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CINUsermanuvalforMM

COUNTRYINDIAVERSION

USERMANUAL

MATERIALMANAGEMENT

TABLEOFCONTENT

1THECOUNTRYINDIAVERSION(CIN)........................................................................................................................................3

1.1EXCISEREGISTRATION.......................................................................................................................................................3

1.2EXCISEGROUP....................................................................................................................................................................3

1.3SERIESGROUP.....................................................................................................................................................................3

2ESSENTIALMASTERDATAFOREXCISE....................................................................................................................................3

2.1ChapterId.........................................................................................................................................................................3

2.2MaterialChapterIDcombination....................................................................................................................................3



2.3MaterialAssessablevalue.................................................................................................................................................3

2.4CENVATDetermination......................................................................................................................................................3

2.5VendorExcisedetails.........................................................................................................................................................3

3TAXCONDITIONRECORDS........................................................................................................................................................3

3.1CenvatableExciseDutiesConditions(%ge)......................................................................................................................3

3.2CenvatableExciseDutiesConditions(Qty)......................................................................................................................3

3.3NonCenvatableExciseDutiesConditions(%ge).............................................................................................................3

3.4NonCenvatableExciseDutiesConditions(Qty)..............................................................................................................3

3.5VATConditions...................................................................................................................................................................3

3.6CSTConditions...................................................................................................................................................................3

3.7ServiceTaxConditions:NonInventoried........................................................................................................................3

3.8ServiceTaxConditions:Inventoried.................................................................................................................................3

3.9TaxConditionstobeMaintained......................................................................................................................................3

4ProcedureforClaimingCENVATforRawMaterials..............................................................................................3

4.1CreatethePurchaseOrder................................................................................................................................................3

4.2GoodsReceipt......................................................................................................................................................................3

4.2.1OptionI:CaptureExciseInvoice@GoodsReceipt...............................................................................................3

4.2.2OptionII:CaptureExciseInvoiceseperately..........................................................................................................3

4.3Tocheckthestatusofalltheexciseinvoicescaptured..................................................................................................3

4.4PostExciseInvoice..............................................................................................................................................................3

5ProcedureforClaimingCENVATforCapitalGoods...............................................................................................3

6ProcedureforClaimingDutiesforImportedGoods.............................................................................................3

7ProcedureforClaimingCENVATforRawMaterialswithoutMaterialID....................................................3

8ClaimingCustomDutiesPurchasedfromDealer(whohasimportedtheMatrl)......................................3

9ProcedureforInventorizingCustomDutiesPurchasedforaDepot.............................................................3

10ProcedureforCENVATReversals................................................................................................................................3

10.1ReturnDelivery(MvT:122)..............................................................................................................................................3

10.2CancellationofMaterialDocuments..............................................................................................................................3

10.3PurchaseOrderReturns...................................................................................................................................................3

10.4CENVATAdjustmentPostings(J1IHExciseJV)..............................................................................................................3

10.4.1MakingAdjustmentPostingsforScrap.................................................................................................................3

10.4.2MakingAdjustmentPostingsforMaterialsNotUsedinProduction.................................................................3

10.4.3MakingAdjustmentPostingsforAdditionalExcisePaidtoVendors................................................................3

10.4.4MakingAdjustmentPostingsforMoneyTransferredtoPLA.............................................................................3

10.4.5CancelingExciseInvoices.........................................................................................................................................3

10.4.6MakingAdjustmentPostingsforOtherTransactions..........................................................................................3

11SubcontractChallan.....................................................................................................................................................3

11.1NormalSubcontractProcess...........................................................................................................................................3

11.2SubcontractProcesswhereScrapisreceivedfromVendor.........................................................................................3

11.3SubcontractProcess:ReturnDeliveryToVendor..........................................................................................................3

11.4SubcontractProcess:CancellationofGoodsReceipt...................................................................................................3

11.5Subcontractingoverconsumptionorunderconsumption..........................................................................................3

11.6Challancompleted180daysreverseandrecreditthechallan....................................................................................3

12FrequentlyAskedQuestion...........................................................................................................................................3



1THECOUNTRYINDIAVERSION(CIN)CINfacilitateshandlingoftaximplicationsduringthePurchaseandSalescycles.ThiscountryversionisdesignedforusebybusinesseswithoperationsinIndiaaswellasthegenericSAPSystemfunctions.ItcomprisesfunctionsdesignedforlawsandbusinesspracticesparticulartoIndia,andacountrytemplatetohelpyoucustomizethesystemaccordingtolocalrequirements.MostofthecountryspecificfunctionsforIndiarelatetoFinancialsandLogistics.Themainareasareasfollows:

Excisedutyandthecentralvalueaddedtaxsystem(CENVAT)Withholdingtax(alsoknownastaxdeductedatsource)SalestaxMaintenanceandprintingofstatutoryexciseregisters

1.1EXCISEREGISTRATIONEachentityisassigneditsownexciseregistrationnumber.Everyfactorythatmanufacturesexcisablegoodsisrequiredtoregisterseparately.

1.2EXCISEGROUPThisisaunitwithinanexciseregistration,inIndia,whichkeepsitsownsetofexciserecords.

Whereastheexciseregistrationreportstotheexciseauthorities,theexcisegroupisapurelyinternalorganizationalunit.Eachexcisegroupkeepsrecordsofalltransactionsthathavetobereportedtotheexciseauthorities.Whenthetimecomestopresenttheserecordstotheauthorities,theexciseregistrationcompilestheinformationfromallofitsexcisegroups.

ExciseGroupdeterminesExciseRegisternumberrange

AllexciseReports(RT12,PLA,RG23APartI&II,RG23CPartI&II)willbegeneratedbasedonthisExciseGroup.

1.3SERIESGROUPSeriesGroupdeterminesnumberrangeforoutgoingexciseinvoice/challan(e.g.57AC5challanetc.)

2ESSENTIALMASTERDATAFOREXCISETransactionCode:J1ID

ExciseMaster.

MaterialChapterIdCombination.

MaterialAssessableValue.

CENVATDetermination

VendorExciseDetails.

