Center Operations Support Services Source Evaluation Board National Aeronautics and Space Administration George C. Marshall Space Flight Center MSFC, Alabama

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Center Operations Support Services Source Evaluation Board

National Aeronautics and Space AdministrationGeorge C. Marshall Space Flight Center

MSFC, Alabama 35812

RFP NNM08223562J

Center Operations Support Services(COSS)

INDUSTRY BRIEFINGINDUSTRY BRIEFING

George C. Marshall Space Flight CenterBuilding 4200

Morris Auditorium

November 7, 2007

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MSFC, Alabama 35812

RFP NNM08223562J

Welcome and Introductions Keith Robinson

COSS Requirements Tim Corn

Service Contract Act Talmage Reynolds

Procurement Overview Rhoney Triplett

Site Visit Keith Sharp

Offerors Submit Questions(Deadline is 11/09/2007 11:00a.m. CST)

AgendaAgenda

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MSFC, Alabama 35812

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Security Ground RulesSecurity Ground Rules

Ensure that your visitor badge is visible at all times

Please confine your activity to ground floor areas (e.g., cafeteria, common areas)

Dial “911” in an emergency situation

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Remarks and explanations at the Industry Briefing shall not qualify the terms of the Solicitation; and

Terms of the Solicitation and Statement of Work remain unchanged unless the Solicitation is amended in writing.

Briefing Ground RulesBriefing Ground Rules

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Questions and Answers Questions and Answers

Questions/comments regarding this presentation shall be submitted on the forms provided (back of Morris Auditorium). All questions regarding the presentation shall be in writing.

All questions regarding the DRFP will be considered. Responses will not be posted.

Use of industry questions and comments to structure the Final RFP (FRFP) is at the discretion of the government. Changes (based on questions received and internal audits) will be incorporated in the FRFP.

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MSFC, Alabama 35812

RFP NNM08223562J

All questions shall be submitted in writing by 11:00 a.m., CST, on November 9, 2007, to:

NASA/Marshall Space Flight Center Procurement Office, ATTN: Rhoney Triplett Mail Stop PS33, MSFC, AL 35812

or

via e-mail to [email protected]

Questions and Answers (cont’d)Questions and Answers (cont’d)

The Industry Briefing charts and a list of firms attending the industry briefing will be posted on the NAIS: http://procurement.nasa.gov

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Center Operations Support ServicesRequirements

MSFC Physical Plant

COSS Requirements Overview

Changes from previous requirement NAS8-03078

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AREAAcreage approx. 1900 acres

Paved area approx. 1.2M sq yd.

HVACCooling Towers-21

Chillers-40Central Chiller Plant

Air Handling Units-672 Heating/Ventilating Units-140 Direct Expansion Units -352

Air Conditioning – 16.5K Tons

OTHERElevators-60 Cranes-255

BUILDINGSWorld Class Facilities-34

Other Buildings and Structures-207 Gross Floor Space approx. 4.6M Sq. Ft.

WATER/SEWAGEH.P. Industrial

Water Pipe- 7 miles Industrial Waste Water

Treatment Facility -20K gallon perday capacity

ELECTRICALMotors-14,000

Cable -189 milesGenerators-61

Uninterruptible Power Systems-65

STEAMPipe – 8 miles Valves- 3000 Traps- 1000 Boilers-25

Pressure Reducing Stations-410

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RFP NNM08223562J

MSFC COSS RequirementsMSFC COSS Requirements

MaintenanceReactive

Recurring (Predictive Maintenance and Predictive Testing & Inspection

Reliability Centered Maintenance

OperationsSteam Boiler and Steam Distribution

Heating, Ventilating, and Air Conditioning

Fire and Gas Alarm

Heavy Equipment

Special Power Systems

Uninterruptible Power Systems

Industrial Waste Water Treatment Facility

Deionized Water Generation

Work Control Center

Facility Condition Assessments

Outage Coordination

OtherEnvironmental Management Support

Energy and Water Conservation Services

Emergency Management Support

Service Requests

Services Required Include:Services Required Include:Services Required Include:Services Required Include:

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Changes from previous requirement NAS8-03078: Engineering Requirements (Attachment J-1 Section 5)

• Lifting Devices Engineer

• Reliability Centered Maintenance Engineer

New Contract Line Items (CLIN)

• Steam Trap inspection (Attachment J-1, Section 11)

• HVAC Coil Cleaning (Attachment J-1, Section 12)

• Storage Tank Monitor Preventive Maintenance (Attachment J-1, Section 10)

Removed Emergency Management Center Support

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Service Contract Act

Talmage Reynolds

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RFP NNM08223562J

Service Contract Act of 1965

Federal Statute41 United States Code 351 as amended in 1972 and 1976

Implementing RegulationTitle 29 Code of Federal Regulation Part 4

Contract ClauseFAR 52.222.41

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Purpose and Intent of the Service Contract Act of 1965

“To remove wages as a factor in thecompetition for Federal Service Contracts by requiring the payment of not less thanlocally prevailing wage rates and fringebenefits, or in certain cases, the wages andfringe benefits contained in the predecessorcontractor’s collective bargaining agreements.”

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Definition of “Service Employee”

Service Contract Act (SCA) defines a “service employee” as any person engaged in the performance of a covered Federal services contract…

However, it exempts those employees that qualify as a bona fide Executive, Administrative, or Professional Employee as defined in Title 29 Code of Federal Regulations Part 541 (as amended August 23, 2004).

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Things to Consider First… As a prospective offeror/contractor you are liable for

the proper interpretation, application, implementation, and administration of the mandatory provisions of the Service Contract Act which are a critical part of this solicitation.

Therefore, it is imperative that you take appropriate action when preparing your offer to ensure compliance with the Act and to also make certain that your corporate policies are compliant with the spirit and intent of the law.

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Mandatory Requirements

Applies to contracts entered into by the United States or District of Columbia in excess of $2,500 for the furnishing of services through the use of “service employees” (29 CFR 4.113) and it mandates:

– Timely payment of wages (29 CFR 4.165)– Posting Requirements (29 CFR 4.184) – Minimum Record Keeping (29 CFR 4.185)

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MSFC, Alabama 35812

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Mandatory Requirements (cont’d)Those outlined in the SCA “Area” Wage Determination

– Minimum wages based on job classification (29 CFR 4.161) See the SCA Directory of Occupations to ensure the proper classification of each service

employee.

– Minimum Health and Welfare Rate (29 CFR 4.171). A minimum average of $3.16 per hour, computed on the basis of all hours worked by the

“service employees” employed on the contract.

– Minimum number of Vacation Days (29 CFR 4.173). Based on years of “continuous service” in any capacity with the incumbent contractor and all

predecessor contractors.

– Minimum number of Paid Holidays (29 CFR 4.174). 10 Paid Holidays per year. Does not require a “service employee” to work the day before or the day after a holiday to

receive holiday pay. If any work is performed (by a service employee) in a work week in which a holiday

falls, the employee is entitled to holiday pay.

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RFP NNM08223562J

Mandatory Requirements (cont’d)

Those outlined in the SCA “4(c)” Wage Determinations

– Minimum wages based on job classification See the Collective Bargaining Agreements (29 CFR 4.52 & 4.163).

– Minimum Health and Welfare Rates See the Collective Bargaining Agreements (29 CFR 4.52 & 4.163).

– Minimum number of Vacation Days See the Collective Bargaining Agreements (29 CFR 4.52 & 4.163).

– Minimum number of Paid Holidays See the Collective Bargaining Agreements (29 CFR 4.52 & 4.163)

– Minimum number of other Paid Days See the Collective Bargaining Agreements (29 CFR 4.52 & 4.163)

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Requires the payment of Health and Welfare, vacation, and holiday pay to temporary and part-time employees (29 CFR 4.176).

SCA does not provide for premium rates of pay for overtime hours worked, but it does recognize other Federal laws that do require overtime pay (i.e.,).

