checklist - ASQ Section 1414€¦ · Web viewIleana, Norma. 2016 Calendar of events. Jan 11. Draft submitted but need something more formal on the website. Partially completed through

Vision: To be the Austin area’s leader, advocate, and visionary source of quality and progress towards excellence

Mission: To sustain and contribute our resources to the membership and community by promoting and providing professional learning, mentoring, networking and supporting quality efforts.

To seek supporters and achievers of quality endeavors and recognize their accomplishments.

To demonstrate our beliefs, we practice what we preach through internal quality initiatives aimed at continual improvement.

Attendance2016 01/11 02/08 03/07 04/11 05/09 08/08 09/12 10/10 11/07 12/03

Section Chair Jim Johnstone X X XVice Chair Trilochan Das XTreasurer Pete Courtois X X XSecretary/Placement Megan Oertel X X XAudit Tony PerezArrangements David Estes X *Certification Mike Harkins X XChief Proctor Andrew DavidsonCommunity Good Works Curtis Ford X *Education Norma Antunano * XExamining Chair Forrest BreyfogleHistorian Francisco RussiInternet Liaison A.J. Scotka X X XMembership David WightNewsletter Kevin ByckovskiNominations Eva Esparza X XPAR Todd Minnick X XProgram Ileana Isern-Flecha * *Publicity/Past Chair Cindi Manning X XRecertification Rob WhiteVOC Scott Berman X X X

X In Person* By Telephone

Additional Attendees (this meeting): NoneMeeting Location: 720 Brazos St., Austin, TX 78701

Open and New Action items per this board meeting:

EXECUTIVE BOARD MEETING MINUTES

ASQ Section 1414, Austin, Texas

Mar 7, 2016

Published Apr 6, 2016

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 2015

Item

Date Assign

edOwner Description Due

Date Status

67 Dec 5 Ileana, Norma 2016 Calendar of events Jan 11

Draft submitted but need something more formal on the website. Partially completed through April 2016.

68 Dec 5 Scott BermanVOC input on meeting location and amenities for David Estes Feb 13 Complete. Jim provided

zip code map.

69 Dec 5 Illeana, Pete, JimCost sharing rules for joint meetings to David Estes (APICS meetings). How to allocate costs.

Apr 11

70 Dec 5 Mike, Harkins, Pete Courtois

Invoice for ACC in January. Mike will provide the necessary data Apr 11

Mike provided class info. Pete and Jim to compare to last invoice.

71 Dec 5 Mike, Trilo, David W.Form committee to help Mike to call and welcome people that are certified and invite them to a meeting.

Mike is acting as a committee of one.

73 Dec 5 Chairs and officersWho are potential officers for next year and what job will you accept next year. Give to Eva.

July 1

75 Jan 11 CurtisInvent a good works event for the membership to do Dec 1 Having a challenge but has

good leads.

80 Jan 11 David E.

Needs a host company for May, Aug, Sept, and Oct meetings – Trilo connected him to Karylo at Novati Technologies

Apr 11Todd mentions that Luminix probably would be willing to do it again.

82 Jan 11 David ETo create Free Admission to meeting ticket for us as a door prize Jan 13 Complete.

83 Mar 7 PeteProvide the PayPal details to the process document for event planning. April 11

84 Mar 7 Pete, FranciscoGet closing statement from old PayPal account to Headquarters April 11

1. Meeting started at 6:23 PM Monday, Mar 7, 2016. Quorum was present.

2. Minutes from February Planning Meeting were moved to be approved as written by Scott. Seconded by Eva and voted by all. Therefore approved.

3. Progress on Goals. Jim reviewed the progress on goals. He also updated that David Wight resigned his position. Education goals, have had 2 of the 5 webinars as planned. 6 board members went to training. Social event is planned. Publicity is going on that. PayPal and Event Bright are not set up yet.

4. In reviewing action item number 51, Pete discussed the fact that while the PayPal is set up, there is an action that needs to take place before every event.

5. Discussion around a signup sheet should be required for all events, notice to Arrangements Chair. This is used as a backup as proof of attendance for those that may lose their RUs sheet.

2016 Action Items

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 20156. Pete provided Treasurer’s report. (See Appendix A) Completed actions, Paypal is setup, it is

connected to [email protected]. In process actions is to get Secretary a Debit Card and on the bank accounts. Also working on ACC invoice. Plan to provide a plan to actual comparison for our business plan. He has all the inputs to build it. Look at last numbers on goals for section allotments. Averaged $650 a month last year for recurring revenue. Beginning balance in Feb $16,775 and ending was $15,981. Something to discuss, talk about gift cards. We bought gift cards we didn’t need but will use. Where are the left over gift cards?