2.1ChapterId

SelectChapterId

GotoNewEnteriesandEnterChapterIdandDescription.

2.2MaterialChapterIDcombination



SelectmaterialchapterIDcombinationboxandthenpressicon.

SelectMaterial&ChapterId

Entermaterial,plantandchapterIDcombinationintherespectivetabs.

GotoNewEnteriesandEnterthedetails

Ifthematerialcanbesentoutsideforsubcontractingpurposethenputatickinthecheckbox

Inthematerialtypetabselectappropriatematerialtype.

IfitisainputmaterialthenselectthetabRawmaterial

IfitiscapitalitemthenselectAssets.

IfitisainhouseproducedmaterialthenselectRG1.

SelectGRXreftospecifywhethercreditisallowedonlyforsinglegoodsreceiptormultiplegoodsreceiptwithsinglecreditormultiplegoodsreceiptwithmultiplecredits.

InthedeclaredcolumnenterXifthematerialisdeclaredtoexcise

Alsoenterthedateofdeclaration.

2.3MaterialAssessablevalueInthissectionweentertheassessablevalueofmaterialwhichisusedforthepurposetodeterminehowmuchexciseyoucancredittoCENVATaccountwhencreatingasubcontractingchallanandvendorreturns.

Enterthecombinationplant,materialnumber,validfrom,currency,Assessablevalue.

SelectMaterialAssessableValue


2.4CENVATDeterminationInthissectionyouhavetoentertheinputandoutputrelationshipofthematerialwithcombinationofplant,defaultindicatorformodvat.

CompaniesarerequiredtofilewiththeExciseauthorities,alistcontainingtheexcisablefinishedproductsmanufacturedandtheexcisableinputmaterialsrequiredforsuchproduction,toavailModvat.

Itispossiblethataninputmaterialmaybeusedintheproductionofmorethanonefinishedproduct.However,ifsuchamaterialismainlyusedforthemanufactureofaparticularfinishedproductthentheinputmaterialisidentifiedtobethedefaultmaterial.Thedefaultindicatorismarkedforsuchmaterial.

SelectCenvatDetermination


2.5VendorExcisedetailsInthissectionthevendorexcisedetailsaremaintained.

Thevendornumber,hisexciseregistrationdetails,ECCno,ExciseRange,ExciseDivision,ExciseCommissionerate,CSTno,LSTno,Permanentaccountnumber,Exciseindforvendor,SSIstatus(ifheisaSSIvendor),TypeofvendorandCENVAT(ThisisapplicableforSSIvendoronlywhohasparticipatedintheCENVATscheme).

SelectVendorExciseDetails




NOTE:IftheVendordetailsarenotmaintained,thenatthetimeofVendorExciseInvoiceCapturing,thesystemwillaskfortheVendorExciseDetails,whichneedstobeprovidedintheMiscellaneousTabofExcissubIcon.

3TAXCONDITIONRECORDSTaxConditionstobeused:

3.1CenvatableExciseDutiesConditions(%ge)

ConditionType Description SetoffConditionType SetoffConditionDesc

JMOP IN:BEDsetoff% JMX1 IN:A/PBEDsetoff

JECS INECSinventory% JEX1 IN:A/PECSsetoff

JSEC INS&HECSinvory% JHX1 IN:A/PS&HECsetoff

JAOP IN:AEDsetoff% JAX1 IN:A/PAEDsetoff

3.2CenvatableExciseDutiesConditions(Qty)


JMOQ IN:BEDsetoffQty JMX1 IN:A/PBEDsetoff

JEOQ iN:ECSsetoffQty JEX1 IN:A/PECSsetoff

JSHO iNS&HECSsetoffQty JHX1 IN:A/PS&HECsetoff

JAOQ N:AEDsetoffQty JAX1 IN:A/PAEDsetoff

3.3NonCenvatableExciseDutiesConditions(%ge)


JMIP IN:BEDinventory% JMX2 N:A/PBEDinventor

JECO INA/PECessetoff% JEX2 IN:A/PECSinventry

JSEO INA/PS&Hsetoff% JHX2 IN:A/PS&HECinvtry

JAIP INAEDinventory% JAX2 IN:A/PAEDinventor

3.4NonCenvatableExciseDutiesConditions(Qty)


JMIQ IN:BEDinventoryQt JMX2 N:A/PBEDinventor

JECQ INECSinventoryQty JEX2 IN:A/PECSinventry

JSHQ INS&HECSinventQty JHX2 IN:A/PS&HECinvtry

JAIQ INAEDinventoryQty JAX2 IN:A/PAEDinventor

3.5VATConditions

DeductableConditionType Description NonDeductableConditionType Description

JVRD A/PVATRMDeductibl JVRN A/PVATRMNonDeduc

JVCD A/PVATCGDeductibl JVCN A/PVATCGNonDeduc

3.6CSTConditions

ConditionType Description

JVCS A/PCSTNonDeductib



3.7ServiceTaxConditions:NonInventoried


JSRT A/PSERVICETAX

JEC3 A/PECSforST

JES3 A/PSECessforST

3.8ServiceTaxConditions:Inventoried


JSRI A/PSERVICETAX_INV

JEC4 A/PECSforST_INV

JES4 A/PSECSforST_INV

3.9TaxConditionstobeMaintainedTransactionCode:FV11

SpecifytheConditionType&selectKeyCombination

AspertheKeycombination(Plant/Vendor/Material),maintaintheValues&Save

ForE.Duty,thekeycombinationwillbeasshownbelow.Selectonecombinationandmaintainvalues

