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Certifying and Approving and the Expense System. 10-20-09. Our (Short) Agenda. What? Why? When? How? Who?. What is the Expense System?. Web-based system, accessed through myCU portal ( my.cu.edu ) and used to process: * Travel Authorization Requests - PowerPoint PPT Presentation
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Certifying and Approving and the Expense System
10-20-09
Our (Short) Agenda
What?
Why?
When?
How?
Who?
What is the Expense System?
Web-based system, accessed through myCU portal (my.cu.edu) and used to process:
* Travel Authorization Requests
* Employee reimbursements (travel/non-travel)
* Procurement Card transactions
Faster reimbursements* System helps reduce errors/re-work* Electronic approvals/routing* Data entered once
Improved documentation* Supports our business process* Available online
Direction of the future* More modern interface* More environmentally sound
Why implement the Expense System?
When does this happen?
Being phased in during 2009 for CU…
Who is available to help? Your Department Liaison
* Understands the Expense System* Knows internal business processes/identify initial delegates* Identifies training needs
Our On-site Trainer* Provides scheduled/ad hoc training when you make the switch
Learning Resources* Postcard* Website www.cu.edu/psc/expensesystem.html
Finance & Procurement Help Desk* 303.837.2161
A Quick Look: Log in to Portal
Opening the Expense System…
How does your work change?
1. Employee or assistant: prepare paper Travel Voucher (TV)/Payment Voucher (PV) for reimbursement
2. Employee or assistant: attach/review paper receipts
3. Employee: review packet, sign TV/PV, give to approver
4. Approver: review & approve TV/PV, copy/send to PSC
5. PSC: re-enter data in Finance System
1. Employee or delegate: prepare expense report (travel/ non-travel) in Expense System
2. Employee or delegate: attach/review receipts in Exp System
3. Employee: review receipts/certify/ submit expense report in Exp System
4. Approver: review/approve expense report in Exp System
5. PSC: oversee payment processing
Certifying and Submitting
Let’s take a look at Certifying and Submitting
Also, full array of learning resources available at:* https://www.cu.edu/psc/help/expense.html
Approving Expense Reports
Let’s take a look at Approving Expense Reports
Also, full array of learning resources available at:* https://www.cu.edu/psc/help/expense.html
Wrapping Up
You have questions?
Remember your resources
Welcome to the Expense System!