7. Jim mentioned that we got called out by ASQ headquarters for something in the 2016 plan. This topic was raised at the section leadership training meeting. Turns out everyone has the same problem. Need to get statement from old PayPal account from Francisco.

8. Norma reviewed education committee meeting. (See Appendix B). We should post the next event on November 4th on the website. Norma said that we don’t have the details. Has been researching with speakers. There was a discussion about the quality level expected and desired in regards to the speakers. Will talk to attendees of the Fellow’s Luncheon at the World Quality Conference.

9. Eva recommended a call for speakers. Jim asked Scott to start a discussion on the LinkedIn to find out how who our members would like to hear from. Todd can also add it to the email regarding the event this Saturday.

10. Norma discussed the need for more publicity for the webinars. Positive feedback for the last webinar. Cindi is working on the process. We need to have tighter controls of who registers and who attends, with a disclosure on the website. Can add text fields to PayPal to collect this information for RUs.

11. Certification Chair Report (See Appendix C)

12. Membership Chair Report (See Appendix D)

13. Scott Reviewed the VOC report. (See Appendix E)

14. Jim discussed the leadership training. It was good but not as good as years in the past. It was a walk through ASQ. Jim’s big takeaway. Other sections are having a tutorial and a meeting. .3 for each part of the meeting. We can give more RUs per the research that they gave.

15. Jim requested names for someone to replace David Wight as membership chair.

16. Jim discussed the lack of publicity. We really have to get the publicity process streamlined. This may be a learning curve for Cindi, and it ties into the other function of the website. Several people are on a learning curve with the website.

17. Pete mentioned that there are things that have to happen tonight to get the PayPal linked on the site for the Hockey event.

18. Meeting adjourned at 8:05pm

Submitted by,

Megan Oertel, Secretary, ASQ Austin Section 1414.

mailto:[email protected]

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 2015Appendix A

Appendix B

Here is the education committee status report:

1) November ASQ 1414 Educational event:a) Target date: 11/04/2016 , please mark it in your calendar and start communicating on it in the way you can (we may need to post it in the event page, noting there is more detail to come).

b) Location: Crown Plaza location 290 and 183 (already reserving the date.

c) Baseline budget estimate to help us start planning: $9600.

d) This is under the option of paying $5000 for speaker(s).

e) Below is the a basic breakdown cost, based on 2015 event we are using as a start reference point. It may vary according to the selected speakers and some other decisions as we move forward

Budget based on Target attendance of 50 peopleItem Cost NotesFood $ 3,100.00 Based on 2015Venue $ 200.00 Based on 2015A/V rental $ 300.00 Based on 2015Speaker (s) $ 5,000.00Printing $ 500.00 Pocket Folder, program, speaker bios and notes pagesMisc $ 500.00Total $ 9,600.00

Cost per person = $200

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 2015 Tom Singer , a suggested speaker, will charge the $5000.00 (our whole budget for speaker) for delivering only the key note (one hour), this is considering an audience of 50 to 70 for ASQ and in Austin.

a. Will members be willing to pay a related price? The price per ticket can be more than $200 if we need to pay at least an honorarium to other speakers (that likely we will need).

b. Members usually want to learn something else related to their profession, especially if they may need to justify their attendance to the event.

Suggest to continue reviewing other options as we have been discussing in Education committee.

If some of our members know of a good speakers from whom our audience can benefit learning something of interest, please approach him/her inquiring his/her availability information and about their honorariums, inform/ update the education committee with status.

Note: the other sections do not pay speakers, they provide a $25.00 certificate.

2) Students engagement with ASQa) Need to drive interest among students considering the long term sustainability of ASQ; San Antonio and Dallas have student section (per 2/7 meeting).

b) A requirement is that a Lead student needs to have a sponsor from his/her school.

c) Need help from other members in the board in this/ Membership to raise awareness , even when he/she cannot personally search for students and their potential sponsors.

d) Mike will discuss with his ACC contacts on options with ACC, but there are many more schools in Austin.

e) This initiative can be part of community work as well,; expecting some actions out of the meeting

3) WEBINARSWebinar events complete:

1) Webinar 1/30: 19 registered, actual attendance was 11

No charge for this eventNo feedback survey available for this event

2) Webinar 2/29: 10 registered (per list sent by Cindi), actual attendance 12; this includes Mike Harkins who could not connect.

a) PPT presentation materials and recording sent to Mike after the event.

b) Several good questions were made to Jane

c) There was a 4 questions feedback survey (using free version of Monkey Survey as a trail) for this event, 5 surveys were complete and results are shown in the graph below.

d) A person that appears not being in the registration list is inquiring certificate, Cindi to confirm this attendance; last month there was other person inquiring certification that did not appear to be registered.