ForVAT,thekeycombinationwillbeasshownbelow.Selectonecombinationandmaintainvalues



ForserviceTax,thekeycombinationwillbeonlytaxclassification

4ProcedureforClaimingCENVATforRawMaterials

Step Description Inputs T.Code Role

1 MaintainExciseRateMaintenancedetails Material,chapterId,AssessableValue J1ID Purchaser/Buyer/ExcisePersonnel

2 MaintainTaxConditions Plant/Material/Vendor/TaxClassification FV11 Purchaser/Buyer

3 CreatePurchaseOrder Vendor/Material/Qty/Plant/Price/TaxCode ME21N Purchaser/Buyer

4 GoodsReceipt(CaptureExciseInvoice) PONo./Qty/ExciseInv#/Ex.InvoiceDt MIGO Stores

5 ListofExciseInvoice,whereitiscapturedbutnotPosted ExciseGroup J1I7 ExcisePersonnel

6 ChangeExciseInvoice(ifRequired) VendorEx.Inv/Date J1IEX ExcisePersonnel

7 PostExciseInvoice VendorEx.Inv/Date J1IEX ExcisePersonnel

8 UpdationofRegisters ExciseGroup/StartDt/EndDt J2I5 ExcisePersonnel

9 PrintofRegisters ExciseGroup/StartDt/EndDt ZJ2I6 ExcisePersonnel

4.1CreatethePurchaseOrderPurchaseOrderiscreated,[email protected],inthePurchaseOrder,thedutyamountiscalculatedintheTaxProcedure,aspertheTaxConditionsmaintained.

ThemaininputstocreatePurchaseOrderwouldbeVendor/Material/Quantity/Plant/Requestor/Price/Taxcode/DeliveryDate.



4.2GoodsReceipt

4.2.1OptionI:CaptureExciseInvoice@GoodsReceipt

ThetransactioncodeisMIGOforgoodsreceipt.Iftheitemiscenvatableandalltheexcisemasterdataarealreadyupdated,theexcisetabwillcomeautomatically(aftermakingtheitemOK).

EnterthePONumber,VendorsDeliveryChallanNumber.PressEnteratthispointoftimesystemwillcopyalltherelevantinformationfromPO.EnterrecievedQuantityintheQuantityTabquantityinUnitofEntryField.EnterreceivingstoragelocationinWhereTab.Ifsometextneedstobeaddedregardinggoodsreceiptforthelineitem,thenenterthetextintheTextField.Oncetheseareentered,CheckthelineitemasOk,andEnter,andaExciseInvoicetabwillappearintheHeaderscreen.ThefollowingoptionsareavailableinExciseTab

(1)Onlycaptureexciseinvoice:Itwillcapturetheexcisedetails&postPartIonly

(2)Capture&PostExciseInvoice:ThiswillupdatePart1andPart2.

(2)Onlyreferexciseinvoice:Itwillnotcaptureexciseinvoice,nopartIposting

(3)OnlyPart1:ThiswillupdatethePart1only

(4)NoExciseEntry:Therewillbenoexciseentry

SelectOnlyCaptureExciseInvoiceonthistabandchecktheExcisegroup.

ChecktheexcisedetailsrelatedtothelineitemrecievedmaterialinExciseTabinDetailDataScreenasshownbelow:

TheGoodsReceivercanchangethefollowingatthetimeofGR

(1)ChapterID

(2)Exciseinvoicequantity

(3)BaseValue/ExciseRates/Amount

(4)DescriptionofthematerialasperExciseInvoice

AutomaticallysystemwillrecalculatetheexcisedutybasedonthisexciseBasevalueandexciserate.

Onceallthedataiscapturedcorrectly,checkCheckbuttonintoolbar.

PressPostbuttontosavetheGoodsreceipt,systemwillgeneratetheGoodsreceiptDocument.SystemwillAutomaticallyupdatethePartIregisterassoonastheGRismade.

4.2.2OptionII:CaptureExciseInvoiceseperately

TransactioncodeJ1IEX_C

CapturetheVendorsExciseInvoice

SelectCaptureExciseInvoiceandPurchaseOrderinwindowsabovetheHeaderiftheExciseInvoiceisbeingcapturedpriortoGoodsReceipt.

SelectCaptureExciseInvoiceandGoodsReceiptinwindowsabovetheHeaderiftheExciseInvoiceisbeingcapturedafterGoodsReceipt.

PressEnter,followingscreenwillappear



ThefollowingcanbechangedatthetimeofCapturing

(1)ChapterID

(2)Exciseinvoicequantity

(3)BaseValue

(4)ExciseRates/Amount.

TheGoodsReceiverwillmakeoneGRforeachexciseinvioce.TheSuppliercanlateronsubmita

separateCommercialinvoiceforallthesupplies&exciseInvoices.InvoiceverificationwillbebasedonPurchaseOrderagainstwhichseverallineitemswillappearbasedonGRdocumentnumber.

Attheendoftheday,theGoodsreceiverwillgeneratealistofcaseswhereitemsarecenvatable&

exciseinvoicesare`Captured.ThisreportwillshowtheInternallygeneratedexciseserialnumbers.Thegoodsreceiverwillsendthisreportattachingallthecenvatdocumentsreceivedduringtheday.

4.3TocheckthestatusofalltheexciseinvoicescapturedTransactioncodeJ1I7

SelectioncriteriacanbemainlyExciseGroup.

Youcanselectfurtherthefollowing

(1)Nopostingdone

(2)PartI&PartIIposted

(3)Part1posted,partIInotposted.

4.4PostExciseInvoiceAttheendoftheday,theExcisePersonnelwillreceivealistfromStoresattachingallthecenvatdocumentsduringtheday.Thenbasedonthislist,hewillentertransactioncodeJ1IEX/J1IEX_PSelect`POSTifnochangeisrequired.

Nowyoucan`POSTCENVAT



SystemwillpostthecenvatamountinRG23PartIIbasedonmaterialtype(inputs/CapitalGoods).

HoweverifyouwanttochangetheexcisedetailsgototheChangemode...

Hereyoucanchangethefollowing:

1.ChapterId

2.Descriptionofmaterial

3.InvoiceNo.

4.Documentdate

5.Shipfrom(undermiscellaneoustab)

6.Baseprice

7.Exciseduty(bothhighersideaswellaslowerside,thenthatpresent)

SystemwillshowtheRG23Part1serialno.,GRno.POnumber.Youcanchangetheexcisevendoralso.