– The Fair Labor Standards Act. – Contract Work Hours and Safety Standards Act.

Premium Pay is one-and-one-half (1½) times the employee’s basic hourly rate of pay for all time worked over 40 hours per week.

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Items that can not be counted as Health and Welfare or Fringe Benefits for SCA purposes:

– Federal, State, and Local Taxes, Unemployment or Workers’ Compensation, Professional Insurance, Liability Insurance, etc., (29 CFR 4.171(c)).

– The furnishing of Board and Lodging (29 CFR 4.171(d)).– The furnishing of “facilities” or “transportation”

(29 CFR 4.171(e)).– Contributions to social functions (29 CFR 4.171(f)).– Vacation Pay (29 CFR 4.173).– Holiday Pay (29 CFR 4.174).

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MSFC, Alabama 35812

RFP NNM08223562J

SCA Wage Determinations2005-2008 (Revision 7), dated 05/29/2007

– Local “Area” Wage Determination

CBA -2004-2072 (Revision 2), dated 09/04/2007– North Alabama Building Trades Council a consortium of 9 unions:

(1). International Union of Operating Engineers, Local 320; (2). Bricklayers and Allied Craft Workers, Local 6; (3). United Association Plumbers and Steamfitters, Local 377; (4). Laborers International Union of North America, Local Union 366; (5). Sheet Metal Workers International Association, Local 48; (6). International Brotherhood of Electrical Workers, Local 558; (7). United Brotherhood of Carpenters and Joiners of America, Local 1209; (8). Millwrights Local 1192; and (9). International Brotherhood of Painters and Allied Trades, Local 1293). [Point of Contact: Larry Farmer, Building Trades President, telephone number (256) 383-4661/2279].

CBA-2006-420 (Revision 1), dated 06/20/2007– International Brotherhood of Electrical Workers, Local 558, Facility

Technicians, [Point of Contact: Larry Farmer, Business Manager, telephone number (256) 383-4661/2279].

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Job Description/Qualification Form (Form SB)TITLE

Contractor Job Title: _________________________________________________ Solicitation Job Title: _________________________________________________SCA Wage Determination Job Title: _____________________________________ SCA Directory of Occupations Classification Number ________________________

---------------------------------------------------------------------------------------------------------------------TYPE

EXEMPT NON-EXEMPT --------------------------------------------------------------------------------------------------------------------SALARY / WAGE RANGE

ANNUAL FROM: ________________ TO: _______________ [Exempt]HOURLY FROM: ________________ TO: _______________ [Nonexempt]

---------------------------------------------------------------------------------------------------------------------FRINGE BENEFITS [HEALTH & WELFARE]

EXACT AVERAGE HOURLY COST OF FRINGE BENEFITS ________________---------------------------------------------------------------------------------------------------------------------DESCRIPTION __________________________________________________________________________________________________________________________________________________________________________________________________---------------------------------------------------------------------------------------------------------------------QUALIFICATIONS

EDUCATION: ______________________________________________________EXPERIENCE: _____________________________________________________

_____________________________________________________________________

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Instruction for Competing JD/Q

• TITLE• There are three Job Description/Qualification forms per page. One form is to be completed

for each job title/classification. • (NOTICE: This applies to all proposing subcontractors as well)

– Contractor Job Title - Enter your job title if different from the Service Contract Act (SCA) job title/classification.

– Solicitation Job title – Enter the job title identified in the solicitation. – SCA Wage Determination Job Title/Classification - Enter the accurate SCA job title/

classification and SCA job number from the SCA Wage Determination or the job title from the Collective Bargaining Agreements, as appropriate.

• [NOTE: Detailed position descriptions are contained in the SCA Directory of Occupations, Fifth Edition, dated April 2006 for each job classification listed on the wage determination. In addition, the SCA Directory of Occupations can also be found on-line at the following web address: http://www.dol.gov/esa/regs/compliance/whd/wage/SCADirV5/SCADirectVers5.pdf]

http://www.dol.gov/esa/regs/compliance/whd/wage/SCADirV5/SCADirectVers5.pdf

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• TYPE• Place an X in the Box that is applicable to the job title/classification.