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 2015We need to keep the registration list up to ensure that only those attending the

webinar receive RUs.

e) We let a student attend for free (should be part of the 12), we need to attract students joining ASQ.

f) Event was recorded, Mike to confirm if he could view/ listen without problem

3) Regarding Processes, keeping track of registration process (part to be discussed to reach consensus on 3/7 education committee slot)

a. Cindi to send the e-RU to registered members who attended the event after the event (Norma will issue the RU file to Cindi in the same day after the event ends); Cindi may verify with Norma if a particular attendee claiming credit and registered for the event was present.

b. Event attendees need to demonstrate they attended the event using the name they use to register (continue re-iterating in the sessions but it appears no all attendees may be providing their name).

c. We need to add a note in the event web page on the following:

i. Policy for refunds if no attendance (to be discussed in 3/7 meeting)

ii. Emphasize there needs to be attendance to the webinar after being registered for the event; attendees need to demonstrate they were in the event to receive e-RU credit.

d. Encourage students to join without cost (in registration have them identified as students, perhaps providing their student id?)., if it is agreed in 3/7 meeting that we will students join the webinars

e. Goal is to have information about the Webinar at least a month ahead (unless we find good speakers in a very timely opportunity); several speakers will not commit with long time in the horizon. There is no new webinar planned at the time, exploring a couple options towards end of March or early April (many events in March)

It is helpful to iron the items above before the next one. An education committee meeting was planned on 3/2 but only Mike and Todd could attend separately; I am already incorporating what we discussed in the relevant sections above.

Appendix C

Here is our certification committee report for March, 2016:

1. On our ASQ Certification courses held to date:

Winter / Spring course dates:CSSBB: Dec. 10, 2015 through March 3, 2016, T-TH, 3 hours per class Did not makeCMQ/OE: January 12, 2016 through March 3, 2016 T-Th, 3 hours per class 4 studentsCSQE: March 5, 2016 through May 21, 2016, Sat., 3.5 hours per class Did not makeCQE: March 24 through May 31, 2016, T-Th, 3 hours per class 3 students (possible)CQA: March 5, 2016 through May 28, 2016, Sat., 4 hours per class Did not make

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 2015CSSGB: March 5, 2016 through May 28, 2016, Sat., 4 hours per class Did not make

Our goal for the year is to register at least 30 students so we are behind on attaining

that goal at this point. I am expecting that for the first half of the year we will register approximately 9 students.

2. Membership renewal-based rebates of education fee:

We have approximately 7 students from last year’s courses who are eligible to

receive rebates. So far, we have 3 who have applied:

Rebate No.

Member No. Name Application

Date Course Renewal Date

Rebate Form

SubmittedRebate

Processed

1 65356837 Naoko Cole 12/14/2015 CSSBB12/14/201

5 12/15/2015 2/11/20162 65253521 David Shores 1/18/2016 CQA 1/18/2016 1/19/2016 2/11/20163 65365905 Joseph Ehardt 2/25/2016 CQA 2/23/2016 1/18/2016 Pending

3. Outreach:

Sent congratulatory messages (email) to the following newly-certified members from the December exams:

Cert Cert Desc Lname FnameCertified Quality Auditor Bell MichaelCertified Quality Auditor Briggs KashandraCertified Quality Auditor Cruz Cathleen

Certified Quality Auditor Ehardt JosephCertified Quality Auditor Handy CoryCertified Quality Auditor Hodge SterlingCertified Quality Auditor Horton AndreCertified Quality Auditor Mertz Jennifer

Certified Quality Auditor Morgan GaryCertified Quality Auditor Rodriguez BrendaCertified Quality Auditor Scalf KristaCertified Quality Auditor Szostak Edward

Certified Quality Auditor Vaughn JohnnieCertified Quality Auditor Whyte WayneCertified Quality Engineer Hartnett Jack


Certified Quality Engineer McElroy JustinCertified Quality Engineer Miller MichaelCertified Quality Engineer Rodgers MollyCertified Quality Engineer Shen WenyanCertified Quality Improvement Associate Manley Steve

Certified Quality Process Analyst Arana FranciscaCertified Six Sigma Green Belt Custis Burleigh

Certified Six Sigma Green Belt Goodman AndrewCertified Six Sigma Green Belt Iezzi StevenCertified Six Sigma Green Belt Johnson Sneha

Certified Six Sigma Green Belt Lien Charles

These same names were submitted to the newsletter and to the webmaster for posting and publicity. Based on the congratulatory letters, we received feedback from 2 of these newly certified members saying they wanted to participate as committee members. The two who responded are Jack Hartnett and Joseph Ehardt. These names were given to the appropriate committees.

