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    Profit Planning

    Chapter

    9

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    LEARNING OBJECTIVES

    1. Understandwhy organizations budget and the

    processes they use to create budgets.2. Preparea sales budget, including a schedule

    of expected cash receipts.

    3. Preparea production budget..4. Preparea direct materials budget, including a

    schedule of expected cash disbursements for

    purchases of materials.5. Preparea direct labour budget.

    After studying this chapter, you should be able to:

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    LEARNING OBJECTIVES

    6. Prepare a manufacturing overhead budget.

    7. Preparean ending finished goods inventorybudget.

    8. Preparea selling and administrative expense

    budget.

    9. Prepare a cash budget.

    10. Preparea budgeted income statement and a

    budgeted balance sheet.

    11. (Appendix 9A) Computethe optimum inventorylevel and order size.

    After studying this chapter, you should be able to:

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    The Basic Framework of Budgeting

    Detail

    BudgetDetailBudget

    DetailBudget

    MasterBudget

    Summary ofa companys

    plans.

    Sa

    les

    Pro

    duction

    Mate

    ria

    ls

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    Planning and Control

    !Planning--

    involvesdevelopingobjectives andpreparing variousbudgets to achieve

    these objectives.

    !!ControlControl -- involves

    the steps taken bymanagement thatattempt to ensurethe objectives areattained.

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    Advantages of Budgeting

    Advantages

    Communicatingplans

    Think about andplan for the future

    Means of allocatingresources

    Uncover potentialbottlenecks

    Coordinateactivities

    Define goal

    and objectives

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    Responsibility Accounting

    Managers should be held responsible for

    those items and onlythose items thatthe manager can actually control

    to a significant extent.

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    Choosing the Budget Period

    Operating BudgetOperating Budget

    1999 2000 2001 2002

    The annual operating budget

    may be divided into quarterlyor monthly budgets.

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    Choosing the Budget Period

    1999 2000 2001 2002

    Continuous orContinuous orPerpetual BudgetPerpetual Budget

    This budget is usually a twelve-month

    budget that rolls forward one monthas the current month is completed.

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    Participative Budget System

    Flow of Budget DataFlow of Budget Data

    Supervisor Supervisor

    Middle

    Management

    Supervisor Supervisor

    Middle

    Management

    Top Management

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    The Budget Committee

    A standing committee responsible for

    "overall policy matters relating to the budget

    "coordinating the preparation of the budget

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    The Master BudgetSales

    Budget

    Selling and

    Adm inistrative

    Budget

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    The Master Budget

    Direct

    M aterials

    Budget

    Ending

    Inventory

    Budget

    Production

    Budget

    Selling and

    Adm inistrative

    Budget

    Direct

    Labour

    Budget

    M anufacturing

    Overhead

    Budget

    Sales

    Budget

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    The Master Budget

    Direct

    M aterials

    Budget

    Ending

    Inventory

    Budget

    Production

    Budget

    Selling and

    Adm inistrative

    Budget

    Direct

    Labor

    Budget

    M anufacturing

    Overhead

    Budget

    Cash

    Budget

    Sales

    Budget

    Budgeted Financial Statements

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    The Sales Budget

    Detailed schedule showing expected

    sales for the coming periodsexpressed in units and dollars.

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    Budgeting Example#Royal Company is preparing budgets for the

    quarter ending June 30.$Budgeted sales for the next five months are:

    April 20,000 units

    May 50,000 units June 30,000 units

    July 25,000 units

    August 15,000 units.

    %The selling price is $10 per unit.

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    The Sales Budget

    April May June Quarter Budgeted

    sales units 20,000 50,000 30,000 100,000Selling price

    er unitTotal sales

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    The Sales Budget

    April May June Quarter Budgeted

    sales units 20,000 50,000 30,000 100,000Selling price

    er unit 10$ 10$ 10$ 10$Total sales 200,000$ 500,000$ 300,000$ 1,000,000$

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    The Production Budget

    SalesSalesBudgetBudget ProductionProductionBudgetBudget

    Com

    pleted

    Production must be adequate to meet budgetedsales and provide for sufficient ending inventory.

