Cedar Springs, Michigan€¦ · 2012-01-01 · REGULAR MEETING CEDAR SPRINGS CITY COUNCIL AGENDA Thursday, January 12, 2012 6:00 p.m. Finance Committee Meeting 6:15 p.m. Workshop

REGULAR MEETING CEDAR SPRINGS CITY COUNCIL

AGENDA

Thursday, January 12, 2012

6:00 p.m. Finance Committee Meeting 6:15 p.m. Workshop 7:00 p.m. Meeting

Cedar Springs City Hall

66 S. Main St. Cedar Springs, Michigan

1. Call to Order and Pledge of Allegiance.

2. ROLL CALL: Mr. Ken Benham _____ Mrs. Ashley Bremmer _____ Mrs. Pat Capek _____ Mrs. Pamela Conley _____

Mr. Neil Gomez _____ Mayor Pro Tem, Ms. Christine Fahl _____ Mayor, Mr. Charlie Watson _____

3. PUBLIC FORUM.

A. Any citizen who wishes to address the Council on a topic that is not on the agenda may do so at this time. Please state your name and address for the record.

4. PUBLIC HEARING.

5. APPROVAL OF AGENDA.

6. CONSENT AGENDA.

Motion to Approve the Consent Agenda - Consent Agenda items are annotated on the agenda, under New Business, with an asterisk (*). Council Members may request that any or all items be removed from the consent agenda. A motion is then in order to adopt all items not removed from the Consent Agenda. Requesting the removal of an item from the consent agenda is a prerogative afforded each council member and does not require the support of other council members.

7. CORRESPONDENCE.

A. En-Gedi Newsletter. B. Email correspondence from Charles Towns. C. Kent County Detail Newsletter. D. Unsigned letter.

8. UNFINISHED BUSINESS.

A. Mayoral Business Matters: 1. Motion to approve the following Mayoral appointments: Council Personnel & Compensation Committee: (Annual Appointment) Mayor Charlie Watson, Mayor Pro Tem Christine Fahl, Ken Benham. Local Government Liaison Committee: (Annual Appointment) Mayor Charlie Watson, Mayor Pro Tem Christine Fahl, Ashley Bremmer, City Manager Christine Burns. Council Finance Committee: (Annual Appointment) Mayor Charlie Watson, Mayor Pro Tem Christine Fahl, Pamela Conley. Planning Commission: (3-yr. Appointments) Lisa Atchison, Neil Gomez, Craig Owens. Industrial Facilities Tax Advisory Committee: (1-yr. Appointments) Mayor Charlie Watson, City Assessor, City Manager, City Finance Director. Cedar Springs Library Construction Committee: Mayor Charlie Watson, Pat Capek, City Manager (non-voting member) Grand Valley Metropolitan Council: (Annual Appointment) City Manager Christine Burns REGIS Board of Directors: (Annual Appointment) Roger Belknap, Christine Burns, alternate. GVMC Policy Transportation Committee: (Annual Appointment) City Manager Christine Burns, Roger Belknap, alternate. GVMC Transportation Technical Committee: (Annual Appointment) Roger Belknap.

9. NEW BUSINESS.

A. *Approval of the minutes of the Regular Meeting of December 8, 2011. B. *Approval of the Checks Paid Prior #s 33715 – 33771 totaling $106,019.83;

the December Accounts Payable #s 33772 - 33825 totaling $101,152.11 and Electronic Transfers totaling $2,497.77. The total of all checks and transfers is $209,669.71.

C. *Motion to approve Resolution No. 2012 – 01, a resolution to collect 100 % of the Grand Rapids Community College School District Property Tax in the summer of 2012 as requested pursuant to Section 144 of the Community College Act of 1966, as amended and Part 26 of the School Code of 1976, as amended.

D. *Motion to approve Resolution No. 2012 – 02, a resolution to appoint

election inspectors for the February 28, 2012 Presidential Primary Election. E. Motion to approve Resolution No. 2012 – 03, a resolution approving the

purchase of snow removal services for Main Street. F. Motion to approve Resolution No. 2012 – 04, a resolution approving the

purchase of snow removal services for City of Cedar Springs parking lots. G. Motion to approve Resolution No. 2012 – 05, a resolution approving an

agreement with Mr. John Sabin to perform limited appraisals of two properties in an amount not to exceed $4,500.00.