5ProcedureforClaimingCENVATforCapitalGoods


1 MaintainExciseRateMaintenancedetails Material,chapterId,AssessableValue,declaematerialasAsset/Consumable

J1ID Purchaser/Buyer/ExcisePersonnel

2 MaintainTaxConditions Plant/Material/Vendor/TaxClassification FV11 Purchaser/Buyer



5 ListofExciseInvoice,whereitiscapturedbutnotPosted

ExciseGroup J1I7 ExcisePersonnel



8 CapitalGoodsTransferofCredit(post50%credit) Companycode/ExciseGrp/Plant/ J2I8 ExcisePersonnel


10 PrintofRegisters ExciseGroup/StartDt/EndDt ZJ2I6RG23C ExcisePersonnel

Businessesareallowedtosetoffexcisedutyonpurchasesofcapitalgoodsagainstexcisedutyonoutputs.However,unlikewithrawmaterials,youcanonlysetoffhalfofthedutyinthefirstyear,andtherestinanyyearafterthat.

Prerequisites:Inthematerialmaster(J1ID),youhaveclassifiedthecapitalgoodsassuch.

Features:Whenyoupostanexciseinvoicethatcontainscapitalgoods,thesystempostshalfoftheexcisedutytoyourCENVATaccountandpoststheresttoaG/LaccountforCENVATonhold.Infollowingyears,youcanuseareporttoidentifythecapitalgoodswithexcisedutyonholdandtransferthedutytotheCENVATaccount(seeTransferofCENVATCreditonCapitalGoods).

Steps:Whenworkingwithexciseinvoicesthatincludecapitalgoods,notethefollowing:

Capturingvendorexciseinvoices

Whenyoucreateanexciseinvoicewithcapitalgoods,youhavetosetthematerialtypetoA(assets),C(consumables),orT(tools).

Postingexciseinvoices

Whenyoucometoposttheexciseinvoice,thesystempostsonlyhalfoftheexcisedutytotheCENVATaccount.

TransferofCENVATCreditonCapitalGoods(Transactioncode:J2I8)

**Youusethisreporttodisplayalistofthevendorexciseinvoiceswherethevendorhasleviedexcisedutybutyouhavenotpostedit(infull)toyourCENVATaccount.Thisisparticularlyusefulinthecaseofcapitalgoods,inordertofindouthowmuchcreditremainsfrompreviousyears.



Output

Thesystemdisplaysalistofexciseinvoiceswithexcisedutyoutstanding.Itshowsyou:

Thetotalamountsofthevarioustypesofexcisedutiesleviedontheexciseinvoice

HowmuchdutyhasstilltobepostedtotheCENVATaccount

SelecttheexciseinvoicesthatyouwantandchooseTransfercredit.Ifyouwanttotransferonlyaportion

oftheremainingamount,enterthisamountastheamounttobecredited.

ThesystemcreatesanaccountingdocumenttopostthedutytotheCENVATaccountandcreatesan

entryinthePartIIregister.

Youcanselectallorselectitemsandthenpress`TransferCredit

6ProcedureforClaimingDutiesforImportedGoodsStep Description Inputs T.Code Role


2 CreatePurchaseOrder Vendor/Material/Qty/Plant/Price/ZeroTaxCode(VI)

ME21N Purchaser/Buyer

3 AmmendPurchaseOrderwiththeCustomsDutiesconditions(fordomesticcustomvendor)

CustomdutyConditions:JCDBINBasicCustomsJCV1INCVDForeignVenJECVINECSCVD:ForVendJ1CVINHECSCVD:ForVenJEDBINECSonCustDutyJSDBINSHECSonBCDJADCINAdDutyCus:ForV


4 PostInvoiceforCustomVendorandForeignVendor. PO/Vendorcode:PlannedDeliveryCosts MIRO Accounts


6 ListofExciseInvoice,whereitiscapturedbutnotPosted ExciseGroup J1I7 ExcisePersonnel




10 PrintofRegisters ExciseGroup/StartDt/EndDt ZJ2I6/ZJ2I6RG23C

ExcisePersonnel

7ProcedureforClaimingCENVATforRawMaterialswithoutMaterialID




1 MaintainExciseRateMaintenancedetailstheChapterId.

ChapterId J1ID Purchaser/Buyer/ExcisePersonnel

2 MaintainTaxConditions MaintiantaxconditionsforPlant/MaterialGroupcombination. FV11 Purchaser/Buyer


4 GoodsReceipt(CaptureExciseInvoice) PONo./Qty/ExciseInv#/Ex.InvoiceDt.AlsointhelineitemofExciseTab,specifytheChapterId&MatrlType.

MIGO Stores






9 PrintofRegisters ExciseGroup/StartDt/EndDt ZJ2I6 ExcisePersonnel

8ClaimingCustomDutiesPurchasedfromDealer(whohasimportedtheMatrl)

Use:Thematerialsareprocurredfromadomesticvendorwhoimportsthematerial.ThisdomesticVendorpassesontheCVDandSADduties,whichhavetobecapturedasBEDandAED.



2 MaintainTaxconditions MaintiantaxconditionswithBED/AEDconditionsas0%,asthisisgoingtobereplacedbyCVDandSADvaluesfromthepricingprocedure.

FV11 Purchaser/Buyer/ExcisePersonnel


NOTE MaintainCVDandSADvaluesinthepricingprocedurePOConditionTab.

POLineItemConditiontabspecifyCVDAmtforthecondntypeJEXCandSADforcondntypeZADC.


3 PostInvoiceforCustomVendorandForeignVendor.

PO/Vendorcode:PlannedDeliveryCosts MIRO Accounts







9 PrintofRegisters ExciseGroup/StartDt/EndDt ZJ2I6/ZJ2I6RG23C

ExcisePersonnel

9ProcedureforInventorizingCustomDutiesPurchasedforaDepotUse:Thematerialsareprocurredforadepot,where,theCustomDutiesgetinventorized,capturedintransactionJ1IGandthenthesamedutiesarepickedinsalesinvoiceforpassingontoCustomer.

