Central Casting:Central Casting:

Building a Thriving Building a Thriving Academic Support Academic Support

TeamTeamJoanne Harvest KorenJoanne Harvest Koren

Director, Academic Achievement ProgramDirector, Academic Achievement Program

University of Miami School of LawUniversity of Miami School of Law

A note from the DirectorA note from the DirectorWhat are our goals?What are our goals?““Cast of Characters” Cast of Characters” Defining our roles and responsibilities Defining our roles and responsibilities

Identifying resourcesIdentifying resourcesDevising “Central Casting” strategies Devising “Central Casting” strategies

to develop the cast and crewto develop the cast and crewCollaborating with the entire Collaborating with the entire

“Production Company”“Production Company”Retire the “One-Man/Woman Shows”Retire the “One-Man/Woman Shows”

WHY should you build an WHY should you build an Academic Support “Team?”Academic Support “Team?”

Why not just create and perform a Why not just create and perform a “One Man/Woman Show,” that “One Man/Woman Show,” that provides all the academic support?provides all the academic support?

HOW do you create a THRIVING HOW do you create a THRIVING Academic Support Team or a Academic Support Team or a successful Production Company?successful Production Company?

What are we doing, anyway?What are we doing, anyway? "Academic Support“"Academic Support“ "Academic Assistance“"Academic Assistance“ Support: Support: vt. vt. 1. to carry or bear the weight 1. to carry or bear the weight

of: keep from falling, slipping or sinking; of: keep from falling, slipping or sinking; hold up, 2. to give courage, faith, or hold up, 2. to give courage, faith, or confidence to; help or comfort, 3. to give confidence to; help or comfort, 3. to give approval to or be in favor of; subscribe to; approval to or be in favor of; subscribe to; uphold 6. to bear; endure; submit to; uphold 6. to bear; endure; submit to; tolerate. . . . tolerate. . . .

Assistance:Assistance: n. n. the act of assisting or the the act of assisting or the help givenhelp given

Assist: Assist: vt. vt. to make stand; 1. to give help to make stand; 1. to give help to; aidto; aid

No wonder we’re tired.No wonder we’re tired.

ASP Professionals brainstormed a ASP Professionals brainstormed a a job description: a job description:

Trainer Referee Tour guide

TutorTherapist Computer consultant

HistorianLawyer

Writing specialist

Do you ever feel YOU need some help?

Where can you find it?

ParentSports director

Recreation/Picnic organizer

Counselor

Language translatorCareer placement director Housing referral

Legal referral

Life management coach

Restaurant critic

Caterer/Food consultant

Information disseminator

Lending librarian

Newscaster

Career counselor

UN Ambassador

Cutural interpreter

Historian

Clothing consultant

Financial advisor

Medical referral service

Dietician

Travel Consultant

Candy provider

Book reviewer

Best friend

Consider the irony of this.Consider the irony of this.We have chosen as a profession a We have chosen as a profession a

position in which we offer position in which we offer ourour studentsstudents daily doses of advice and strategies to daily doses of advice and strategies to cope with stress, exhaustion and cope with stress, exhaustion and feelings of being overextended and feelings of being overextended and wrung out. wrung out.

We suggest to them ways to avoid We suggest to them ways to avoid feeling isolated and remind them that feeling isolated and remind them that people care about their success and are people care about their success and are available to help them. available to help them.

ASP in IsolationASP in Isolation

•We often do all our "academic We often do all our "academic supporting" in isolation, while coping supporting" in isolation, while coping with our own exhaustion and with our own exhaustion and overload.overload.

•Do we secretly enjoy this or do we Do we secretly enjoy this or do we simply need some guidance to simply need some guidance to discover the resources available in our discover the resources available in our own schools, to work with us to own schools, to work with us to achieve the institutional goal of achieve the institutional goal of maximizing students’ experience and maximizing students’ experience and academic achievement?academic achievement?

Think of your ASP as a Theatrical Think of your ASP as a Theatrical ProductionProduction

Well-planned, well-directed and stunningly producedWell-planned, well-directed and stunningly produced

Careful attention given to the casting of the cast and Careful attention given to the casting of the cast and crewcrew

Stars do not shine if a production falters Stars do not shine if a production falters

Lead actors, supporting characters and technical Lead actors, supporting characters and technical production crew production crew

Sound, lighting, music, choreography and costumes Sound, lighting, music, choreography and costumes

Director and Producer Director and Producer

Selecting the Cast and Selecting the Cast and Hiring the CrewHiring the Crew

Who is on the team/in the cast, crew, Who is on the team/in the cast, crew, company? company?