H. Motion to approve Resolution No. 2012 – 06, a resolution approving the

Kent County Community Development Block allocation for the 2012/2013 Fiscal Year.

10. CITY MANAGER’S REPORT.

A. General Information and Special Projects.

B. Monthly Department Reports. 1. Department of Public Works. a. Infrastructure Alternative’s operational and maintenance report. 2. Police Department. 3. Fire Department.

4. City Clerk. a. 2011 City Council Minute Index. b. 2011 Planning Commission Minute Index. c. 2011 Zoning Board of Appeals Minute Index. 5. Finance Officer/Treasurer.

a. Cash Balances Report. b. Revenue Expenditure Report.

c. Attorney/Planning Fees. d. Engineering Fees. e. Contingency Fees.

6. Professional Code Inspections. a. Rental Registration Report. b. Year End Report. 7. Code Enforcement Log. (not in packet) 8. Boards and Commissions: a. 11-07-11 CS Area Parks & Recreation Board Minutes & the 12-5-11 Director’s Report.

11. COUNCIL COMMENTS.

12. ADJOURNMENT.

Agenda Item Number: 7 A-D

City of Cedar Springs City Council Meeting January 12, 2012

Agenda Item Report Description: Correspondence. Summary Comments with Regard to Agenda Item: Included in this month’s correspondence are:

• a newsletter from En-Gedi. • an email correspondence from Charles Towns. • the Kent County Detail Newsletter. • an unsigned letter sent to several organizations complaining about alleged

abuses to the American flag. Linda Branyan Linda Branyan, City Clerk Recommendation of the City Manager: None necessary. Christine M. Burns Christine M. Burns Attachments: En-Gedi Newsletter Email correspondence Kent County Detail Newsletter Unsigned letter.

November/December 2011

Administration Collaboration Committee

While the One Kent Coalit ion has suspended its activity for the t ime being, the County is continuing to move forward, albeit in a sl ightly different manner. The County has appointed a committee to look at determining the best means to achieve effective and eff icient government and whether collaborative and/or consolidation efforts wil l help accomplish those goals for the cit izens of Kent County. The committee is comprised of “subject matter experts” along with major stakeholders from various sectors within the community. The idea is that these individuals wil l come to the table with no agenda, but rather wil l thoughtfully consider the opportunit ies and consequences of collaborative and/or consolidation efforts. The composit ion of the Committee includes County Commissioners Carol Hennessy, Dan Koorndyk, Jim Saalfeld, and Mike Wawee, Grand Rapids City Commissioners Rosalyn Bliss and Jim White, Grand Rapids Township Supervisor Mike DeVries, Walker City Manager Cathy VanderMeulen, The Right Place President/CEO Birgit Klohs, Grand Rapids Area Chamber of Commerce President/CEO Rick Baker, Grand Valley State University Economic Professor Dr. Paul Isley, Hispanic Center of Western Michigan CEO Martha Gonzalez-Cortes, and Attorney Jim Brown. The f irst meeting of the Committee is scheduled for Thursday, January 12, 2012.

Clerk’s Office Electronic Document Recording

Public Act 123 of 2010, t i t led the Uniform Real Property Recording Act, went into effect July 21, 2010, and provides for the recording of electronic documents by Registers of Deeds. Kent County Register of Deeds has developed the capacity to accept Warranty Deeds for eRecording through a business called Simplefi le. Since the beginning of 2011, Chief Deputy Register Jerome Czaja says that about 17,000 documents have been recorded in this format. That’s 16% of the approximately 105,000 documents recorded in 2011. Due to several innovations in the Deeds off ice over the past couple of years, including e-recording, the off ice was able to leave open a posit ion made vacant by a retirement in late 2010. The Deeds off ice is working dil igently to add other vendors in addit ion to Simplif i le – check for updates on the AccessKent.com website.

Parks New Trail to Link Musketawa and White Pine Trails

A few years back, Congressman Vern Ehlers was instrumental in helping Parks secure a federal transportation grant to complete a connector trail in western Kent County linking the Fred Meijer White Pine Trail to the Musketawa Trail. Now, thanks to the efforts of a broad partnership including funding from the late Fred Meijer, this new spoke in our trail hub will be open to trail users in the summer of 2012.