Process:





2 MaintainZeroTaxconditions MaintainZeroTaxconditions FV11 Purchaser/Buyer/ExcisePersonnel

3 CreatePurchaseOrder Vendor/Material/Qty/Plant/Price/ZeroTaxCode ME21N Purchaser/Buyer

NOTE MaintainalltheCustomDutiesinPOLineitemconditiontabForExternalVendorsandalsoInterCompanypurchases

ThefollowingConditiontypesneedstobeselectedforinventorizingtheCustomDuties:JCDBINBasicCustomsJCV3INCVDInventoryJECIINECSCVD:InventoryJ1CIINHECSCVD:Inven'yJEDBINECSonCustDutyJSDBINSHECSonBCDJADIINAdDutyCus:Inven


4 GoodsReceipt(DonotcaptureExciseInvoice) PONo./Qty MIGO Stores

5 CaptureExciseInvoiceforDepot MaterialDoc#(GR),ExciseGroup,ExciseInv#/Dt. J1IG ExcisePersonnel

10ProcedureforCENVATReversalsCenvatreversalsdueto:

1. Returndelivery.2. CancellationofMaterialDocument.3. PurchaseOrderReturns.4. CENVATAdjustments.

10.1ReturnDelivery(MvT:122)


1 GoodsReceipt(ReturnDelivery/MaterialDocument) GRMaterialDocNo./Qty/ReasonforMvT MIGO Stores

2 CreateExciseInvoice RefDocType:MATD/RejMatDocNo./SeriesGrp/ExciseGrp J1IS ExcisePersonnel

3 PrintExciseInvoice ExInv#/Year J1IV ExcisePersonnel

Onrejectionofmaterial(ReturnDelivery:using122movementtype),theuserwillusethetransactionJ1IStogenerateanoutgoingExciseInvoicewhichwillreversethecenvatcredit.

Stepsinvolved:

(a)EnterMIGO

(b)SelectReturnDelivery&MaterialDocument

(c)EntertheOriginalmaterialdocumentno.(GRNo.)

(d)Enterreasonformovement

(e)Check&Post.Systemwillgenerateadocumentnumber.

ForExciseInvoicecreation(tosendbackthematerial)

(a)TransactionCode:J1IS

(b)ReferenceDoc.TypeMATD

(c)DocumentNo.istherejectedGRNo.

(d)EnterDocumentyear,SeriesGroupandExciseGroup.

(g)Subtransactiontypewillbeblank.Thenpress

h)Systemwilldisplaycenvatamount,chapterID,quantityetc.IfeverythingisOK

(i)Pleaseremember,iftheRG23partIIisnotpostedforthisGR,systemwillnotfetchautomaticallytheValueandexciseduty.

(j)Save.SystemwillgenerateanExciseInvoiceNumber.Notedownthisnumber.

(k)EnterJ1IV(Printexciseinvoice).



Note:forthosematerialwithoutMaterialID,adummymaterialIDneedstobecreatedandassignedduringExciseInvoiceCreationinJ1IS.TheDescriptionoftheMaterialcanthenbechangedtotheoriginalmaterialdescription,thatisbeingsentout.

10.2CancellationofMaterialDocumentsPurpose:AssumeyouhavepostedagoodsreceiptandthenpostedtheCENVATontheexciseinvoiceaccordingly.Thenittranspiresthereisaproblemwiththegoodsandthegoodsreceipthastobereversed.UnderexciselawsthatmeansyouarenolongerentitledtotheCENVATcredit.

IntheSAPSystem,therefore,youhavetoreverseCENVATpostingcorrespondingly.

ProcessFlow:


1 Cancellation/MaterialDocument GRMaterialDocNo./Qty/MvT:102 MIGO Stores

2 PostExciseInvoice VendorExciseInvoice J1IEX ExcisePersonnel

3 CancelExciseInvoice(ifrequired) VendorExciseInvoice J1IEX ExcisePersonnel

1.Youreversethegoodsreceipt:

1. GotoTransactionCodeMIGOandselect:CancellationandMaterialDocument2. Enterthenumberofthegoodsreceiptthatyouwanttocancel3. ChoosethelineitemandFlagthelineitemsasOK4. Savethereversaldocument5. Thesystem:

Createsareversaldocumenttocancelthegoodsreceipt.

CreatesadditionalentriesinPartIoftheappropriateexciseregistertoreversetheoriginalentries.

ChangestheexciseinvoicedocumentstatustoInprocess.

2.YoureversetheCENVATpostingontheexciseinvoice:

1. 6.GotoTransactionCodeJ1IEX.2. Select:PostCENVATandVendorExciseInvoice3. EntertheVendorsExciseInvoiceNumber.4. ChooseSimulate.5. Adialogboxappears,showingwhichpostingsthesystemwillmaketoreversetheCENVAT.6. ChoosePostCENVAT.

TheSystem:

CreatesanaccountingdocumenttoreversetheCENVATpostings

CreatesacorrespondingentryinPartIIoftheappropriateexciseregister

3.Ifyourplantdoesnotallowmultiplegoodsreceiptsperexciseinvoice,youmustalsocanceltheexciseinvoice:

ThesystemchangestheexciseinvoicestatustoCanceled.

If,however,youdoallowmultiplegoodsreceiptsperexciseinvoice,youdonothavetocancelit.

Ifyouwant,youcanleavetheexciseinvoiceasitstands.Then,ifyoureceiveanotherdeliveryofgoodsforthisexciseinvoice,entertheexciseinvoicenumberwhenyoupostthegoodsreceipt.

1. 1.GotoTransactionCodeJ1IEX.2. Select:CANCELandVendorExciseInvoice3. EnterVendorExciseInvoice.4. 4.SavetheExciseInvoice.

10.3PurchaseOrderReturnsProcessFlow:


1 CreatePurchaseOrderwithReturnsIndicator. DocType:ZRTN/Vendor/Material/Qty/Plant/Price/TaxCode ME21N Purchaser/Buyer

2 CreateOutboundDeliveryw.r.tPurchaseOrder PurchaseOrder#,Selectthepropervariant. VL10B Stores

3 PostgoodsIssues DoPGIwithproperReasonforMvT VL02N Stores



4 CreateExciseInvoice GoodsIssueMatDoc# J1IS ExcisePersonnel

5 PrintExciseInvoice ExciseInvoice#,OutputType:JREC J1IV ExcisePersonnel

10.4CENVATAdjustmentPostings(J1IHExciseJV)Use:YouusethesefunctionstomakeanadjustmentpostingtoanyofyourCENVATaccounts.