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    The Production Budget

    !Royal Company wants ending inventory

    to be equal to 20% of the followingmonths budgeted sales in units.

    !On March 31, 4,000 units were on hand.

    Lets prepare the production budget.Lets prepare the production budget.

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    April May June Quarter

    Budgeted sales 20,000 50,000 30,000 100,000Adddesired ending

    inventory 10,000

    Total needed 30,000Lessbeginning

    inventory 4,000

    Required production 26,000

    The Production Budget

    Budgeted sales 50,000Desired percent 20%Desired inventory 10,000

    Budgeted sales 50,000Desired percent 20%Desired inventory 10,000

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    April May June Quarter

    Budgeted sales 20,000 50,000 30,000 100,000Adddesired ending

    inventory 10,000

    Total needed 30,000Lessbeginning

    inventory 4,000

    Required production 26,000

    The Production Budget

    March 31

    ending inventory

    March 31ending inventory

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    The Production Budget

    April May June Quarter

    Budgeted sales 20,000 50,000 30,000 100,000Adddesired ending

    inventory 10,000 6,000

    Total needed 30,000 56,000Lessbeginning

    inventory 4,000

    Required production 26,000

    20%

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    April May June Quarter

    Budgeted sales 20,000 50,000 30,000 100,000Adddesired ending

    inventory 10,000 6,000

    Total needed 30,000 56,000Lessbeginning

    inventory 4,000 10,000

    Required production 26,000 46,000

    The Production Budget

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    April May June Quarter

    Budgeted sales 20,000 50,000 30,000 100,000Adddesired ending

    inventory 10,000 6,000 5,000 5,000

    Total needed 30,000 56,000 35,000 105,000Lessbeginning

    inventory 4,000 10,000 6,000 4,000

    Required production 26,000 46,000 29,000 101,000

    The Production Budget

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    Expected Cash Collections

    !All sales are on account.

    !Royals collection pattern is:

    70% collected in the month of sale,

    25% collected in the month following sale, 5% is uncollectible.

    !The March 31 accounts receivable

    balance of $30,000 will be collected infull.

    !All sales are on account.

    !Royals collection pattern is: 70% collected in the month of sale,

    25% collected in the month following sale, 5% is uncollectible.

    !The March 31 accounts receivable

    balance of $30,000 will be collected infull.

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    Expected Cash CollectionsApril May June Quarter

    Accounts rec. - 3/31 30,000$ 30,000$

    Total cash collections

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    Expected Cash CollectionsApril May June Quarter

    Accounts rec. - 3/31 30,000$ 30,000$

    April sales 70% x $200,000 140,000 140,000

    25% x $200,000 50,000$ 50,000

    Total cash collections 170,000$

    9 29

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    Expected Cash CollectionsApril May June Quarter

    Accounts rec. - 3/31 30,000$ 30,000$

    April sales 70% x $200,000 140,000 140,000

    25% x $200,000 50,000$ 50,000

    May sales

    70% x $500,000 350,000 350,00025% x $500,000 125,000$ 125,000

    Total cash collections 170,000$ 400,000$

    9 30

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    Expected Cash CollectionsApril May June Quarter

    Accounts rec. - 3/31 30,000$ 30,000$

    April sales 70% x $200,000 140,000 140,000

    25% x $200,000 50,000$ 50,000

    May sales

    70% x $500,000 350,000 350,00025% x $500,000 125,000$ 125,000

    June sales

    70% x $300,000 210,000 210,000

    Total cash collections 170,000$ 400,000$ 335,000$ 905,000$

    9 31

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    The Direct Materials Budget!At Royal Company, five kilograms of

    material are required per unit of product.

    !Management wants materials on hand atthe end of each month equal to 10% of the

    following months production.!On March 31, 13,000 kilograms of material

    are on hand. Material cost $0.40 perkilogram. Lets prepare the direct materials budget.

    !At Royal Company, five kilograms ofmaterial are required per unit of product.

    !Management wants materials on hand atthe end of each month equal to 10% of the

    following months production.!On March 31, 13,000 kilograms of material

    are on hand. Material cost $0.40 per

    kilogram. Lets prepare the direct materials budget.Lets prepare the direct materials budget.