Appendix D


Appendix E

ASQ Austin February PD Meeting Survey Results Initial Report

Last Modified: 03/05/2016


1. Survey Number ?Text Response52

59

3

2

58

55

28

10

23

24

7

9

11

57

61

12

29

53

50

49

48

17

60

54

8

26

27

51

56

19


13

16

18

5

47

14

Statistic ValueTotal Responses 36

2. My overall experience here was good, and I would recommend section meetings to my colleagues ?

# Answer Response %1 Strongly Agree 22 61%

2 Agree 12 33%

3Neither Agree nor Disagree

2 6%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Statistic ValueMin Value 1

Max Value 3

Total Responses 36


3. My professional skills were increased ?# Answer Response %1 Strongly Agree 16 44%

2 Agree 16 44%


4 11%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 36 100%


Max Value 3

Mean 1.67

Variance 0.46

Standard Deviation 0.68

Total Responses 36

4. The subject was valuable to me ?# Answer Response %1 Strongly Agree 16 47%

2 Agree 14 41%


4 12%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 34 100%

ASQ AUSTIN EXECUTIVE BOARD MEETING Mar 7, 2015Statistic ValueMin Value 1

Max Value 3

Mean 1.65

Variance 0.48


Total Responses 34

5. I was able to expand my professional network ?# Answer Response %1 Strongly Agree 7 21%

2 Agree 17 52%


9 27%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 33 100%


Max Value 3

Mean 2.06

Variance 0.50


Total Responses 33


6. The speaker was knowledgeable about the subject ?# Answer Response %1 Strongly Agree 28 80%

2 Agree 7 20%


0 0%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 35 100%


Max Value 2

Mean 1.20

Variance 0.16


Total Responses 35

7. The presentation materials were clear ?# Answer Response %1 Strongly Agree 26 72%

2 Agree 10 28%


0 0%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 36 100%


Max Value 2

Mean 1.28

Variance 0.21


Total Responses 36

8. The facility was comfortable ?# Answer Response %1 Strongly Agree 28 78%

2 Agree 8 22%


0 0%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 36 100%


Max Value 2

Mean 1.22

Variance 0.18


Total Responses 36


9. The facility location was convenient ?# Answer Response %1 Strongly Agree 24 67%

2 Agree 7 19%


3 8%

4 Disagree 0 0%

5Strongly Disagree

2 6%

Total 36 100%


Max Value 5

Mean 1.58

Variance 1.11


Total Responses 36

10. The food and dining staff was courteous ?# Answer Response %1 Strongly Agree 17 59%

2 Agree 10 34%


2 7%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 29 100%


Max Value 3

Mean 1.48

Variance 0.40


Total Responses 29

11. The food quality was good ?# Answer Response %1 Strongly Agree 20 57%

2 Agree 13 37%


2 6%

4 Disagree 0 0%

5Strongly Disagree

0 0%

Total 35 100%


Max Value 3

Mean 1.49

Variance 0.37


Total Responses 35


12. What is your member status?# Answer Response %1 ASQ member 36 100%

2 Non-member 0 0%

3 Guest 0 0%

Total 36 100%


Max Value 1

Mean 1.00

Variance 0.00


Total Responses 36

13. What is the main reason that you attended tonight's meeting?# Answer Response %1 Networking 9 25%

2 RU's / CEU's 21 58%

3Improve knowledge

20 56%

4Job requirement

1 3%

5 Other 1 3%


Max Value 5

Total Responses 36


14. CommentsText ResponseImpressive speaker

Food is great.

Good knowledgeable session.

Great topic and speaker.

First meeting looking forward to more.

It took a while to find the ASQ sign at the door. Otherwise it was a good experience.

Very difficult to find the exact building & auditorium.

Nice talk, like the historical context!

Clifford Norman was excellent!

Great facilities; tell attendees to sit & eat in conference room to compensate for lack of chairs/tables in the lobby area.

Enjoyed the background information & history.

Good speaker!

A copy of the presentation would have been beneficial. I am a new member & attended for the 1st time, Introductions would have been helpful. Thanks for the food & drinks!

Statistic ValueTotal Responses 13

Documents

checklist - ASQ Section 1414€¦ · Web viewIleana, Norma. 2016 Calendar of events. Jan 11. Draft submitted but need something more formal on the website. Partially completed through