10.4.1MakingAdjustmentPostingsforScrap

Use:YoufollowthisprocedureifyouhavescrappedamaterialandwanttoreversetheexcisedutydebitedtoyourCENVATaccount.

10.4.2MakingAdjustmentPostingsforMaterialsNotUsedinProduction

Use:YoufollowthisprocedureifyouhavenotusedamaterialintheproductionprocessandwanttoreversetheexcisedutydebitedtoyourCENVATaccount.

Procedure:

1.J1IHExciseJV/Create/Matlwriteoff.

2.Enterdataasrequired,including:

Documentnumber(ThisDocumentisofMovementType551i.e.GIforScrap)

CENVATaccountselectiongroupbox.Specifywhichaccountisaffectedbytheadjustmentpostingisfor.Ifthepostingdoesnothavetoberemittedimmediately,selectFortnightlypayment.

3.ClickonEnterbutton.Thesystemdisplaystheinformationfromthematerialdocument.

4.Adjustthepostingdateasnecessary.

5.Adjusttheexcisedutyforeachlineitemeither:ManuallyorByassigningthelineitemtoanexciseinvoice

6.SpecifywhichG/Laccountsaretobepostedto.HereyoucanchangeDebitA/casperyourrequirement.

7.Savetheadjustmentposting.SystemwillpostExciseJVDocument,AccountingDocumentPart2SerialNo.

10.4.3MakingAdjustmentPostingsforAdditionalExcisePaidtoVendors

Use:YoufollowthisprocedureifavendorhasincreasedtheamountofexcisedutythatitoriginallychargedyouandyouwanttodebitthedifferencetoyourCENVATaccount.

Procedure:

1.J1IH/ExciseJV/Additionalexcise.

2.Enterdataasrequired.IntheDocumentnumberfield,enterthennumberofthedocumentsenttoyoubythevendor.ClickonEnterbutton.

3.AdjustthepostingdateasnecessaryandEnterVendorName.

4.Entertheamountofexcisedutyineitherofthefollowingways:

Toenterlineitemsfordifferentmaterialsandtheexcisedutyaccordingly,chooseDetailsbuttonandenterthelineitemsinthetable.HereEnterMaterialcode,quantityasperexciseinvoice,referencedocument(i.e.GRNDocument),batchno.,BEDandEdCessAmounttobeposted.

Toentertheexcisedutyonly,chooseHeaderbuttonandentertheexcisedutyinthetotalsfieldsatthefootofthescreen.

5.Ifthedutyqualifiesascountervailingduty(CVD):a.SelectCVDapplicable.b.EntertheCVDamountintheBEDamountfield.

6.SpecifywhichG/LaccountsaretobepostedtoandSavetheadjustmentposting.SystemwillpostExciseJVDocumentAccountingDocumentwithPart2SerialNo.

10.4.4MakingAdjustmentPostingsforMoneyTransferredtoPLA

Use:Youfollowthisproceduretomakeanadjustmentpostingwhenyoutransfermoneytoyourpersonalledgeraccount(PLA).

Prerequisites:YouhavealreadytransferredthemoneytoyourPLAatthebank,usingaTR6challan,andhavepostedthecorrespondingaccountingdocument.

Procedure:

1.J1IH/ExciseJV/TR6challan.

2.Enterdataasrequired,includingthedocumentnumber.YoucanentereitherthechallannumberORthenumberoftheaccountingdocument(ThisdocumentistobefirstcreatedthroughT.CodeFB50.InthisDocumentDebitPLAonHoldA/candCreditBankA/cwiththeAmounttobetransferredinPLACENVATAccounts)

3.ClickonEnterbutton.Ifyouenteredtheaccountingdocumentnumber,thesystemdisplaystheinformationfromit.

4.Entertheamountsagainsttheaccountsthatyourequire.

5.Savetheadjustmentposting.

6.SystemwillpostExciseJVDocumentAccountingDocumentwithPart2SerialNo.

10.4.5CancelingExciseInvoices

Use:Youfollowthisprocedureinordertocancelanoutgoingexciseinvoice.Itreversesanyexcisedutyaccountedfor.

Procedure:

1.J1IH/ExciseJV/Cancelexc.inv.



2.Enterthenumber,year,andseriesgroupoftheexciseinvoicethatyouwanttocancel.Adialogboxappears.ChooseYes.

3.BeforepostingthedocumentchecktheAccountingdocumentgoingtobegenerated.HereclickonDetermineG/LAccountsbutton.

4.Savetheadjustmentposting.SystemwillpostExciseJVDocumentAccountingDocumentwithPart2SerialNo.

10.4.6MakingAdjustmentPostingsforOtherTransactions

Use:Youfollowthisprocedureifyouwanttomakeanadjustmentpostingthatdoesnotfallintoanyoftheothercategoriesofadjustmentofferedbythisfunction.Youcanonlyuseanexternaldocumentasyourreferencedocument.

Procedure:

1.J1IH/ExciseJV/Otheradj.

2.Enterdataasrequired,including:DocumentnumberEnterthenumberoftheexternaldocumentthatyouwanttoreferto.CENVATaccountselectiongroupboxSpecifywhichaccountisaffectedbytheadjustmentpostingisfor.Ifthepostingdoesnothavetoberemittedimmediately,selectFortnightlypayment.

3.ClickonEnterbutton.Thesystemdisplaystheinformationfromthematerialdocument.

4.AdjustthepostingdateasnecessaryandenterVendorcodeasperrequirement.

5.Entertheamountofexcisedutyineitherofthefollowingways:Toenterlineitemsfordifferentmaterialsandtheexcisedutyaccordingly,chooseDetailsbuttonandenterthelineitemsinthetable.HerefilldetailslikeMaterialCode,QuantityasperExciseInvoice,BatchNo,Reference(i.e.GRNDocument),BEDandEdCessAmountmanually.IfyouwantsystemtoproposetheBEDandEdCessAmount,ClickonGetExciseInvoicebuttonandselecttheproperExciseInvoicefromwhichtheproportionateamountistobecopied.SelecttheExciseInvoiceandclickonContinuebutton.ItwillcopyBEDandEdCessandSECessamountasperthequantitymentionedhere.ItwillbeproposedinproportionofselectedExciseInvoicequantityandvalue.Toentertheexcisedutyonly,chooseHeaderbuttonandentertheexcisedutyinthetotalsfieldsatthefootofthescreen.