– Exempt - Those job classifications identified in Title 29 CFR Part 541 (Dated August 23, 2004) as exempt classifications.

– Nonexempt – All job classifications other than those exempt by 29 CFR Part 541 (Dated August 23, 2004).

• SALARY / WAGE RANGES:• For the specified job title/classification, enter the minimum annual pay in the Annual From space and the

maximum annual pay in the corresponding To space [Exempt Classifications] or enter the minimum hourly pay (no lower than SCA Wage Determination minimum) in the Hourly From space and the maximum hourly pay in the corresponding To space [Nonexempt Classifications],

• FRINGE BENEFITS [HEALTH AND WELFARE]:– Provide the exact hourly cost of fringe benefits for those service employees covered by the Collective

Bargaining Agreements) • (See Title 29 CFR Part 4.50(b), 4.52 and 4.163 for complete details).

– For those not covered by the Collective Bargaining Agreement provide the exact average hourly cost of fringe benefits for service employee

• (See 29 Title CFR Part 4.175(b)) for complete details.

Instruction for Competing JD/Q (cont’d)

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RFP NNM08223562J

• NOTICE: The exact average hourly cost of fringe benefits for service (non-exempt) employees and shall not include the cost of vacation pay, holiday pay, liability insurance, state and Federal taxes, professional liability insurance, unemployment or workmen’s compensation insurance, etc.

• NOTE: The average hourly cost of fringe benefits must be computed separately for Exempt (those employees not covered by the SCA) and Nonexempt (those employees covered by the SCA) employees.

• NOTICE: The SCA makes NO distinction between full-time, part-time, and temporary “service employees” in regards to the payment of fringe benefits, including vacation and holiday pay.

• DESCRIPTION• Briefly describe the duties performed under the specified job title/classification.

• QUALIFICATION REQUIREMENTS• Identify the education and experience requirements for an employee to qualify for the

specified job title/classification

Instruction for Competing JD/Q (cont’d)

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Why the Emphasis on SCA?Because it is a critical part of this solicitation/contract.

We understand that some interested parties may be Small Businesses.– And we want you to be an informed offeror.

There are sanctions for failure to comply with mandatory SCA requirements (29 CFR 4.187 through 4.190).

If a contractor fails to comply with the mandatory SCA requirements, the Government may…

Withhold from payments a sum adequate to pay back wages or fringe benefits due employees;

Bring legal action against the contractor; Terminate contract and hold contractor liable for any resulting

cost to government; Not award contracts to violators for 3 years.

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MSFC, Alabama 35812

RFP NNM08223562J

Purpose and Intent of the Service Contract Act of 1965

“To remove wages as a factor in thecompetition for Federal Service Contracts by requiring the payment of not less thanlocally prevailing wage rates and fringebenefits, or in certain cases, the wages andfringe benefits contained in the predecessorcontractor’s collective bargaining agreements.”

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MSFC, Alabama 35812

RFP NNM08223562J

Procurement Overview

Rhoney TriplettContracting Officer

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Contract information

- Full and Open Competition

- North American Industry Classification System (NAICS) of 561210, $32.5M

- Small Business Goals & Targets included in RFP

- Small Business Subcontracting Plan (if applicable)

Contracting Approach

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Type of Contract

Contract is a Firm Fixed Price (FFP)/Indefinite Delivery Indefinite Quantity (IDIQ) Performance-Based Contract (PBC)

–IDIQ funding varies year to year and determined by the budgeting process. This contract will contain the following values for IDIQ:

Minimum Value $1M (per contract year) Ceiling Value $15M (per contract year)

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IDIQ Coefficients

Section L, Provision L.13, Volume II - Price Proposal – General Instructions, contains information on developing the Offeror’s Coefficients