As Casting Director, Producer and Director, As Casting Director, Producer and Director, YOU may define/ describe and cast those rolesYOU may define/ describe and cast those roles

Or, as a team you may define the players’ Or, as a team you may define the players’ rolesroles

LET’S BEGIN:LET’S BEGIN: Focus on your ASP goals (Retention? Focus on your ASP goals (Retention?

Enhancement?)Enhancement?) Starting a new program or refining or re-focusing an Starting a new program or refining or re-focusing an

existing program?existing program?

Let’s Put on a Show!Let’s Put on a Show!

As ASP Director or one who has responsibility for As ASP Director or one who has responsibility for ASP offerings, define YOUR OWN ROLE and ASP offerings, define YOUR OWN ROLE and RESPONSIBILITIESRESPONSIBILITIES

Identify roles and responsibilities of individuals or Identify roles and responsibilities of individuals or departments at your school who CAN provide departments at your school who CAN provide academic supportacademic support

Or who already provide student services that Or who already provide student services that ISIS academic support academic support

You may not realize what these talented persons You may not realize what these talented persons are already doing and THEY may not recognize that are already doing and THEY may not recognize that the work they do provides academic supportthe work they do provides academic support

Have a CASTING CALLHave a CASTING CALL Select your cast and crew, build your Select your cast and crew, build your

production companyproduction company

Train your actors, develop your scenesTrain your actors, develop your scenes

DELEGATE responsibility to the players and DELEGATE responsibility to the players and the production crew for appropriate roles the production crew for appropriate roles and responsibilities and responsibilities

Enjoy the results of putting together and Enjoy the results of putting together and being part of a professional team that will being part of a professional team that will contribute to an outstanding performancecontribute to an outstanding performance

A Director’s “Vision”A Director’s “Vision”

• Prepare the players for the collaborative Prepare the players for the collaborative productionproduction

• Help each other carry out common goals so Help each other carry out common goals so students benefitstudents benefit

• Understand each department’s or individuals’ daily Understand each department’s or individuals’ daily job functionjob function

• Do not assume everyone understands and Do not assume everyone understands and appreciates each other’s functionappreciates each other’s function

• An effective director “directs”— teaches, develops An effective director “directs”— teaches, develops and trains the cast and crew to prepare for a and trains the cast and crew to prepare for a starring or supporting rolestarring or supporting role

• Sees the absolute value of each person as an Sees the absolute value of each person as an integral part of the final production extravaganzaintegral part of the final production extravaganza

Rehearsal Time!Rehearsal Time!

In the Law School context, this may be facilitated by:In the Law School context, this may be facilitated by: Staff meetings (Regularly scheduled)Staff meetings (Regularly scheduled) One-on-one meetingsOne-on-one meetings E-mail, telephone and face-to-face/in person E-mail, telephone and face-to-face/in person

meetingsmeetings Coffee and lunchesCoffee and lunches Walking the halls, the Bricks, the campus and Walking the halls, the Bricks, the campus and

visiting Starbucksvisiting Starbucks

As the one responsible for administration and As the one responsible for administration and delivery of Academic Support, you are the Director delivery of Academic Support, you are the Director and Producer –the one who makes those critical and Producer –the one who makes those critical decisions—it is up to YOU!decisions—it is up to YOU!

Central Casting:Central Casting:

Building a ThrivingBuilding a ThrivingAAcademic Support Teamcademic Support Team

Based on “The University of Miami Academic Achievement Program” Based on “The University of Miami Academic Achievement Program” Original Production Produced and Directed by Joanne Harvest KorenOriginal Production Produced and Directed by Joanne Harvest Koren

Scenic Design Costume DesignScenic Design Costume Design Lighting Design Lighting DesignAnita HelpAnita Help Imma Lost Ron G. Way Imma Lost Ron G. Way

Production ManagerProduction Manager Technical Director Technical Director Ina Wrut Ina Wrut Falyn B. Hind Falyn B. Hind

Producer/Director Producer/Director Joanne Harvest Koren Joanne Harvest Koren

Central CastingCentral Casting is produced by special arrangement with LSAC and the University of is produced by special arrangement with LSAC and the University of Miami School of Law Miami School of Law

LSAC Academic Assistance Training Workshop -- St. Louis University June 4, LSAC Academic Assistance Training Workshop -- St. Louis University June 4, 2009

