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CHEVIOT WARD COMMITTEE

AGENDA

FOR AN ORDINARY MEETING TO BE HELD ON: WEDNESDAY, 9 APRIL 2014 COMMENCING AT 6.00 PM IN THE CHEVIOT LIBRARY / SERVICE CENTRE, 39 HALL STREET, CHEVIOT “Community Partnership in growth and wellbeing”.   

For the meeting order of business please refer to the back page fold-out. ------------------------------------------------------------ Cheviot Ward Committee Membership Mayor Dalley Councillor Vincent Daly – appointed by Council Jeni Kydd (Chair) Don Anderson Faye Beckett Peter Harmon Andrew Harris Lyndsey Hiatt Geoff Maxwell Peter Montgomery Quorum – The quorum for this committee is at least 50% of the committee membership, but in no case shall the number be less than 5. ************************************************************************************************* Purpose of local government

(1) The purpose of local government is –

(a) To enable democratic local decision-making and action by, and on behalf of, communities and

(b) To meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

(2) In this Act good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services and performance that are –

(a) Efficient: and

(b) Effective: and

(c) Appropriate to present and anticipated future circumstances

(Local Government Act 2002 – Amendment Act 2012)

CHEVIOT WARD COMMITTEE – WEDNESDAY, 9 APRIL 2014 COMMENCING AT 6.00 P.M. IN THE CHEVIOT LIBRARY / SERVICE CENTRE

Timetable – 3.30 p.m. Meet for visit to Kaiwara Intake 6.00 p.m. Ward Committee meeting  

 

 

 

 

 

 

 

 

ITEM ORDER OF BUSINESS Pages • Apologies – Faye Beckett

• Urgent Business • Conflict of Interest Declarations

1 Minutes for Confirmation – March 5 3 - 7

2 Action Sheet 8 - 9

3 Community Reports (verbal)

3.1 Youth Council

3.2 Chilean Needle Grass Report

3.3 Hurunui Waiau Zone Report

3.4 Anzac Day commemorations

3.5 Other Reports

4 Submissions to the Draft Annual Plan and Proposed Fees and Charges 2014 - 15

10 - 49

5 Ward Matters –

5.1 Annual Meeting

5.2 Capital Works

5.3 Gardening Contract

5.4 Knox Presbyterian Church Budget

5.5 Mendip Bridge

5.6 Additional Expenditure – Cheviot Reserves Committee

5.7 McQueens Road Accessway

50 - 55

6 Water and Sewer 56 - 60

7 Financial 61 - 88

8 Councillor Daly’s report (verbal)

9 Matters Tabled -

Cheviot Reserves Committee – February 5

Domett Reserves Committee – March 3

Port Robinson Reserve Minutes – March 11

Council Meeting Update – March 2014

89 – 92 93 – 95

96 – 97 98 - 100

10 Next meeting

– Annual Meeting - 16th April, 7.00 p.m. – Community Hall

- Ordinary meeting – 14th May – Annual Plan submissions

Guidelines from Hurunui District Council’s Significance Policy:

The Council, in considering each matter, must be:

a. Satisfied that it has sufficient information about the practicable options and their benefits, costs and impacts, bearing in mind the significance of the decisions.

b. Satisfied that it knows enough about and will give adequate consideration to the views and preferences of affected and interested parties bearing in mind the significance of the decisions to be made.

Questions a. Does the Council have sufficient information about the issue, proposal, decisions or

other matter?

b. Does the issue, proposal, decisions or other matter:

– affect all or a large portion of the community in a far-reaching way?

– have a potential impact or consequence on the affected persons (being a number of persons) that is substantial?

– have financial implications on the Council’s resources that would be substantial?

– generate (or would be expected to generate) a high degree of controversy?

– fail to flow logically or consequentially from a decision in the Hurunui Community Plan?

Evaluation Council officers preparing these reports will have regard to Council’s policy on significance. Councillors will make the final assessment on whether the subject under consideration is to be regarded as being significant or not. Unless the Council explicitly determines that the subject under consideration is to be deemed significant then the subject will be deemed as not being significant.

 

AFFIRMATION: WE PLEDGE THAT WE WILL FAITHFULLY AND IMPARTIALLY USE OUR SKILLS, WISDOM AND JUDGEMENT THROUGHOUT THE DISCUSSIONS AND DELIBERATIONS AHEAD OF US TODAY IN ORDER TO MAKE RESPONSIBLE AND APPROPRIATE DECISIONS FOR THE BENEFIT OF HURUNUI DISTRICT AT LARGE. WE COMMIT INDIVIDUALLY AND AS COUNCIL TO THE PRINCIPLES OF INTEGRITY AND RESPECT, AND TO UPHOLDING THE VALUES THAT WE BELIEVE DISTINGUISH AND ENRICH OUR DISTRICT.’  

MINUTES OF A MEETING OF THE CHEVIOT WARD COMMITTEE HELD AT THE CHEVIOT LIBRARY / SERVICE CENTRE ON WEDNESDAY, MARCH 5, 2014, COMMENCING AT 6.00 P.M. Table of contents

1. Minutes for Confirmation – Meeting January 29 ............................................................................... 1 2. Action sheet............................................................................................................................................ 1

2.1. Amenity Rate Capital expenditure ............................................................................................. 1 2.2. Gore Bay steps............................................................................................................................. 2

3. Community reports ................................................................................................................................ 2 3.1. Youth Council ............................................................................................................................... 2 3.2. Anzac Day Commemoration ...................................................................................................... 2 3.3. Chilean Needle Grass ................................................................................................................. 2 3.4. Hurunui Waiau Zone.................................................................................................................... 3 3.5. Parnassus Hall ............................................................................................................................. 3

4. Annual meeting – 16 April 2014 .......................................................................................................... 3 5. Water and Sewer ................................................................................................................................... 3 6. Financial.................................................................................................................................................. 4 7. Knox Presbyterian Church ................................................................................................................... 4 8. Councillor Daly ....................................................................................................................................... 4 9. Matters Tabled ....................................................................................................................................... 5 10. Petition to Council – Removal of trees alongside Deer Park Road ........................................... 5 11. Next Meeting...................................................................................................................................... 5

Present Jeni Kydd (Chair), Faye Beckett, Peter Harmon, Andrew Harris (left at 7.45 p.m.), Lyndsey Hiatt, Geoff Maxwell, and Councillor Vincent Daly. In attendance Ann Duncan, Committee Secretary; Alex Grew, Youth Council (from 6.30 p.m.) Apology received from Mele Nuku. Apologies Apologies were received and sustained from Don Anderson and Peter Montgomery. Urgent business

• Petition to Council – Removal of Trees along Deer Park Road • April 17 Council meeting in Cheviot

Conflict of Interest declarations There were no Conflict of Interest declarations.

1. Minutes for Confirmation – Meeting January 29 THAT THE MINUTES OF THE MEETING HELD ON JANUARY 29, 2014 BE TAKEN AS READ AND NOW CONFIRMED. L Hiatt/F Beckett CARRIED

2. Action sheet

2.1. Amenity Rate Capital expenditure Committee Secretary reporting on the Amenity rate share of the cost of the footpath and drainage work for the Levin Street subdivision. Seeking discussions on the timing of the capital expenditure projects programmed for

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this financial year – replacement footpath Robinson Street west, topdressing shingle footpaths Cheviot township – should the concrete footpath be held over and undertaken with the 2014/15 years work. The committee asked for further information on the subdivision project – price details, plan and timing of work.

2.2. Gore Bay steps Committee Secretary reporting that the roading department had contributed $2,000 towards the $4676 account for the fencing and erosion work on the steps at Gore Bay. THAT $2,000 FROM THE AMENITIES GORE BAY TOWNSHIP REPAIRS AND MAINTENANCE CODE BE USED TO FUND THE REPAIRS TO THE BEACHSIDE STEPS AT GORE BAY. F Beckett/L Hiatt CARRIED

3. Community reports

3.1. Youth Council Reported –

• Youth Council investigating speed testing in Cheviot township – date to be set – information would be presented to the Road Safety Committee

• Results from speed tests in Amberley were included in a trucking magazine – noted drop in trucks travelling over the speed limit through Amberley township

• Investigating exhaust brake signs for townships • Courses and retreats attended by the districts youth

THAT THE INFORMATION BE RECEIVED. L Hiatt/F Beckett CARRIED

3.2. Anzac Day Commemoration Councillor Daly reporting that funding was being made available for ANZAC centenary commemoration projects. A number of district wide projects had been suggested e.g. white crosses, tree planting. Councillor Daly and Committee Secretary to attend meetings on behalf of the Cheviot Ward Committee.

There was no updated information on the Cheviot ANZAC day commemoration.

3.3. Chilean Needle Grass Reported –

• Protocols being formed for the movement of sheep from Chilean Needle grass affected areas

• Emphasis on the cleaning down of vehicles before travelling from affected areas

• Considering boom spraying affected roadsides THAT THE INFORMATION BE RECEIVED.

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J Kydd/G Maxwell CARRIED

3.4. Hurunui Waiau Zone Reported –

• Phosphate working group set up • Four management areas set up – Lower Hurunui, Southern Hurunui,

Upper Waiau, Lower Waiau • Land and Water Regional Plan – key requirement fencing of all

waterways – working on how this will be managed • Land use change will require a resource consent • Member rotation on Zone Committee at end of year

THAT THE INFORMATION BE RECEIVED J Kydd/L Hiatt CARRIED

3.5. Parnassus Hall Reported –

• 17 local residents met the Ward Committee for the hall inspection on Monday, 24 February

• Discussed the use of the hall, maintenance and earthquake standards • Residents to form a community group that would consider taking over

the lawn mowing and some maintenance of the Parnassus Hall, investigate options to support the ongoing costs of the hall upkeep which included promoting the hall as a venue for outside organisations – Group convenor Keith Wayman

• Requested update of amenity rates paid by ratepayers in that area

4. Annual meeting – 16 April 2014 Committee Secretary presenting the 2013 agenda seeking any changes the committee wished to make for 2014. Reporting that Council was not making Ward Annual Plan presentations this year. THAT THE CHEVIOT WARD COMMITTEE ANNUAL PUBLIC MEETING AGENDA CONSIST OF -

• Cheviot Ward Committee Annual meeting – 2013 Minutes confirmed, Chairperson’s report

• Reserve Committee reports – Cheviot, Domett, Port Robinson, Spotswood • Community Updates – Cheviot Community Health Centre, Knox Presbyterian

Church J Kydd/L Hiatt CARRIED Dave Pullen, Chair of the Cheviot Community Health Centre to be asked to attend the April 9 meeting of the Ward Committee to update the committee on the Health Centre and present the Medical Centre plans discussed at the December meeting.

5. Water and Sewer Customer Services Officer presenting the Water and Sewer report for the period 11 November 2013 to 20 January 2014.

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Noted that the average demand graph line for the Blythe, Kaiwara and Parnassus Intakes were up to or over the cubic metres sold line. The information was being investigated. THAT THE INFORMATION BE RECEIVED. L Hiatt/P Harmon CARRIED

6. Financial Financial Services Manager forwarding the financial report for the period 1 July to 31 December 2013. THAT THE INFORMATION BE RECEIVED. L Hiatt/J Kydd CARRIED

7. Knox Presbyterian Church This item was discussed following the Community reports. Rev. Nancy Jean Whitehead, Jane Maxwell, Richard Maxwell and Judy Grigor spoke to the report included in the Ward Committee agenda. Church Group presentation included –

• Location and nature of the construction of the two buildings had an amenity value to Cheviot – sale of buildings would be a loss to the community

• Ownership of the buildings and direct costs associated with the buildings remain the responsibility of the Knox Presbyterian Church

• Investigating increasing the use of the buildings e.g. as a wedding venue which would support other businesses in the area, use of grounds for market

• Need assistance with lawn mowing, weed spraying, garden maintenance; hall hire bookings – recommended adding this work to Council contracts when they came up for renewal. The proposal reviewed at the end of that contract term. Hall hire funds would go back to the Council to offset the Council costs. Require contract drawn up with Council

The Committee Secretary reported that the Hanmer Library / Service Centre managed hall bookings with the funds being returned to the Community Board. THAT A BUDGET BE PREPARED FOR THE WARD COMMITTEE MEETING ON APRIL 9 SHOWING THE PROPOSED AMENITY INCOME AND EXPENDITURE AS RELATED TO THE RECOMMENDATIONS IN THE REPORT AND; A KNOX PRESBYTERIAN CHURCH REPRESENTATIVE UPDATE THE COMMUNITY ON THE PROPOSALS FOR THE KNOX PRESBYTERIAN CHURCH AT THE CHEVIOT WARD COMMITTEE ANNUAL MEETING ON APRIL 16. P Harmon/G Maxwell CARRIED The discussion document provided by the Church Group included future points for discussion on the use of the hall as a community building and fund raising options.

8. Councillor Daly Reported –

• Request for Council funding for septic tank upgrade at Gore Bay

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• Shingle roads in a bad state

THAT THE INFORMATION BE RECEIVED. J Kydd/L Hiatt CARRIED

9. Matters Tabled • Council meeting update February • Port Robinson Reserves Committee – 28 January

THAT THE INFORMATION BE RECEIVED. L Hiatt/V Daly CARRIED

10. Petition to Council – Removal of trees alongside Deer Park Road Hurunui District Council forwarding a copy of the petition signed by 48 residents. The petition expressed concerns about the dangerous condition of the poplar trees and an overhanging pine branch on the Deer Park roadside. Councillor Daly reported that the roading department were looking at options. THAT THE INFORMATION BE RECEIVED. J Kydd/F Beckett CARRIED

11. Next Meeting 9 April 2014 – 6.00 p.m. – Cheviot Ward Committee, 17th April 2014 – Council meeting held in Cheviot

There being no further business the Chair declared the meeting closed at 9.05 p.m.

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ACTION SHEETDate Matters to be actioned 1st Person Action

18-Jul-12 Claverley Development Contribution $6766- requirements investigated

Manager Amenities

Action work when development builds up

24-Oct-12 Mesh vents installed at Cheviot Medical Centre - Hill Bros

Josie Waiting for blocklayer

18-Sep-13 Obtain price from Glen McNabb for topdressing shingle footpaths and accept a price - if similar accept Glens

Bruce Yates Discuss timing of capital works projects

18-Sep-13 Medical Centre included in street cleaning contract - one month of tree fall

Tony Kelly? What time of year?

10-Dec-13 Cheviot Library / Service Centre workshop group to develop policy and recommendations for provision and use of display space by Community Groups

Ann

29-Jan-14 Craft Centre fence - builder to look at fence repairs

Vince

29-Jan-14 War Memorial Monument paint repairs Ann Needs full paint - price available at meeting

29-Jan-14 Visit Kaiwara Intake Members and Staff

9th April 3.30 p.m. at the Cheviot Service Centre, 4.00 p.m. at Kaiwara

29-Jan-14 Meeting at Parnassus Hall Ann Amenity rates total from Parnassus Hall area

29-Jan-14 Drain along Hall Street - south end Members Culverts unblocked 5-Mar-14 Water graphs - investigating usage - higher

than SoldWater Dept Comment on report

29-Apr-09 Submission comments29-Apr-09 Heli port Medical Centre investigated OICC On hold until future of

Medical Centre is known29-Apr-09 Brothers face - wilding pines OICC Concern erosion of

hillside29-Apr-09 70km & Exhaust brake signs each end of

Cheviot townshipOICC Staff investigating -

Councillor Daly to push for action

2-Apr-08 Traffic calming plan Hall St - better parking, slow down traffic - Discuss when kerb & channel installed along section of hall street

Future Items 4-Oct-11 Medical Centre - Upgrade - Request

Community Gym included, group keep updated on progress

OICC

18-Jul-12 Council buildings - future requirements - earthquake strengthening

Discuss in due course

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Long Term Plan 2015/16War Memorial Gardens fence

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To: Cheviot Ward Committee

Date: 9 April 2014

Significant Decision: No

Submissions to the Draft Annual Plan and Proposed Fees and Charges 2014/15

Recommendations THAT THE COMMITTEE CONSIDER WHETHER TO WRITE A SUBMISSION TO THE DRAFT ANNUAL PLAN 2014/15 AND THE PROPOSED FEES AND CHARGES FOR 2014/15.

Executive Summary The Council has adopted its Draft Annual Plan (DAP) 2014/15 and proposed Fees and Charges for 2014/15.

The Cheviot Ward Committee is invited to consider whether to write a submission to the Council on either document.

Draft Annual Plan The DAP is year three of the Council’s Hurunui Community Long Term Plan 2012 – 2022 (HCLTP). Items included in the DAP are mainly those which were consulted through the Draft Long Term Plan.

A summary of the DAP is included with this report. This summary highlights the plans and issues that the community is most likely to be interested in. The full DAP has not been printed to save printing costs but can be read on the Council’s website: www.hurunui.govt.nz.

Proposed Fees and Charges

Every year, Council Officers review the fees and charges and make recommendations to the Council on proposed changes. A copy of these is attached to this report which shows current and new costs for comparison. A brief explanation of the recommended changes are listed below:

Fees and Charges:

1. Water Supply

• A modelling fee has been introduced as it is an actual charge to the Council for each water application and on top of any other costs in relation to these. The work is sourced externally. An average cost for rural properties is $300 per application with urban being less at an estimated $100.

• Some other price adjustments have been made for consistency reasons rather than have unnecessary changes from ward to ward.

• For urban water supply, it has been proposed to charge the actual road or footpath remediation when they have to be dug to connect or terminate supply.

• New charges are suggested for emergency and swimming pool fills to discourage people using quick fills as a cheap way to get additional water and to encourage people to make sure they have enough before they need emergency fills.

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Fees and Charges:

2. Sewerage

The sewer connection fee is to increase to $100 plus actual administration costs to reflect the actual cost of each connection. The current $60 flat rate is insufficient to cover this service.