Coefficients are multipliers to be used against bare labor and material costs to determine the total price for an IDIQ Task Order

Coefficients for this contract are:- Firm-Fixed Price Labor (Core and Non-Core hours)- Firm-Fixed Price Material-Time & Materials Labor (Core and Non-Core hours)-Time & Materials Material - Specialty Services & Equipment

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MSFC, Alabama 35812

RFP NNM08223562J

IDIQ Coefficients (cont’d)

Firm-Fixed Price Labor & Material Coefficients- Used for projects that are identified/quantified prior to work initiation

and/or execution of the Task Order

Time & Materials Labor & Material Coefficients- Used in an urgent situation when work must be performed immediately - Contractor is given a Not-to-Exceed price until a proposal can be developed and negotiated (if applicable)

Specialty Services and Equipment Coefficient- Used for purchases of major equipment that cost $10,000 or more- Used for subcontracted services (e.g. factory representatives, equipment rental, consultants)

An individual Task Order may contain multiple coefficients

TARGET AREAS *% GOALS

Small Business (SB) 24.0%

Small Disadvantaged Business 8.0%

Woman-Owned Small Business 5.0%

Historically Under-Utilized Business Zone 3.0%

Veteran-Owned Small Business 3.0%

Service-Disabled Veteran-Owned 3.0%

Historically Black Colleges & Universities/Minority Institutions** 1.0%

* Percentages apply to total contract value including IDIQ.** Final RFP will reflect a goal of 1% for Historically Black Colleges & Universities/Minority Institutions instead of the 0.5% goal contained in the Draft RFP.

RFP NNM08223562J

Established Subcontracting Percentage Goals

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SUBCONTRACTING PAST PERFORMANCE TEMPLATE

PRIME:

CUSTOMER:

TITLE:

PERIOD OF PERFORMANCE:

CATEGORIES $ BASELINES NEGOTIATED

% GOALS

*% ACHIEVED **% ACHIEVED

TOTAL VALUE $

TOTAL SUBCONTRACTING $

TOTAL SB $

TOTAL SDB $

TOTAL WOSB $

TOTAL HUBZone $

TOTAL VOSB $

TOTAL SDVO $

TOTAL HBCU/MI $

* Percentage goal achievements against total subcontract value. ** Percentage goal achievements against total contract value.

Note: Competing primes should specify whether or not the negotiated subcontracting percentage goals are against subcontract value or

contract value.

RFP NNM08223562J

Established Subcontracting Percentage Goals (cont’d)

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Approach for meeting or exceeding the established subcontracting percentage goals.

Extent of commitment to use SBs as subcontractors in core work areas.

Types, amount, and complexity of work to be performed by SBs.

If applicable, proposed approach for flowing down the socioeconomic subcontracting percentage goals to first tier large business subcontractors and the probability that the approach will result in a successful outcome.

NASA-approved mentor protégé relationships.

Subcontracting with SBs located in economically distressed areas (HUBZones).

Approach for giving SB subcontracting considerations maximum attention in all make or buy decisions.

Established Subcontracting Percentage Goals (cont’d)

More than just meeting goals……..

RFP NNM08223562J 35

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RFP NNM08223562J

Period of Performance

Contract will include a base year (12 months) and four one-year priced options as follows:

Base Period July 1, 2008 – June 30, 2009

Option 1 July 1, 2009 – June 30, 2010

Option 2 July 1, 2010 – June 30, 2011

Option 3 July 1, 2011 – June 30, 2012

Option 4 July 1, 2012 – June 30, 2013

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MSFC, Alabama 35812

RFP NNM08223562J

Contract Phase-In Section F, Clause F.3, Phase-In and Phase-Out, specify phase-in

requirements including:– Data deliverables that will be due during the phase-in period, and – Qualified and badged staff ready to assume performance

Phase-In will be no longer than 30 calendar days

A firm-fixed price purchase order will be issued for Phase-In requirements

During phase-in, the incumbent contractors will continue performance under the current contracts. The successful Offeror will assume full PWS responsibilities at the end of the Phase-In period.

