show pride in your section with a student designed shirt. Each section will be different. No sales tax if purchased on money day.
2016 - 2017 CRHS Band Booster Parent Volunteer Information
Please register each Volunteer separately (Moms and Dads, separate registrations please)
Welcome back to the returning families and for those new to the CRHS Band program, welcome aboard. The 2016 – 2017 band year promises to be exciting as this year’s show develops and unfolds.
For those that are new to CRHS, the Cinco Ranch Band program is a group of approximately 270 students run by three very talented and dedicated Band Directors and their student leadership team. This top-notch program extends beyond routine classroom education and school district funding. The Band program teaches music of course, but beyond this, the students are exposed to opportunities to build their leadership skills, all while learning about personal responsibilities in a team environment. In order for the students to get the most out of this fine arts program and be safe doing it, the Directors absolutely have to have the help of the PARENTS. No special skills are required for parents to participate in volunteer opportunities.
Adult involvement is vital to the operation of the Cougar Band program. We need everyone’s participation in order to be successful. Even if your time is very limited, there are numerous ways in which you can help to make the Cougar Band program even better! Your talents and abilities are greatly needed and appreciated. Every Band Adult is asked to participate in a minimum of three volunteer areas throughout the school year.
Please take a moment to read the information provided here for additional details on the volunteer teams and then register on our web page to select the team(s) with which you are interested. Signing up will provide the Volunteer coordinators with your contact information and your volunteer preferences allowing the event captains to contact you for individual events.
www.cincoranchcougarband.com/volunteer-sign-up/
You are also encouraged to register which dates work for you for individual events at www.cincoranchcougarband.com/volunteer/. This link provides a description of the volunteer opportunity, and allows you to set your schedule early, and allow others to see remaining areas of need. We are currently updating for 2016, so check back often for the latest info.
Please provide your contact info and sign-up prior to Money Day August 6 via these links. You will be asked to confirm this information at Money Day and/or add additional information.
Thanks in advance from your Directors, student leadership team, and Booster Board.
The General Team This team is dedicated to providing general activity support for the Band program by providing general support at Band performances and other related activities sponsored by CRHS. They also provide volunteer support to the Directors during marching season practices by providing supervision to students in need of restrooms, cool down, or other basic parenting activities so the Directors can focus on the instruction of approximately 270 students. General opportunities coincide with the Band marching season practice schedule and other performance and special event schedules. Additional opportunities include:
● Popsicle Thursdays: This is an opportunity to volunteer at your own schedule by shopping for and delivering to the school popsicles on Thursdays during marching season.
● Other opportunities include Money Day, Marching Showcase & BBQ, bake sales, videographer/photographer, event sendoffs, UIL marching contest, Poinsettia pick-up, holiday dinner, Band banquet
The Mum Team This team is dedicated to the single most important fundraising activity the Band Boosters have in place today. They build, sell, and distribute several hundred creative and unmatched quality Homecoming mums to students and spirit teams at CRHS. Much of the Band program’s equipment, equipment repair, show music/design, and supplemental technician support are funded through this effort. Opportunities to volunteer are scheduled during the hours of summer band practice, during school hours, or at home to accommodate most schedules.
The Uniform Team "Many hands make light work..." This team is dedicated to providing the support needed to get students fitted for the marching and concert season uniforms. Opportunities to volunteer coincide with pre/post football games and pre/post performances. Check-in/out task is about a half-hour commitment. Additional opportunities include:
● Uniform dry cleaning: prep, sort and re-rack. This volunteer commitment requires approximately two hrs. of your time during school hours on selected dates and times throughout the year.
The Chaperone Team This team is dedicated to providing the support needed to get the students safely to and from football games, marching performances, concert season performances, and trips. They also provide basic parental supervision at the Band events in support of the Directors' needs. During football games, they tend to the well-being of the Band members in the stands to ensure their safety and hydration. Chaperone opportunities coincide with football games, performances, and special events. Go to the Chaperone Table on Money Day to sign up for specific events. Additional opportunities include:
● Nursing and EMT skills can be put to use in the stands at some of the hottest games early on in the season
The Logistics Team This team is dedicated to providing the support needed to get the students’ instruments and other show-related equipment and supplies safely to and from football games, marching performances, concert season performances, and trips. Logistics volunteer opportunities coincide with football games, performances, and special events. Additional opportunities include:
● There is a need for volunteers capable of moderate lifting. This is a great place for dads to get involved. ● There is a need on this team for parents with vehicles capable of towing. The Band program has two trailers that will, in
most cases, accompany the Band to events. ● Pitcher and towel cleaning is part of this team’s activities. This needs to happen after each event and is a great opportunity
to volunteer at home. ● Prop-building. Use your handyman skills to help assemble the props to support this year’s marching show.
The content listed above is not a complete list of volunteer opportunities. Volunteers will be needed for special events throughout the year.