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    April May June Quarter Production 26,000 46,000 29,000 101,000

    Materials per unitProduction needs

    Adddesired

    ending inventory

    Total neededLessbeginning

    inventory

    Materials to be

    purchased

    The Direct Materials Budget

    From productionbudget

    From productionbudget

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    The Direct Materials Budget

    April May June Quarter Production 26,000 46,000 29,000 101,000

    Materials per unit 5 5 5 5Production needs 130,000 230,000 145,000 505,000

    Adddesired

    ending inventory

    Total neededLessbeginning

    inventory

    Materials to be

    purchased

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    April May June Quarter Production 26,000 46,000 29,000 101,000

    Materials per unit 5 5 5 5Production needs 130,000 230,000 145,000 505,000

    Adddesired

    ending inventory 23,000

    Total needed 153,000Lessbeginning

    inventory

    Materials to be

    purchased

    The Direct Materials Budget

    10% of the followingmonths production

    10% of the followingmonths production

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    April May June Quarter Production 26,000 46,000 29,000 101,000

    Materials per unit 5 5 5 5Production needs 130,000 230,000 145,000 505,000

    Adddesired

    ending inventory 23,000

    Total needed 153,000Lessbeginning

    inventory 13,000

    Materials to be

    purchased 140,000

    The Direct Materials Budget

    March 31inventory

    March 31inventory

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    The Direct Materials Budget

    April May June Quarter

    Production 26,000 46,000 29,000 101,000

    Materials per unit 5 5 5 5Production needs 130,000 230,000 145,000 505,000

    Adddesired

    ending inventory 23,000 14,500 11,500 11,500

    Total needed 153,000 244,500 156,500 516,500Lessbeginning

    inventory 13,000 23,000 14,500 13,000Materials to be

    purchased 140,000 221,500 142,000 503,500

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    April May June Quarter Production 26,000 46,000 29,000 101,000

    Materials per unit 5 5 5 5Production needs 130,000 230,000 145,000 505,000

    Adddesired

    ending inventory 23,000 14,500 11,500 11,500

    Total needed 153,000 244,500 156,500 516,500Lessbeginning

    inventory 13,000 23,000 14,500 13,000

    Materials to be

    purchased 140,000 221,500 142,000 503,500

    The Direct Materials Budget

    July Production a nd InventorySales in units 25,000

    Add desired ending inventory 3,000

    Total units needed 28,000

    Less beginning inventory 5,000

    Production in units 23,000Kilograms per unit 5

    Total kilograms, July 115,000

    Desired percent 10%

    Desired ending inventory, June 11,500

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    Expected Cash Disbursement for Materials

    !Royal pays $0.40 per kilogram for itsmaterials.

    !One-half of a months purchases are paidfor in the month of purchase; the other

    half is paid in the following month.!The March 31 accounts payable balance

    is $12,000.

    Lets calculate expected cashdisbursements.

    !Royal pays $0.40 per kilogram for itsmaterials.

    !One-half of a months purchases are paidfor in the month of purchase; the other

    half is paid in the following month.!The March 31 accounts payable balance

    is $12,000.

    Lets calculate expected cashLets calculate expected cashdisbursements.disbursements.

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    Expected Cash Disbursement for Materials

    April May June Quarter

    Accounts pay. 3/31 12,000$ 12,000$

    April purchases

    May purchases

    June purchases

    Total cash

    disbursements

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    April May June Quarter

    Accounts pay. 3/31 12,000$ 12,000$

    April purchases

    50% x $56,000 28,000 28,000

    50% x $56,000 28,000$ 28,000

    May purchases

    June purchases

    Total cash

    disbursements 40,000$

    Expected Cash Disbursement for Materials

    140,000 lbs. $.40/lb. = $56,000

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    Expected Cash Disbursement for Materials

    April May June Quarter

    Accounts pay. 3/31 12,000$ 12,000$

    April purchases

    50% x $56,000 28,000 28,000

    50% x $56,000 28,000$ 28,000

    May purchases

    50% x $88,600 44,300 44,300

    50% x $88,600 44,300$ 44,300June purchases

    Total cash

    disbursements 40,000$ 72,300$

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    Expected Cash Disbursement for Materials