Fees and Charges:

3. Roads & Footpaths

• The increased fee from $60 to $200 for an application for licence to occupy a road reserve is to reflect the actual cost.

• Selwyn and Waimakariri District Councils with Hurunui have collaborated so the rules for corridor access requests are consistent throughout Rural Canterbury. The charge of $160 equates to about two hours work for each one.

Fees and Charges:

4. Pensioner Housing

Small increases have been made to the rental of the pensioner units in accordance with the newly reviewed Council social housing policy.

Fees and Charges:

5. Animal Control & Dogs

• The cost of caring for an impounded dog has increased from $10 to $20 to reflect the actual cost.

• The actual cost to the Council of investigating nuisance complaints has been added at $135 per hour.

• The cost of calling out a contractor for wondering stock is also added at $100 per hour. Our bylaw states that there is a charge for this but it has not shown in the fees and charges schedule.

Fees and Charges:

6. Liquor

The new charges added have been set by statute as per the Sale and Supply of Alcohol Act, rather than staff.

Fees and Charges:

7. Impounded property

A ‘new’ charge to recover the cost of returning seized impounded property has been added to the fees and charges of $100 plus $2 per day for storage. This has actually been charged for some time but has not been included in the fees and charges schedule before. It is based on actual costs.

Fees and Charges:

8. Building A number of changes have been proposed for building fees, mainly to reflect the actual cost of the service.

Fees and Charges:

9. Resource Management

New charges are proposed for non-notified land use consents for contaminated sites to cover costs.

Fees and Charges: 10. Waste

Minimisation

Fees for waste and recycling have been adjusted to match new charges according to the new contracts in place.

Fees and Charges:

11. Governance and Corporate

A new charge of $20 is suggested for people wanting a full copy of an agenda (not committee members). All agendas are on line whereas in the past they were not. Specific reports can be printed for free if anyone wants one but from time to time, people ask to be sent all agendas for all meetings. Printed agendas are costly and charging for them will go toward some recovery of these costs.

Fees and Charges:

12. Development Contributions

Increases have been made to all of the Development Contributions as per the Hurunui Community Long Term Plan 2012 – 2022.

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Submission period The consultation period for the DAP and Fees and Charges began on 4 April with submissions closing on 5 May.

Should the Ward Committee wish to submit to the DAP or fees and charges, this will need to be done by 5 May 2014.

The Council will hear submissions to both at their submission hearing meeting commencing Monday 26 May. Before then, the Ward Committee will be presented with any submissions relating specifically to Cheviot so that the Committee can comment on them. The Council is particularly interested to know whether local communities support submissions when amenity rates are involved.

The Committee’s views will be provided to the Council for consideration in time for their deliberation on the submissions.

Options

Option 1: Do Nothing

• The Committee is not required to submit to the Council.

Option 2: Submit on the Draft Annual Plan and/or Fees and Charges

• This is an option available to the Committee. If the Committee does decide to submit, it will need to be done by 5 May.

Appendices 1. Summary of the Draft Annual Plan 2014/15 2. Proposed Fees and Charges 2014/15

Report Prepared by:

Audrey van der Monde Manager Community and Corporate Services

Officer in Attendance: The report author, Manager Community and Corporate Services, will not be in attendance to speak to this report.

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2014/15

Summary Draft Annual Plan

Introduction from the Mayor and CEO

This Summary Draft Annual Plan represents the third

year of our 10 year plan – the ‘Hurunui Community Long Term Plan 2012 – 2022’ (HCLTP). We have made some changes from the HCLTP without compromis-ing earlier promises. As a result, we are happy to announce the lowest total average rates increase for many years at 2.9% (growth adjusted).

In preparing this plan, we chal-lenged ourselves and our previous thinking to make sure our empha-sis was on the areas that needed priority focus, such as water and roading, and that our goals were realistic. If we didn’t believe that

all of our capital works programme could be delivered within the year, we deferred those items to future years.

Some of our Wards have par-ticularly high debt levels that concern us but at the same time, we believe that local communities need to have a say in what services they require and are prepared to pay for. This does present us with a balancing act in trying to deliver good quality services and infrastructure at reasonable and affordable rating and debt levels while at the same time, enabling decision making at a local level through our various committees

(eg; Ward, Water and Reserve Committees).

Some of the work we had planned to do in 2014/15 has been deferred because of changed circumstances. One of the projects planned was to extend the Hanmer Springs com-munity hall, but strengthening the building is now more of a priority, so we will wait until the legisla-tion on earthquake strengthening has been passed before deciding what to do. We have a number of challenges in front of us which are further explained in the section on ‘Future Challenges’.

In preparing this draft Plan, we were guided by our mission state-ment and our core principles:• Focus on core services • Financial responsibility and

affordability • Continuous improvement in

service to everyone in our district

• Facilitate appropriate growth in the district

These principles have been our consistent driver for several years now.

The proposed overall average rate increase of 2.9% for 2014/15 is less than what we said in the HCLTP (5.37%). At the 2.9% average rate increase, only 0.12% is district wide and the rest is made up of targeted rates. These targeted rates are for services like water and projects at individual community level that have been requested by those communities.

We believe that this draft plan does meet our communities’ needs, but there is still one impor-tant step before we finalise plans for the year ahead, and that is your input. We warmly invite you to make a submission and play a role in determining the future of your district.

Winton DalleyMayor

Hamish DobbieChief Executive Officer

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Key issues $510,000 to be funded by those living within the whole Ashley water scheme area. This upgrade will improve water supply, both quality and quantity, to the north-ern and central reaches of the Ashley scheme.

3. StormwaterOverall affordability has dictated that we scale back what we had planned to spend on stormwater in 2014/15 so as not to further exacerbate the growing debt levels in Amberley and Hanmer Springs. We now plan to spend $35,000 to continue remedial work on the Outfall Drain in Leithfield Beach and $45,000 for any capital works identified as urgent.

Amberley Water and Sewer RatesWe are concerned about the level of internal debt in respect of the Amberley Ward water and sewer account. To repay the debt sooner, we propose to increase targeted rates in Amberley, particularly as the debt will grow in 2014/15 with further improvement works planned. With agreement from the Amberley Ward Committee, the proposed increase in rates for the Water Supply has gone from 7.6% to 10.0% and the increase in Sewer Rates has gone from 17.5% to 30.0%.

This means that water rates will increase from $139.86 per property to $153.85 (plus 78.7 cents per cubic metre of water used) and sewer rates from $200.12 to $260.16 from 1 July 2014.

Waste & recyclingWe are making some changes to our waste and recycling service. Currently, the rate for each property within an urban area is $260 per year. As a direct result of the contracts Council has entered into, this rate will reduce from 1 July 2014 to $200. In addition, every dwelling within town boundaries (plus those on the collection route who choose to use the collection service) will be pro-vided with 52 Council marked bags for recycling and 52 for refuse (rubbish). From 1 July 2014, we will no longer pick up rubbish in bags that are not the Council tagged bags. Additional refuse bags can be purchased at $2.50 each, which covers the cost of collect-ing, processing and disposing of waste at Kate Valley. We want to minimise

the amount going to landfill and encourage recycling so will charge less for additional recycling bags – these will be 50 cents each.

Hanmer Springs Thermal Pools and SpaThe Hanmer Springs Thermal Pools and Spa has provided the Hurunui district with a substantial financial contribution each year. The chal-lenge is to continuously improve the complex while at the same time being mindful of debt levels accumulating and ensuring appropriate arrange-ments are in place to repay debt. We strive for excellence in terms of our service and facilities, but we are dependent on tourists and visitors from within New Zealand and to a lesser extent, internationally. In order to ensure we continue to attract these visitors we continue to invest in our facilities which are so important to the overall visitor experience.

The public changing rooms are below the standard we aspire to and we had planned to upgrade them in 2013/14. We have deferred this to 2014/15 and carried the $1 million over. We have also tagged just over $600,000 for new works and maintenance projects to make sure the pools are in good shape.

Canterbury MuseumAs a contributing authority under the Canterbury Museum Trust Board Act 1993, we pay an annual contribution toward the Canterbury Museum. The Museum has for some years now, signalled its intention to undertake a significant redevelopment project. The estimated cost of the project is $155 million to substantially upgrade the museum. The cost is divided between us and the other contribut-ing councils based on population and location.

The redevelopment project was scheduled to have commenced in 2013/14 but due to the emphasis on the Christchurch rebuild post the earthquakes; the Museum project was deferred until 2014/15. Our Council’s share will be $66,515 for the Operating Levy (from $63,226 in 2013/14) and the first instalment of the Capital Levy which is $58,775. This amounts to a total of $18.31 per property in rates; an increase from the $9.43 paid in 2013/14.

Most of our planning for the 2014/15 year was done two years ago when we consulted on our 10 year Long Term Plan (called the ‘Hurunui Community Long Term Plan 2012 – 2022’). In this section, we draw your attention to the small number of items that were not already included in the Long Term Plan and invite your feedback on these topics.

Utilities1. SewerThe Hanmer Springs wastewater treat-ment plant not only requires sediment removal, it is also due for its discharge consent renewal. We have been inves-tigating the best options available to the Hanmer Springs community for improved effluent treatment and dis-posal. We estimate that the cost for this work has increased to $1.7 million to do in 2014/15 (up from $1.2 million estimated last year). Hanmer Springs ward ratepayers will meet the costs of this work through targeted rates. We deliberately have not rushed this work and have considered all options available to get the best outcome for the best price.

2. WaterWe do have some large projects planned for 2014/15. The main pro-jects concern those connected to the Amberley and Ashley water schemes:• We have set aside $700,000 to

resolve long standing issues with the Amberley water scheme in terms of quality and security of water into the future. The invest-ment in the Amberley scheme will require significant upfront financ-ing, but will ensure the future security of good quality water for the township and that maximum asset life from the existing pipes is achieved.

• We will be spending $261,000 to do the second phase of the water main upgrade in Carters Road, Amberley. This upgrade is nec-essary because the current pipes are small, old and susceptible to breaking. Half of this spend will be funded through development con-tributions, with the rest being met by the Amberley ward ratepayers.

• More water pipe upgrades will take place in the Ashley Rural water scheme at a cost of

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Future challengesWe have a number of challenges ahead of us and many of them are a direct result of the Government’s legislative changes. Our biggest chal-lenges going forward are described in this section.

Road fundingThe cost of maintaining our roads is shared with the New Zealand Transport Agency (NZTA). The propor-tion of the cost born by the NZTA has been reducing in the last few years and is once more under review.

We know how important roads are to a predominantly rural district and if NZTA funding is further reduced then more funding will need to come from local rates to maintain the condition of our roads.

We are planning to spend almost $3.7 million local share on subsidised roading (as per the HCLTP) in 2014/15. This is funded by using a capital value formula to rate across the district. The issue of equity comes into ques-tion as we ask ourselves who should actually pay for roads. Should town dwellers be asked to pay the same as their rural counterparts, when their use of roads is so different? It is this type of issue that we will continue to challenge us as we develop our next 10 year plan in 2015.

Earthquake StrengtheningSince the 2010 / 2011 Canterbury earthquakes, we have progressively assessed many of our public buildings for earthquake proneness. The work we have done so far does not include any strengthening, repair or demo-lition work, nor have we budgeted for this yet. We have decided not to allocate any further funding until we have clearer Government direction once the Building (Earthquake-prone Buildings) Amendment Bill has been passed. We do expect the cost to be substantial but, as we face this phase, we will be involving local communi-ties before we make decisions about facilities that impact on them, such as local halls.

District Plan reviewWe have been reviewing our District Plan in stages over the past two years and aiming to have the first complete draft in the public arena

before the end of the year. Once that stage is reached, submissions will be called for. The review is a mandatory requirement and has been very costly. We exceeded our budget of $125,000 in 2013/14 by $95,000. This addi-tional cost will be funded through the general rate in 2014/15.

The work itself is controversial as the District Plan affects everyone living in the district and naturally, people have differing views on matters depend-ing on their own circumstances and values.

There is still a long way to go and much will depend on the number and type of issues raised after the initial District Plan goes public.

Drinking waterIn recent years, the Government has placed strong emphasis on the quality and availability of drinking water for all New Zealanders, irrespective of where they live – rural or urban.

Until recently, most of the drinking water in the Hurunui District was below standard with eight of our communities advised to boil water before they drank it. In the past two years, we have implemented a system to improve our water quality and eliminate the need for permanent boil water notices. This is a temporary measure and within the next 10 years we are required to have upgraded our water systems to be fully compliant. We estimated that the cost would have been $14 million two years ago with an added $0.5 million yearly operational cost.

We are very concerned about the cost to ratepayers and have raised the issue of affordability with the Ministry of Health. Without the pros-pect of government assistance, we have planned to apply a district wide general rate across the district to pay for it and this starts in 2015/16.

Another issue we are facing regarding drinking water concerns the secu-rity of future supply in Amberley and Ashley. Amberley has been the fastest growing ward in the dis-trict over the past couple of years and this increases water demand. Improvement works are planned for completion early in the 2014/15 year to ensure that Amberley has sufficient good quality drinking water to cater for current and future needs. Similarly with the Ashley Rural drinking water

supply, a reliable alternative water source has been found and is being developed to meet current and future needs well outside 20 years reasona-ble growth.

Council debtIn recent years, we have borrowed substantial amounts of money to pay for essential works and infrastructure, and to develop the Hanmer Springs thermal pools and spa complex. For several years now, the profits from the Hanmer Springs complex have been maximised so as to offset the rates you pay for some services.

In developing this draft plan, we have refined our capital programme and removed budgets that were not likely to be spent in 2014/15. We have also updated our forestry forecasts. These adjustments have resulted in a lesser level of debt. Instead of an opening debt balance of $18 million, it is now forecast to be $14.5 million. The debt balance at the end of June 2015 is now anticipated to be $18 million rather than $21.5 million.

The challenge for us is to make defin-itive plans to repay debt and refining the debt repayment requirements imposed on communities that hold debt.

The refinement of the policy may result in the funds that are currently used to offset reserves costs or, in the case of the interest on the thermal pools and spa debt, being used to offset the district wide rates, to be reduced.

FinallyAnother key challenge is our ability to recruit and retain suitably skilled pro-fessionals and contracted personnel. The supply and demand for services and qualified personal has had a direct impact on our own services and projects.

Consumer demand has pushed prices upward and we expect this situation to continue for some years. When it comes to our own staff, the challenge is to remunerate fairly and to look for non-monetary ways to remain com-petitive so that we continue to attract good, qualified people to work for the Council.

The topics discussed in this section will be on-going discussions for us, particularly as we review our Long Term Plan in 2015.

15

Finance and rates

Operating Income of $32.8 million for the 2014/2015 year

Operating Expenditure of $33.2 million for the 2014/2015 year

Capital Expenditure of $10.6 million for the 2014/2015 year

General Rates 18%

Targeted Rates for Water Supplies

15%

Targeted Rates for Other Services

13% Development Contributions

2%

NZTA Subsidies and Other Grants

11%

Hanmer Springs Thermal Pools and

Spa 31%

Other Income 10%

Water Supplies 12%

Sewerage 3%

Stormwater and Drainage

1%

Roads and Footpaths 19%

Community Services

3% Property 4%

Reserves 3%

Emergency Services 1% Resource

Management 3%

Compliance and Regulations

3% Waste Minimisation

5%

District Promotion 1%

Hanmer Springs Thermal Pools and

Spa 25%

Governance 2%

Corporate Services 15%

Water Supplies 21%

Sewerage 17%

Stormwater and Drainage

1%

Roads and Footpaths 38%

Community Services 0%

Property 0%

Reserves 1%

Environment and Safety

3%

Hanmer Springs Thermal Pools

and Spa 15%

Corporate Services 4%

Fees and chargesWe have also reviewed our fees and charges for the 2013/14 year. Many of the charges have not changed but we have made some changes to reflect increased costs and to be more consist-ent across the district.

The document containing all the pro-posed changes to fees and charges, is available from the Council website, service centres and libraries and we welcome your feedback on these proposals.

SubmissionsHave your sayThis document is just a summary of the information in the full Draft Annual Plan. We invite you to make a submission on the “Key Issues” and strongly recom-mend that you read the full Draft Annual Plan before you do so, as it contains more information that will help you write your submission.

You can view the full Draft Annual Plan and make a submission on the Council’s website: hurunui.govt.nz. Alternatively submission forms are available at any of our service centres or libraries.

