Charter System Application and

Cluster Planning Update

February 2, 2015

Updates and Changes Moving Forward

• Converging three work streams (Strategic Planning, Cluster Planning, and Operating Models) to inform and develop the Charter System Application

• Slowing the timeline for Cluster Planning to ensure appropriate feedback

• Developing open, well-documented, and collaborative Cluster Planning Team Meetings

• Holding Cluster Community Meetings for increased feedback

• Gathering student and employee feedback throughout the planning process

• Developing flexibility mechanisms for the 2015-2016 school year

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Converging to Develop a Charter System

Strategic Plan 2015-2020

Cluster Planning

Charter System

Application

(Operating Model)

Atlanta Public Schools Planning Work Streams

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AdvisoryCommittees

Employee Feedback

StudentFeedback

Cluster Planning

Teams

Formal APSCommunity

Meetings

Charter System Advisory

Committee

Community Participation in the Charter System Application Development

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Cluster Planning: Timeline

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Cluster Planning: Roles and Responsibilities

Chief Academic Officer

- Supervise the planning, process and implementation

- Approve the cluster deliverables

- Provide direction and input based on the vision of C&I and the district

Associate Superintendents

- Attend all Cluster Planning Team Meetings

- Provide content expertise and direction to the team

- Provide feedback on the deliverables

Cluster Planning Lead

- Develop templates, agendas, and frameworks

- Provide guidance to the project managers/ consultants on the process and deliverables

- Provide feedback on the deliverables

Project Managers/Consultants

- Attend and facilitate all Cluster Planning Team Meetings

- Research and respond to questions/concerns from the team

- Provide guidance and assistance in completing the deliverables

Cluster Planning Team

Cluster Planning SupportSpecial Assistant to the Superintendent

- Oversee Cluster Planning

Principal Facilitators

- Communicate Cluster Planning Team meetings

- Lead the writing process of the deliverables

- Lead the conversation specific to your cluster

- Work with project managers and Associate Superintendents on next steps, risks, issues, etc.

Community Representatives

- Attend all Cluster Planning Team meetings

- Actively participate in the discussion and creation of the plan

- Communicate with community groups the progress of the team and provide feedback on the community response

Principals

- Attend all Cluster Planning Team meetings

- Actively participate in the discussion and creation of the plan

- Communicate with your school staff the progress of the team and provide feedback on the staff response

Central Office Support

All divisions may be required to provide guidance and support as clusters build their plans.

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Cluster Community Meetings

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Tuesday, February 10th, 2015Douglass Cluster

Wednesday, February 11th, 2015Jackson Cluster

Wednesday, February 18th, 2015South Atlanta Cluster

Tuesday, February 24th, 2015Carver Cluster

Tuesday, February 24th, 2015Washington Cluster

Wednesday, February 25th, 2015North Atlanta Cluster

Thursday, February 26th, 2015B.E.S.T./C.S.K.Y.W.L.A

Advisory Committee MeetingsThursday, January 22, 2015

Monday, February 23, 2015

Thursday, March 19, 2015

Thursday, April 16, 2015

Thursday, May 21, 2015

Thursday, June 18, 2015

Center for Learning and Leadership (CLL Auditorium)

130 Trinity Avenue, SW, Atlanta, GA 303036:00 p.m. - 8:30 p.m.

(All meetings are open to the public)

* Additional Cluster Community Meetings to be held in April 2015

Tuesday, March 3rd, 2015Therrell Cluster

Wednesday, March 4th, 2015Mays Cluster

Monday, March 9th, 2015Grady Cluster

Cluster Community Meetings

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Two-hour community meetings held in each cluster throughout February and March.

Part One: Cluster Planning• Cluster Planning Team Principal Facilitators will outline the cluster

planning process, cluster data, and the draft mission, vision, and priorities.

• Community members will break into groups to provide feedback on the mission, vision, and priorities.

Part Two: Charter System• A presentation on the Charter System and school governance

options.• Community members will break into groups to discuss desired

school governance structure and functions.

A website will publish minutes, dates, locations, and other information about the meetings

DocumentedCluster Planning Team Meetings will be open to the public for observation

Open

Meetings will be respectful, collaborative, constructive and positive

Collaborative

Cluster Planning Team MeetingsCluster Planning Teams are made up of the principals from the cluster and

community representatives.

Meeting Norms

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Develop Approach

Hold Advisory Committee Meetings

Collect Stakeholder Input/Provide Info Sessions

Develop Timeline/Approach

Review Recommendation

Incorporate Strategic Planning Info

Develop Governance Framework

Develop Application

Public HearingsSelection of a Model

Phase 1Recommended Approach

Development

Phase 2Application Development

Review Options in Detail

Phase 3Operations

Develop Implementation Approach

Develop Waiver andInnovation Approaches

Strategic Alignment with Detailed Strategic Plan

High Level Structures To Support New Op Model

Operational Readiness Planning

Implement Application Approach

Operational Tools And Supports

StakeholderCommunication and

Engagement

Training, Coaching and Support for

New Operating Model

Approve Letter of Intent Approve Application

Engage and InformStakeholders

We are Here

June-November 2014 November-June 2015 June 2015-June 2016

Road-Map For Charter System Application

Taskforce/Advisory Committee Meeting Schedule -DRAFT

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Meeting Schedule

Time Topics

January 22, 2015 6-8:30pm Group norms and expectation development

Discussion of group goals and outcomes

Discuss stakeholders expectations

Update on Strategic Planning, Cluster Planning and Charter Application

Process

Discuss Local School Governance Teams

February 19, 2015 6-8:30pm Governance model case study from a Georgia school district

Discuss implementation roll-out process

Review draft responses to the “case section” of the application and

provide feedback

March 19, 2015 6-8:30pm Develop implementation roll-out process

Continue governance model discussion

Develop application and process for local school governance elections

April 16, 2015 6-8:30pm Finalize application and process for local school governance elections

Review draft response to local governance plan section of charter

petition and provide feedback

May 21, 2015 6-8:30pm Discussion on leadership training for new operating model

Leadership change case study from a Georgia school district

Review final draft of charter application

June 18, 2015 6-8:30pm Review final charter application

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