It took a lot of effort to plan a route, but the final trail truly reflects all the partners that have helped make it a reality. In particular, Jim Radabaugh, Section Manager for the Recreation and Trails Section of the DNR's Forest Management Division has been a real leader on this project. Also, the Kent County Road Commission provided invaluable expertise in planning the entire route and overseeing construction. The new connector trail will be the most significant path project following an active rail line in the State of Michigan. At the western end where it connects with the Musketawa Trail, the route follows a rail corridor acquired long ago by the Michigan Department of Natural Resources. The same is true at the eastern end where it follows an abandoned rail line recently acquired by the DNR along West River Drive. As it enters Kent County, the trail picks up an easement along a rail corridor granted by the Coopersville Marne Railroad. Following this easement, the route passes under Fruit Ridge Avenue through a new tunnel permitted by the City of Walker. Just west of the tunnel, the trail also follows a significant easement generously provided by Irwin Seating at no cost to the project. Construction of the tunnel under Fruitridge Avenue. The Michigan Department of Transportation granted permission for the trail to use the I-96 right-of-way east of Walker Avenue and again between Alpine Avenue and West River Drive. At the intersection of Walker Avenue and Three Mile Road, the trail passes the national headquarters of Meijer, Inc. Finally, after following Three Mile Road and crossing Alpine Avenue, the new trail crosses private land on three separate easements. The largest of these was generously donated by Otterbase, Inc. You'll be glad to know Parks has a map of the new route available online. When the connection is complete this spring, you'll be able to follow a continuous trail route from Muskegon all the way to Cadillac. Good thing you have all winter to plan!

http://www.accesskent.com/CultureLeisureAndTransit/Parks/pdfs/Musketawa_Connector_Route.pdf

Winter Activities within Kent County Parks Cross Country Skiing Cross country skiing is a great way to enjoy an all-over exercise that burns a lot of calories. It also provides an opportunity to spend time outdoors, and a good place to do it is within Kent County Parks. The trails in these parks vary in length from two miles to 15 miles, and the difficulty level ranges from beginner to expert.

There is no fee to use the trails at:

Lamoreaux Park Pickerel Lake, (some groomed trails) Provin Trails Park Seidman Park Wahlfield Park

There is a fee to use the groomed trails at L.E. Kaufman Golf Course / Palmer Park. Under the cover of snow, the clubhouse at the Golf Course transforms into a hub of cross country skiing activity. In recent years, this 335 acres park in the heart of the southwest side has become an increasingly popular destination for people looking for quick escape to nature.

If you use your own equipment, the trail fee is just $2 per person. This is needed because these trails are kept groomed at the expense of the County. Season passes are also available for $25 per person.

If you're just starting out or looking to try something new, rental skis are available in all sizes inside the clubhouse. Rentals are $8 for adults, $7 for kids, or $25 for a family of up to five adults and children. Our trail fee is included in these rental fees.

The clubhouse also has heated restrooms and a limited selection of snacks and beverages available for purchase.

The L.E. Kaufman clubhouse is located at 4807 Clyde Park Ave SW. Winter hours are 9:00 a.m. to 5:00 p.m. daily when there are four or more inches of snow on the ground. For more information, please call 538-5050. You can also find a trail map and more information on our website.

Sledding

Sledding is fun for all ages. What really makes it fun is finding a great hill. Good quality sledding hills can be found at Johnson Park, Caledonia Park

and Wabasis Lake Park. None of these hills are lit at night and all close at dusk.

To view more stories about what’s happening in Kent County Parks, visit this link:

http://archive.constantcontact.com/fs068/1106688890250/archive/1107528294336.html

http://www.accesskent.com/CultureLeisureAndTransit/Parks/lamoreaux.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/pickerel.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/provin.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/seidman.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/wahlfield.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/lekaufman_course.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/lekaufman_course.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/johnson.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/caledonia.htm

http://www.accesskent.com/CultureLeisureAndTransit/Parks/wabasis.htm

http://archive.constantcontact.com/fs068/1106688890250/archive/1107528294336.html

Health Department

Health Notes A Service of the Kent County Health Department

Safe Sleep Guidelines Expanded for Infants

One hundred babies have died in Kent County in the last 10 years due to unsafe sleeping environments. Recently, the American Academy of Pediatrics (AAP) announced it expanded its guidelines on safe sleep for babies, with additional information on creating a safe environment for babies to sleep. Breastfeeding, immunizations, and not using bumper pads in cribs are three additional steps that can reduce the risk of sleep-related deaths, according to the AAP.