If you have any questions please contact:

Audrey van der Monde on 03 314 0012 or by email at: audrey.vandermonde@hurunui.govt.nz

Your submission MUST be received by

Monday 5 May 2014. You can:1. Submit online at

hurunui.govt.nz2. Email it to:

submission@hurunui.govt.nz3. Take it to the Council Office,

66 Carters Road, Amberley4. Post your submission to:

PO Box 13, Amberley 7441

The Council will meet to con-sider all submissions before

adopting a final Annual Plan in June 2013

16

Forecast Statement of Comprehensive IncomeBudget LTP Budget Budget

2013/2014 Year 3 2014/2015($000) ($000) ($000)

RevenueDistrict Wide Rates 5,910 6,459 6,016

Targeted Rates for Water Supplies 471 500 474

Targeted Rates for Other Services 8,022 8,352 8,416

Development Contributions 390 419 518

Dividends Received 74 77 77

NZTA Subsidies and Other Grants 3,388 3,494 3,494

Hanmer Springs Thermal Pools and Spa 9,801 10,305 10,305

Other Income 3,071 2,879 3,304

Vested Asset Income 227 234 234

Gains/(Losses) on Forestry Revaluation 13 (63) (112)

31,366 32,656 32,725

Less ExpenditureEmployee Benefits 9,895 10,203 10,422

Direct Operating Expenses 15,429 15,063 15,286

External Interest Paid 1,223 1,297 1,016

Depreciation 6,298 6,315 6,465

32,845 32,878 33,188Net Surplus/(Deficit) before tax (1,479) (222) (463)

Tax expense 0 0 0

Net Surplus/(Deficit) after tax (1,479) (222) (463)

Add Other Comprehensive IncomeGains/(Losses) on Asset Revaluation 4,938 5,885 5,885

4,938 5,885 5,885Total Comprehensive Income 3,459 5,663 5,422

Summary of Capital ExpenditureWater Supplies 741 894 2,214

Sewerage 64 1,551 1,803

Stormwater and Drainage 62 0 80

Roads and Footpaths 3,813 3,901 3,989

Community Services and Facilities 928 452 192

Environment and Safety 207 113 279

District Promotion 0 0 0

Hanmer Springs Thermal Pools and Spa 970 644 1,644

Governance 36 0 0

Corporate Services 398 301 377

7,219 7,856 10,577

17

Breakdown of RatesBudget LTP Budget Budget

2013/2014 Year 3 2014/2015District Wide Rates

General Rates & UACG 762,781 708,893 700,958

Canterbury Museum Rates 63,226 171,516 125,290

Roading 2,669,639 2,831,198 2,656,043

Governance 935,398 1,083,294 927,002

Planning 785,446 887,872 872,621

Waste Management 760,571 853,733 761,826

Legislative Compliance 0 0 0

Total District Wide Rates 5,977,060 6,536,506 6,043,740

Raw Increase ($) 559,446 66,681Raw Increase (%) 9.36% 1.12%Growth Adjusted Increase (%) 8.36% 0.12%

Targeted RatesRefuse Collection 796,009 771,949 666,315

Swimming Pool Inspection 31,468 31,485 31,485

Stormwater & Drainage 286,471 280,990 288,936

Rural Fire Control 285,052 295,453 296,454

Tourism 210,222 309,338 210,222

Medical Centres 231,362 183,806 235,484

Amberley Special Projects 0 0 37,483

Amberley Library Rate 34,358 9,253 0

Sealing Contributions 5,043 5,043 5,043

Amenities 1,407,170 1,419,703 1,456,993

Sewerage 686,058 758,360 854,238

Water 4,467,615 4,708,078 4,778,403

Total Targeted Rates 8,440,827 8,773,458 8,861,055

Raw Increase ($) 332,631 420,228Raw Increase (%) 3.94% 4.98%No Growth Adjustment made

TOTAL RATE REQUIREMENT 14,417,886 15,309,964 14,904,796

Raw Increase ($) 892,078 486,909Raw Increase (%) 6.19% 3.38%Growth Adjusted Increase (%)- adjusted for District Wide Rates only 5.77% 2.96%

18

  

PROPOSED                 

KEY TO CHANGES IN DOCUMENT:  1. CHANGES TO PREVIOUS 2. NEW ADDITIONS 

3. DELETIONS 

 

19

  

CONTENTS GeneralInformationonFeesandCharges ................................................................................. 3 

PaymentOptions ............................................................................................................................................. 3 

WaterSupply .................................................................................................................................. 4 

RuralWaterSupply ......................................................................................................................................... 4 

Restricted Rural Water Supply.......................................................................................................................... 5 

UrbanWaterSupply........................................................................................................................................ 5 

MiscellaneousWaterCharges ........................................................................................................................ 5 

Sewerage ......................................................................................................................................... 7 

UrbanSewerSchemes .................................................................................................................................... 7 

RoadsandFootpaths ..................................................................................................................... 8 

CommunityServicesandFacilities ............................................................................................. 9 

LibrariesandServiceCentres ........................................................................................................................ 9 

Halls ................................................................................................................................................................ 10 

Cemeteries ..................................................................................................................................................... 13 

PensionerHousing ........................................................................................................................................ 14 

SwimmingPools ............................................................................................................................................ 16 

CampingGrounds .......................................................................................................................................... 17 

Reserves ......................................................................................................................................................... 17 

EnvironmentandSafety ............................................................................................................. 18 

EmergencyServices ...................................................................................................................................... 18 

Dogs ................................................................................................................................................................ 18 

AnimalControl .............................................................................................................................................. 19 

LiquorLicences ............................................................................................................................................. 19 

Gambling ........................................................................................................................................................ 20 

Health ............................................................................................................................................................. 20 

Building ........................................................................................................................................................... 21 

ResourceManagement ................................................................................................................................. 23 

LitterInfringements ...................................................................................................................................... 25 

ImpoundedProperty .................................................................................................................................... 26 

WasteMinimisation ...................................................................................................................................... 27 

GovernanceandCorporate ........................................................................................................ 30 

CorporateServices ........................................................................................................................................ 30 

Information Requests, Photocopying and IT/GIS Services ............................................................................. 30 

Development Contributions ........................................................................................................................... 31 

20

3  

GENERALINFORMATIONONFEESANDCHARGES 1. All fees and charges are inclusive of Goods and Services Tax (GST), except for pensioner housing rentals, 

government building levies and bonds for hall hire which have no GST component. 

2. A 10% penalty will be applied to late payments except where penalties are explicitly stated. 

3. Where hourly rates are applicable an invoice will be generated and will be due for payment either on the 20th day of the month following the date of invoice or in the instance of building consents, before the building consent is released. 

4. Set fees and deposits are to be paid at the time the application is made otherwise the application will not be accepted. 

5. Application fees are non‐refundable unless stated otherwise. 

6. Where a deposit is paid the total cost of the services provided will be calculated and invoiced.  Amounts in excess of the deposit paid must be paid to the Council in accordance with the terms of the invoice.  Overpayments will be refunded to the applicant. 

7. If services external to the Council are engaged as part of processing an application, in particular expert professional services, the actual cost of these services will be on‐charged to the applicant. 

8. Any other services provided by the Council not detailed in this schedule of fees and charges will be charged at a rate consistent with the hourly rate normally charged for the Council officer providing the service plus travel and disbursements.  If no hourly rate is provided for it will be at the discretion of the Council’s Manager of Financial Services. 

9. Consultation or advice provided by a council officer that is less than 15 minutes in duration will be free of charge.  Consultation or advice exceeding 15 minutes in duration will be charged at a rate consistent with the hourly rate normally charged for the council officer.  If no hourly rate is provided for it will be at the discretion of the Council’s Manager of Financial Services. 

10. Where ‘actual cost’ is shown in the fee column, the GST inclusive amount that the goods and/or services cost the Council will be on‐charged to the applicant. 

11. Mileage will be charged at the rate of 74 cents per kilometre. 

12. In addition to the charges show in this document, some services also attract a Development Contribution and/or additional rates. These will be charged separately where applicable. Please ask if you are uncertain about any additional costs. 

PaymentOptions The Council will accept payment made by eftpos, cash, credit card, direct credit, online payments or cheque.  The bank account number for direct credit and internet payments is 03‐0802‐0946666‐00.  

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4  

WATERSUPPLY

RuralWaterSupply   Hawarden ‐ 

Waikari Hurunui 

Excl. DevCont. 

Cheviot 

Excl. DevCont. 

Amuri Plains and 

Balmoral 

Waiau  Ashley 

Excl. DevCont. 

Modelling fee ‐ standard application (to be completed with each application) 

$300.00  $300.00  $300.00  $300.00  $300.00  $300.00 

New connection of 1unit

1,2 $2,100.00  $1,550.00  $1,550.00  $1,020.00  $2,560.00 

$1480.00 $1,550.00 

New connection of half unit

1,2 $1,550.00  $1,175.00  $1,175.00  ‐  ‐  ‐ 

Second connection1,2  $2,100.00  $1,550.00  $1,550.00  $1,020.00  $2,560.00  $1480.00 

Additional unit of water to existing scheme tank 1,2 

$1,500.00 $110.00 $120.00 

$120.00  $210.00  $1,920.00 $110.00 $120.00 

Additional half unit of water to existing scheme tank

1,2 $1,000.00 

$150.00 $120.00 

$150.00 $120.00 

‐  $960.00 $110.00 $120.00 

Reduction in units  $110.00  $110.00  $110.00  $110.00  $110.00  $110.00 

Transfer of units to new tank

2 $800.00  $800.00  $800.00  $800.00  $800.00  $800.00 

Transfer of units between two tanks  $180.00  $180.00  $180.00  $180.00  $180.00  $180.00 

Shifting location of existing tank to new position on property3 

$150.00  $150.00  $150.00  $150.00  $150.00  $150.00 

                                                              1 In addition, a development contribution is applicable for some schemes (refer to the Development Contributions schedule). 

2 Includes a non‐refundable application fee of $300.00 deductible from the connection fee if water is available and the application proceeds within 12 months, except for the Ashley scheme which has a non‐refundable application fee of $700.00. 

3 In addition to the fee, the actual cost of plant, labour and materials will be payable. 

22

5  

Restricted Rural Water Supply  

  Hanmer Springs 

Waipara  

Modelling fee ‐ standard application (to be completed with each application)  $300.00  $300.00 

Restricted supply connection fee for properties outside the urban boundary2  $1,580.00  $2,100 

UrbanWaterSupply Modelling fee ‐ standard application per connection  $100.00 

Standard 20 mm connection4  $460.00

$500.00 plus actual costs if in the roadway 

Commercial 50 mm connection4  $1300.00

$1,500.00 plus actual costs if in the roadway 

Termination fee per disconnection  $40.00

$300.00 

Reconnection fee  $110.00 

Meter test  Actual Cost 

Meter reading on request  $50.00 

Installation of testable backflow preventer  Actual cost of plant, labour and materials 

Annual testing of backflow preventer  Actual cost of independent qualified person. 

Fire protection connection (excludes modelling fee)  $260.00 plus materials actual costs 

Fire protection charge (adopted as annual rate)  Minimum supply charge 

Tanker fills from fire hydrant (Maximum of 10,000 litres per load)  $50.00 

MiscellaneousWaterCharges Restrictor screen  $20.00 

Restrictor face  $60.00 

Restrictor (complete)  $200.00 

Replace frost plug  $50.00 

Replace restrictor face for reasons other than fair wear and tear  $100.00 

Replace restrictor unit for reasons other than fair wear and tear  $250.00 

                                                            4 In addition, a development contribution is applicable for some schemes (refer Development Contributions schedule). 

23

6  

Emergency additional supply – Working hours, Monday ‐ Thursday5   First fill ‐ $100.00 $250.00Second fill ‐ $500.00

Additional fills ‐ $1,000.00 

   

Emergency additional supply – after hours and Friday5  $250.00 Double the Standard fee 

Swimming pool fill5per annum  $250.00

Second fill ‐ $500.00Additional fills ‐ $1,000 

Minimum fee for resetting restrictor after tampering ‐ first time7  $1,200.00 

Resetting restrictor after tampering – second time7  $2,400.00 

Detected illegal connection including unauthorised take from hydrants and fire connections ‐ first offence6  $1,350.00 

Detected illegal connection including unauthorised take from hydrants and fire connections – second offence6  $2,700.00 

Re‐connection due to arrears in rates  $75.00 

Information on location   $50.00 per hour 

Water Officer callout rate ‐ between 7.30am and 4.30pm  $60.00 per hour 

Water Officer callout rate ‐ after hours, excluding public holidays (one hour minimum charge) 

$150.00 set fee plus$120.00 per hour 

Water Officer callout rate ‐ public holidays (one hour minimum charge) 

$200.00 set fee plus$180.00 per hour 

Hydraulic Modelling (non‐standard)  Minimum $300.00 + $160.00 per additional 

hour 

Note: Charges in lieu of Water Rates for part of the year Connections to a water supply during the year will be charged by invoice for the equivalent rates that would have been charged for the specific water supply on a pro‐rata basis for the number of months remaining in the financial year.  Water rates will be charged in the usual rates demand from the following year onwards. 

Note: All water applications will incur a modelling fee. 

 

                                                            5 Supply between 1 November and 1 March is subject to availability unless they are for fire fighting purposes. Based on a maximum increase in the supply of 10,000 litres. 6 This charge includes a Council Water Officer resetting the restrictor. 

24

7  

SEWERAGE

UrbanSewerSchemes 

Connection7 

$60.00 $100.00 admin charge plus actual costs 

Leithfield Road sewer extension charge (for properties previously on the private pumped line)   $3830.00 

Leithfield Road sewer extension charge (for properties which have not previously paid a capital contribution)   $4860.00 

Osborne Road Sewer Extension Charge   $1540.00 

Douglas Road Sewer Extension Charge   $1340.00 

Note: Charges in lieu of Sewer Rates for part of the year Connections to a sewer scheme during the year will be charged by invoice for the equivalent rates that would have been charged for the specific sewer scheme on a pro‐rata basis for the number of months remaining in the financial year.  Sewer rates will be charged in the usual rates demand from the following year onwards. 

 

                                                            7 In addition, a development contribution is applicable for some schemes (refer to the Development Contributions schedule). 

25

8  

ROADSANDFOOTPATHS 

Use of road reserve for café tables, sales tables or racks outside shops8 $155.00 per table or rack, 

per annum

Use of road reserve for equipment display or other trade activity8 $105.00 per m2, per 

annum

Application for permit for sandwich board8  $115.00

Application for licence to occupy road reserve (excludes utility suppliers)  $60.00 $200.00

Corridor access request  $160.00

Corridor access request ‐ large projects  Price by negotiation

Stock Crossing Permit  $60.00

Application to close road  $325.00

Hanmer Springs accommodation sign  $200.00 deposit plus actual cost of sign

                                                            8 These charges do not apply to charitable organisations. 

26

9  

COMMUNITYSERVICESANDFACILITIES

LibrariesandServiceCentres     For map printing and production refer to Information Technology and GIS Services. 

Photocopying and faxing 

Black and white photocopying A4  $0.20 per side

Black and white photocopying A4 ‐ 50 to 200 sheets  $0.15 per side

Black and white photocopying A4 ‐ minimum 200 sheets  $0.10 per side

Black and white photocopying A4  ‐ pre purchased, minimum purchase $20  $0.10 per side

Black and white photocopying A3  $0.40 per side

Colour photocopying A4  $1.00 per side

Colour photocopying A4 ‐ 50 to 200 sheets  $0.80 per side

Colour photocopying A4 ‐ minimum 200 sheets  $0.60 per side

Colour photocopying A3  $2.00 per side

Photocopy plan A1(only available at Amberley Service Centre)  $3.60 per sheet

Photocopy plan A2 (only available at Amberley Service Centre)  $2.60 per sheet

Postage (only available from Amberley Service Centre)  Actual cost

Fax outward ‐ overseas  $5.00

Fax outward ‐ within NZ  $2.50

Fax inward  $2.00

Library Fines 

Adults ‐ 3 week loans (maximum fine $3.00 per item)  $1.00 per week

Adults ‐ 1 week loans (maximum fine $3.00 per item)  $1.00 per 2 days

Children 12 years and younger – exempt from fines for children’s books  $0.00

Children 13 years and older ‐ 3 week loans (maximum fine $1.50 per item)  $0.50 per week

Children 13 years and older ‐ 1 week loans (maximum fine $1.50 per item)  $0.50 per 2 days

Lost items (based on replacement item value) with the minimum charge at  $20.50

Administrative Charge (for accounts sent by the Council’s finance department)  $20.50

Library Membership and Borrowing Fees 

Adults and children  No charge

DVD or video  $2.00 per item for 1 week loan

Music  No charge

Bestseller $3.00 per item for 1 week loan

Hot favourites  $1.00

27

10  

Inter‐loan with reciprocal Library (other charges may apply)  $6.20

Room hire – RSA Room, Hurunui Memorial Library (Amberley)  $25.00per half day

Halls Amberley Reserve Pavilion 

Pavilion only hire – Amberley ward organisation  $10.00 per hour

Pavilion only hire – outside Amberley ward organisation  $22.00 per hour

Pavilion only hire – social function9  $150.00 per day

Pavilion and kitchen hire – social function9  $200.00 per day

Kitchen only hire9 $12.00 per hour

(maximum $70 per day)

Hanmer Springs Hall10 

Half day or evening 

Full day to 6.00pm 

Business/commercial use     

Hall, foyer and kitchen hire  $65.00  $120.00

Foyer and kitchen hire (out of library hours)  $35.00 

Meeting room, foyer & kitchen hire (out of library hours)  $50.00 

Community/charitable use   

Hall, foyer and kitchen hire  $35.00  $60.00

Foyer and kitchen hire (out of library hours)  $20.00 

Meeting room, foyer & kitchen hire (out of library hours)  $30.00 

Amuri Art Council Saturday Craft Fair (if wet)  $35.00 per day

Amuri Players ‐ rehearsals  $10.00 per session

Amuri Players ‐ productions  $30.00 per day

Senior citizens groups (bowls, cards etc)  $200.00 per annum

Hanmer Springs Primary School curriculum activities ‐ until 6.00pm (hall only)  No charge

Hanmer Springs Primary School curriculum activities – evenings (hall only)  $30.00 per evening

Others – hall, foyer, kitchen hire 

Weekend ‐ All day Saturday, Saturday evening and all day Sunday9  $320.00

Social function9  $160.00 per day

Hawarden Hall11 

                                                            9 In addition, a bond of $250.00 is required, refundable if the facility is left in original condition. 10 There is no charge for funeral services or for the Returned Services Association (RSA).  This includes the use of 

the hall, foyer and kitchen, and for the RSA, the meeting room as well. 11 A minimum charge of one day applies. 