6.SpecifywhichG/Laccountsaretobepostedto.

7.Savetheadjustmentposting.SystemwillpostExciseJVDocumentAccountingDocumentwithPart2SerialNo.

TIPStosimplifyExciseJVtransactions:(J1IH)

1. 1.AssigningExciseInvoicestoLineItems

Use:Whenyoumakeanadjustmentposting,youfollowthisprocedureifyouwanttospecifytheoriginalexciseinvoiceassociatedwithalineitem.

Procedure:

1.SelectthelineitemthatyouwantandchooseGetexciseinvoice.Thesystemdisplaysalistofalltheexciseinvoicesthatyouhavepostedfromthisvendorforthisparticularmaterial.

2.SelecttheexciseinvoicethatyouwantandclickonEnterbutton.Thesystem:EnterstheexciseinvoicedocumentnumberintheRef.doc.field(Referencedocument).Calculateshowmuchoftheexcisedutyfromtheexciseinvoiceshouldbeapportionedtothelineitemandentersitintheexcisedutyfields.Ifyouthenoverwritetheseamounts,youshouldalsooverwritethereferencedocumentnumberwithanexplanatorytext,sincethereisnopointinmaintainingthelinktothereferencedocumentanymore.

1. 2.SpecifyingWhichCENVATAccountstoAdjust

Use:Whenyoumakeanadjustmentposting,youhavetospecifywhichCENVATaccountsaretobeadjusted.

Procedure:

1.ChooseDetermineG/Laccounts.AdialogboxappearsthatshowshowmuchwillbepostedtowhichG/Laccounts.TheaccountsthataredisplayeddependontheexcisegroupandtheCENVATaccountthatyouenteredontheselectionscreen.

2.Addanotheraccount,ifyouneedto,andadjusttheotherpostingssothatthecreditsanddebitsmatch.

3.Enterabusinessareaandcostcenter,ifnecessary.

4.Toclosethedialogbox,clickonEnterbutton.3.DisplayingCENVATAccountBalancesTodisplaythebalancesofyourCENVATaccounts,chooseBalances.ThesystemdisplaysthebalancesonlyoftheCENVATaccountsthatareaffectedbyyourG/Lpostings.

11SubcontractChallan

11.1NormalSubcontractProcess


1 CreateSubcontractPurchaseOrder Documenttype(NB)/Pur.org./Pur.group/Co.code/Material/Qty./Price/Plant/Requister/Deliverydate/Vendorno./Taxcode/Itemcatgory(L)/Components


2 CreatetransferPostingofmaterialssentoutforsubcontractingwithreferencetoSubcontractorPO.

Selectthematerial,anddoPGIorcreateDelivery. ME2O Stores

3 CreateSubcontractingchallan Materaildoc/Fiscalyear/Excisegroup/Seriesgroup J1IF01 ExcisePersonnel

4 PrintSubcontractChallan GototransactionofChallanChangeTakeprintandsave. J1IF11 ExcisePersonnel

5 Postgoodsreceipt(MIGO) PONO./DeliveryNote/Postingdate/ExciseInvioceTabRefersubcontractingchallan/storagelocation

MIGO Stores

6 ReconcileSubcontractingchallan MaterialDocument/Challan/Fiscalyear J1IFQ ExcisePersonnel

7 Listofsubcontractingchallans ListclickonAnexureIV J1IFR ExcisePersonnel



8 Complete/Reverse/RecreditSubcontractingchallan Completethechallan J1IF13 ExcisePersonnel

9 DisplaySubcontractingchallan DisplaySubcontractingchallan J1IF12 ExcisePersonnel

Process:

1. 1.CreateSubcontractPurchaseOrder:

HeaderMaterial

SubComponent

1. 2.TransferPostingofSubcomponentstoVendor:(ME2O)

SelecttheLineItemandCreateDeliveryorPostGoodsIssue

2. 3.CreateSubcontractChallanw.r.ttheTransferredMaterialDocument:(J1IF01)3. 4.



4. 4.PrintofSubcontractChallan(J1IF11)

5. 5.GoodsReceipt:(MIGO)

SelectReferSubcontractingChallan,andinthesubwindow,specifythecorrectChallanNo

IftheChallanNospecifiedisthatofdifferentVendor,thenthefollowingbelowmessageisshown.



IftheChallanNospecifiedisthatofdifferentPO,thenthefollowingbelowmessageisshown.

PostGoodsReceipt.

1. 6.NextGoodsReceipt:(MIGO)



IfthePreviousMaterialDocumentfortheChallanisnotreconcilled,systemwillissueaWarningMessage.

IfthePreviousGRdocumentisnotreconcilledwiththechallan,thesystemwilltriggeramessageasshownbelow:

1. 7.ChallanReconcillation:(J1IFQ)

IftheChallanNospecifiedduringGR,iswrong,thendeletethechallanAssignment,selectthefunctionhere.

Selectthisicon,tobringintheQtyfromMaterialDoc,toAssignedQtyinChallan.

SavetheChallan.

1. 8.CompletionofChallan:(J1IF13)



SavetheChallan.

1. 9.ListofSubcontractingChallans.