The AAP adopted the “Back to Sleep” campaign in 1992, recommending all babies be placed on their backs to sleep. However, in that time, physicians say sleep-related deaths from other causes such as suffocation, entrapment, and asphyxia have increased. “We want to make sure parents are educated about safe sleep in hopes of eliminating these tragic deaths,” says Cathy Raevsky, Administrative Health Officer for the Kent County Health Department.

Here is the complete list of recommendations from the AAP:

Breastfeeding is recommended and is associated with a reduced risk of SIDS. Infants should be immunized. Evidence suggests that immunization reduces the risk of

SIDS by 50 percent. Bumper pads should not be used in cribs. There is no evidence that bumper pads

prevent injuries, and there is a potential risk of suffocation, strangulation, or entrapment.

Always place your baby on his or her back during sleep time. Always use a firm sleep surface. Car seats and other sitting devices are not

recommended for routine sleep. The baby should sleep in the same room as the parents, but not in the same bed

(room-sharing without bed-sharing). Keep soft objects or loose bedding out of the crib. This includes pillows, blankets, and

bumper pads. Wedges and positioners should not be used. Pregnant woman should receive regular prenatal care. Don't smoke during pregnancy or after birth. Offer a pacifier at nap time and bedtime. Avoid covering the infant's head or overheating. Supervised, awake tummy time is recommended daily to facilitate development and

minimize the occurrence of skull distortion.

Safe Sleep Trainings are available to any groups that are interested. The one-hour trainings are provided free of charge by the Safe Sleep Coalition. Please call Bonita Agee at 616-331-5830 for information. Also available are Infant Safe Sleep brochures, posters and DVDs in both English and Spanish.

Cooperative Extension MSU Extension Works to Foster Healthy, Non-violent Relationships By: Holly Tiret, Extension Educator, Kent/MSU Extension

MSUE Kent County Extension Educator Holly Tiret is now providing a six session class to parents and caregivers called Nurturing Parenting by author Stephen Bavolek. Stephen Bavolek is nationally recognized for his work in preventing the maltreatment of children through promoting the philosophy and practice of Nurturing Parenting. Nurturing Parenting is a proven approach for helping families by promoting empathy, discipline with dignity, self-worth, and empowerment. From August through December, two series were offered with a total of 30 participants. Referrals were received from DA Blodgett, Department of Human Services, and Family Resource Center. In addition, two series of classes titled The Incredible Years Teacher Classroom Management was offered to Americorps Vista Volunteers who work through Camp Fire USA and United Way in the Grand Rapids City Schools after-school programs.

This program was funded in part by the Great Start Western Regional Resource Center. The Incredible Years Teacher Classroom Management Series is an evidence-based program by author

Dr. Carolyn Webster-Stratton. Incredible Years has proven effective for reducing children’s aggression and behavior problems and

increasing social competence and emotional regulation at home and at school. Topics covered include building positive relations with students, being a proactive teacher, the

importance of praise, motivating children through incentives, ignoring and redirecting, and effective use of negative consequences.

From September through December two series (4 days each) were taught in Kent County with a total of 20 participants. An analysis of data will be done in collaboration with Holly Tiret from MSUE and Nkechy Ezeh from Aquinas College. Plans for 2012 Through educational programs that emphasize social and emotional health, Holly Tiret will work in Kent County to help young people and the adults in their lives learn to foster healthy relationships, so they can live, learn and grow in safe, affirming and fair environments free from violence, abuse, bullying and harassment. Programming will include Nurturing Parenting, Alternatives to Anger, and Safe Dates. Kent County will be one of the pilot sites for a new initiative being developed by MSU Extension titled Be SAFE. Be SAFE: Safe, Affirming and Fair Environments is a new Michigan State University Extension initiative designed to help young people (ages 11 to 14) and adults work in partnership to create environments that are physically and emotionally safe. While the primary audiences for Be SAFE are young people and adults involved in out-of-school time settings (such as after-school programs, 4-H, Boys and Girls Clubs, Scouts, Y’s, sports programs and faith-based programs), the effort also applies to middle school settings. The overall goals of Be SAFE are to address and reduce bullying, prevent bullying behaviors, and develop positive relationships with peers and adults.

http://msue.anr.msu.edu/�

Human Resources Department

Kent County Employee Recognition for Quality Service Program

At Kent County, providing quality service to our customers is our number one priority. Our mission is to be an effective and efficient steward in delivering

quality services for our diverse community. Our priority is to provide mandated services, which may be enhanced and supplemented by additional services to improve the quality of life for all our citizens within the constraints of sound fiscal policy. If you believe that a Kent County employee has helped fulfill our mission by providing outstanding quality service, we would like to hear about it. Starting in January 2010, Kent County began accepting nominations for the Quality Service Employee of the Quarter. The Employee Recognition for Quality Service Program is designed to identify and recognize those employees who have served Kent County’s customers/clients by providing them with outstanding quality customer service. Under the program, Kent County customers/clients have the opportunity to nominate a County employee or employee group who has provided them with exceptional service.

