CII Board of Advisors Role & Responsibilities October 2, 2014

CII Board of Advisors Role & Responsibilities

October 2, 2014

You are the internal AND external CII Champion!

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The Five BOA Member Responsibilities

1. Direct an internal CII team to review current processes against CII norms.

2. Develop an annual CII execution plan for capital project delivery process improvement.

3. Personal involvement in BOA meetings, Annual Conference, and other CII activities.

4. Nominate personnel for CII committees and research teams.

5. Assure 70% response to CII surveys.

NewMember

Upon Joining

• Establish key roles• Evaluate existing processes• Meet with your team regularly

LeadingMember

Full EngagementMaximum ROI

• Committee memberships• RT Chair/Co-Chair• Additional ICs• CII role expansion

EstablishedMember

Develop Annual Execution Plan

• Project delivery process improvement • Implementation Champion• Research participation• Benchmarking• Communities of Practice

TIMELINE - BOA Member Responsibilities 3 Years

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#1 – Direct Your Internal CII Team

Upon Joining

Knowledge CreationResearch

Knowledge DisseminationImplementation &

Professional Development

Administrative Groups

Board Alternate Additional Board Alternate(s)

(optional)

Board Advisor

Basic Member

Implementation Champion

Professional Development Coordinator

Data Liaison

Knowledge AssessmentBenchmarking

& Metrics

Benchmarking Manager

KnowledgeManagement

Online Administrator

Established Member

Benchmarking Project

Manager

Research Team Member

Research TeamMember

Data Liaison

Data Liaison

Benchmarking Associate


Manager


Manager

Communitiesof PracticeMember

Within 1-2 Years

Committee Member

Leading Member







Benchmarking Associate

Committee Member

Committee Member

Committee Member

Communitiesof PracticeMember

Committee Member

Committee Member

3 Years or More

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#2 – Develop an Annual CII Execution PlanMeet with your CII Team regularly

– Early in the Year

• Develop/review/re-evaluate committee/team participation• Identify Implementation Plan for one or two practices

– Before Spring BOA Meeting

• Review CII Research Slate and identify those topics that align with areas where your organization has expertise or needs to improve.

– After Spring BOA Meeting

• Nominate your seasoned personnel to share their knowledge – chair/co-chair• Nominate your rising stars to develop them – members• Before Fall BOA Meeting – Discuss research that would benefit your

organization

– Before the Annual Conference

• Determine who is attending – expect BOA Advisor/Alternates and Implementation Champion

• Determine which sessions you want covered and request a report

– At or after the Annual Conference

• Share learnings & plan new implementation(s)

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#2 – Develop an Annual CII Execution Plan (continued)

Challenge your Implementation Champion(s)Seek ways to implement CII practices and findings.

Attend Performance Improvement Workshops (PIW) regularly to learn how to implement CII Best Practices.

Challenge your Professional Development Coordinator(s) Actively seek ways to augment current professional development

practices and fill gaps in your educational programs.

Attend PIWs on topics selected for integration by Implementation Champion or absent in current training resources.

#3 – Attend BOA Meetings – Two per year

Fall

New Research Topics Generation

BOA Votes on Next Year’s Budget

BOA Elects Next Year’s Leadership

BOA Determines Future CII Activities through Roundtable Participation

Standing Committee Reports

Guest Speakers

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Spring

New Research Team Creation

New CII Chairman’s Objectives

BOA Votes on New ResearchTopics

Standing Committee Reports

CII Scorecard

Guest Speakers

CII Research Cycle Begins with Fall BOA Meeting

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#3 – Other Ways to Get Personally Involved

Attend Annual Conference to learn about new research and implementation tools

Serve on a new or existing research team

Serve as member of a standing committee or research team

Champion a research topic and assist in staffing it

Serve as a chair or co-chair of a standing committee or research team

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Standing Committees• Leadership (chairs, co-chairs)

• Nominations solicited in September/October

Research Teams• Leadership

• Members

• Nominations solicited in April/May

#4 – Nominate Personnel for Research Teamsand Committees

Interested in participating?

We can find a spot for you at any time of the year!

Interested in participating?

We can find a spot for you at any time of the year!

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#5 – Assure 70% Response to CII Surveys

“It’s all about the data!”

Research Team Process

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#5 – Assure 70% Response to CII Surveys

Research Teams – Project data to develop and validate CII team

findings

Standing Committees• Implementation Strategy Committee

– Implementation Research Surveys – Ad hoc

• Membership– Member Value & Satisfaction Survey

• Benchmarking & Metrics– CII Safety Survey (annual)– CII Practice Surveys

Example survey request letter

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#5 – Survey Response Method – One to Many

Member*receives survey request

Internal organization

survey respondents

CII receives survey

responses

BOA monitors to ensure responses

Examples include:• Select Research Team surveys• Select Standing Committee surveys• Select Ad Hoc surveys

*Data Manager (typically)

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#5 – Survey Response Method – Many to One

Examples includes:• CII Member Value & Satisfaction surveys which is sent to all individuals involved in CII work

CII sends survey request

Membersurvey

respondents

CII receives survey

responses


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#5 – Survey Response Method – One to One

Examples include:• CII Safety Survey (annual)• Select Research Team surveys

*Data Manager (typically) or Safety Data Liaison


Documents

CII Board of Advisors Role & Responsibilities October 2, 2014