    April May June Quarter

    Accounts pay. 3/31 12,000$ 12,000$

    April purchases

    50% x $56,000 28,000 28,000

    50% x $56,000 28,000$ 28,000

    May purchases

    50% x $88,600 44,300 44,300

    50% x $88,600 44,300$ 44,300June purchases

    50% x $56,800 28,400 28,400

    Total cash

    disbursements 40,000$ 72,300$ 72,700$ 185,000$

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    The Direct Labour Budget

    ! At Royal, each unit of product requires 0.05 hours ofdirect labour.

    ! The Company has a no layoff policy so all employeeswill be paid for 40 hours of work each week.

    ! In exchange for the no layoff policy, workers agreed to

    a wage rate of $10 per hour regardless of the hoursworked (No overtime pay).

    ! For the next three months, the direct labour workforcewill be paid for a minimum of 1,500 hours per month.

    Lets prepare the direct labour budget.

    ! At Royal, each unit of product requires 0.05 hours ofdirect labour.

    ! The Company has a no layoff policy so all employeeswill be paid for 40 hours of work each week.

    ! In exchange for the no layoff policy, workers agreed to

    a wage rate of $10 per hour regardless of the hoursworked (No overtime pay).

    ! For the next three months, the direct labour workforcewill be paid for a minimum of 1,500 hours per month.

    Lets prepare the direct labour budget.Lets prepare the direct labour budget.

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    April May June Quarter

    Production 26,000 46,000 29,000 101,000Direct labour hours

    Labour hours required

    Guaranteed labour hoursLabour hours paid

    Wage rate

    Total direct labour cost

    The Direct Labour Budget

    From productionbudget

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    The Direct Labour Budget

    April May June Quarter

    Production 26,000 46,000 29,000 101,000Direct labour hours 0.05 0.05 0.05 0.05

    Labour hours required 1,300 2,300 1,450 5,050

    Guaranteed labour hoursLabour hours paid

    Wage rate

    Total direct labour cost

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    April May June Quarter

    Production 26,000 46,000 29,000 101,000Direct labour hours 0.05 0.05 0.05 0.05

    Labour hours required 1,300 2,300 1,450 5,050

    Guaranteed labour hours 1,500 1,500 1,500Labour hours paid 1,500 2,300 1,500 5,300

    Wage rate

    Total direct labour cost

    The Direct Labour Budget

    Higher of labour hours requiredor labour hours guaranteed.

    Higher of labour hours requiredor labour hours guaranteed.

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    The Direct Labour Budget

    April May June Quarter

    Production 26,000 46,000 29,000 101,000Direct labour hours 0.05 0.05 0.05 0.05

    Labour hours required 1,300 2,300 1,450 5,050

    Guaranteed labour hours 1,500 1,500 1,500Labour hours paid 1,500 2,300 1,500 5,300

    Wage rate 10$ 10$ 10$ 10$

    Total direct labour cost 15,000$ 23,000$ 15,000$ 53,000$

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    Manufacturing Overhead Budget

    ! Royal Company uses a variable

    manufacturing overhead rate of $1 per unitproducedproduced.

    ! Fixed manufacturing overhead is $50,000 per

    month and includes $20,000 of non-cashcosts (primarily amortization of plant assets).

    Lets prepare the manufacturingLets prepare the manufacturingoverhead budget.overhead budget.

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    April May June Quarter

    Production in units 26,000 46,000 29,000 101,000

    Variable mfg. OH rate 1$ 1$ 1$ 1$

    Variable mfg. OH costs 26,000$ 46,000$ 29,000$ 101,000$Fixed mfg. OH costs

    Total mfg. OH costs

    Lessnoncash costsCash disbursements

    for manufacturing OH

    Manufacturing Overhead Budget

    From production

    budget

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    Manufacturing Overhead Budget

    April May June Quarter

    Production in units 26,000 46,000 29,000 101,000

    Variable mfg. OH rate 1$ 1$ 1$ 1$

    Variable mfg. OH costs 26,000$ 46,000$ 29,000$ 101,000$Fixed mfg. OH costs 50,000 50,000 50,000 150,000

