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Changes to Unilode Aviation Solutions Invoicing Guidelines
Information for suppliers of Unilode Aviation Solutions companies
17th October 2017
2
Announcing important changes to the way our suppliers invoice Unilode
Unilode Aviation Solutions Invoicing Guidelines
New guidelines for invoicing Unilode Aviation Solutions (formerly CHEP Aerospace)
Unilode is moving to a new and improved electronic invoicing solution.
As one of our valued suppliers you are receiving this information.
These changes will take effect from Monday 16th October 2017. Our goal is to reduce costs both for us as a company and for you as a supplier. Moving to our new electronic invoicing solution will contribute to shorten
the invoice process, receive payments faster, and improve quality. In addition, our joint efforts will contribute in a significant way to the environment.
Please review the following pages to discover more about this change and to assist us in delivering a smooth and efficient service to our valued suppliers.
Unilode Aviation Solutions Invoicing Guidelines
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Advantages
Your invoices. Integrated.
Submitting your invoices via our approved channels sends them directly into Unilode’s
integrated invoice processing and payment solution for smoother invoice processing.
Faster Processing. Faster Payment.
Sending your invoices electronically means quicker receipt by our AP team, quicker processing
and faster payment.
Paperless. Carbon-less.
Sending invoices electronically reduces the use of paper, reduces archiving space requirements
and helps save the environment by lowering our carbon footprints!
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Options for Sending Invoices
Email Submission (PDF E-Invoicing)
Submit your invoices through our dedicated email address and they will be scanned and sent to
Unilode. See following slides for detailed guidelines.
E-Invoicing
E-invoicing allows suppliers to send invoices in a dedicated format and have them be received
by Unilode in our preferred format. See further slides for details.
The Basware Supplier Portal.
The Basware Supplier portal allows suppliers to upload invoices directly to Unilode. It is also a
global network of thousands of companies which means suppliers may find several more
customers on board.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Email submission of invoices
Our New Email Address: [email protected]
For those of our suppliers already submitting invoices by email, please note the new email
address replaces all of our previous email addresses, as follows:
(and all variations of [email protected])
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Email Submission Guidelines
One PDF Invoice – One Email [preferred]
Fastest processing can be achieved with one PDF invoice sent per email
Addressing the Invoice
It is important that invoices use either our full entity legal names or the Unilode-approved
abbreviations only – any other variations of our entity names on invoices will delay processing
and may lead to the invoice being rejected. See later pages for the approved list of names.
Attachments – PDF Only
If you need to send an attachment to an invoice – it must be PDF and the file name must begin
“attachment”, i.e. Attachment_1.pdf
Invoice format guidelines. See here.
Invoices must be a non-secured, machine-searchable PDF. The maximum size allowed is
10MB. For further details and guidelines, please see the link above.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Email Submission Guidelines (2)
More Information. See here.
For full details of the Basware attachment policy and helpful examples, use the link above to find
information relevant to your scenario.
VAT Number Preferred
To speed up processing you can also quote our VAT numbers on your invoices. Doing so will
improve the speed of processing. A list of VAT numbers can be found later in this guide.
Purchase Order Number
If you are provided a Unilode purchase order number please include it on all invoices under the
reference PO Number or Purchase Order Number.
Currency Code (ISO 4217)All invoices must quote a 3-digit ISO 4217 currency code. Currency symbols ($,£,€) are not enough and may lead to invoice rejection. Invoices without any currency information will be rejected.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Other options to submit invoices
E-InvoicingTrue end-to-end E-Invoicing requires technology solutions for both the supplier and customer. If you are interested in pursuing this further, please contact Unilode Finance at [email protected]
The Basware Supplier Portal.
The Basware supplier portal allows suppliers to upload invoices to customers. It is perfect for all
sizes of business, including small businesses. For further information please contact..
Electronic Invoices – Our CommitmentUnilode is committed to electronic invoicing and has a goal of achieving 100% electronic invoicing by the end of 2018. Despite the many advantages of electronic invoicing, should you wish to continue submitting paper invoices in the short term, please note the possibilities to do so on the following pages.
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Unilode entity names, VAT codes and Postal Addresses
Legal Entity Name Approved Abbreviated
Name
VAT Number Postal Address
Unilode Aviation Solutions (Switzerland) AG Unilode Switzerland AGCHE-109.514.205
MWST
Steinackerstrasse 2, CH-8302 Kloten,
Switzerland
ASH Aviation Services (Holdings) AG ASH Aviation Services AGCHE-113.866.541
MWST
Steinackerstrasse 2, CH-8302 Kloten,
Switzerland
Unilode Aviation Solutions International AG Unilode International AGCHE-123.456.789
MWST
Steinackerstrasse 2, CH-8302 Kloten,
Switzerland
Unilode Aviation Solutions UK Ltd Unilode UK LtdGB226232003 X2, Unit 1, Hatton Cross Centre, Heathrow,
Middlesex TW6 2GE, UK
Unilode Asset Management Alpha Sarl Unilode Asset Mgmt Alpha Sarl LU 23851988 4, rue Henri Schnadt, L-2530, Luxembourg
Unilode Aviation Solutions Denmark ApS Unilode Denmark ApSDK33886527 c/o KBH Lufthavn Syd, bygning 280,
Lufthavnen 2, 2791 Dragoer, Denmark
Unilode Aviation Solutions Netherlands B.V. Unilode Netherlands B.V. NL009513012 B01 Uiverweg 6, 1118DS Schiphol, Netherlands
Unilode Aviation Solutions Belgium B.V. Unilode Belgium B.V.BE0474027419 Lambrechtsstraat 14, 1820 Steenokkerzeel,
Belgium
Unilode Aviation Solutions Invoicing Guidelines
Unilode & Basware Purchase to Pay: Unilode entity names, VAT codes and Postal Addresses
Legal Entity Name Approved Abbreviated
Name
VAT Number Postal Address
Unilode Aviation Solutions Germany GmbH
(operating as CHEP Aerospace Germany
GmbH)
Unilode Germany GmbH
DE204657772 Seinestrasse 2, 65479 Raunheim, Germany
Unilode Aviation Solutions Qatar Branch
(operating as CHEP Aerospace Europe B.V.
Qatar Branch)
Unilode Qatar Branch
[Not applicable] Al Hitmi Village, Bldg 7 Corniche Road Suite
L6, Doha, Qatar
Unilode Aviation Solutions US Inc
(operating as CHEP Aerospace US Inc)Unilode US Inc
22-3327834 1851 Arthur Avenue, Elk Grove Village, IL
60007, USA
Unilode Aviation Solutions Chile Spa
(operating as CHEP Aerospace Chile Spa)Unilode Chile SpA
76607305-0 SCL / CAMB International Airport, LATAM
AIRLINES GROUP Maintenance Base - César
Lavin Toro 2198, Pudahuel, 9031218,
Santiago, Chile
Unilode Aviation Solutions Singapore Pte Unilode Singapore Pte200105059-E 4 Loyang Crescent, Singapore, 508979,
Singapore
Unilode Aviation Solutions Australia Pty Unilode Australia Pty13117569347 Unit 6, 53-57 Burrows Road, Alexandria 2015,
Sydney NSW, Australia
Unilode Aviation Solutions New Zealand Ltd Unilode New Zealand Ltd92696758 99 Montgomerie Road, Airport Oaks 2022,
New Zealand
Unilode Aviation Solutions
Steinackerstrasse 2
8302 Kloten
Switzerland
T +41 43 255 4141
F +41 43 255 4142
unilode.com
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