Central CastingCentral CastingCASTCAST

Academic Achievement Program…...………….Joanne Harvest KorenAcademic Achievement Program…...………….Joanne Harvest KorenAdmissions………………….……………………………….Michael GoodnightAdmissions………………….……………………………….Michael GoodnightStudent Recruiting……….………………..……………….Therese LambertStudent Recruiting……….………………..……………….Therese LambertDean of Students………...…….Janet Stearns, William VanderWydenDean of Students………...…….Janet Stearns, William VanderWydenDisabilities Services…….…………………...………………….….Iris MoreraDisabilities Services…….…………………...………………….….Iris MoreraFaculty……….…….Especially, Faculty who sponsor Dean’s FellowsFaculty……….…….Especially, Faculty who sponsor Dean’s FellowsLRW Faculty…………….……….………………………………Susan BennettLRW Faculty…………….……….………………………………Susan BennettLaw Registrar………….……………………..…...…...…………Cindy BuschLaw Registrar………….……………………..…...…...…………Cindy BuschRegistrar’s Office……..Jean Shapiro, Anita Whellan, Claudia OsorioRegistrar’s Office……..Jean Shapiro, Anita Whellan, Claudia OsorioDean’s Fellows………………...………15-20 (per semester) 2L and 3LDean’s Fellows………………...………15-20 (per semester) 2L and 3LWriting Center Dean’s Fellows…..15-20 (per semester) 2L and 3LWriting Center Dean’s Fellows…..15-20 (per semester) 2L and 3LStudents…………………………………………………...……1L, 2L, 3L, LLMStudents…………………………………………………...……1L, 2L, 3L, LLM

Central CastingCentral CastingENSEMBLEENSEMBLE

Dean’s Office…………………….……………….....Dean, Associate DeanDean’s Office…………………….……………….....Dean, Associate DeanStudent Organizations….........(i.e. BLSA, HLSA, MLW, SBA, PAD)Student Organizations….........(i.e. BLSA, HLSA, MLW, SBA, PAD)Law Reviews and Journals……….………….……………………………..All Law Reviews and Journals……….………….……………………………..All Moot Court…………………………….………………..MCB and AMC ClassMoot Court…………………………….………………..MCB and AMC ClassHOPE…………………………………….Director and Student VolunteersHOPE…………………………………….Director and Student VolunteersCenter for Ethics………………...........Directors, Staff and StudentsCenter for Ethics………………...........Directors, Staff and StudentsCareer Planning and Placement……...Asst. Dean, Directors, StaffCareer Planning and Placement……...Asst. Dean, Directors, StaffChildren and Youth Law Clinic…………...…Directors and StudentsChildren and Youth Law Clinic…………...…Directors and StudentsLibrary………………………………………….………..Librarians and StaffLibrary………………………………………….………..Librarians and StaffLitigation Skills…………………………..….Director, Faculty and StaffLitigation Skills…………………………..….Director, Faculty and StaffAlumni Office………………………………………..Asst. Dean and StaffAlumni Office………………………………………..Asst. Dean and StaffUniversity Counseling Center and Wellness Resources…CampusUniversity Counseling Center and Wellness Resources…CampusLSAC……………………………………………………..Kent Lollis and MACLSAC……………………………………………………..Kent Lollis and MACASP Professionals…………………Colleagues at Other Law SchoolsASP Professionals…………………Colleagues at Other Law Schools

Central CastingCentral CastingPRODUCTION CREWPRODUCTION CREW

Dean of Students’ Office……….…Administrative and Staff SupportDean of Students’ Office……….…Administrative and Staff Support

Computer Resources……..……….…Director and Technical SupportComputer Resources……..……….…Director and Technical Support

Audio Visual Department…………….………………..Director and StaffAudio Visual Department…………….………………..Director and Staff

Financial Aid……………………………….……………....Director and StaffFinancial Aid……………………………….……………....Director and Staff

Budget Office…………………………….………………..Director and StaffBudget Office…………………………….………………..Director and Staff

Student Assistants……………………..Work Study and Law StudentsStudent Assistants……………………..Work Study and Law Students

Copy Center………………………………………………..Director and StaffCopy Center………………………………………………..Director and Staff

Facilities Department…………………………..………Director andFacilities Department…………………………..………Director and StaffStaff

List of Scenes and Musical NumbersList of Scenes and Musical Numbers

Act lAct lFALL SEMESTERFALL SEMESTER OvertureOvertureScene 1:Scene 1: SummerSummer May through July……………………………………………Ensemble, Cast, CrewMay through July……………………………………………Ensemble, Cast, Crew