    Total mfg. OH costs 76,000 96,000 79,000 251,000

    Lessnoncash costsCash disbursements

    for manufacturing OH

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    Manufacturing Overhead Budget

    April May June Quarter

    Production in units 26,000 46,000 29,000 101,000

    Variable mfg. OH rate 1$ 1$ 1$ 1$

    Variable mfg. OH costs 26,000$ 46,000$ 29,000$ 101,000$Fixed mfg. OH costs 50,000 50,000 50,000 150,000

    Total mfg. OH costs 76,000 96,000 79,000 251,000

    Lessnoncash costs 20,000 20,000 20,000 60,000Cash disbursements

    for manufacturing OH 56,000$ 76,000$ 59,000$ 191,000$

    Amortization is a non-cash charge.Amortization is a non-cash charge.

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    Ending Finished Goods Inventory Budget

    !Now, Royal can complete the ending

    finished goods inventory budget.

    !At Royal, manufacturing overhead isapplied to units of product on the basis ofdirect labour hours.

    Lets calculate ending finished goodsinventory.

    !Now, Royal can complete the ending

    finished goods inventory budget.

    !At Royal, manufacturing overhead is

    applied to units of product on the basis ofdirect labour hours.

    Lets calculate ending finished goodsLets calculate ending finished goodsinventory.inventory.

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    Production costs per unit Quantity Cost Total

    Direct materials 5.00 lbs. 0.40$ 2.00$Direct labour

    Manufacturing overhead

    Budgeted finished goods inventory

    Ending inventory in units

    Unit product cost

    Ending finished goods inventory

    Ending Finished Goods Inventory Budget

    Direct materialsbudget and information

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    Production costs per unit Quantity Cost Total

    Direct materials 5.00 lbs. 0.40$ 2.00$Direct labour 0.05 hrs. 10.00$ 0.50

    Manufacturing overhead

    Budgeted finished goods inventory

    Ending inventory in units

    Unit product cost

    Ending finished goods inventory

    Ending Finished Goods Inventory Budget

    Direct labourbudget

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    Production costs per unit Quantity Cost Total

    Direct materials 5.00 lbs. 0.40$ 2.00$Direct labour 0.05 hrs. 10.00$ 0.50

    Manufacturing overhea 0.05 hrs. 49.70$ 2.49

    4.99$

    Budgeted finished goods inventory

    Ending inventory in units

    Unit product cost 4.99$

    Ending finished goods inventory

    Ending Finished Goods Inventory Budget

    Total mfg. OH for quarter $251,000Total labour hours required 5,050 hrs.

    = $49.70 per hr.*

    *rounded

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    Production costs per unit Quantity Cost Total

    Direct materials 5.00 lbs. 0.40$ 2.00$Direct labour 0.05 hrs. 10.00$ 0.50

    Manufacturing overhea 0.05 hrs. 49.70$ 2.49

    4.99$

    Budgeted finished goods inventory

    Ending inventory in units 5,000

    Unit product cost 4.99$

    Ending finished goods inventory 24,950$

    Ending Finished Goods Inventory Budget

    ProductionBudget

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    Selling and Administrative Expense Budget

    ! At Royal, variable selling and administrativeexpenses are $0.50 per unit sold.

    ! Fixed selling and administrative expenses are$70,000 per month.

    ! The fixed selling and administrative expenses

    include $10,000 in costs primarily amortization that are not cash outflows of the current month.

    Lets prepare the companys selling andadministrative expense budget.

    ! At Royal, variable selling and administrativeexpenses are $0.50 per unit sold.

    ! Fixed selling and administrative expenses are$70,000 per month.

    ! The fixed selling and administrative expenses

    include $10,000 in costs primarily amortization that are not cash outflows of the current month.

    Lets prepare the companys selling andadministrative expense budget.

    9-58

    S lli d Ad i i t ti E B d t

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    Selling and Administrative Expense Budget

    April May June Quarter Budgeted sales 20,000 50,000 30,000 100,000

    Variable sellingand admin. rate 0.50$ 0.50$ 0.50$ 0.50$

    Variable expense 10,000$ 25,000$ 15,000$ 50,000$Fixed selling and

    admin. expense 70,000 70,000 70,000 210,000

    Total expense 80,000 95,000 85,000 260,000Less noncash

    expensesCash disburse-

    ments forselling & admin.

