Embed Size (px)
Citation preview
Church Facility Management So4ware Solu6ons -‐ A Case Study
Scott Wilson – Trustee Chairman [email protected]
Wayne United Methodist Church Wayne, PA
What is a Church Facility Management So4ware Solu6on?
3-‐4 Le@er Acronyms CFMS – Church Facility Management So4ware CMMS – Church Maintenance Management So4ware
CMS – Church Management So4ware
ChMS – Church Management So4ware Others…
What is a Church Facility Management So4ware Solu6on?
3-‐4 Le@er Acronyms
Membership Management
Small Group Management
Schedule Management
Visitor Management
Giving Management
Pledge Management
Room Scheduling
Work Order Management
Budget Planning
Repor>ng & No>fica>on Management
Project Tracking
Room Scheduling
Management
Capital Asset Management
Preventa>ve Maintenance Management HVAC
Integra>on
What is a Church Facility Management So4ware Solu6on?
Future Enhancements
Inventory Management
Why did we choose in this type of solu6on?
• Good Stewardship (Responsible spending) • A@empt to control the chaos • Intellectual Capital Collec6on • Track Assets – One loca6on or Mul6ple loca6ons • Maximize Capital Asset Lifespan • Reduce Long-‐term Maintenance Costs • Minimize Costs related to Spare Parts Inventory • Budgetary Cost Reduc6on
– Hopefully Yes! – ROI and TCO
Beyond the Features – Don’t get lost in the shiny new toy.
• Established/Stable Solu6on Provider / Domes6c Support Organiza6on • User/Admin Training – Free or For Fee
• Remember, we are not an IT organiza6on / SaaS vs. Onsite, Phone App, Other • Ease of use – Status Dashboard, Web based, Phone app, Request Only Portal • Facility Tech/Engineer Usage Model – Open and close requests
• Documenta6on/Content Management • Cost Structure – Per seat, Per user, Per Square Foot
• So4ware Upgrade/Maintenance Costs (~20%)/Frequency
• Recovery Cost Calcula6on – ROI and TCO • ROI = ((Gain from Solu6on – Cost of Solu6on) / (Cost of Solu6on)) x 100
Evalua6on Process • Team Approach – Trustees, Facili6es Leadership, Facility Staff, Office
Administrator, In-‐house IT Staff (volunteer) • Determine baseline requirements for solu6on (what’s important?) • Create a score card & Comparison Matrix • Avoid analysis paralysis • Research/Demo 3-‐5 solu6ons
! Ask other church facility teams – Form a local users group ! h@p://www.So4wareAdvise.com ! h@p://Capterra.com ! Google/Youtube ! Free online demos
Our Approach to Selec6ng a Church Facility Management So4ware Solu6on
UTILITIES
Maintenance
Insurance
Property Income
Our Approach to Selec6ng a Church Facility Management So4ware Solu6on
Maintenance
Current Year Projects
Our Approach to Selec6ng a Church Facility Management So4ware Solu6on
Maintenance
Current Year Projects
20+ Year Project Calendar
Our Approach to Selec6ng a Church Facility Management So4ware Solu6on
Maintenance
Current Year Projects
20 Year Project Calendar
Documented Asset Inventory
Our Approach to Selec6ng a Church Facility Management So4ware Solu6on
Maintenance
Current Year Projects
20 Year Project Calendar
Documented Asset Inventory
Op>onal: Facility Condi6on Assessment
Our Approach to Selec6ng a Church Facility Management So4ware Solu6on
Inventory Management
Work Order Management
• Track Issues/Problems
• Historical Perspec6ve • Capture Intellectual Capital
• Communica6ons – Email No6fica6ons
• Project Tracking – Grouping Work Orders that form a project
Capital Asset Database
• Database of Capital Elements ! Equipment – Air Handlers, Boilers, Water Heaters
! Roof, Windows, Doors, AC Units, Soffits, Fascia, Brick/Stonework, etc.
! Model, Serial Number, Installa6on Date, Death Date
• Time Intensive to collect and data entry • Death Dates – Reference Database
• Preventa6ve Maintenance Scheduling
Facility Condi6on Assessment
• Process of cataloging and assessing capital assets ! Equipment – HVAC, Hot Water Heaters, Pumps, Boilers, etc.
! Buildings, Roofs, Windows, Doors, etc.
• Permanent record of building construc6on and systems ! Expedite the learning process for new management and staff
• Costs ! Typically based on square footage – 42,000 sq4. ! Facility Condi6on Assessment = $5,063 one 6me charge
! Preventa6ve Maintenance Scheduling = $1,000 one 6me charge
!
Facility Condi6on Assessment Vendors
! www.emgcorp.com/services/facility-‐condi6on-‐assessments/
! www.vfa.com/
! www.parsons.com/services/condi6on-‐assessments/pages/default.aspx
CFMS Vendors
CFMS Cost Considera6ons
CFMS COSTS FacilityDude Corrigo Maintenance Connec>on
ManagerPlus NetFacili>es
Installa>on Type Offerings SaaS SaaS SaaS Desktop, Hosted, or
Onsite SaaS
Cost Factor Priced per Square
Footage of all managed facili6es
Per User/Per Month Priced per Seat Priced Per Module/Per
User
Charges by the site (standalone property loca6on with one or more buildings, regardless of
square footage/size)
QUESTIONS?
Church Facility Management So4ware Solu6ons -‐ A Case Study
Scott Wilson – Trustee Chairman [email protected]
Wayne United Methodist Church Wayne, PA
![Church Facility Reservation Request and Agreement€¦ · Facility use requests shall be made to [e.g., pastor, secretary, events coordinator] by submitting the “Church Facility](https://img.dokumen.tips/doc/110x75/5eb04b4f0140a0224a22338c/church-facility-reservation-request-and-agreement-facility-use-requests-shall-be.jpg)