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11  

Meeting room hire  $12.00 per day,per function

Kitchen hire  $25.00 per day,per function

Hall hire  $40.00 per day,per function

Meetings rooms, kitchen and hall hire  $95.00 per day,per function

Leithfield Beach Community Hall 

Hire  $12.00 per hour

Parnassus Hall 

Meeting – Cheviot ward organisation  $15.00 per morning, afternoon or evening

Meeting – outside Cheviot ward organisation  $25.00 per morning, afternoon or evening

Social function – Cheviot ward ratepayer or resident12 $25.00 per morning, afternoon or evening

Social function  – Non Cheviot ward ratepayer or resident12 $50.00 per morning, afternoon or evening

Full day hire  $130.00

Rotherham Hall 

Meeting – local group  $25.00

Evening function – local group  $50.00

Social function12  $130.00

Scargill Hall 

Supper room  $10.00 per hour (maximum $25 per day)

Hall  $15.00 per hour (maximum $75 per day)

Social function – Scargill residents 13  $120.00

Social function14  $140.00

Spotswood Hall 

Hire  Donation

   

                                                            12 In addition, a bond of $150.00 is required, refundable if the facility is left in original condition. 13 In addition, a bond of $150.00 is required for events where alcohol will be supplied, refundable if the facility is 

left in original condition. 

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12  

Waiau Hall14  Daytime  Evening

Supper room  $30.00  $40.00

Kitchen  $30.00  $40.00

Hall  $40.00  $50.00

Hall, supper room and kitchen  $50.00 

$180.00 6pm‐2am$120.00 

7pm‐12am

School  $20.00 

School concert  $50.00

Badminton club  $40.00

Indoor bowls club  $40.00

Waiau Community Project  $50.00 per week

Waikari Hall   

Hall, supper room and kitchen15  $100.00

Supper room and kitchen  $30.00

Supper room  $20.00

Meeting room  $20.00

Meeting room and kitchen  $30.00

Hall  $30.00/hr

(maximum $100 per day)

Funeral Service  Donation

 Waipara Hall 

Hire by persons within Glenmark ward  $12.00 per hour (maximum $70 per day)

Hire by persons outside Glenmark ward but within Hurunui district  $20.00 per hour (maximum $120 per day)

Hire by persons outside of Hurunui district  $30.00 per hour (maximum $200 per day)

                                                            14 In addition, a bond of $200.00 is required for events where alcohol will be supplied, refundable if the facility is 

left in original condition. 15 In addition, a bond of $50.00 is required, refundable if the facility is left in original condition. 

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13  

Cemeteries Interment Fees   

Single depth  $750.00

Double depth  $850.00

Single depth second interment  $750.00

Child 2‐10 years  $500.00

Infant  $350.00

Still birth or sudden unexpected death in infancy  No charge

Ashes interment  $250.00

Ashes interred by family  $80.00

Handling fee for Ashes interred by Council on behalf of family (additional to above)  $75.00

Full burial weekend/statutory holiday fee  $300.00

Ashes interment weekend/statutory holiday fee  $75.00

Plot Purchase/Reservation fees   

Single Plot  $400.00

Beam Area – Single Plot  $500.00

Beam Area ‐ Cremation Plot  $300.00

Other charges   

Breaking of concrete  $175.00

Late Burial Notification Advice (less than 36 hours)  $150.00

Monumental work permit  $30.00

Refund for plots no longer required 

Plots purchased less than 6‐months ago  100% of the current purchase price

Plots purchased more than 6‐months ago but less than 3‐years ago 

75% of the current purchase price

100% of the original purchase price

Plots purchased more than 3‐years ago 50% of the current 

purchase price

   

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14  

PensionerHousing   Single tenant (per week)  Couple (per week) 

Amberley  Single unit  Double unit  Single unit  Double unit 

Priority One  $90.00 $95.00 $120.00 $125.00 $115.00 $120.00  $130.00 $140.00

Priority Two   $105.00 $110.00 $130.00 $135.00 $120.00 $125.00  $140.00 $150.00

Priority Three  $130.00 $140.00 $145.00 $155.00 $135.00 $150.00  $150.00 $170.00

Waikari   

Priority One  $80.00 $85.00 $90.00 $105.00 

Priority Two  $90.00 $100.00 $105.00 $115.00 

Priority Three  $110.00 $120.00 $125.00 $135.00 

Hanmer Springs   

Priority One  $85.00 $90.00 $105.00 $115.00 

Priority Two  $100.00 $105.00 $115.00 $120.00 

Priority Three  $115.00 $125.00 $125.00 $130.00 

Cheviot   

Priority One  $80.00 $85.00 $100.00 $105.00 

Priority Two  $95.00 $100.00 $105.00 $115.00 

Priority Three  $110.00 $120.00 $125.00 $135.00 

Priority Four (all areas)  $165.00 $195.00 $180.00 $225.00 $220.00 $210.00  $240.00 $230.00  Explanation of Priorities When Hurunui District Council staff members are seeking tenants for social housing, applicants will be assessed using the following priorities, in this order PRIORITY ONE: 

Persons over the age of 60 and lived, worked or have family in Hurunui with assets (property, cash and investments) less than $22,000.00 for single and $27,000.00 for a couple. 

a. That the units be let:  To persons being 65 years of age or over, or   To any adult residents who have been established on an  Invalid’s Benefit for at  least 18 months and, 

due to their personal circumstances, may be unable to afford housing at market rates, or are unable to easily access rental housing in their own right e.g. mobility issues; mental health issues; disability issues 

b. In addition to a) above, all such persons shall:   Have a housing need, and   Have lived and worked in the district or have family who live in the district, and  Have  total assets,  including cash,  investments and house property  that do not exceed $25,000  for a 

single person or $30,000 for couples  PRIORITY TWO: To persons over the age of 50 60 years who otherwise meet the above criteria  PRIORITY THREE: 

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15  

To persons over the age of 60 years with assets in excess of the amount stipulated above  PRIORITY FOUR: To persons of any age, when all reasonable efforts to secure tenants who meet the above criteria have not been secured. In this instance, tenants shall be placed on a three month fixed term tenancy and made aware that when a new tenant who does meet the criteria is identified, they will be given 45 days’ written notice to vacate (refer above).  Priority One:   tenants shall pay 45% less than the market rental in their area Priority Two:   tenants shall pay 40% less than the market rental in their area Priority Three:   tenants shall pay 25% less than the market rental in their area Priority Four:   tenants shall pay the market rental in their area    

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16  

SwimmingPools   Amberley Swimming Pool   

Swimming Charges   

Adults  $3.50

Child and Senior Citizen (over 65 years)  $2.50

Child under 5 years  $1.00

Adult swimming with child under 5  No charge

Spectators  No charge

Family Pass (2 adults and 2 children)  $10.00

Adult Concession Card (12 sessions)   $35.00

Child and Senior Citizen Concession Card (12 sessions)   $25.00

Child Season Pass  $125.00

Pool Hire16   

Schools in Amberley Ward (includes one lifeguard)  $35.00 per hour

Schools outside Amberley Ward (includes one lifeguard)   $45.00 per hour

Swimming Club (no lifeguards included)   $30.00 per hour

Casual Pool Hire (includes two lifeguards)   $100.00 per hour

Additional lifeguard when hiring the pool  $25.00 per hour

Learn to swim lessons   

Group sessions per person (25 minutes)  $10.00

Private sessions per person (15 minutes)  $15.00

                                                            16 These charges apply to pool hire outside the normal opening hours to the public. 

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17  

CampingGrounds Amberley Beach 

Powered site – up to 2 people  $15.00 per night

Powered site – additional adult  $5.00 per night

Powered site – additional child  $2.00 per night

Un‐powered site – per adult  $5.00 per night

Waikari 

Powered site ‐ per person  $10.00 per night

Un‐powered site ‐ per person  $5.00 per night

Groups  By negotiation

Caravan Dump Station  No charge

Scout Den ‐ per person  $25.00 per hire

Hurunui Mouth 

Per site  $8.00 per night

Reserves

                                                            17 Non‐profit groups have use of the Hanmer Springs domain at no charge 

18 A permit must be obtained and conditions may be imposed.  A bond of between $500.00 and $1000.00 (dependent upon number of people) is required, refundable if the facility is left in original condition. 

19 One‐off events are non‐recurring functions such as weddings, concerts, reunions etc. 

Hanmer Springs Reserves17,18,19

   

One‐off events ‐ 25 to 50 people  $200.00 per day

One‐off events ‐ 51 to 200 people  $360.00 per day 

One‐off events ‐ more than 200 people  $520.00 per day

Use of Recreational Track Network for competition  

One‐off events – 25 to 50 people  $200.00 per day

One‐off events – 51 to 200 people  $360.00 per day

One‐off events – more than 200 people  $520.00 per day

Commercial or event users that are not one‐off events  $1,000.00 per year

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18  

ENVIRONMENTANDSAFETY

EmergencyServices Rural fire permit  $55.00 

Dogs 

Annual Dog Registration20,21,22

   

Domestic dog  $35.00 

Working dog  $35.00 

Working exempt dog (exempt from microchipping)  $35.00 

Disability assist dog  No charge 

Probationary dog (domestic, working, working exempt)  $35.00 

Menacing dog  $35.00 

Dangerous dog  $52.50 

Miscellaneous   

Small Collar  $5.50 

Large Collar  $8.50 

Replacement dog tag  $2.50 

Impounding   

First impounding of a dog  $65.00 

Second impounding of the same dog within 12 months  $105.00 

Third impounding of the same dog within 12 months  $185.00 

Dog food per day Sustenance and care of impounded dogs (per day)  $10.00 $20.00 

                                                            20 A 50% penalty will be applied if a registration has not been completed by the owner by 1 August 2014. 21 A remission of the registration fee may be granted for the sixth and subsequent dog owned by a person 

(conditions apply). 22 New and legitimately re‐homed registrations received after 1 July 2014 qualify for part year payment if the dog is 

less than 3 months old on or after 2 August 2014, or the dog is imported into New Zealand for the first time on or after 2 August 2014.  The part year payment is calculated as the annual registration fee divided by 12 and multiplied by the number of months of the registration year that remain. 

 

36

19  

AnimalControl Inspections to investigate nuisance complaints re animals and stock (not dogs)  $135.00 per hour

Impounding 

Sheep  $10.00 per head

Cattle, Horse, Deer, Emu, Ostriches  $30.00 per head

Pigs and other stock  $20.00 per head

Second & subsequent impounding of any stock belonging to an owner within 12 months  

Double the above fee

Animal Contractor call out  $75.00 100.00 per hour or part thereof

Travel  $0.74 per kilometre

Transporting, leading, driving or conveying of impounded stock  Actual cost 

($50.00 minimum charge)

Sustenance and care of impounded stock 

Sheep, pigs and other stock  $5.00 per head, per day

Cattle, Horse, Deer, Emu, Ostriches  $10.00 per head, per day

Notice to owner of impounded stock23  Actual cost

Wandering stock 

Animal Contractor or staff call cut  $100.00 per hour or part thereof

LiquorLicences   Category

24  Application  Annual Fee 

On, Off, and Club licences25  Very Low  $368.00  $161.00 

  Low  $609.50  $391.00 

  Medium  $816.50  $632.50 

  High  $1,023.50  $1,035.00 

  Very High  $1,207.50  $1,437.50 

Special licence  Class 1  $575.00   

  Class 2  $207.00   

  Class 3  $63.25   

                                                            23 In accordance with Section 46 of the Impounding Act 1955. 24 Information on risk rating can be found on the Ministry of Justice website: 

www.justice.govt.nz./policy/sale‐and‐supply‐of‐alcohol/licensing‐and‐managers‐certificates/new‐fee‐system‐for‐alcohol‐licensing 

25 Fees set by statute. 

37

20  

Manager’s certificate (new or renewal)  Fixed  $316.25   

Temporary authority  Fixed  $296.70   

Temporary licence  Fixed  $296.70   

GamblingConsent for Class 4 Gambling License  $310.00 

Health Registration Fees   

Food premise   $280.00 

Minor food premise eg garage/forecourt sales  $105.00 

Off‐site caterer operating under a Food Control Plan  $280.00 

Sub‐lessees of a registered food premise undertaking manufacturing of food for distribution  $280.00 

Sub‐lessees of a registered food premise undertaking manufacturing of food for local markets only  $105.00 

Camping Ground  $155.00 

Hairdresser  $105.00 

Apiary Food Premise  $184.00 

Offensive Trade  $115.00 

Second registration by same operator  50% of lower registration fee 

Public Places Bylaw Registration Fees   

Mobile Shop  $115.00 

Itinerant Trader  $115.00 

Hawker  $115.00 

Stall  $80.00 

Market  $135.00 

Other Services   

Transfer of Registration   $105.00 

Site investigation   $310.00 

Food premise requisition  $135.00 per hour 

Investigation of premise complaints and where founded  $135.00 per hour 

Amusement Devices   

Amusement Device Permit26  $11.50 for first device 

                                                            26 Fees set by statute. 

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21  

Amusement Device Permit for second and subsequent devices operated by same owner for the first seven days, or part thereof26 

$2.30 per device 

Amusement Device Permit for second and subsequent devices operated by same owner for each further period of seven days or part thereof26 

$1.20 per device 

Building  

Fixed Building Consent Fees27   

Fire (one inspection and BCA levy included)  $360.00 

Plumbing (one inspection)*   $320.00 

Fencing/Swimming Pools (two inspections)*  $370.00 

Minor internal building (two inspections)*   $340.00 

Domestic accessory buildings/garages (two inspections, unlined and no services)*  $765.00 

Decks, patios, verandas, pergolas (two inspections)*  $470.00 

Farm buildings ‐ implement shed, hay shed, covered yards (also deer), extensions up to 65 m2 of farm buildings (two inspections, unlined and no services)*  $600.00 

Marquee ‐commercial installation and certification (no inspections, includes BCA levy)  $120.00 

Marquee ‐ non‐commercial installation (one inspection, includes BCA levy)  $220.00 

Demolition of building (one inspection)  $220.00 

*Fixed fees do not include DBH, BRANZ & BCA levies (these are calculated at or per this schedule on a value basis)   

Variable Building Consent Fees28   

Processing and plan review – building officers/inspectors  $135.00 per hour 

Processing and plan review – senior building officer / team leader  $145.00 per hour 

Processing and plan review – administration staff  $80.00 per hour 

External specialist consultant  Actual cost 

Inspection ‐ framing, final of dwelling, commercial or similar – Amberley ward  $140.00 

Inspection – all other inspections not specified above – Amberley ward  $100.00 

Inspection ‐ framing, final of dwelling, commercial or similar – all wards excluding Amberley  $180.00 

Inspection – all other inspections not specified above – all wards excluding Amberley  $140.00 

Variable Building Consent Deposit Payable   

                                                            27 Additional fees apply if requests for further information and additional inspections are required.  These will be 

invoiced at the applicable rate, in addition to the fixed charge. Fixed fee consents cover one building or installation only. 

28 No refunds will be given for missed or not called for inspections 

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22  

Certificate of acceptance  $400.00 

Granny Flat/Town House  $800.00 

Quality Home/Town House 2 or 3 bedrooms  $1,000.00 

Dwelling 3 bedrooms plus  $1,500.00 

One or two room addition   $450.00 

Major Addition/Alteration/Relocate Dwelling  $1,000.00 

Commercial/Industrial under $500,000 in value  Price on application $1,000.00 

Commercial/Industrial over $500,000 in value  $1,500.00 

Project Information Memorandum   

Minor projects with an estimated value equal to or less than $20,000   $135.00 

Projects with an estimated value between $20,000 and $50,000  $180.00 

Projects with an estimated value equal to or greater than $50,000  $240.00 

New dwelling (does not include additions or alterations)    $240.00 

Commercial/ Industrial (does not include additions or alterations)  $300.00 

Certificate of Acceptance   

Processing – building officers  $135.00 per hour 

Processing – administration staff  $80.00 per hour 

Code of Compliance Certificate   

Dwelling (all dwellings and dwelling alterations over $50,000 in value)  $160.00 

Minor works (less than $50,000 in value)  $100.00 

Major works (greater than $50,000 in value)   $350.00 

Building Warrant of Fitness 

Building Warrant of Fitness audit  $130.00 

Compliance Schedule  $150.00 

Compliance Schedule Statement  $150.00 

Building Act 2004 Certificates   

Section 72 Land Information Certificate (hazardous land register)  $250.00 

Section 75 Land Information Certificate (amalgamation land titles)  $250.00 

Building Code Certificate  Refer Liquor Licences 

Certificate of public use (includes 1 inspection)  $205.00 

Miscellaneous   

Consultation, record search or interpretation taking more than 15 minutes provided by a building officer  $135.00 per hour 

Consultation, record search or interpretation taking more than 15 minutes provided by administration staff  $80.00 per hour 

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Building Appraisal Reports   $135.00 per hour 

Pre‐shift report29   $135.00 per hour plus mileage 

Investigation of non‐compliance with the Building Act and issue of notice to fix  $135.00 per hour 

Swimming pool re‐inspection – Amberley ward  $100.00 

Swimming pool re‐inspection – all wards excluding Amberley  $140.00 

Copy of a certificate of title  $20.00 

Application under Building Act clause 41, schedule 1, section k (special exemption from requiring consent) Building Officer Administration staff 

$135.00 per hour $80.00 per hour 

Government Levies   

Building Research Association NZ (BRANZ) levy – for building projects valued in excess of $20,000 

0.1% of the estimated project value 

Department of Building and Housing (DBH) levy – for building projects valued in excess of $20,000 

$2.01 per $1,000 of the estimated project value 

Building Consent Accreditation (BCA) levy. Applies to all projects unless otherwise stated. 

$0.80 per $1,000 of the estimated project value 

Land Information Memorandum   

Residential or rural property  $190.00 

Business, industrial, commercial rural operation  $235.00 

ResourceManagement Non Notified Land use consents   

Land use consent lodged concurrently with a subdivision consent  $540.00 

Breach of District Plan rule relating to heritage buildings  $540.00 

Breach of one District Plan rule relating to bulk or siting30  $540.00 

Landuse consent relating to frost control fan  $540.00 

Breach of two or more District Plan rules relating to bulk or siting  $945.00 

Breach of one or more District Plan rules relating to design standards, natural hazards, signs, access ways, vehicle movements, car parking and screening.  $945.00 

All other land use consents  $1485.00 

NES contaminated site Resource Consent   

                                                            29 Mileage will be charged for any travel outside of the Hurunui district boundaries. 30 Bulk includes: height, wall length and site coverage. Siting includes: recession plane, setback, areas and yards, building on a ridgeline, and accessory buildings on vacant sites. 