    9-59

    S lli d Ad i i t ti E B d t

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    Selling and Administrative Expense Budget

    April May June Quarter Budgeted sales 20,000 50,000 30,000 100,000

    Variable sellingand admin. rate 0.50$ 0.50$ 0.50$ 0.50$

    Variable expense 10,000$ 25,000$ 15,000$ 50,000$Fixed selling and

    admin. expense 70,000 70,000 70,000 210,000

    Total expense 80,000 95,000 85,000 260,000Less noncash

    expenses 10,000 10,000 10,000 30,000Cash disburse-

    ments forselling & admin. 70,000$ 85,000$ 75,000$ 230,000$

    9-60

    The Cash Budget

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    The Cash Budget

    Royal:

    Maintains a 16% open line of credit for $75,000.Maintains a minimum cash balance of $30,000.

    Borrows on the first day of the month and repays

    loans on the last day of the month.Pays a cash dividend of $49,000 in April.

    Purchases $143,700 of equipment in May and

    $48,300 in June paid in cash.Has an April 1 cash balance of $40,000.

    Royal:

    Maintains a 16% open line of credit for $75,000.Maintains a minimum cash balance of $30,000.

    Borrows on the first day of the month and repays

    loans on the last day of the month.Pays a cash dividend of $49,000 in April.

    Purchases $143,700 of equipment in May and

    $48,300 in June paid in cash.Has an April 1 cash balance of $40,000.

    9-61

    The Cash Budget

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    April May June Quarter

    Beginning cash balance 40,000$

    Addcash collections 170,000

    Total cash available 210,000

    Lessdisbursements

    Materia ls 40,000

    Direct labour

    Mfg. overhea d

    Selling and admin. Equipment purchase

    Dividends

    Total disbursements

    Excess (deficiency) of

    cash available over

    disbursements

    The Cash Budget

    Schedule of ExpectedCash Collections

    Schedule of ExpectedCash Collections

    Schedule of ExpectedCash Disbursements

    Schedule of ExpectedCash Disbursements

    9-62

    The Cash Budget

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    April May June Quarter

    Beginning cash balance 40,000$

    Addcash collections 170,000

    Total cash available 210,000

    Lessdisbursements

    Materia ls 40,000

    Direct labour 15,000

    Mfg. overhead 56,000

    Selling and admin. 70,000Equipment purchase

    Dividends

    Total disbursements

    Excess (deficiency) of

    cash available over

    disbursements

    The Cash Budget

    Direct Labour

    Budget

    Manufacturing

    Overhead Budget

    Selling and AdministrativeExpense Budget

    9-63

    The Cash Budget

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    April May June Quarter

    Beginning cash balance 40,000$

    Addcash collections 170,000

    Total cash available 210,000

    Lessdisbursements

    Materia ls 40,000

    Direct labour 15,000

    Mfg. overhead 56,000

    Selling and admin. 70,000Equipment purchase -

    Dividends 49,000

    Total disbursements 230,000

    Excess (deficiency) of

    cash available over

    disbursements (20,000)$

    The Cash Budget

    Because Royal maintainsa cash balance of $30,000,

    the company must

    borrow on itsline-of-credit

    9-64

    Financing and Repayment

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    April May June Quarter

    Excess (deficiency)

    of Cash available

    over disbursements (20,000)$Financing:

    Borrowing 50,000

    Repayments -

    Interest -

    Total financing 50,000

    Ending cash balance 30,000$ 30,000$ -$ -$

    Financing and Repayment

    Ending cash balance for Aprilis the beginning May balance.