Revised: 08-05-2014 Health Services Department
Katy Independent School District
Parent Authorization to Consent to Emergency Treatment of Student
Name of Student: (Last) (First) (Middle) Date of Birth (mm/dd/yyyy) Grade Level
As the parent(s)/guardian(s) of the above-named student, a minor, I/we do hereby authorize a Katy Independent School District staff member(s), to act as my/our agent(s), to consent to any x-ray examination, anesthetic, medical or surgical diagnosis or treatment and/or hospital care which is deemed advisable by, and is to be rendered under, the general or special supervision of any licensed physician/surgeon, whether such diagnosis or treatment is rendered at the office of said physician/surgeon or at a hospital. Parents/guardians will be notified by the district, by the contact information below, of any treatment rendered to the student. It is understood that this authorization is given in advance of any specific diagnosis, treatment or hospital care being required but is given to provide authority and power on the part of our aforesaid agent(s) to give specific consent to any and all such diagnosis, treatment or hospital care which aforementioned physician/surgeon, in the exercise of his/her best judgment, may deem advisable, prior to any treatment being rendered. I/We hereby authorize any hospital which has provided treatment to the above-named minor to surrender physical custody of such minor to the agent(s) upon completion of treatment. It is understood that I/we must assume legal responsibility for any expenses incurred for medical treatment which may not be covered by my/our personal insurance, Medicaid, or Medicare.
Name of Father/Guardian: (Last) (First) (Middle)
Father’s Home Phone Father’s Work Phone Father’s Cell Phone
Name of Mother/Guardian: (Last) (First) (Middle)
Mother’s Home Phone Mother’s Work Phone Mother’s Cell Phone
I/We have read and understand the extent of this authorization and that it shall remain effective until the end of the current school year, from August 1, 20___ through July 31, 20___.
Signature of Parent/Guardian: Date
Insurance Information
Name of Insured Policyholder: Last First Middle
Billing Address of Policyholder: Street City State Zip
Insurance Company
Group No.: Certificate or Policy No.:
Type of Insurance Plan
HMO PPO Medicaid Medicare Other:
Please note my child has the following allergies/medical conditions and/or is currently taking the following medications:
Katy Independent School District Student and Parent/Guardian Consent to Random Drug Testing
2016-2017
Student Legal Name: Last First Middle
Campus Grade Student ID# Social Security Number
Name of Parent/Guardian Telephone Number
Statement of Purpose and Intent Participation in competitive afterschool extracurricular activities and/or parking on campus in Katy Independent School District (herein after referred to as the “District”) is a privilege. These students carry a responsibility to set the highest possible examples of conduct, which includes avoiding the use of illegal drugs, performance-enhancing drugs, and/or alcohol.
Participation Each student who desires to participate in competitive afterschool extracurricular activities and/or parking permit privileges shall be provided with written information regarding the District’s random drug testing policy and a Student and Parent/Guardian Consent to Random Drug Testing form, which shall be read, signed and dated by the student, parent and/or person otherwise in lawful control of the student. The consent requires the student to provide a urine sample to be tested for illegal drugs, performance- enhancing drugs, and/or alcohol when chosen through the random selection process. No student shall be allowed to practice or participate in any competitive afterschool extracurricular activities and/or parking permit privileges until the Student and Parent/Guardian Consent to Random Drug Testing form is properly signed and returned.
Failure or Refusal to Submit In the event a student is randomly drawn to participate in RDT on a given date but who, because of illness or any other legitimate reason, leaves school before the test is performed shall be included in the next random screen. Refusal on the part of any student to participate in a scheduled or random drug test shall be considered as having tested positive. Student Authorization I, the above-named student, understand that out of care for my health and safety and that of other students, the District has added a random drug testing policy pertaining to the use of illegal drugs, performance-enhancing drugs, and/or alcohol. As a member of a group included in random drug testing, I realize that the personal decision that I make in regard to the consumption/use of illegal drugs, performance-enhancing drugs, and/or alcohol may affect my health and wellbeing, endanger those around me, and reflect upon the group(s) with which I am associated. If I choose to violate the random drug testing policy regarding the use of illegal drugs, performance-enhancing drugs, and/or alcohol any time while I am involved in any activity, including in-season or off-season activities, and/or using parking permit privileges, I understand upon determination of that violation, I will be subject to restrictions as outlined in the random drug testing policy.
Signature of Student Date
Parent/Guardian Authorization As the parent(s)/guardian(s) of the above-named student, I/we have read and understand the District’s random drug testing policy. I/We desire that he/she participate in the competitive afterschool extra- curricular activities and/or parking permit privileges of the District, and I/we hereby voluntarily agree to be subject to the terms of the random drug testing policy. I/We accept the method of obtaining urine samples, testing and analysis of such specimens, and all other aspects of the program. I/We further agree and consent to the disclosure of the sampling, testing, results, and restrictions as provided in this program.
Signature of Parent/Guardian Date
cc: Campus Administration Coach/Sponsor/Official 4/11/16 Student/Parent Campus Administrative Support Department