Scene 2: OrientationScene 2: Orientation

August………………………………………………………….Ensemble, Cast, CrewAugust………………………………………………………….Ensemble, Cast, Crew

Scene 3:Scene 3: Classes beginClasses beginAugust………………………………………………………….Ensemble, Cast, CrewAugust………………………………………………………….Ensemble, Cast, Crew

Scene 4:Scene 4: Fall semester Fall semester

September through NovemberSeptember through November(AAP and Exam Prep)…………………………………….Ensemble, Cast, Crew(AAP and Exam Prep)…………………………………….Ensemble, Cast, Crew

Scene 5:Scene 5: End of SemesterEnd of SemesterNovember through DecemberNovember through December(Dean’s Fellow hiring for spring)……………………..Ensemble, Cast, Crew (Dean’s Fellow hiring for spring)……………………..Ensemble, Cast, Crew

Intermission (December 20- January 5)Intermission (December 20- January 5)

Act IIAct IISPRING SEMESTERSPRING SEMESTER

Entr’acteEntr’acteScene 1:Scene 1: Return from break and classes beginReturn from break and classes begin

Begin Spring AAPBegin Spring AAPJanuary…………………………………………..……………Ensemble, Cast, CrewJanuary…………………………………………..……………Ensemble, Cast, Crew

Scene 2:Scene 2: AAP and Exam Workshop up and runningAAP and Exam Workshop up and runningJanuary………………………………………………………..Ensemble, Cast, CrewJanuary………………………………………………………..Ensemble, Cast, Crew

Scene 3:Scene 3: Grades are postedGrades are postedJanuary-February………………………………………….Ensemble, Cast, Crew January-February………………………………………….Ensemble, Cast, Crew

Scene 4:Scene 4: Academic (and non-academic) counselingAcademic (and non-academic) counselingBar Exam counselingBar Exam counselingFebruary-March………………………………………………..Ensemble and CastFebruary-March………………………………………………..Ensemble and Cast

Scene 5:Scene 5: End of SemesterEnd of SemesterMarch through AprilMarch through AprilDean’s Fellow hiring for fall semester……………………Director and CastDean’s Fellow hiring for fall semester……………………Director and CastCourse registration and Bar Exam advising……..Ensemble, Cast, CrewCourse registration and Bar Exam advising……..Ensemble, Cast, Crew

Scene 6:Scene 6: GraduationGraduation May…………………………………………………………..Ensemble, Cast, CrewMay…………………………………………………………..Ensemble, Cast, Crew

Act IIIAct IIISUMMER SUMMER

Overture (reprise) Overture (reprise) Scene 1:Scene 1: THE BAR EXAMTHE BAR EXAM

April-July………………………………………………………Ensemble, Cast, CrewApril-July………………………………………………………Ensemble, Cast, Crew

Scene 2:Scene 2: Planning for OrientationPlanning for OrientationApril-July………………………………………………………Ensemble, Cast, CrewApril-July………………………………………………………Ensemble, Cast, Crew

Scene 3:Scene 3: Planning for Dean’s Fellow Fall trainingPlanning for Dean’s Fellow Fall training

May-July…………………………………..AAP Director, Cast, Ensemble, CrewMay-July…………………………………..AAP Director, Cast, Ensemble, Crew

Scene 4:Scene 4: Plan for LSAC AATWPlan for LSAC AATWMay……………………………………….AAP Director, Cast , Ensemble, CrewMay……………………………………….AAP Director, Cast , Ensemble, Crew

Scene 5:Scene 5: LSAC AATW LSAC AATW June……………………………………… AAP Director, Cast, ,Ensemble, CrewJune……………………………………… AAP Director, Cast, ,Ensemble, Crew

Curtain CallCurtain CallCast Party –date and location to be announced when Bar Exam results Cast Party –date and location to be announced when Bar Exam results

are announcedare announced

Who’s Who In The CompanyWho’s Who In The Company

Play video herePlay video here

Therese Lambert, Director of Student RecruitingTherese Lambert, Director of Student Recruiting Professor David AbrahamProfessor David Abraham Janet Stearns, Dean of StudentsJanet Stearns, Dean of Students Scott ByersScott Byers Marni Lennon, Assistant Dean for Pro BonoMarni Lennon, Assistant Dean for Pro Bono Alex SchimelAlex Schimel Professor Robert RosenProfessor Robert Rosen Allison PerezAllison Perez Kevin ProbstKevin Probst Kristofor NelsonKristofor Nelson

The Reviews Are In The Reviews Are In and and

Critics Rave!Critics Rave!

Curtain Curtain

Fin.Fin.