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7/28/2019 Characteristics of Effective Messages
1/2
Student Name: Atif Iqbal Student ID: 13058021001
Assignment No. 1 (Message for Analysis)
Assignment Title: Practice Your Knowledge
(1) Analyze the MessageThe analysis of the message is as follows:
Contains Vague Impressions Rather Than Facts:The sender of the message has used vague impressions and unethical language instead of providing
the facts. The message does not tell the information about if any warning had been given earlier.
Not a Concise Message:The message is not concise at all. There is a lot of repetition of similar kind of lines only with
different words. It is a destructive message having negative tone throughout the message.
Words and Tone of a Verbal Message:The message seems to be a verbal message being delivered standing face to face. There is impression
of a professionally written message. The words and phrases are full of personal feelings (anger) that
should never be the part of an official message. Rough words are used as well.
Dumping and Unclear Purpose:The message does not clarify or highlight what the purpose of the message is. The exact purpose of
the message is lost somewhere between too many unnecessary lines. The reader gets confused about
what is expected from him. It seems to be just a scolding of the employees and not a memo.
Not Persuasive:The message does not tell the readers how they will benefit if they follow the instructions of the
message. Instead, it puts the readers on defensive mode right from the beginning by only stressing
on the negativity. The readers would tend to get de-motivated after reading such comments, words
and phrases instead of feeling motivated to act according to the rules mentioned in the message.
Conclusion: The above analysis provides that is an ineffective message
7/28/2019 Characteristics of Effective Messages
2/2
(2) Revise the Message
Date: 15-03-2013
From: H.R Department
Subject: Institution of Employee Monitoring System
Dear All,
It has been observed that the majority of the employees have not been putting the currect timings of
their arrival to office, on the Time Cards. As it is not an acceptable act both ethically as well asprofessionally, the management has decided to take measures to discontinue it. As a result, a strict
Employee Monitoring System is going to be instituted in the office building from Monday 23-03-
2013.
As part of the monitoring system, video cameras would be installed at all the entrances to the
building, and the employees would use electronic key cards to enter or leave the office building.
Furthermore, the employees would be allowed maximum three lates from work or coming back
from lunch.
An appropriate action would be taken against the employees failing to act according the new late
policy.
I look forward to have your positive contribution in the successful implementation of the new
system.
Regards,
Atif Iqbal
Head of H.R Department
IPC Group of Companies