Customers/clients are able to share their customer service stories with a designated selection committee by completing an Employee Recognition for Quality Service nomination form

The nomination form is available online at www.accesskent.com/qualityservice Hard copies of the form are also available at each County department/agency Nominations can be submitted by anyone, including members of the public, fellow co-

workers, supervisors, administrators, elected officials, etc. For those employees who are not selected, a copy of the nomination form will be forwarded to the employee’s department director where the director will have the opportunity to recognize the employee’s achievement as he/she feels appropriate. All employees, excluding elected and appointed individuals, are eligible to participate. To be selected the employee must have:

Helped to fulfill the County’s mission by providing their customer(s) with outstanding quality customer service

Projected courtesy and respect towards their customer(s) Demonstrated outstanding performance in their provision of service

Do you know a Kent County employee who is deserving of this award? If so, please complete a nomination form and send it to the Human Resources Department for consideration.

The County Detail is a compilation of news and information that helps fulfill our commitment to the residents of Kent County, and is distributed bi-monthly to local government officials. Editorial questions or

submissions should be directed to Melanie Grooters, County Detail Editor. Administrator’s Office; Ph: 632-7561; E-mail: [email protected]

http://www.accesskent.com/qualityservice

mailto:[email protected]

Agenda Item Number: 8A


Agenda Item Report Description: Motion to approve Mayoral appointments. Summary Comments with Regard to Agenda Item: Mayor Watson will be asking Council approval for his annual appointments to City boards, commissions and committees as listed on the agenda. Other appointments may be added Thursday evening. Linda Branyan Linda Branyan, City Clerk Recommendation of the City Manager: Council’s discretion. Christine M. Burns Christine M. Burns Attachments None

Agenda Item Number: 9A


Agenda Item Report Description: Consent Agenda: approval of the minutes of the Regular Meeting of December 8, 2011. Summary Comments with Regard to Agenda Item: Included as a Consent Agenda item is the approval of the minutes of the Regular Meeting of December 8, 2011. Linda Branyan Linda Branyan, City Clerk Recommendation of the City Manager: Council’s discretion. Christine M. Burns Christine M. Burns Attachments December 8, 2011 Minutes

Minutes of the Regular Meeting of the Cedar Springs City Council

Thursday, December 8, 2011

66 S. Main St.

Cedar Springs, Michigan

Finance Committee Meeting 6:00 p.m.

Members Present: Christine Fahl, Charlie Watson, Pamela Conley. Also Present: Finance Director Karen Mushong, City Manager Christine Burns. Members reviewed bills with the Finance Director.

Workshop 6:15 p.m.

Members Present: Christine Fahl, Charlie Watson, Pamela Conley, Pat Capek, Ken Benham, Ashley Bremmer, Neil Gomez, Also Present: City Manager Christine Burns, Finance Director Karen Mushong, City Clerk Linda Branyan, DPW Supervisor Roger Belknap, Police Chief Roger Parent. Fundraising efforts for the CS Public Library, the electrical usage for City Hall and agenda items were discussed with the City Manager.

Meeting 7:00 p.m.

1. The Meeting was Called to Order by Mayor Charlie Watson at 7:00 p.m. The

Pledge of Allegiance was recited. 2. ROLL CALL: Mr. Ken Benham Present Mrs. Ashley Bremmer Present Mrs. Pat Capek Present Mrs. Pamela Conley Present Mr. Neil Gomez Present

Mayor Pro Tem Ms. Christine Fahl Present Mayor Mr. Charlie Watson Present 3. No citizen addressed the Council during the Public Forum.

4. PUBLIC HEARINGS. A. Motion by Benham, supported by Bremmer, to open a Public Hearing on

the 2012 Kent County Community Development Block Grant allocation for the 2012/2013 fiscal year.