  

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Controlled activity  $540.00 

Restricted discretionary and Discretionary  $945.00 

Non Notified Subdivision Consent ‐ Application Fee   Rural  Urban 

Boundary adjustment  $1,300.00  $,1300.00 

2 lot subdivision  $1,300.00  $1,300.00 

3 lot subdivision  $1,800.00  $1,900.00 

4 lot subdivision  $2,300.00  $2,500.00 

5 lot subdivision  $2,800.00  $3,100.00 

6 lot subdivision  $3,300.00  $3,700.00 

7 lot subdivision  $3,800.00  $4,300.00 

8 lot subdivision  $4,300.00  $4,900.00 

9 lot subdivision  $4,800.00  $5,500.00 

10 lot subdivision  $5,300.00  $6,100.00 

11 lot subdivision  $5,800.00  $6,700.00 

12 lot subdivision  $6,300.00  $7,300.00 

13 lot subdivision  $6,800.00  $7,900.00 

14 lot subdivision  $7,300.00  $8,500.00 

15 or more lot subdivision  $8,000.00  $9,000.00 

Notified Consent ‐ Deposit    

Landuse or Subdivision applications which are notified (excluding limited notification); or  Private Plan change first schedule; or Designation; or Heritage order 

$7,000.00 

Any application subject to limited notification, or extension of time s125 change of condition, s127 review of conditions, s128 objection, s357  $5,000.00 

Notified Consent – Hearing charges   

Administration  $85.00 $80.00 per hour 

Council Planner  $135.00 per hour 

Public notice erected on site (sign)  $50.00 

Pre hearing meeting  Actual cost 

Public notice in paper  Actual Cost 

Expert evidence, consultant planner & legal advice  Actual Cost 

Commissioner  Actual Cost 

Councillor hearing fees  Actual Cost 

Non Notified Consents ‐ Other Charges   

Title plan checking and certificate under section 223  $135.00 per hour 

Certificate for completion of conditions under section 224(c)  $135.00 per hour 

Consent notice under section 221  $135.00 per hour 

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Extension of time under sections 125 & 37  $540.00 

Change or cancellation of condition under section 127  $540.00 

Certificate under section 226  $1,350.00 

Certificate of compliance under section 139  $1,350.00 $540.00 

Outline plan  $540.00 

Waiver of outline plan  $135.00 

To stage an existing subdivision consent – fee is per each additional stage   $500.00 

Right of way applications  $540.00 

Alteration of Designation  $1,350.00 

Existing use certificate  $1,350.00 

Cancellation of amalgamation condition  $1,350.00 

Road naming fee  $540.00 

All other processing, auditing, inspections and analysis conducted by Council officers including the preparation, sealing and release of legal documents. 

$135.00 per hourplus actual costs 

Stormwater approval under Canterbury Regional Council global consent                

Hanmer Springs  $850.00 

Amberley  $750.00 

Other Charges   

Resource consent monitoring where a breach of a consent condition is identified  $135.00 per hour 

Copy of a certificate of title  $20.00 

All other information requests or process deposit  $500.00 

Planning maps only A3 size  $110.00 

CD of District Plan  $60.00 

Copy of District Plan and maps (no updates)  $260.00 

Copy of updates separately   $25.00 plus actual cost 

Land Settlement Certificates (i.e. Overseas Investment Certificate)  $540.00 

All other processing, auditing, inspections and analysis conducted by Council officers including the preparation, sealing and release of legal documents. 

$135.00 per hourplus actual costs 

Site investigations for resource consents requested prior to lodgement of a  consent 

$160.00 deposit plus $135.00 per hour 

LitterInfringements Minor Littering Infringement ‐ cigarette butts, wrappers/paper, chewing gum, small food waste, takeaway food/drink containers, fish & chip papers, plastic drink bottle(s), and aluminium can(s). 

$100.00 

Medium Littering Infringement Fee ‐ disposable nappy, dumping of no more than two supermarket size bags or one refuse bag, persistent non users of 

$200.00 

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official Council refuse stickers on bags, small insecure load from truck or trailer (includes loose paper, a single item, loose grass clippings, dust/dirt). 

Major Littering Infringement Fee ‐ two or more refuse bags of household waste, commercial waste, green waste, car parts, any other litter as defined in the Litter Act 1997 not defined as minor or medium littering above. 

$400.00 

 

ImpoundedProperty Return of seized impounded property.  

$100.00 + $2.00 per day storage 

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WasteMinimisationHurunui District Council reserves the right to amend the transfer station gate fees on 31 December 2013 due to changes in disposal prices arising from the Climate Change Response Act and associated regulations.   

Amberley Transfer Station – Grays Road 

Weigh only – per weigh  $10.00 

Minimum charge – waste & green waste (equivalent weight: 45kg)  $10.00 / load 

Official Hurunui District Council refuse sack  No charge 

Upto 3 4 refuse sacks – not exceeding 15kg per refuse sack  $3.00 $2.50 per sack 

All vehicles, by weight   $222.00 per tonne 

Green waste – providing Council acceptance criteria is met   

All other vehicles, by weight  $105.00  per tonne 

Recycling – Amberley Transfer Station – Grays Road   

Paper, cardboard, glass and plastic bottles, food and drink cans   No charge 

Commercial skips containing glass bottles  $30.00 per skip 

Car tyre (on and off the rim)  $6.00 

Per 4WD tyre  $7.00 

Per truck tyre  $14.00 

Per tractor tyre  $42.00 $50.00 

Per item of computer equipment  $6.50 

Per gas bottle  $7.00 $5.00 

Per car battery  $5.00 No charge 

Per item of whiteware – if included with wet and /or dry waste  Under weighed loads 

Per  item  of whiteware  and  scrap metal  –  if  brought  in  separately  to  other waste or paid recycling 

$12.00 No charge 

Per TV set  $12.00 $10.00 

Engine oil  No charge 

Cooking oil  No charge 

 

Cheviot, Culverden, Hanmer Springs and Waiau Transfer Stations and the Waikari Drop Off 

No skips, commercial waste operators, soil or large volumes of hardfill accepted. 

General Refuse ‐ dry and wet waste For high sided (over 400mm) vehicles and trailers, there is an additional charge of $20 per extra m3 when measured from the bottom of the trailer or the deck. 

Official Hurunui District Council refuse sack  No charge 

Bag or refuse sack  $3.00 $2.50 per sack 

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Car boot or rear hatch   $24.00 $25.00 

Small ute or small trailer with low sides (no cage)31   $35.00 $37.00 

Ute, single or tandem axle trailer with low sides (no cage)31   $45.00 $47.00 

Vehicles and trailers with high sides or cages31  $20 per additional m3  

Green Waste – for high sided (over 400mm) vehicles and trailers, there is an additional charge of $10.00 per extra m3  for complying green waste, when measured from the bottom of the trailer or the deck. 

 

Per woolsack   $6.00 $5.00 

Car boot or rear hatch  $12.00 

Small ute or small trailer with low sides (no cage)31   $18.00 

Ute, single or tandem axle trailer with low sides (no cage)31   $22.00 

Vehicles and trailers with high sides or cages above 400mm in depth31  $10 $20.00 per additional m3  

Trade Waste32 (No skips or commercial waste operators permitted)  Determined by site operator 

Recycling    

Paper, cardboard, glass bottles, plastic bottles, food and drink cans   No charge 

Commercial skips containing glass bottles (Hanmer Springs only)  $30.00 per skip 

Car tyre (on and off the rim)  $6.00 

4WD tyre  $7.00 

Truck tyre   $14.00 

Tractor tyre   $42.00 $50.00 

Computer equipment  $6.50 

Gas bottle  $7.00 $5.00 

Car battery  $5.00 No charge 

Whiteware  $12.00 $10.00 

TV set  $12.00 $10.00 

Car Bodies ‐ Waiau only, provided car crushers conditions are met   $60.00 

   

Official Hurunui District Council Refuse Bags & Recycling Sacks   

Official Hurunui District Council refuse sack  $2.50 each 

Official Hurunui District Council recycling bag  $0.50 each 

Dry and wet waste   

                                                            31 Low sides must be less than 400 mm in height as measured from the bottom of the deck/trailer. 32 No skips, commercial waste operators, soil or large quantities of hardfill will be accepted at any Hurunui District 

Council transfer station.  

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29  

Commercial waste – under 1000 tonnes per year  $220.00 per tonne 

Commercial waste between 1000 tonnes and 2000 tonnes per year  (by prior agreement with Hurunui District Council) 

$210.00 per tonne 

Commercial waste over 2000 tonnes per year  (by prior agreement with Hurunui District Council) 

$200.00 per tonne 

   

Note: Charges in lieu of Refuse Collection Rates for part of the year New dwellings completed during the year will be charged by invoice for the equivalent rates that would have been charged for the refuse collection on a pro‐rata basis for the number of months remaining in the financial year.  Refuse collection rates will be charged in the usual rates demand from the following year onwards. 

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GOVERNANCEANDCORPORATE

CorporateServices Former Culverden Council Chambers – part day use or evening meeting  $16.00

Former Culverden Council Chambers – full day casual use  $42.00

Information Requests, Photocopying and IT/GIS Services  Information Requests 

Official information Requests first ½ hour  Free

After first ½ hour, costs of labour, materials and urgency charged  Fixed charge

GIS map production 

Map that takes less than 5 minutes to produce  Cost of printing as below

Map that takes more than 5 minutes to produce  $80.00 per hour plus cost of printing as below 

Map production for Bona fide Hurunui community groups   First 30 minutes at no charge

Printing and plotter charges 

A4 black and white  $2.00

A4 colour  $4.00

A3 black and white  $4.00

A3 colour  $6.00

A2 black and white or colour  $10.00

A1 black and white or colour  $15.00

AO black and white or colour  $20.00

Other 

Other GIS or IT services as approved by Manager Information Technology  $80.00 per hour

Copies of Council and Committee meeting agendas33  $20.00

 

                                                            33 Does not apply to members of the committee to which the agenda relates 

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Development Contributions  Amberley Domain Pavilion  $160.00 $170.00

Amberley Sewer Pipe Upgrades  $1,630.00 $1,690.00

Amberley Sewer Pond Upgrade  $1,330.00 $1,370.00

Amberley Stormwater  $840.00 $860.00

Amberley Township Reserves  $1,570.00 $1,630.00

Amberley Walking & Cycling Routes  $520.00 $530.00

Amberley Ward Reserves  $1,410.00 $1,450.00

Amberley Water   $1,180.00 $1,210.00

Ashley Water  $6,170.00 $6,370.00

Cheviot Water  $2,500.00 $2,590.00

Conical Hill Reserve Walkway Development  $260.00 $270.00

Hanmer Springs Hall  $360.00 $370.00

Hanmer Springs Medical  $570.00 $580.00

Hanmer Springs Sewer  $2,500.00 $2,580.00

Hanmer Springs Stormwater  $980.00 $1,010.00

Hanmer Springs Town Centre Development  $1,380.00 $1,430.00

Hanmer Springs Domain  $960.00 $1,000.00

Hanmer Springs Water  $1,070.00 $1,110.00

Hurunui District Library  $420.00 $440.00

Hurunui Water  $3,640.00 3,760.00

Omihi Reserve  $510.00 $530.00

Queen Mary Development  $770.00 $790.00 

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To:     Cheviot Ward Committee   

Date:      9 April 2014 

Significant Decision:    No 

       

Ward Matters 

Recommendation  THAT THE CHEVIOT WARD COMMITTEE CONSIDER THE INFORMATION PRESENTED, RECEIVE THE INFORMATION OR  IF REQUIRED MAKE A DECISION WHERE SUFFICIENT INFORMATION IS AVAILABLE. 

Executive Summary  Committee Secretary presenting information on matters the committee is required to consider or receive. 

• Annual Meeting  

• Capital Works 

• Gardening Contract 

• Knox Presbyterian Church – grounds budget 

• Mendip Bridge 

• Additional Expenditure – Cheviot Reserves Committee 

• McQueens Road accessway 

 

Annual Meeting – April 16 

Agenda – for the committee’s information 

• Cheviot Ward Committee Annual meeting – minutes confirmed, Chairpersons report 

• Staff reporting – Long Term Plan review processes ‐  Medical Centre, Water Quality, Sewer Resource Consent 

• Reserve Committee reports 

• Community Updates – Cheviot Community Health Centre, Knox Presbyterian Church  

Capital Works  The Ward Committee to consider if proposed Capital Works ‐  $30,000 budget ‐ would be undertaken this financial year – 2013/14.  Previous estimates – Robinson Street footpath $14,200, topdress footpaths $12,000. 

Details requested on the Levin Street Subdivision – Amenity contribution $7797 + GST 

Total cost of work fronting the subdivision is estimated at $38729. This includes a small amount of stormwater that the subdivider pays for themselves (local share not exactly 25% of total). 25% Amenity cost triggered by subdivision consent process, District Plan and Council’s financial policy – good upgrading work done within townships that would otherwise be paid fully by the Ward Committee (although subdivision frontages will not necessarily be the highest priority for Ward 

50

  

Committees). 

Extent of work includes footpath, and a mix of kerb & dish channel plus associated road shoulder widening.  Amenity Funds need to be expended once work completed, usually paid when developer applies for titles.    

To complete that block along Levin Street between subdivision and Cadman Street, the amenity cost would be approx. a further $38700.  

 

Cheviot township gardening contract 

Hurunui Natives informing the Ward Committee that the total price for the gardening contract work for the 2014/15 year would be $12268 plus GST .  Price in 2013/14 $11316 plus GST. 

 

Knox Presbyterian Church grounds budget 

At the March 5 meeting a presentation was made to the Ward Committee by Knox Presbyterian Church representatives.   Their request was for the lawn mowing, weed spraying, and garden maintenance to be included in Council contracts when they came up for renewal, the hall hire funds used to offset these costs. 

The Ward Committee requested a budget be presented to the April 9 meeting. 

It was noted by management that the grass mowing contract is only for public areas managed by Council.  Generally committees give a grant to the body to cover the cost of this expense. 

Estimated Grass mowing cost $30 x 26 mows per year $780 p.a., 30 mows $1140p.a. – say  $900 p.a.,   Hurunui Natives estimated $340 per annum for the gardening work.    

Income from hall hire 2013 (including income from hire of crockery & tables) $5284, 2012 $3700, 2011 $2367.  The hall has permanent and casual users including use by the Church for meetings, funeral catering etc.  

65 Hall hire invoices issued.   Hire charges $6 per hour plus GST for community groups, $9 per hour plus GST for commercial use 

 

 

Mendip Bridge  Andrew Harris requesting discussions on the state of the Mendip Road bridge noting that Mendip Road has a high level of traffic and as a public road bridge should be maintained in a better state. Currently Mendip Hills Station holds a number of field days annually and will shortly become a trainee Agricultural School.

Appendices – Bridge photos 

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Additional Expenditure 

Cheviot Reserves Committee February report on items overspent in the 2013/14 budget, for the Ward Committees information.      

The over expenditure was mainly due to storm damage and a pruning account not paid in the previous year.    There was sufficient funds in the account to meet those costs.   Reserve account balance 20 January 2014 $60678. 

The Reserves account, as at the 20 January 2014, showed the following headings overspent in the current financial year –  

• Contract Worker ‐ $4701 to date, Budget $2500 • Removal trees SH1 Reserve ‐ $4562.50 to date, Budget Contractors 

$2,000 These two items are related to storm damage work and safety issues from damaged trees.  Concerns with the SH1 trees was wet ground and the threat from the trees falling. 

 • Pruning Work $4195.50 to date, Budget $500.  The pruning budget for 2012/13 was $1500 and the above payment should have been partly paid in that year.  • Cheviot Hills Reserve account – removal of trees/branches due to 

safety issues while forestry harvestor on site.       Additional Income ‐ During the storms this year, trees in the Gore Bay Road section of the Council/Reserve Committee joint venture forestry block were blown down.    These have been harvested at least three years earlier than expected.   A percentage of the funds will be available to the committee for the Cheviot Hills Reserve account.  

 

McQueens Road Accessway 

Mrs Jackman, 45 McQueens Road, Cheviot asking the committee whether there is any prospect of the footpath and accessways being extended along McQueens Road to include her property. 

When the upgrade was done in McQueen Road, the asphalt footpath and accessways was not extended to include 45 and the shared driveway of 47 and 49.    These accessways are gravel.   

Since that time Mrs Jackman has moved a new home onto the property.  The building consent triggered the Council rule in its District Plan that requires accessways to be built or upgraded by the owner.   The accessway is the piece of land within the road reserve between the edge of the seal and the front of the property boundary.    

This extension is not included in the Capital Works programme. 

Appendices – Letter from Mrs Jackman 

 

52

  

 

 

Report Prepared by: 

 

 

 

 

 

Ann Duncan Committee Secretary 

Officer in Attendance:  The Committee Secretary will be in attendance to speak to their report.  

