© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 1

Planning, Writing, and Planning, Writing, and Completing Oral Completing Oral PresentationsPresentations

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 2

Build Your Career Build Your Career with Oral Presentationswith Oral Presentations

• Display your skills

• Think on your feet

• Grasp complex issues

• Handle challenges

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 3

Three-Step ProcessThree-Step Process

• Planning

• Writing

• Closing

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 4

Planning PresentationsPlanning Presentations

• Analyze the situation

• Gather the information

• Select the medium

• Organize the message

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 5

Analyzing SituationsAnalyzing Situations

• Purpose

– Inform

– Persuade

– Collaborate

• Audience

– Emotional state

– Language issues

– Specific circumstances

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 6

Organizing PresentationsOrganizing Presentations

• Define the main idea

• Limit the scope

• Choose the approach

• Prepare the outline

• Select

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 7

Writing PresentationsWriting Presentations

• Formality

• Audience

• Subject

• Message

• Conclusion

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 8

Creating the IntroductionCreating the Introduction

• Arouse interest

• Build credibility

• Preview the presentation

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 9

Composing the MessageComposing the Message

• Limit the main points

• Connect the ideas

• Engage the audience

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 10

Writing the ConclusionWriting the Conclusion

• Restate the main points

• Describe the next steps

• Close the presentation

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 11

Completing the Completing the PresentationPresentation

• Revise the message

• Edit the content

• Master the delivery

• Prepare to speak

• Overcome anxiety

• Prepare for questions

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 12

Practicing Your DeliveryPracticing Your Delivery

• Memorizing

• Reading

• Impromptu speaking

• Speaking from notes

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 13

Preparing to SpeakPreparing to Speak

• Know the location

• Consider the audience

• Adapt the content

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 14

Overcoming AnxietyOvercoming Anxiety

• Prepare extra

material

• Rehearse

• Think positively

• Visualize success

• Take deep breaths

• Be ready

• Get comfortable

• Don’t panic

• Stay focused

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 15

Appearing More Appearing More ConfidentConfident

• Don’t rush

• Maintain eye contact

• Stand tall

• Control gestures

• Use your voice

© Prentice Hall, 2005 Business Communication Today 8e Chapter 15 - 16

Answering QuestionsAnswering Questions

• Focus on the questioner

• Respond appropriately

• Maintain control

• Survive the hot seat

• Encourage questions

• Conclude the presentation