11.2SubcontractProcesswhereScrapisreceivedfromVendor









MIGO Stores

6 ReceivescrapmaterialfromVendor. ReceiptofScrapMaterialbyMvT542. MB1B/MIGO

Stores

7 ReconcileSubcontractingchallan MaterialDocument(MvT101/542)/Challan/Fiscalyear J1IFQ ExcisePersonnel

8 Listofsubcontractingchallans ListclickonAnexureIV J1IFR ExcisePersonnel

9 Complete/Reverse/RecreditSubcontractingchallan Completethechallan J1IF13 ExcisePersonnel

10 DisplaySubcontractingchallan DisplaySubcontractingchallan J1IF12 ExcisePersonnel



11 ScrappingtheMaterial WhateverthematerialreceivedfromVendorasscrap,istobescrappedwithMvT551toacostcenter.

MB1A/MIGO

Stores

11.3SubcontractProcess:ReturnDeliveryToVendor




2 TransferPostingofsubcomponentmaterialtoVendor. Selectthematerial,anddoPGIorcreateDelivery. ME2O Stores




MIGO Stores

6 Dothereconcilationofmaterialdocument Materialdocument/challannumber/year J1IFQ ExcisePersonnel

7 Iftherecivedmaterialfailsinquality&needtosendbacktoVendorreturndelivery

122and544movementtype/plant/materialdocuemtnumber/ MIGO Stores

8 Createnewsubcontractingchallansforthisoutgoingmaterials,asthismaterialhadcomeagainstoldchallan,andthatchallanisalreadyreconcilled.

Materialdocumentsnumber/excisegroup/seriesgroup J1IF01 ExcisePersonnel

9 Complete/Reverse/RecreditFirstSubcontractingchallan Completethechallan J1IF13 ExcisePersonnel

10 Recivebackthereturndeliverymaterialsentbyvendor 101and543movementtype/challannumber/year MIGO Stores

11 AgainReconcile&completethereturndeliverychallan. Materialdocument/challanno./fiscalyear J1IFQ Excisepersonnel

11.4SubcontractProcess:CancellationofGoodsReceipt


1 CreateSubcontractPurchaseOrder POwithsubcomponents. ME21N Purchaser/Buyer

2 CreatetransferPostingofmaterialssentoutforsubcontractingwithreferencetoSubcontractorPO. Selectthematerial,anddoPGIorcreateDelivery. ME2O Stores


4 PrintSubcontractChallan GototransactionofChallanChangeTakeprintandsave.

J1IF11 ExcisePersonnel


MIGO Stores

6 Dothereconcilationofmaterialdocument Materialdocument/challannumber/year J1ifQ ExcisePersonnel

7 Iftherecivedmaterialisnotwithgoodquality&GoodsReceiptneedstobecancelled. Cancellation/materialdocument/102and544movementtype/plant/materialdocuemtnumber/

MIGO Stores

8 Createnewsubcontractingchallansforthisoutgoingmaterials(asthisiscancelled/rejected),asthismaterialhadcomeagainstoldchallan,andthatchallanisalreadyreconcilled.

Materialdocumentsnumber/excisegroup/seriesgroup J1IF01 ExcisePersonnel


10 Recivebackthecancelleddeliverymaterialsentbyvendoragainstnewchallan. 101and543movementtype/challannumber/year MIGO Stores

11 Reconcilethechallan Materialdocument/challanno./fiscalyear J1IFQ Excisepersonnel

12 Completethecahllan Challannumber/fiscalyear J1if13 Excisepersonal

11.5Subcontractingoverconsumptionorunderconsumption




1 CreateSubcontractPurchaseOrder POwithsubcomponents. ME21N Purchaser/Buyer






MIGO Stores

6 Dothereconcilationofmaterialdocument Materialdocument/challannumber/year J1IFQ ExcisePersonnel

7 Ifthematerialisoverconsumptiondosubsequnetadjustment Subsequentadjustment/parchaseorder/121and543movementtype/Qty MIGO Stores

8 DothereconcilationwiththisDoc#. Materialdocument/challanno. J1IFQ Excisepersonnel


10 Ifthematerialisunderconsumptiondosubsequnetadjustment. 544movementtypewillgettriggered/purchaseordernumber MIGO Stores

11 Createnewchallanw.r.tthe544MvTDocument. Createnewchallanw.r.tthe544MvTDocument. J1IF01 Excisepersonnel

12 Postgoodsreceipt(MIGO) MIGOGoodsReciept MIGO

12 Reconcilethechallan Materialdocument/challanno./fiscalyear J1IFQ Excisepersonnel

13 Completethecahllan Challannumber/fiscalyear J1IF13 Excisepersonnel

11.6Challancompleted180daysreverseandrecreditthechallan


1 ChallanReverse ChallanNo./Fiscalyear J1IF13 ExcisePersonnel

2 OptionI:Recivethematerialback. 542movementtype/material/vendor MIGO Stores

3 Reconcilethechallanwith542MatrlDoc. Materaildoc/Fiscalyear/challanno/Excisegroup/Seriesgroup J1IFQ ExcisePersonnel

4 Complete&Recreditthechallan. Challannumber/fiscalyear J1IF13 ExcisePersonnel

5 OptionII:ReceivetheMaterialafter180daysasfinishedgoodsasperPO. MIGOGoodsReceipt MIGO

6 ReconcilethechallanwithaboveGRDoc. Materaildoc/Fiscalyear/challanno/Excisegroup/Seriesgroup J1IFQ ExcisePersonnel

7 Complete&recreditthechallan. Challannumber/fiscalyear J1IF13 ExcisePersonnel

12FrequentlyAskedQuestionQuestion:ForcapitalGoods,innormalpostingtheAEDCENVATpostedforthepresentyearis50%,whereasitshouldbe100%.

Answer:SelectExciseSubtransactiontypeIPatthetimeofPostingatExciseHeaderTab,whichwillpostAEDas100%,andBED,EcessandSHEcessas50%forthisfinancialyear.

Question:DuringPostofExciseInvoice,thesystemdoesntallowtoincreasetheExciseDutyValue.

Answer:ThechangeindutyvaluesneedstobedoneinChangeExciseInvoicetransaction@J1IEXandnotduringPostingofExciseInvoice.

Question:IhavetospecifyBEDmanuallyandnotthroughconditionrecords.

Answer:ThemanualexciseamountforBEDcanbespecifiedinthePricingProcedure(POConditiontab),whereinitwillupdatetheTaxProcedure.

1ChildPagecinbh

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2Comments



Guestveryniceworkpramodkumar.

GSrinivasThanksforthepost....itisreallyhelpfull.....Icontviewthescreenshootsoftheaboveposting....ifpossiblecanyoupostthedocumenttomymailID:[email protected]

Thanksinadvance....

Regards,

Srinivas

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