 

 

 

 

53

54

55

  

 

 

 

To:    Cheviot WardCommittee   

Date:    9 April 2014  

Water and Sewer Report 

Executive Summary 

• This report covers the period 20 January 2014 – 10 March 2014 

• The recommendation is that the information be received 

 

Utility Information 

Cheviot Main Intake:    Resource Consent:  1545m3 per day             Cubic Metres Sold:  1375.2m3 per day Pump Capacity:  1420m3 per day  Average Demand:  1055m3 per day  

 

 

 

56

  

Blythe Intake: 

 

 

 

 

 

 

 

 

 

 

 

 

 

  Resource Consent:  250m3 per day                      Cubic Metres Sold:  106m3 per day Pump Capacity:  168m3 per dayAverage Demand:  118.5m3 per day   Kaiwara Intake:                      Resource Consent:  500m3 per day                    Cubic Metres Sold:  351m3 per day    Pump Capacity:  466m3 per day                          Average Demand:  432m3 per day  

57

  

Parnassus Intake: 

 

 

 

 

 

 

 

 

 

 

 

 

  Resource Consent:  490m3 per day                       Cubic Metres Sold:  313.2m3 per day          Pump Capacity:  480m3 per dayAverage Demand:  299.2m3 per day    

    

Comments  

• We have seen a rise in water consumption during the last reporting period, which falls naturally on the back of the sustained hot weather observed during January and February 2014.  

• Water demand has exceeded volume sold in the Blythe and Kaiwara schemes. We are in the process of recruiting additional staff to carry out rejetting in the Cheviot area. Kaiwara and Blythe water schemes will be a focus for this work. 

        

         

58

  

Cheviot Sewer 

 Number of Connections                                No                         215 Inwards Flow                                                   Ave Flow              144.92m3 per day Outwards Flow                                                Ave Flow              118.91m3 per day 

59

  

 

 

 

 

Report Prepared by: 

 

 

Cynthia Otto Customer Services Officer – Utilities 

 

 

 

Report Reviewed by: 

 

 

 

Brett Beer Team Leader – Utilities 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

60

  

 

 

 

To:     Cheviot Ward Committee   

Date:      9 April 2014 

Significant     No Decision:         Financial report to 31 January 2014 

Executive Summary  The Financial report to 31 January 2014 is attached. 

 

Background The report is broken down as follows: 

• Overall Report – summarising all the transactions for the cost centres under the Committee’s jurisdiction. 

• Cheviot Amenities Summary – summarising the transactions in the amenities cost centres with further reports on: 

o Amenities Cost Centre o Cheviot and GoreBayTownship Cost Centres o Cheviot, GoreBay and Parnassus Reserves Cost Centre 

• Cheviot Ward Land Subdivision Reserve • Reserves Contestable Fund • Cheviot Sewerage Cost Centre • Cheviot Water Cost Centres • Cheviot Medical Centre 

 Where there have been any significant variances from budget, I have attempted to identify the reasons for it.  

Financial Considerations 

The Committee is responsible for managing theCheviot WardBudgets. 

 

Recommendation  That the information be received. 

 

 

 

 

Report Prepared by: 

 

 

 

Jason Beck Financial Services Manager 

Report Author:  Will not be in attendance to speak to this report.   

 

61

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Ward Committee (Overall)

Operating Statement

OPERATING REVENUE

Rates 526,018 517,947 8,071 887,910Other Income 25,572 19,302 6,270 33,089Internal Interest Received 1,129 686 443 1,176Development Contributions 0 3,096 (3,096) 5,307

Total Operating Revenue 552,720 541,031 11,689 927,482

OPERATING EXPENDITURE

Employment Costs 69,545 56,084 13,461 100,064Other Direct Expenditure 257,035 262,126 (5,091) 442,477Internal Interest Paid 73,963 59,274 14,689 101,612Council Overheads 107,450 107,443 7 184,188Depreciation 2,788 2,177 611 3,732

Total Operating Expenditure 510,780 487,103 23,677 832,073

Operating Surplus (Deficit) 41,940 53,928 (11,988) 95,409

62

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Ward Committee (Overall) (Cont'd)Capital Statement

Opening Balance (1,538,241) (1,538,241) 0 (1,489,394)

CAPITAL REVENUE

Amenities 22,618 18,202 4,416 33,304Special Funds 106 105 1 180Sewerage 22,266 5,634 16,632 11,436Water (9,758) 18,445 (28,203) 24,004Jed River Clearance 530 (374) 904 (641)Medical Centre 16,551 14,092 2,459 30,858

Total Capital Revenue 52,313 56,105 (3,792) 99,141

CAPITAL EXPENDITURE

Amenities 0 20,000 (20,000) 35,196Special Funds 0 0 0 0Sewerage 58,626 30,589 28,037 31,422Water 16,843 180,377 (163,534) 275,193Jed River Clearance 0 0 0 0Medical Centre 0 0 0 6,000

Total Capital Expenditure 75,469 230,966 (155,497) 347,811

Closing Balance (1,561,398) (1,713,102) 151,704 (1,738,064)

63

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Amenities (Summary)

Operating Statement

OPERATING REVENUE

Rates 66,899 66,889 10 114,667Other Income 737 292 446 500Internal Interest Received 964 525 439 900Development Contributions 0 0 0 0Council Overheads (Income) 0 0 0 0

Total Operating Revenue 68,600 67,706 894 116,067

OPERATING EXPENDITURE

Employment Costs 164 1,097 (933) 1,959Other Direct Expenditure 32,833 35,425 (2,592) 58,549Internal Interest Paid 0 0 0 0Council Overheads 12,985 12,982 4 22,254Depreciation 2,788 2,177 611 3,732

Total Operating Expenditure 48,770 51,681 (2,911) 86,495

Operating Surplus (Deficit) 19,830 16,025 3,805 29,572

Notes

No significant variances from budget.

64

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Amenities (Summary) (Cont'd)Capital Statement

Opening Balance 36,330 36,330 0 36,330

CAPITAL REVENUE

Surplus/(Deficit) from Amenities (104) (1,179) 1,076 (1,285)Surplus/(Deficit) from Cheviot Township 43 78 (35) 0Surplus/(Deficit) from Gore Bay Township (781) (2,582) 1,802 (4,427)Surplus/(Deficit) from Cheviot Reserves (139) (645) 506 0Surplus/(Deficit) from Gore Bay Reserves (116) 10 (125) 0Surplus/(Deficit) from Parnassus Reserve 395 (187) 582 88Surplus/(Deficit) from Roadside Construction 20,531 20,531 0 35,196Add back non funded Depreciation 2,788 2,177 611 3,732

Total Capital Revenue 22,618 18,202 4,416 33,304

CAPITAL EXPENDITURE

Cheviot Township 0 0 0 0Gore Bay Township 0 0 0 0Cheviot Reserves 0 0 0 0Gore Bay Reserves 0 0 0 0Parnassus Reserve 0 0 0 0Roadside Construction 0 20,000 (20,000) 1 35,196

Total Capital Expenditure 0 20,000 (20,000) 35,196

Closing Balance 58,948 34,532 24,416 34,438

Notes

1 Footpath work still to be undertaken.

65

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Amenities (11030)

Operating Statement

OPERATING REVENUE

Rates 20,762 20,747 14 35,567Other Income 222 0 222 0Internal Interest Received 964 525 439 900

Total Operating Revenue 21,948 21,272 675 36,467

OPERATING EXPENDITURE

Ward Costs 714 2,707 (1,993) 4,641Rate Remissions 1,219 1,031 187 1,031Cheviot Reserves Administration 2,382 1,805 577 3,094Cheviot Community Hall 1,964 1,750 214 3,000Council Overheads 12,985 12,982 4 22,254Depreciation 2,788 2,177 611 3,732

Total Operating Expenditure 22,051 22,452 (401) 37,752

Operating Surplus (Deficit) (104) (1,179) 1,076 (1,285)

Notes

No significant variances from budget.

66

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Amenities (11030) (Cont'd)Capital Statement

Opening Balance 36,330 36,330 0 36,330

CAPITAL REVENUE

Surplus/(Deficit) from Amenities (104) (1,179) 1,076 (1,285)Surplus/(Deficit) from Cheviot Township 43 78 (35) 0Surplus/(Deficit) from Gore Bay Township (781) (2,582) 1,802 (4,427)Surplus/(Deficit) from Cheviot Reserves (139) (645) 506 0Surplus/(Deficit) from Gore Bay Reserves (116) 10 (125) 0Surplus/(Deficit) from Parnassus Reserve 395 (187) 582 88Surplus/(Deficit) from Roadside Construction 20,531 20,531 0 35,196Add back non funded Depreciation 2,788 2,177 611 3,732

Total Capital Revenue 22,618 18,202 4,416 33,304

CAPITAL EXPENDITURE

Cheviot Township 0 0 0 0Gore Bay Township 0 0 0 0Cheviot Reserves 0 0 0 0Gore Bay Reserves 0 0 0 0Parnassus Reserve 0 0 0 0Roadside Construction 0 20,000 (20,000) 1 35,196

Total Capital Expenditure 0 20,000 (20,000) 35,196

Closing Balance 58,948 34,532 24,416 34,438

Notes

1 Footpath work still to be undertaken.

67

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Township (11130)

Operating Statement

OPERATING REVENUE

Rates 19,026 19,023 3 32,610Total Operating Revenue 19,026 19,023 3 32,610

OPERATING EXPENDITURE

Employment Costs 164 866 (702) 1,547Contractors 3,208 2,106 1,102 3,610Tree Maintenance 3,781 2,000 1,781 3,500Cheviot Gardening Contract 4,824 5,250 (426) 9,000Footpath Maintenance 0 902 (902) 1,547Purchases 26 602 (576) 1,031Rates 7 0 7 0Street Cleaning 6,973 7,219 (246) 12,376

Total Operating Expenditure 18,983 18,945 38 32,610

Operating Surplus (Deficit) 43 78 (35) 0

CAPITAL EXPENDITURE

Capital Projects 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

No significant variances from budget.

68

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Gore Bay Township (11132)

Operating Statement

OPERATING REVENUE

Rates 2,709 2,707 2 4,641Total Operating Revenue 2,709 2,707 2 4,641

OPERATING EXPENDITURE

Employment Costs 0 0 0 0Contractors 84 602 (518) 1,031Grass Mowing 0 0 0 0Purchases 0 301 (301) 516Repairs & Maintenance 3,406 4,387 (981) 7,521

Total Operating Expenditure 3,490 5,290 (1,800) 9,068

Operating Surplus (Deficit) (781) (2,582) 1,802 (4,427)

CAPITAL EXPENDITURE

Capital Projects 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

No significant variances from budget.

69

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Reserve (11530)

Operating Statement

OPERATING REVENUE

Rates 1,260 1,263 (3) 2,166Total Operating Revenue 1,260 1,263 (3) 2,166

OPERATING EXPENDITURE

Contractors - General 0 301 (301) 516Purchases 0 60 (60) 103Rates 1,399 1,547 (148) 1,547

Total Operating Expenditure 1,399 1,908 (509) 2,166

Operating Surplus (Deficit) (139) (645) 506 0

CAPITAL EXPENDITURE

Capital Projects 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

No significant variances from budget.

70

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Gore Bay Reserves (11532)

Operating Statement

OPERATING REVENUE

Rates 1,862 1,865 (3) 3,197Total Operating Revenue 1,862 1,865 (3) 3,197

OPERATING EXPENDITURE

Employment Costs 0 231 (231) 413Contractors 33 0 33 0Contractors - Grass Mowing 1,645 1,504 141 2,578Purchases 0 120 (120) 206Rates 300 0 300 0

Total Operating Expenditure 1,978 1,855 122 3,197

Operating Surplus (Deficit) (116) 10 (125) 0

CAPITAL EXPENDITURE

Picnic Area 0 0 0 0Playground Equipment 0 0 0 0

Total Capital Expenditure 0 0 0 0

Notes

No significant variances from budget.

71

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Parnassus Reserve (11233)

Operating Statement

OPERATING REVENUE

Rates 749 752 (3) 1,290Other Income 515 292 224 500

Total Operating Revenue 1,264 1,044 220 1,790

OPERATING EXPENDITURE

Grass Mowing 100 301 (201) 516Purchases 0 120 (120) 206Rates 375 361 14 361Electricity 348 361 (13) 619Insurance 46 88 (42) 0

Total Operating Expenditure 869 1,231 (362) 1,702

Operating Surplus (Deficit) 395 (187) 582 88

CAPITAL EXPENDITURE

Capital Projects 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

No significant variances from budget.

72

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Roadside Construction (17430)

Operating Statement

OPERATING REVENUE

Rates 20,531 20,531 0 35,196Total Operating Revenue 20,531 20,531 0 35,196

OPERATING EXPENDITURE

Purchases 0 0 0 0Total Operating Expenditure 0 0 0 0

Operating Surplus (Deficit) 20,531 20,531 0 35,196

CAPITAL EXPENDITURE

Cheviot Ward Footpath Construction 0 20,000 (20,000) 1 30,000Cheviot Ward Drainage Improvements 0 0 0 5,196

Total Capital Expenditure 0 20,000 (20,000) 35,196

Notes

1 Footpath work still to be undertaken.

73

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Ward Land Subdivision Reserve Fund

Operating Statement

OPERATING REVENUE

Other Income 0 0 0 0Internal Interest Received 106 105 1 180Development Contributions 0 0 0 0

Total Operating Revenue 106 105 1 180

OPERATING EXPENDITURE

Other Direct Expenditure 0 0 0 0Total Operating Expenditure 0 0 0 0

Operating Surplus (Deficit) 106 105 1 180

Capital Statement

Opening Balance 5,150 5,150 0 5,150

CAPITAL REVENUE

Surplus 106 105 1 180Total Capital Revenue 106 105 1 180

CAPITAL EXPENDITURE

Transfer/Capital Project 0 0 0 0Total Capital Expenditure 0 0 0 0

Closing Balance 5,256 5,255 1 5,330

Notes

No significant variances from budget.

74

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Reserves Contestable Fund

Operating Statement

OPERATING REVENUE

Alloaction from District Reserves 16,667 16,667 (0) 16,667Total Operating Revenue 16,667 16,667 (0) 16,667

OPERATING EXPENDITURE

Project Costs 0 16,667 (16,667) 16,667Total Operating Expenditure 0 16,667 (16,667) 16,667

Operating Surplus (Deficit) 16,667 0 16,667 0

Capital Statement

Opening Balance 24,387 24,387 0 24,387

CAPITAL REVENUE

Surplus 16,667 0 16,667 0Total Capital Revenue 16,667 0 16,667 0

CAPITAL EXPENDITURE

Transfer/Capital Project 0 0 0 0Total Capital Expenditure 0 0 0 0

Closing Balance 41,054 24,387 16,667 24,387

Notes

Refer to attached reconciliation.

75

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Sewerage (18030)

Operating Statement

OPERATING REVENUE

Rates 44,949 46,663 (1,714) 79,994Other Income 400 0 400 0

Total Operating Revenue 45,349 46,663 (1,314) 79,994

OPERATING EXPENDITURE

Employment Costs 2,002 5,121 (3,118) 9,144Contractors (280) 1,805 (2,084) 3,094Contractors - Video Inspection 0 3,008 (3,008) 5,157Purchases 445 602 (157) 1,031Rates 2,098 2,578 (480) 2,578Electrical Repairs 799 301 498 516Telephone & Alarms 51 90 (39) 155Maintenance 0 6,016 (6,016) 10,313Other Authorities Charges 0 3,309 (3,309) 5,672Charges 1,149 1,458 (309) 2,500Electricity 2,679 2,707 (28) 4,641Insurance 863 422 441 422Vehicle & Plant 1,354 1,324 30 2,269Internal Interest Paid 3,368 3,733 (365) 6,399Council Overheads 8,554 8,556 (2) 14,668

Total Operating Expenditure 23,083 41,029 (17,946) 68,558

Operating Surplus (Deficit) 22,266 5,634 16,632 11,436

Notes

1 Video inspection work has been carried out.

76

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Sewerage (18030) (Cont'd)Capital Statement

Opening Balance (48,847) (48,847) 0 0

CAPITAL REVENUE

Surplus 22,266 5,634 16,632 11,436Total Capital Revenue 22,266 5,634 16,632 11,436

CAPITAL EXPENDITURE

Telemetry 0 1,167 (1,167) 2,000Resource Consent Renewal 58,626 29,422 29,204 1 29,422

Total Capital Expenditure 58,626 30,589 28,037 31,422

Closing Balance (85,206) (73,802) (11,405) (19,986)

Notes

1 Costs relate to the upcoming resource consent renewal.

77

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Cheviot Water (18030)

Operating StatementOPERATING REVENUE

Rates 392,029 382,281 9,748 1 655,339Other Income 17,054 6,016 11,038 10,313Development Contributions 0 3,096 (3,096) 5,307

Total Operating Revenue 409,083 391,393 17,690 670,959

OPERATING EXPENDITURE

Employment Costs 67,379 49,866 17,513 2 88,961Contractors 4,962 6,016 (1,054) 10,313Purchases 16,017 16,243 (226) 27,845Rates 4,917 3,610 1,308 3,610Electrical Repairs 2,142 3,008 (866) 5,157Pump/Motor Repairs 2,350 3,008 (658) 5,157River Protection 0 0 0 10,157Telephone & Alarms 5,535 6,618 (1,082) 11,344Consultants 85 0 85 0Other Authorities Charges 383 0 383 0Water Quality Testing 13,144 4,813 8,332 8,250Rate Grants 1,305 602 703 1,031Electricity 117,362 115,897 1,465 3 198,680Insurance 9,349 4,812 4,537 4,812Vehicle & Plant 25,270 25,267 3 43,315Internal Interest Paid 62,730 47,284 15,446 81,059Council Overheads 85,911 85,905 6 147,266

Total Operating Expenditure 418,841 372,947 45,893 646,955

Operating Surplus (Deficit) (9,758) 18,445 (28,203) 24,004

Notes

1 Rates are up on budget due to additional units rated for that were not anticpated when the budgets were set.2 Wage costs are still higher than was budgeted for.3 Further breakdown of Electricity Costs provided.