VOTE: 7 – 0, Motion Carried. B. The Public Hearing opened at 7:02 p.m. There were no public comments. C. Motion by Capek, supported by Conley, to close the public hearing. VOTE: 7 – 0, Motion Carried. The Public Hearing closed at 7:03 p.m. 5. Motion by Fahl, supported by Gomez, to approve the agenda. VOTE: 7 – 0, Motion Carried. 6. Motion by Fahl, supported by Conley, to approve the Consent Agenda

consisting of the following New Business items: A. approval of the minutes of the Regular Meeting of November 10, 2011. B. approval of the Checks Paid Prior #s 33630 – 33670 totaling $18,690.41;

the November Accounts Payable #s 33671 – 33714 totaling $56,350.42 and Electronic Transfers totaling $3,785.00. The total of all checks and transfers was $78,825.83.

C. Resolution No. 2011 – 74, a resolution approving a contract extension with the City’s auditing firm Vredeved Haefner LLC for 2012 and 2013.

D. Resolution No. 2011 – 75, approving the regular meeting dates of the City Council from January 2012 through December 2012.

F. Resolution No. 2011 – 77, to collect 100 % of the Cedar Springs Public Schools imposed summer property tax levy for 2012.

G. a motion to approve the Evelyn Cossin annual disbursement to the CS Ministerial Association to be used for needy families within the City limits.

H. Resolution No. 2011 – 80, to collect 100 % of the Kent Intermediate School District property tax in the summer of 2012 as requested pursuant to Act 451, Public Acts of Michigan, of 1976, as amended.

VOTE: 7 – 0, Motion Carried. 7. There was no correspondence. 8. UNFINISHED BUSINESS. A. Mayoral Business Matters: 1. Motion by Bremmer, supported by Capek, to approve the Mayoral

appointment of Roger Belknap to a one-year appointment to the West Michigan Regional Planning Commission.

VOTE: 7 – 0, Motion Carried.

9. NEW BUSINESS. Items A, B, C, D, F, G and H covered under the Consent Agenda. E. Motion by Capek, supported by Fahl, to approve Resolution No. 2011 –

76, a resolution to approve the Kent County Community Development Block Grant allocation for the 2012/2013 fiscal year using the monies to acquire a new rescue rig for the Fire Department.

Discussion ensued regarding using the money for sidewalk installation versus

the new fire rig. Conley asked when sidewalks became less important. City Manager Christine Burns stated that it was not a question of sidewalks

becoming less important; but rather expediting the process of getting a new piece of equipment for the Fire Department.

Watson stated that 75 % of the Fire Department’s run that year were medicals which equated to over 600 runs. The rescue unit went on each of those runs, he added.

Burns said that Nelson Township had committed $10,000 from its Community Block Grant allocation to help fund the rescue unit as the CS Fire Department provided fire and rescue service to that municipality.

Watson said that getting money from another municipality was a major bonus as far as he was concerned.

VOTE: 7 – 0, Motion Carried. I. The City Clerk issued the Oath of Office to newly appointed Finance Director

Karen Mushong. J. Motion by Benham, supported by Fahl, to approve Resolution No. 2011

– 78, approving the 2011 – 2012 Cooperation Plan as a requirement for EVIP.

VOTE: 7 – 0, Motion Carried. K. Motion by Conley, supported by Benham, to approve Resolution No.

2011 – 79, approving an agreement with Consumer’s Energy to change downtown streetlights from a GS rate to a GML rate.

VOTE: 7 – 0, Motion Carried.

10. CITY MANAGER’S REPORT. A. General information and special projects discussed included:

• Library fundraisers. • Finance Director position. • Vacation dates.

B. Monthly Department Reports were offered by the following: 1. Department of Public Works. a. Infrastructure Alternative’s operational and maintenance report. 2. Police Department.

3. Fire Department. 4. City Clerk. 5. Finance Director. a. Cash Balances Report. b. Revenue/Expenditure Report. c. Attorney/Planning Fees. d. Engineering Fees. e. Contingency Fees. 6. Professional Code Inspections. a. Rental Registration Report. 7. Code Enforcement Log. 8. Minutes from the following Boards and Commissions were offered: a. the September 26, 2011 and October 24, 2011 CS Library Board meeting. b. the November 2, 2011 CAN meeting.