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Proposal Submission

Initial proposals provided in two submittals:

Submittal I (Requested Due Date) December 13, 2007 Submittal I (Requested Due Date) December 13, 2007 (12:00 noon, CST)(12:00 noon, CST) Volume III - Past Performance

Submittal II December 20, 2007 (12:00 noon, CST)Submittal II December 20, 2007 (12:00 noon, CST)All volumes not previously submittedAll volumes not previously submitted Volume I - Mission Suitability Volume II - Price Volume IV - Completed RFP and signed SF33s

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Proposal Submission (cont’d)Page limitationsPage limitations

– Volume I – Mission Suitability 150 Pages– Volume II – Price No Limit– Volume III – Past Performance 50 Pages– Volume IV – Completed RFP & SF33s Not Applicable

The RFP should be carefully consulted for items which are excluded from the page counts.

Information that can be construed as belonging in another volume of the proposal will be counted against that volume’s page limitation.

Pay close attention to page limitations and other instructions as failure to comply could impact the evaluation of your proposal.

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Evaluation Factors

Mission Suitability Factor

Management and Technical Approach (400 points) Key Personnel, Staffing and (400 points)

Total Compensation Safety, Health & Environmental (100 points) Small Business Utilization (100 points)

Past Performance Factor

Price Factor

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Evaluation Factors (cont’d)

The three factors, Mission Suitability, Price, and Past Performance are essentially equal in importance.

All evaluation factors other than price, when combined, are significantly more important than price.

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Price Evaluation The offeror’s proposed price will be evaluated for adequacy, reasonableness

and realism.

The Government will evaluate offers for award purposes by adding the Offeror’s proposed prices for the Total Lump Sum (CLIN 0001), the Total Pre-Priced Work (CLIN 0002), and the total evaluated price for the following Coefficient Factors (both core and non-core hours) and Coefficients (which are all multiplied by the Government’s assumed bare costs): FFP Labor Coefficient, FFP Material Coefficient Factor, T&M Labor Coefficient Factor, T&M Material Coefficient, and the Specialty Coefficient for the base year and all option years in order to develop the Offeror’s total evaluated proposed price (reference Attachment L-6, page 6 of 6).

The SEB will assess its level of confidence (High, Medium, or Low) in the offeror’s ability to successfully perform the contract at the proposed price. This assessment will be reported to the Source Selection Authority.

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Procurement ScheduleActivityActivity DateDate

Draft RFP Posted 11/01/07

Industry Briefing 11/07/07

Release Final RFP 11/21/07

Proposal Submittal I (Past Performance- 12/13/07

Requested Due Date)

Proposal Submittal II (All Volumes-Not previously 12/20/07

submitted)

Competitive Range Determined (or Award without 03/13/08

discussions)

Anticipated Selection and Award 05/30/08

Note: All dates are subject to change and are used for planning purposes only.

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An additional synopsis for the Final RFP is not anticipated.

The solicitation number for the Final RFP will be NNM08223562R.

A Preproposal Conference after release of the Final RFP is not planned.

This information is preliminary and subject to change when the Final RFP is

released

The Background and Historical Data URL referenced in Section L,

Provision L.16 is now available. Offerors should monitor this URL for

periodic updates.

http://foia.msfc.nasa.gov/reading.html

Concluding Remarks

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Remember to place your questions in box at rear of auditorium

After the briefing, additional questions may be submitted via electronic mail to [email protected] no later than November 9, 2007, 11:00 a.m., CST

As noted previously, Industry Briefing charts and a list of the companies attending the Industry Briefing will also be posted on web (NAIS/FedBizOps)

Buses are waiting at the front entrance for the tour, we will load and depart in 10 minutes

The buses will return to the Morris Auditorium after the tour so you can place any questions regarding the tour in the question box

Concluding Remarks (cont’d)

Documents

Center Operations Support Services Source Evaluation Board National Aeronautics and Space Administration George C. Marshall Space Flight Center MSFC, Alabama