CEFACT CEFACT/TBG2 United Nations Electronic Trade Documents Digital Paper for Trade UNECE Geneva, March 2006

CEFACT

CEFACT/TBG2CEFACT/TBG2United Nations Electronic Trade

Documents

United Nations Electronic Trade Documents

Digital Paper for Trade

UNECE

Geneva, March 2006

CEFACT


Documents

Challenge: Paperless Trade and Cross Border Information Exchange

Response: Integrated Standards for Paper and electronic Trade Documents

Opportunity: Efficient Cross Border Information Exchange

CEFACT

CEFACT/TBG2CEFACT/TBG2

Goods can’t move faster than the information that controls them

Trade Documents are the core means of exchanging information in the SC

Documents trigger the SC processes

Information is crucial for efficiency and security

Trade Documents and Cross Border Supply Chains

CEFACT


Some figures:

UNECE: export process average: 27 Parties

involved, 40+ documents, 300+ copies to manage

export processes

IATA: 20 to 30 documents accompany “Master

Airway Bill”

Japan: 25 Mio BoL issued annually for container

cargo to US alone

UNCTAD: 5 Bio Trade and Transport documents

are issued annually

The paper avalanche

CEFACT


Yesterday: Exchange of paper documents

Today: Exchange of paper AND electronic documents

Tomorrow: Exchange of paper AND electronic documents

“less paper” instead “paperless”

Someone will ALWAYS insists on a paper document

Paperless Trade?Ever?

Document exchange in international trade

CEFACT


Moving from today’s paper documents Information exchange in global trade is based on paper documentsTrade processes and practice are based on paper

documents

To electronic documents:Need the eNeed the equivalent of a paper document in quivalent of a paper document in electronic formatelectronic format

Build on existing standards and int’ agreementsBuild on existing standards and int’ agreements

Complement the Complement the paper standards paper standards with electronic with electronic standard componentsstandard components

Documents with fDocuments with fallbackallback option option to paper to paper

United Nations electronic Trade United Nations electronic Trade DocumentsDocuments

Digital Paper for TradeDigital Paper for Trade

UNeDocs

The "digital Paper" challenge…

CEFACT


Documents




CEFACT


UN Layout Key

UNTDED (ISO 7374)

CEFACT Rec.

Kyoto/IATA/…

UNeDocs integrates trade facilitation and eBusiness standards for trade documents

A Master Data Model describes the structure of Cross Border Information

Each trade document is a specific implementation (subset) of this data model

CEFACT CCL

CEFACT NDR

UN/EDIFACT

WCO Data Model

UNeDocs Data ModelUNeDocs Data Model

UNeDocs: Integrating Standards

Document Standards

eBusiness Standards

CEFACT

CEFACT/TBG2CEFACT/TBG2 United Nations International Document

Set (IDS)

CEFACT


Set (IDS)

CEFACT


Set (IDS)

CEFACT


Set (IDS)

CEFACT


Importer

Advance copy by email

Shipping Line

UN/EDIFACT

BoL in PDF

Exporter

Bank

Paper BoL

Insurance Agent

XML

UNeDocs:one single electronic document adapting to different information processing concepts

UNeDocs

CEFACT


Documents




CEFACT


Natio

nal D

ocu

men

ts an

d D

R

Using a Data Model for Cross

Border Data Exchange

Country A

Re

fere

nc

e C

ross

Bo

rde

r DM

Regional Agreement

Re

gio

na

l

UN

Tra

de D

ata

Dire

ctory

TDED UNeDocs/WCO DM

CBRDM

Country B

Natio

nal D

ocu

men

ts an

d D

R

UN

Tra

de D

ata

Dire

ctory

TDED

CEFACT

CEFACT/TBG2CEFACT/TBG2Country of ExportCountry of Export Country of ImportCountry of Import

…FFOORRMM

…FFOORRMM

Cross Border Trade - todayCross Border Trade - today

Exchange of individual documentsExchange of individual documents

• Requires physical transport of documentsRequires physical transport of documents

• Documents issued in Country of ExportDocuments issued in Country of Export

• ..must match requirements of Country of Import ..must match requirements of Country of Import (COI)(COI)

• electronic documents need to match COI technical electronic documents need to match COI technical specsspecs

• What happens if one document is missing?What happens if one document is missing?

CEFACT


Country of ExportCountry of Export Country of ImportCountry of Import

UNeDocs/WCO Data ModelUNeDocs/WCO Data Model

Cross Border Trade- tomorrow?Cross Border Trade- tomorrow?

BOLFFOORRMM

InvoiceFFOORRMM

CoOFFOORRMM

InvoiceInvoice BOLBOL CoOCoO

XMLXML

BOL

XMLXML

Invoice

XMLXML

CoO

Exchange based on regional Data ModelExchange based on regional Data Model

•Advance exchange of information Advance exchange of information

•One time submission of all dataOne time submission of all data

•Documents generated in Country of Import Documents generated in Country of Import (COI)(COI)

•COI can determine which documents are COI can determine which documents are requiredrequired

•COI can determine formats of documents and COI can determine formats of documents and automationautomation

•Both countries have a stable base to invest in Both countries have a stable base to invest in automationautomation

CEFACT

CEFACT/TBG2CEFACT/TBG2 Summary

UNeDocs & Cross Border Trade

UNeDocs integrates paper and electronic trade documents

UNeDocs and WCO Data Models are based on a common approach and a set of open standards

Emphasis of UNeDocs on trade and transport data and WCO DM on regulatory data

The Data Models can provide the basis for regional agreements on information exchange

The Data Models are technology independent and provide a stable basis for the investments

CEFACT

CEFACT/TBG2CEFACT/TBG2 UNeDocs

Digital Paper for Trade

Thank You

[email protected]

www.UNeDocs.org

www.unece.org/cefact/forum_grps/tbg/tbg2_edocs/

tbg2_edocs.htm