78

Financial Report for the Year to Date Year to Date Year to Date Full YearOpening Balance Actual Budget Variance Notes Budget

Cheviot Water (18030) (Cont'd)Capital StatementOpening Balance (1,363,190) (1,363,190) 0 (1,363,190)

CAPITAL REVENUE

Surplus (9,758) 18,445 (28,203) 24,004Total Capital Revenue (9,758) 18,445 (28,203) 24,004CAPITAL EXPENDITURE

Hendersons/Daltons 1,303 4,000 (2,697) 4,000Glenmount 455 0 455 5,000Renewal Rejetting 667 3,637 (2,970) 6,235D Bush 0 12,711 (12,711) 12,711Kulnine 0 10,821 (10,821) 10,821M Harrison 0 11,781 (11,781) 11,781Mt. Styche 0 15,322 (15,322) 15,322Kaiwara Intake Replacement 8,951 0 8,951 0Electrical/Coms 0 3,031 (3,031) 5,196Mechanical 0 3,031 (3,031) 5,196Pipe Renewal 0 36,372 (36,372) 62,352New Asset Pipe 0 78,458 (78,458) 134,500Measurement 640 1,212 (573) 2,078Other projects 4,828 0 4,828 0

Total Capital Expenditure 16,843 180,377 (163,534) 275,193

Closing Balance (1,389,792) (1,525,122) 135,330 (1,614,379)

79

Financial Report for the Year to Date Year to Date Year to Date Full YearOpening Balance Actual Budget Variance Notes Budget

Cheviot Water (18030) (Cont'd)

Electricity Costs:

Blythe Intake 6,045 6,016 29 10,313Blythe Booster 2,752 3,309 (556) 5,672Kaiwara Intake 73 7,219 (7,146) 12,376Trig K & Mt John 3,290 2,106 1,185 3,610Random Spur Pump 10,376 10,227 149 17,532Sloss Pump 4,617 3,910 706 6,703Glenmont Pump 3,456 2,707 748 4,641Cheviot Main Intake 30,954 27,072 3,883 46,409Barnes Pump 2,360 2,406 (46) 4,125Glenkins Pump 2,699 1,805 895 3,094Quarry Pump 1,351 1,324 27 2,269Record Pump 5,420 6,618 (1,198) 11,344Kaiwara Booster 12,352 13,837 (1,485) 23,720Paton Pump 0 271 (271) 464Parnassus Intake 2,311 1,805 506 3,094Parnassus Booster 12,223 12,633 (410) 21,657Wilkinson Pump 3,119 3,008 111 5,157Kulnine Pump 5,953 5,715 238 9,797Henderson Pump 3,065 3,910 (846) 6,703Cat Hill Road Pump - Elec 4,167 0 4,167 0Miox Plant Electricity 780 0 780 0

117,362 115,897 1,465 198,680

80

Capital, $16,843, 4%

Employment Costs, $67,379, 15%

Electricity, $117,362, 27%

Interest, $62,730, 14%

Overheads, $85,911, 20%

Maintenance & Purchases, $4,492, 1%

Other Expenditure, $80,967, 19%

Water Expenditure to January 2014

81

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

Capital EmploymentCosts

Electricity Interest Overheads Maintenance& Purchases

OtherExpenditure

Year to Date Actual

Year to Date Budget

Water Expenditure Compared to Budget

82

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Jed River Clearance

Operating Statement

OPERATING REVENUE

Rates 470 473 (3) 810Internal Interest Received 60 56 4 96

Total Operating Revenue 530 529 1 906

OPERATING EXPENDITURE

Contractors 0 902 (902) 1,547Council Overheads 0 0 0 0

Total Operating Expenditure 0 902 (902) 1,547

Operating Surplus (Deficit) 530 (374) 904 (641)

Capital Statement

Opening Balance 2,673 2,673 0 2,673

CAPITAL REVENUE

Surplus 530 (374) 904 (641)Total Capital Revenue 530 (374) 904 (641)

CAPITAL EXPENDITURE

Capital Projects 0 0 0 0Total Capital Expenditure 0 0 0 0

Closing Balance 3,203 2,299 904 2,032

Notes

No significant variances from budget.

83

Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Medical Centre

Operating Statement

OPERATING REVENUE

Rates 21,671 21,642 29 37,100House Rental 2,000 7,821 (5,821) 1 13,407EQC Payout on House 7,585 0 7,585 2 0Medical Centre Rental (at Market rates) 11,700 11,700 0 23,400Less discount (6,319) (6,526) 208 (14,531)

Total Operating Revenue 36,638 34,636 2,002 59,376

OPERATING EXPENDITURE

Medical Centre - Contractors 0 602 (602) 1,031Medical Centre - Purchases 0 301 (301) 516Medical Centre - Rates 1,826 1,856 (31) 1,856Medical Centre - R & M 44 1,203 (1,159) 2,063Medical Centre - Insurance 4,720 3,652 1,068 3,652House - Contractors 0 0 0 0House - Purchases 0 120 (120) 206House - Rates 1,851 1,753 98 1,753House - R & M 2,196 1,576 620 2,063House - Insurance 1,586 1,224 362 1,224Internal Interest Paid 7,864 8,257 (392) 14,154

Total Operating Expenditure 20,087 20,544 (457) 28,518

Operating Surplus (Deficit) 16,551 14,092 2,459 30,858

Notes

1 Done due to a period where no rent was charged on the house2 Money received form EQC.

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Financial Report for the Year to Date Year to Date Year to Date Full YearSeven Months to January 2014 Actual Budget Variance Notes Budget

Medical Centre (Cont'd)Capital Statement

Opening Balance (170,357) (170,357) 0 (170,357)

CAPITAL REVENUE

Surplus 16,551 14,092 2,459 30,858Total Capital Revenue 16,551 14,092 2,459 30,858

CAPITAL EXPENDITURE

Capital 0 0 0 6,000Total Capital Expenditure 0 0 0 6,000

Closing Balance (153,806) (156,265) 2,459 (145,499)

Notes

No significant variances from budget

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CHEVIOT WARD COMMITTEE

RESERVES CONTESTABLE FUND

AS AT 31 JANUARY 2014

Organisation/Project Total Amount Granted Spent to date - Payee Date Ref Amount Balance Remaining

St Annes Lagoon - 2008/09 10,221.00 UPSTONCO - REMOVE TREES ST ANNS 17/06/2008 1a 3,584.00

St Annes Lagoon - 2009/10 8,100.00 ST ANNES LAGOON EXPENSES 16/04/2009 1b 261.60

18,321.00 UPSTONCO - DIGGER HIRE 15/05/2009 1c 468.00

MCNABBG - DIGGER HIRE 14/07/2009 1d 2,250.00

HURUNUI NATIVES - PLANTS 14/10/2009 1e 1,061.00

MCNABBG - CHIPPING 26/04/2010 1f 2,420.00

HURUNUI NATIVES - ST ANNES LAGOON 5/08/2010 1g 177.00

FULTON HOGAN - ST ANNES LAGOON 9/06/2011 1h 7,680.00

17,901.60 419.40

Cheviot Hills Pavilion - 2008/09 2,667.00 CHEVIOT HAMMER - PAINT 30/05/2008 2a 88.88

CHEVIOT HAMMER - SEALER & PAINT 30/05/2008 2b 104.80

ELLISG -TIMBER & CUSTOMWOOD 19/06/2008 2c 775.72

MATERIALS PURCHASED 20/06/2008 2d 729.19

CHEVIOT TIMBER - PICNIC TABLES 11/08/2008 2e 444.44

HARRIS - CRICKET PAVILLION UPGRADE 24/04/2009 2f 187.48

MCNABB - DIGGER HIRE 28/04/2009 2g 162.50

CHEVIOT PLUMBING - SPOUTING 8/07/2009 2h 173.99

2,667.00 0.00

Tree Hut Preschool - 2008/09 4,100.00 HILL BROS LTD 29/10/2008 3a 4,100.00 0.00

Port Robinson Wilding Pines - 2008/09 4,444.00 TRICKY TREES 29/01/2009 4a 2,651.00

MORRISSEY FORES 13/02/2009 4b 1,265.82

BASHER & SONS 16/09/2009 4c 34.84

FAIRLEY- COLLECT NATIVE TREES 16/07/2010 4d 450.00

4,401.66 42.34

Cheviot Reserve Signage - 2008/09 2,667.00 CHEVIOT HAMMER - CD50 15/07/2010 5a 262.22

WIESEN - FRAMES FOR RESERVES SIGNS 16/07/2010 5b 1,360.00

AMBGRAPH - RESERVE SIGNS 6/08/2010 5c 2,837.50

4,459.72 (1,792.72)

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CHEVIOT WARD COMMITTEE

RESERVES CONTESTABLE FUND

AS AT 31 JANUARY 2014

Organisation/Project Total Amount Granted Spent to date - Payee Date Ref Amount Balance Remaining

Port Robinson Reserve Signage - 2008/09 4,444.00 A W SMITH - SIGNAGE FOR RESERVES 17/09/2009 6a 100.00

A W SMITH -PORT ROBINSON SIGNAGE 23/09/2010 6b 1,275.00

AMBGRAPH - INFORMATION SIGNS 28/04/2011 6c 1,425.00

HCBASHER & SONS -PURCHASES 18/07/2011 6d 619.10

CHEVIOT TOWING - PORT ROBINSON RESERVES 16/09/2011 6e 77.28

CHEVIOT HAMMER - PAINT 16/12/2011 6f 99.99

CHEVIOT HAMMER - POST BRACKETS 19/01/2012 6g 140.82

CHEVIOT TOWING - FREIGHT 29/02/2012 6h 30.95

STEWART TWEEDIE 31/03/2012 6i 87.91

CHEVIOT SUPERMARKET 28/05/2012 6j 6.99

PORT ROBINSON RESERVE COMMITTEE 19/10/2012 6k 600.00

4,463.04 (19.04)

Erosion Planting - 2008/09 1,333.00 1,333.00

Yew Walk - 2009/10 3,000.00 MCNABBG - YEW WALK PROJECT 13/08/2009 7a 2,194.00

HURUNUI NATIVES - PLANTS 14/10/2009 7b 226.80

CHEVIOT HAMMER - CHAIN & PADLOCK 17/12/2010 7c 13.03

CHEVIOT HAMMER - OIL 17/12/2010 7d 27.39

CHEVIOT HAMMER - BRUSHES 17/12/2010 7e 33.90

HOLIGH - PICNIC TABLE 18/01/2011 7f 250.00

CHEVIOT HAMMER - BOLTS 28/01/2011 7g 17.74

HOUGH - PARK BENCH 29/06/2011 7h 195.00

2,957.86 42.14

Port Robinson Reserve Plantings - 2009/10 1,400.00 FAIRLEY - NATIVE TREES 15/07/2011 8a 450.00 950.00

Cheviot Hills Entrance - 2010/11 1,600.00 HURUNUI NATIVES - NATIVE PLANTS 12/10/2011 9a 1,593.56 6.44

Gore Bay Tennis Courts - 2010/11 2,800.00 P SOMERVILLE- GORE BAY TENNIS TOILETS 19/01/2012 10a 1,255.00

P SOMERVILLE- GORE BAY WATER TANK 31/05/2012 10b 742.88

1,997.88 802.12

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CHEVIOT WARD COMMITTEE

RESERVES CONTESTABLE FUND

AS AT 31 JANUARY 2014

Organisation/Project Total Amount Granted Spent to date - Payee Date Ref Amount Balance Remaining

Cheviot Bowling Club - 2010/11 2,000.00 Bailey Tanks 30/04/2012 11a 2,000.00 0.00

Cheviot Reserve Committee - 2011/12

- Amenity Tree Maintenance 6,000.00 6,000.00

Port Robinson Reserve - 2011/12

- Wilding Pine Poisioning 4,900.00 Morrisey Contrcting - Poisoning Wilding Pines 20/04/2013 12a 4,264.00

- Gore Bay Camp Hot Water 5,728.00 Anj Building Services - Hot Water Cylinders 12b 5,728.00

10,628.00 9,992.00 636.00

Spotswood Reserves Committee - 2012/13

- Kitchen Power 2,778.00 Martin Schugers Electrical - Spotswood Hall 31/03/2013 13a 2,795.50 (17.50)

Cheviot Hills Toilet Project

- Balance of 2008-2009 Allocation 124.00

- Balance of 2010-2011 Allocation 1,933.33

- Balance of 2011-2012 Allocation 38.67

- Balance of 2012-2013 Allocation 13,888.67

- Balance of 2013-2014 Allocation 16,666.67

32,651.34 32,651.34

Unallocated Funds

2013-2014 Contestable Fund 0.00

(0.00) (0.00)

TOTALS 100,833.34 59,779.82 41,053.52

Funded by:

2007-2008-2009 Contestable Fund 30,000.00

2009-2010 Contestable Fund 12,500.00

2010-2011 Contestable Fund 8,333.33

2011-2012 Contestable Fund 16,666.67

2012-2013 Contestable Fund 16,666.67

2013-2014 Contestable Fund 16,666.67

100,833.34

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MINUTES OF A MEETING OF THE CHEVIOT RESERVES COMMITTEE HELD IN THE CHEVIOT LIBRARY / SERVICE CENTRE ON WEDNESDAY, FEBRUARY 5, 2014 COMMENCING AT 7.30 P.M. TABLE OF CONTENTS

1. CONFIRMATION OF MINUTES – NOVEMBER 27, 2013.............................................................. 1 2. ACTION SHEET : .................................................................................................................................. 1

2.1. Joint Venture Forestry ................................................................................................................. 1 2.2. St Annes Lagoon / Cheviot Hills Reserve Tracks ................................................................... 2 2.3. Volunteer Group – Cheviot Hills Reserve................................................................................. 2

3. GRAZING LEASE PROGRAMME ...................................................................................................... 2 4. RESERVE MATTERS........................................................................................................................... 3

4.1. Tree Removal – Safety Issue ..................................................................................................... 3 4.2. Reserve Toilets ............................................................................................................................ 3 4.3. SH1 Reserve – Tree Removal ................................................................................................... 3 4.4. Weed Control................................................................................................................................ 3 4.5. Firewood Cleanup ........................................................................................................................ 3 4.6. Reserve Inspection ...................................................................................................................... 3 4.7. Timber Logs .................................................................................................................................. 3 4.8. Water quality St Annes Lagoon ................................................................................................. 4 4.9. Welcome to Cheviot Signs – Cheviot Township ..................................................................... 4

5. FINANCIAL :........................................................................................................................................... 4 5.1. Current Account ........................................................................................................................... 4 5.2. Additional Expenditure ................................................................................................................ 4

PRESENT: Noel Crump (Chair), Barry Cleghorn, Stuart Harrison, Kelvin Nixon, Hamish Pain, James Paterson, Mike Thomas, and Herbert Wiesen. IN ATTENDANCE: Ann Duncan, Committee Secretary. APOLOGIES : An apology was received and sustained fm Councillor Daly and from Hamish Pain for lateness (8.05 p.m.). CONFLICT OF INTEREST DECLARATIONS : There were no Conflict of Interest declarations URGENT BUSINESS :

• St Annes Lagoon – Water quality • Welcome to Cheviot Signs

1. CONFIRMATION OF MINUTES – NOVEMBER 27, 2013 THAT THE MINUTES OF THE MEETING HELD ON NOVEMBER 27, 2013 BE TAKEN AS READ AND NOW CONFIRMED. J Paterson/K Nixon CARRIED

2. ACTION SHEET : Matters relating to previous meetings were discussed and actions noted.

2.1. Joint Venture Forestry The Chair and members reported the forestry harvesting nearly finished Good tracks had been made through the area. Noel Crump reported speaking to Jason Beck, Manager Financial Services, the Manager responsible for forestry in the Council –

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Jason to discuss with Council

• If they will continue to be involved in forestry • If Council not involved the Reserve Committee receiving a greater

share of the funds to re establish and for weed control Members discussed

• Options for the Reserve Committee may be offering the block as a grazing lease or recommending a land swap

• Options for the area – replant (different type of tree or planting method)

• Need fast growing tree for weed control • Costs to replant, weed control • Members on site inspection

2.2. St Annes Lagoon / Cheviot Hills Reserve Tracks Mike Thomas reported that he had filled the potholes, etc in the roadways of both Cheviot Hills Reserve and St Annes Lagoon, 6m culverts on special at Amberley, cost $277 plus GST. West side culvert needs cleaning out, may need a digger. Noel Crump spoke of his concerns that visitors to St Annes Lagoon were extending the loop track to the lagoon, the area was looking untidy. Recommended half posts be driven into the ground to keep vehicles on the original track. Noted areas of the track needed shingle, gum tree roots shifted (Barry to investigate cost).

2.3. Volunteer Group – Cheviot Hills Reserve Noel Crump reported first working bee had eight people, worked on the north end of the Yew Walk, cutting and treating wattles and spraying blackberries near plantings. Noted cork elm suckers to be sprayed. Possible future project to cut a new section of track at the Jed River bridge end of the walkway and tidy the walkway to the cattle stop. First section of track getting flooded.

3. GRAZING LEASE PROGRAMME Committee Secretary presenting the schedule of grazing licences and timetable for the renewal process. Licences expire June 30, 2014. THAT THE CHEVIOT RESERVES COMMITTEE CONFIRM THE TIMETABLE FOR THE RENEWAL PROCESS AND THE RESERVES AS PRESENTED IN THE SCHEDULE BE ADVERTISED FOR LEASE. H Pain/N Crump CARRIED

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4. RESERVE MATTERS

4.1. Tree Removal – Safety Issue Noel Crump and Herbert Wiesen reported that while the forestry harvester was on site they had them remove a number of trees in Cheviot Hills Reserve considered a safety issue. They included trees that had fallen and were hung up, broken branches, dead gum trees. It was noted that to do this some damage had been done to the surrounding area.

4.2. Reserve Toilets Noel Crump reported that he had received a letter regarding the condition of the St Annes Lagoon toilets on new years eve. On receiving the letter Noel had visited the toilets which by then had been cleaned. He had to do repairs to the tap and vent on the top of the toilet and clean out spouting. Noel asked members to check the toilets when in the reserve.