    9-65

    The Cash Budget

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    The Cash Budget

    April May June Quarter

    Beginning cash balance 40,000$ 30,000$

    Addcash collections 170,000 400,000

    Total cash available 210,000 430,000

    Lessdisbursements

    Materia ls 40,000 72,300

    Direct labour 15,000 23,000

    Mfg. overhead 56,000 76,000

    Selling and admin. 70,000 85,000Equipment purchase - 143,700

    Dividends 49,000 -

    Total disbursements 230,000 400,000

    Excess (deficiency) of

    cash available overdisbursements (20,000)$ 30,000$

    9-66

    Financing and Repayment

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    Financing and Repayment

    Because the ending cash balance is

    exactly $30,000, Royal will not repaythe loan this month.

    April May June Quarter

    Excess (deficiency)

    of Cash available

    over disbursements (20,000)$ 30,000$Financing:

    Borrowing 50,000 -

    Repayments - -

    Interest - -

    Total financing 50,000 -

    Ending cash balance 30,000$ 30,000$

    9-67

    The Cash Budget

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    The Cash Budget

    April May June Quarter

    Beginning cash balance 40,000$ 30,000$ 30,000$ 40,000$

    Addcash collections 170,000 400,000 335,000 905,000

    Total cash available 210,000 430,000 365,000 945,000

    Lessdisbursements

    Materia ls 40,000 72,300 72,700 185,000

    Direct labour 15,000 23,000 15,000 53,000

    Mfg. overhead 56,000 76,000 59,000 191,000

    Selling and admin. 70,000 85,000 75,000 230,000Equipment purchase - 143,700 48,300 192,000

    Dividends 49,000 - - 49,000

    Total disbursements 230,000 400,000 270,000 900,000

    Excess (deficiency) of

    cash available overdisbursements (20,000)$ 30,000$ 95,000$ 45,000$

    9-68

    The Cash Budget

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    April May June Quarter

    Beginning cash balance 40,000$ 30,000$ 30,000$ 40,000$

    Addcash collections 170,000 400,000 335,000 905,000

    Total cash available 210,000 430,000 365,000 945,000

    Lessdisbursements

    Materia ls 40,000 72,300 72,700 185,000

    Direct labour 15,000 23,000 15,000 53,000

    Mfg. overhead 56,000 76,000 59,000 191,000

    Selling and admin. 70,000 85,000 75,000 230,000Equipment purchase - 143,700 48,300 192,000

    Dividends 49,000 - - 49,000

    Total disbursements 230,000 400,000 270,000 900,000

    Excess (deficiency) of

    cash available overdisbursements (20,000)$ 30,000$ 95,000$ 45,000$

    The Cash Budget

    At the end of June, Royal has enough cashto repay the $50,000 loan plus interest at 16%.

    At the end of June, Royal has enough cashto repay the $50,000 loan plus interest at 16%.

    9-69

    Financing and Repayment

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    April May June Quarter

    Excess (deficiency)

    of Cash available

    over disbursements (20,000)$ 30,000$ 95,000$ 45,000$Financing:

    Borrowing 50,000 - - 50,000

    Repayments - - (50,000) (50,000)

    Interest - - (2,000) (2,000)

    Total financing 50,000 - (52,000) (2,000)Ending cash balance 30,000$ 30,000$ 43,000$ 43,000$

    Financing and Repayment

    $50,000 16% 3/12 = $2,000Borrowings on April 1 and

    repayment of June 30.

    9-70

    The Budgeted Income Statement

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    The Budgeted Income Statement

    Cash

    Budget

    Budgeted

    IncomeStatement

    Com

    pleted

    After we complete the cash budget,After we complete the cash budget,we can prepare the budgeted incomewe can prepare the budgeted income

    statement for Royal.statement for Royal.

    9-71

    The Budgeted Income Statement

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    The Budgeted Income Statement

    Royal Company

    Budgeted Income Statement

    For the Three Months Ended June 30

    Sales (100,000 units @ $10) 1,000,000$

    Cost of goods sold (100,000 @ $4.99) 499,000

    Gross margin 501,000Selling and administrative expenses 260,000

    Operating income 241,000

    Interest expense 2,000

    Net income 239,000$

    9-72

    The Budgeted Balance Sheet

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    e udge ed ce S ee

    Royal reported the following account

    balances on June 30 prior to preparing itsbudgeted financial statements:

    "Land - $50,000

    "Building (net) - $175,000

    "Common stock - $200,000

    "Retained earnings - $146,150

    Royal reported the following account

    balances on June 30 prior to preparing itsbudgeted financial statements:

    "Land - $50,000

    "Building (net) - $175,000"Common stock - $200,000

    "Retained earnings - $146,150

    9-73

    Royal Company

    Budgeted Balance Sheet

    June 30 25%of June

    25%of June

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    McGraw-Hill Ryerson Limited., 2001

    Current assets

    Cash 43,000$

    Accounts receivable 75,000

    Raw materials inventory 4,600

    Finished goods inventory 24,950Total current assets 147,550

    Property and equipment

    Land 50,000

    Building 175,000Equipment 192,000

    Total property and equipment 417,000

    Total assets 564,550$

    Accounts payable 28,400$

    Common stock 200,000

    Retained earnings 336,150

    Total liabilities and equities 564,550$

    sales of$300,000sales of$300,000

    5,000 unitsat $4.99 each

    5,000 unitsat $4.99 each

    11,500 kg

    at $0.40/kg

    11,500 kg

    at $0.40/kg

    50% of Junepurchasesof $56,800

    50% of Junepurchasesof $56,800

    9-74

    Royal Company

    Budgeted Balance Sheet

    June 30

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    Current assets

    Cash 43,000$

    Accounts receivable 75,000

    Raw materials inventory 4,600

    Finished goods inventory 24,950Total current assets 147,550

    Property and equipment

    Land 50,000

    Building 175,000Equipment 192,000

    Total property and equipment 417,000

    Total assets 564,550$

    Accounts payable 28,400$

    Common stock 200,000

    Retained earnings 336,150

    Total liabilities and equities 564,550$

    Beginning balance 146,150$

    Add: net income 239,000

    Deduct: dividends (49,000)Ending balance 336,150$

    9-75

    Zero-Base Budgeting

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    g g

    Managers are required to justify all budgeted

    expenditures, not just changes in the budgetfrom the previous year. The baseline is zerorather than last years budget.

    9-76

    International Aspects of Budgeting

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    p g g

    Multinational companies face special

    problems when preparing a budget."Fluctuations in foreign currency exchange rates.

    "High inflation rates in some foreign countries.

    "Differences in local economic conditions."Local governmental policies.

    Appendix

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    Inventory Decisions

    9A

    9-78

    Costs Associated with Inventory

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    Inventory Ordering Costs

    Clerical CostsTransportation

    Costs

    9-79

    Costs Associated with Inventory

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    Inventory Carrying Costs

    Storage Space Handling Cost

    Insurance

    PropertyTaxes

    Interest onCapital invested

    in Inventory

    ObsolescenceLosses

    9-80

    Costs Associated with Inventory

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    Cost of not carryingsufficient inventory

    Customer

    ill will

    Quantitydiscounts lost Erratic

    production

    Lostsales

    Inefficiency ofproduction runs

    Addedtransportation

    costs

    9-81

    Inventory Problems

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    ! How much to order - Economic Order

    Quantity (EOQ)

    and

    ! When to order - Reorder Point

    9-82

    Economic Order Quantity (EOQ)

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    !Tabular approach

    "Tabulates total cost at various ordersizes.

    "Lowest cost indicates EOQ.

    "Requires trial and error to determineexact order quantity.

    9-83

    Economic Order Quantity (EOQ)

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    ! Graphic approach

    " Graph cost relationships between totalcost, annual carrying cost and annualpurchase order cost.

    " Total cost is minimized where annualcarrying cost equals annual purchaseorder cost

    9-84

    Economic Order Quantity (EOQ)

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    ! Formula approach

    " E= 2QP C

    where

    E= order size in unitsQ= annual quantity used in units

    P= cost of placing one order

    C= annual cost of carrying one unit in stock

    9-85

    Reorder Point/ Safety Stock

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    !Reorder Point - tells manager when to

    place an order"Depends on economic order quantity, lead

    times and rate of usage during lead time

    !Safety Stock - provides a buffer to protectagainst a stock-out

    "Reorder point is then calculated by adding

    the safety stock to the average usage duringthe lead time

    9-86

    End of Chapter 9End of Chapter 9

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