11. COUNCIL COMMENTS. Conley – welcomed Karen Mushong; thanked Marty Fraser for his explanation

regarding the fire rescue rig; thanked all the departments; glad the election went well. Benham – welcomed Karen Mushong and Merry Christmas to everyone. Bremmer – welcomed Karen Mushong, thanked her for stepping up and feels she will do a wonderful job; thanked Marty Fraser and Roger Parent from the Fire Department. Gomez – welcomed Karen Mushong, thanked Marty Fraser. Capek – delighted to have Karen Mushong here; it was wonderful to have someone take over; was looking forward to the holiday season; reminded everyone to contact their legislator and tell them what you think. Fahl – welcome Karen Mushong, Merry Christmas, Happy New Year. Watson – Merry Christmas and Happy New Year.

12. The Meeting adjourned at 7:44 p.m. ______________________________ _____________________________ Linda Branyan, City Clerk Charles P. Watson, Mayor

Agenda Item Number: 9B


Agenda Item Report Description: Consent Agenda: Approval of the Checks Paid Prior #s 33715 – 33771 totaling $106,019.83; the December Accounts Payable #s 33772 - 33825 totaling $101,152.11 and Electronic Transfers totaling $2,497.77. The total of all checks and transfers is $209,669.71. Summary Comments with Regard to Agenda Item: Included as a part of the Consent Agenda is approval of the Checks Paid Prior #s 33715 - 33771 totaling $106,019.83; the December Accounts Payable #s 33772 – 33825 totaling $101,152.11 and Electronic Transfers totaling $2,497.77. The total of all checks and transfers is $209,669.71. Linda Branyan Linda Branyan, City Clerk Recommendation of the City Manager: Council’s discretion. Christine M. Burns Christine M. Burns Attachments Accounts Payable

ACCOUNTS PAYABLE - JANUARY 12, 2012

Check Date Bank/Check # Name Description Amount Voided?

12/9/2011 Ind#1 33715 ALLY CITY MANAGER CAR LEASE 300.0012/9/2011 Ind#1 33716 APPLIED IMAGING COPIER CHARGE 390.18

12/9/2011 Ind#1 33717 AT&T TELEPHONE EXPENSE - 616-696-1293 274.81TELEPHONE EXPENSE - 616-696-1330 170.18TELEPHONE EXPENSE - 616-696-1311 64.62TELEPHONE EXPENSE - 616-696-1221 9.52TELEPHONE EXPENSE - 616-696-0470 45.53

564.66

12/9/2011 Ind#1 33718 CAR LOVERS CARWASHES P.D. CAR WASHES NOV 2011 42.0012/9/2011 Ind#1 33719 CEDAR SPRINGS MINISTERIAL FUND ANNUAL EVELYN COSSIN DISBURSEMENT 882.7912/9/2011 Ind#1 33720 CEDAR SPRINGS POST, INC. ADS IN POST NOV 2011 175.20

12/9/2011 Ind#1 33721 CEDAR SPRINGS PUBLIC LIBRARY TAX COLLECTED 11/16-11/30/11 82.69DELQ PERS PROP TAX 11/16-11/30/11 0.11

82.80

12/9/2011 Ind#1 33722 CEDAR SPRINGS PUBLIC SCHOOLS TAX COLLCETED 11/16-11/30/11-OPER 739.77TAX COLLECTED 11/16-11/30/11-DEBT 660.11DELQ PERS PROP TAX 11/16-11/30/11-OPER 0.78DELQ PERS PROP TAX 11/16-11/30/11-DEBT 0.92

1,401.58

12/9/2011 Ind#1 33723 CENTURYLINK TELEPHONE EXPENSE - NOV 2011 84.0412/9/2011 Ind#1 33724 CHOICE ONE BANK LOAN PAYMENT 113-125 N. MAIN 13,352.72

12/9/2011 Ind#1 33725 CONSUMERS ENERGY ELECTRIC EXPENSE - 25 S. MAIN 137.48ELECTRIC EXPENSE - STREETLIGHTS 2,891.28

Check Date Bank/Check # Name Description Amount Voided?ELECTRIC EXPENSE - 370 WEST ST. 5,701.92

8,730.68

12/9/2011 Ind#1 33726 GAY'S CLEANERS P.D. UNIFORM CLEANING NOV 2011 196.60

12/9/2011 Ind#1 33727 GRAND RAPIDS COMMUNITY COLLEGTAX COLLECTED - 11/16-11/30/11 168.46DELQ PERS PROP TAX 11/16-11/30/11 0.23