4.3. SH1 Reserve – Tree Removal Committee Secretary reporting that the tree removal work had been completed at a cost of $4562.50. Barry Cleghorn reported being asked if the committee would be replanting this area – recommending a planting of low natives be undertaken on the main road side of the reserve, the area would need to be fenced off. Barry was asked to prepare a plan for discussion at a later meeting.

4.4. Weed Control Environment Canterbury forwarding advice and information on African feather grass and Chilean Needle Grass. Noel Crump asked members to keep a look out for Chilean Needle Grass seedlings as they could be carried by mud etc on vehicles. Members reported –

• Broom on the hillside at the west entrance to Cheviot Hills reserve • Gorse in the eastern bay area of St Annes lagoon • Gorse in the Specimen Plantation

4.5. Firewood Cleanup Members expressed concern that some taking firewood from Cheviot Hills reserve were not heaping up the tree rubbish for shifting to the burning pile (some had been pushed into undergrowth). Agreed that this is a requirement of taking firewood from the area.

4.6. Reserve Inspection Committee to inspect the Specimen Plantation, Cheviot Hills Reserve, Bowling Club stump (drain) and St Annes Lagoon, Saturday 29th March meeting 9.00 a.m. at the Cheviot offices carpark.

4.7. Timber Logs Herbert Wiesen noted that there was a number of timber logs in Cheviot Hills Reserve and asked to put a notice in the Budget advertising the timber logs for sale. Permission was granted. Herbert to mark the trees to ensure they were not cut up for firewood.

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4.8. Water quality St Annes Lagoon Noel Crump reported that a review of the numbers of birdlife on St Annes Lagoon had been undertaken by Jane Demeter. Jane had noted the quality of the water. Noel had reported that a neighbouring owner had prepared a draft planting programme. Fencing the lagoon was considered a difficult task.

4.9. Welcome to Cheviot Signs – Cheviot Township Members reported discussions held within the area to replace the Welcome to Cheviot signs erected by Bruce Childs. The Committee Secretary reported that this had been brought up at a Ward Committee meeting. No official request had been received. The Ward and Reserves Committee would expect to be part of any consultation on this matter.

5. FINANCIAL :

5.1. Current Account Committee Secretary presenting a financial report for the period 1 July 2013 to 20 January 2014 showing a closing credit balance of $60678 in the Reserves account, $3784 expenditure in the Cheviot Hills Reserve account and $1604 expenditure in the St Annes Lagoon entrance account. THAT THE INFORMATION BE RECEIVED. M Thomas/H Pain CARRIED

5.2. Additional Expenditure Committee Secretary reporting that the committee’s Terms of Reference requires them to be within 10% of their Budget. Owing to the unusual circumstances with storms, safety concerns with trees and the pruning budget being higher than expected (and not being paid in the Budget year) she recommended the committee provide a report to Council. THAT THE CHEVIOT RESERVES COMMITTEE PROVIDE COUNCIL WITH AN ADDITIONAL EXPENDITURE REPORT SHOWING REASONS FOR THE DIFFERENCES OF ACTUAL AND BUDGET. N Crump/K Nixon CARRIED

There being no further business the Chair declared the meeting closed at 9.50 p.m.

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MINUTES OF A MEETING OF THE DOMETT RESERVES COMMITTEE HELD IN THE CHEVIOT LIBRARY AND SERVICE CENTRE ON MONDAY, MARCH 3, 2014 COMMENCING AT 8.00 P.M. Table of contents

1. Minutes – meeting November 25, 2013 ............................................................................................. 1 2. Action Sheet ........................................................................................................................................... 1

2.1. Darrochs Road - Plantation ........................................................................................................ 1 2.2. Tree sucker control ...................................................................................................................... 1

3. Hurunui Mouth camp ............................................................................................................................. 2 3.1. Camp Information......................................................................................................................... 2

4. Reserves ................................................................................................................................................. 2 4.1. Forestry – Hurunui Mouth ........................................................................................................... 2 4.2. Forestry Insurance ....................................................................................................................... 2 4.3. Grazing Leases ............................................................................................................................ 2

5. Financial.................................................................................................................................................. 3 6. Next meeting .......................................................................................................................................... 3

Present Murray Lancaster, Gordon Hewett, Chris Mulcock, David Kendrick, Brian Poff and Councillor Vincent Daly. In attendance Ann Duncan, Committee Secretary. Apologies An apology from Mark Johnson was received and sustained. Urgent business There were no urgent business items. Conflict of interest declarations There were no conflict of interest declarations.

1. Minutes – meeting November 25, 2013 THAT THE MINUTES OF THE MEETING HELD ON NOVEMBER 25, 2013 BE TAKEN AS READ AND NOW CONFIRMED. V Daly/D Kendrick CARRIED

2. Action Sheet Action List : Committee Secretary - Forwarding action list and information relating to matters from previous meetings. Members perused the action list and noted actions where appropriate.

2.1. Darrochs Road - Plantation Murray Lancaster reported better machinery allowed these trees to be felled without using the neighbouring property. Consider felling next year.

2.2. Tree sucker control Gordon Hewett reported on chemical trials that had been undertaken to control the suckers. Noted the oak tree suckers were dense.

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3. Hurunui Mouth camp

3.1. Camp Information

Fees and Charges THAT THE CAMP FEES FOR THE 2014/15 YEAR REMAIN AT $8.00 PER SITE PER NIGHT. D Kendrick/C Mulcock CARRIED Roster February – Mark March – Murray April – Brian May – Gordon June – David July – Mark August – Chris Reserve Contract Worker Committee Secretary reported that Mark Hall was no longer available to undertake this work. The Cheviot Reserves Committee was looking for a replacement contractor.

4. Reserves

4.1. Forestry – Hurunui Mouth Murray Lancaster reported that the felling of the windblown block had been completed Locals were taking firewood material from the windrow. The area to be fenced and replanted.

4.2. Forestry Insurance Committee Secretary forwarded information from NZI who would no longer offer forestry insurance policies – policy expires May 1 2014. THAT THE DOMETT RESERVES COMMITTEE REQUEST FORESTRY INSURANCE COVER THROUGH THE COUNCIL’S INSURERS. B Poff/D Kendrick CARRIED Members discussed the inclusion of fire fighting insurance. Committee Secretary to check what cover was available through the Council’s policy.

4.3. Grazing Leases Committee Secretary reporting that the grazing leases expired at the 31st December 2014. Recommending the leases be extended for a further six months to bring them into line with the financial year and two other reserve committee’s expiry dates. THAT THE DOMETT RESERVE COMMITTEE GRAZING LEASES BE EXTENDED A FURTHER SIX MONTHS TO EXPIRE ON THE 30TH JUNE 2015. D Kendrick/B Poff CARRIED.

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5. Financial Committee Secretary presenting financial balances and transaction reports for the period 1 July 2013 to 10 February 2014, showing credit balances of $16272 in the Reserves account and $14209 in the camp account. THAT THE INFORMATION BE RECEIVED. G Hewett/C Mulcock CARRIED

6. Next meeting 1 September 2014 There being no further business the Chair declared the meeting closed at 8.45 p.m.

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MINUTES OF AN EXTRAORDINARY MEETING OF THE PORT ROBINSON RESERVES COMMITTEE HELD IN THE CHEVIOT LIBRARY / SERVICE CENTRE ON TUESDAY, MARCH 11 2014 COMMENCING AT 7.30 P.M. Table of Contents

1. Confirmation of Minutes – January 28 2014...................................................................................... 1 2. Camping Ground Lease........................................................................................................................ 1 3. Camping Ground Upgrade ................................................................................................................... 2 4. Next Meeting .......................................................................................................................................... 2

Present John Fairley (Chair), Terry Ashley, Colin Harrison, Ashley Smith, Peter Somerville and Councillor Vincent Daly. In Attendance Ann Duncan, Committee Secretary Apologies An apology was received and sustained from Peter McClatchy. Urgent Business There were no urgent business items. Conflict of Interest There were no Conflict of Interest declarations.

1. Confirmation of Minutes – January 28 2014 THAT THE MINUTES OF THE MEETING HELD ON JANUARY 28, 2014 BE TAKEN AS READ AND NOW CONFIRMED. C Harrison/T Ashley CARRIED

2. Camping Ground Lease Camp advisory committee presenting the timetable and draft Gore Bay camps lease agreement (1 October 2014 to 30 September 2017) seeking the approval of the Reserves Committee before presenting the lease agreement to the current lessee. THAT THE GORE BAY CAMPS LEASE AGREEMENT, AS PRESENTED, BE APPROVED AND FORWARD TO THE CURRENT LESSEE FOR CONSIDERATION. C Harrison/P Somerville CARRIED THAT THE CAMP ADVISORY COMMITTEE BE GIVEN AUTHORITY TO NEGOTIATE ANY MINOR CHANGES TO THE GORE BAY CAMPS LEASE AGREEMENT, IF REQUIRED. V Daly/A Smith CARRIED Recommendation that information be obtained on other camping grounds prior to the next lease period.

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3. Camping Ground Upgrade John Fairley reported on the inspection of the Gore Bay and Buxton camps attended by Colin Harrison, Peter McClatchy, Peter Somerville, the Camp lessee and himself. Upgrade work – Gore Bay Camp

• Four power points to be upgraded and shifted to fence, one at the end upgraded. Stewart Tweedie to undertake the work

• Seaside fence pulled up while digger contractor on site • Water cylinders on floor in ablution block lifted – Peter Somerville/Stewart

Tweedie • Hillside camp – electrical points upgraded • Camp lessee to spread soil on the camps

Buxton Camp • Ablution block paintwork good • Water filter to be changed – Peter Somerville • Hexagonal building – fill southerly wall in for protection – future work

THAT THE PORT ROBINSON RESERVES COMMITTEE UNDERTAKE THE FOLLOWING UPGRADE WORK IN THE GORE BAY CAMP –

• Upgrade 5 power points in seaside section (four of these to be shifted to the fence ) and 2 in hillside section

• Seaside fence repaired • Water cylinders lifted off the floor of the ablution block

A Smith/C Harrison CARRIED

4. Next Meeting 22 April – Ordinary Committee meeting There being no further business the Chair declared the meeting closed at 8.15 p.m.

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Council Meeting Update 6 March 2014 Below is a brief summary of the reports and discussions from the 6 March 2014 Council meeting. The meeting agenda can be viewed on the Council website at the link below:

http://www.hurunui.govt.nz/your-council/meeting-calendar/ (click on the relevant meeting) Draft Budget for the Annual Plan 2014-2015 The Council held its budget workshop on 17 & 18 February 2014 and a number of adjustments were made to the initial budgets that were presented. The adjusted budgets needed to be confirmed so that Council staff could incorporate them into the Draft Annual Plan, which is scheduled to be adopted by the Council at the 27 March 2014 meeting. The draft budget was adopted by the Council. Final Fire Prevention Bylaw for Adoption The Fire Prevention Bylaw was reviewed and publicly consulted on along with five other bylaws last year. At the Council meeting on 13 February 2014, the Council decided not to approve this bylaw following a request for clarification of the need for Council approval for enclosed fire places. It was agreed that officers would review this aspect of the bylaw and bring it back to the Council. The Council adopted the final Fire Prevention Bylaw, as attached to the report, with one amendment controlling operation during a total fire ban. Recommendation from the Finance, Audit and Risk Committee – Hanmer Springs Thermal Pools and Spa (HSTPS) Debt Management and Depreciation At its meeting on 20 February 2014, the Finance, Audit and Risk Committee considered a report proposing that the Hanmer Springs Thermal Pools and Spa make provision for paying down debt and depreciating the value of its assets. Acting on the recommendation of the Committee, the Council approved the restructuring of the HSTPS financial contribution to take account of debt repayment and asset depreciation. Canterbury Museum Draft Annual Plan 2014-2015 – Referral Period The Canterbury Museum’s draft budget for 2014/2015 will be formally presented to the Council at a forthcoming Council meeting and a copy of the Museum’s Annual Plan will be distributed at that point. A draft copy of the budget was provided to Council staff to assist in the preparation of the Council’s budget and to ensure that the budget for the District’s contribution to the Museum’s operating levy was consistent with the Museum’s information. There has been a request for the Operating Levy to increase to $65,034 and also a request for the first instalment of the Capital Levy of $58,796. The Museum also requested that the Council confirm in writing that the period for the contributing local authorities to make a submission to the Museum’s Annual Plan be from 14 March to 25 April 2014. The Council traditionally makes a submission and agreed to the submission period. Hurunui-Waiau Zone Committee Update The Council received its regular update on activities of the Hurunui-Waiau Zone Committee. District Plan Review – Agreed Outcomes from 30 January 2014 Workshop On 30 January 2014 Councillors attended a workshop to consider feedback received during the District Plan Review initial pre-notification feedback period on the following topic streams: Coastal Environment; Heritage; and Rural Subdivision. The outcomes of this workshop were presented and were confirmed by the Council.

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Gore Bay Septic Tank – Request for Reimbursement of Fees Some Gore Bay residents who own property at Moody Street, Gore Bay had an existing septic tank system on the property at 3 Farmer Street, Gore Bay. The discharge to the Farmer Street property was not protected by legal easement. When new owners decided to develop the Farmer Street property they advised the above Moody Street residents that they would have to find an alternative solution for their sewage discharge. The affected residents considered that the Council was at fault for the situation and that a grant towards the building and legal fees for a new septic tank should be made to them by the Council. The Council declined to reimburse the fees associated with siting the new septic tank on a Council reserve on the basis that the proper consent process was followed for the resource consent application and that the Council had already assisted the parties by making Council land available for a new septic tank. Psychoactive Substances Act The purpose of the Psychoactive Substances Act 2013 is to regulate the availability of psychoactive products to protect the health of, and minimise the harm to, individuals who use psychoactive substances. The Act was the Government’s response to the problem of unregulated importation, manufacture and sale of synthetic psychoactive substances. Simply banning these substances would not be effective. The Act established the Psychoactive Substances Regulatory Authority which is responsible for ensuring products meet adequate safety requirements before they can be distributed in New Zealand. It also licenses importers, researchers, manufacturers, wholesalers and retailers. The Act allows the Council to create a Local Approved Products Policy (LAPP) to define and limit the location of premises selling psychoactive substances in its district. A LAPP may include provisions that specify the location from which approved products may be sold by reference to broad areas in a district; the proximity of one retailer to another; or to other premises, such as schools, places of worship, or community facilities. The Act does not allow councils to prohibit the sale of psychoactive products within the district, or place a cap or sinking lid on retailers of approved products. The Council agreed that prior to approving a LAPP, it would hold a workshop to discuss the psychoactive substances matter, looking more closely at the impacts this might have on the community. Operative Plan Change 21 – Waipara Oaks Ltd The Council’s decision on proposed Plan Change 21 – Waipara Oaks Limited was publicly notified on 11 December 2013. The 30 working day period for anyone to appeal this decision to the Environment Court expired on 13 February 2014. No appeals were lodged. The Council resolved that all the changes promoted under Plan Change 21 are approved pursuant to the Resource Management Act 1991. The Council also resolved to publicly notify that all the changes promoted will be operative as of 19 March 2014. Late Report – Amberley Beach Renourishment The Amberley Beach urban area lives with the risk of sea water inundation because of ground height relative to sea level, and likely sea level rise in the future. To minimise this risk, residents have been very pro-active in advocating for and organising regular topping-up of the gravel beach crest to replace that lost to sea erosion. A quote had been received from Christchurch Ready Mix Concrete Ltd for another top-up. Because the total value of the work exceeds $50,000, acceptance of the quote requires Council approval to waive the requirements of the tendering policy, as staff considered waiver to be justified due to the very good deal offered. The local Residents’ Association believes that the frontage of the car park should not be charged to the special rate collected for this purpose and requested that district wide funds be found for this portion. There is no budget for this portion of work.

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The Council waived its tendering procedure to allow acceptance of the quote from Christchurch Ready Mix Concrete for Amberley Beach renourishment work. The Council also agreed that up to $12,000 be provided to the cost of protecting the Amberley Beach car park, to come from district-wide funds.

New Council Staff The Council was introduced to new staff – Frank Chen (Stormwater Engineer), Rochele Faimalo (Youth Programmes Coordinator), Linzi Turner (Committee Secretary) and Lomiga Vaaelua (Roading Maintenance Engineer). Presentation Tony Francis, Road Safety Coordinator gave a presentation to the Council on the activities of the Road Safety Coordinating Committee.

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DELEGATIONS – CHEVIOT WARD COMMITTEE Where funded by ward (amenity) rates, the Council delegates local policy determination in respect of: • Recreation reserves (where no reserve committee exists) • Ward beautification • Sewerage and drainage • Water (where no water committee exists) • Footpaths • Street lighting • Township maintenance • Public halls • Cheviot Medical Buildings 

 The Council delegates the day‐to‐day management responsibilities and Local policy determination in respect of the following reserves : • Cheviot Craft Centre Building • Cheviot Old Hall Site Reserve • Cheviot War Memorial • Hurunui River Reserve • Parnassus Hall • Parnassus Reserve • Water Springs Reserve  To disburse funds from the reserves funding account for the day‐to‐day maintenance of these reserves in accordance with the Financial Delegations Policy.  To prioritise and recommend to Council future capital development on reserves as part of the Long Term Plan development.  To consider disbursement and recommend expenditure from the reserves funding account in accordance with the priorities identified in the Long Term Plan and the Reserve Management Plan’s individual reserve policies 

LIMITS TO DELEGATIONS Matters that must be processed by way of recommendations to the Council include: • Township public toilets • Local Cemeteries • Pensioner flats • Roading • Temporary road closures • Local civil defence • Waste management • Noxious plants* • Pest destruction* *Recommendations to the Council for consideration of referral to the Canterbury Regional Council. 

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