168.69

12/9/2011 Ind#1 33728 INFRASTRUCTURE ALTERNATIVES WWTP OPERATIONS/MAINTENANCE DEC 2011 8,349.6812/9/2011 Ind#1 33729 J & K CLEANING INC. MONTHLY CITY HALL CLEANING NOV 2011 360.00

12/9/2011 Ind#1 33730 KENT COUNTY TREASURER TAX COLLECTED 11/16-11/30/11 403.63DELQ PERS PROP TAX 11/16-11/30/11 0.57TAXES REFUNDED FOR JULY 2011 BOR 8.29

412.49

12/9/2011 Ind#1 33731 KENT COUNTY TREASURER-SET TAX COLLECTED 11/16-11/30/11 565.82DELQ PERS PROP TAX COLL 11/16-11/30/11 0.79

566.61

12/9/2011 Ind#1 33732 KENT INTERMEDIATE SCHOOL DIST. TAX COLLECTED 11/16-11/30/11 442.29DELQ PERS PROP TAX 11/16-11/30/11 0.61

442.90

12/9/2011 Ind#1 33733 MIKE HANSEN REIMBURSE HELMET PURCHASE (RESERVE) 79.4912/9/2011 Ind#1 33734 PAUL FEUTZ REIMBURSE UNIFORM PURCHASE 150.0012/9/2011 Ind#1 33735 PROFESSIONAL CODE INSPECTIONS NOV 2011 BUILDING PERMITS 963.0012/9/2011 Ind#1 33736 QUALITY TREE SERVICE OF MI, LLC TREE REMOVAL 6,525.00

Check Date Bank/Check # Name Description Amount Voided?12/9/2011 Ind#1 33737 TACO BELL # 24446 24.4912/9/2011 Ind#1 33738 TACO BELL # 24446 1,008.9012/9/2011 Ind#1 33739 TACO BELL # 24446 858.2412/9/2011 Ind#1 33740 TACO BELL # 24446 20.81

12/13/2011 Ind#1 33741 CONSUMERS ENERGY INSTALL RELAY & PHOTO SWITCH AT 6 S. MAI 319.00INSTALL RELAY&PHOTO SWITCH AT 15 w. MUS 319.00INSTALL RELAY&PHOTO SWICH AT 141 S. MAI 319.00

957.00

12/15/2011 Ind#1 33742 POSTMASTER POSTAGE FOR WATER/SEWER BILLS 270.8612/15/2011 Ind#1 33743 MI DEPT OF LICENSING TRADEMARK REGISTRATION 50.0012/19/2011 Ind#1 33744 123 NET FIRE DEPT MONTHLY INTERNET 49.9512/19/2011 Ind#1 33745 ALPHA OMEGA COFFEE & GAMES 482.1812/19/2011 Ind#1 33746 ARAUJO EMMANUEL D & KEYLA E 886.5612/19/2011 Ind#1 33747 BAKER MATTHEW 866.57

12/19/2011 Ind#1 33748 CEDAR SPRINGS PUBLIC LIBRARY TAX COLLECTED 12/1-12/15/11 729.03DELQ PERS PROP TAX COLL 12/1-12/15/11 2.33

731.36

12/19/2011 Ind#1 33749 CEDAR SPRINGS PUBLIC SCHOOLS TAX COLLECTED 12/1-12/15/11-OPER 11,048.65TAX COLLECTED 12/1-12/15/11-DEBT 5,817.82DELQ PERS PROP TAX COLL-12/1-12/15-OPERA 15.93DELQ PERS PROP TAX COL 12/1-12/15-DEBT 18.62

16,901.02

12/19/2011 Ind#1 33750 CITY OF CEDAR SPRINGS WATER/SEWER BILL - 31 MAPLE ST. 35.01WATER/SEWER BILL - 19 OAK ST. 4.69WATER/SEWER BILL - 6 N. MAIN ST. 4.69WATER./SEWER BILL - 202 E. BEECH ST. 57.99

Check Date Bank/Check # Name Description Amount Voided?WATER/SEWER BILL - 136 W. CEDAR ST. 19.69WATER/SEWER BILL - 370 WEST ST. 2,738.99WATER/SEWER BILL - 95 N. MAIN ST. 19.69WATER/SEWER BILL - 72 W. MAPLE ST. 19.69WATER/SEWER BILL - 66 S. MAIN ST. 157.57WATER/SEWER BILL - 9 S. MAIN ST. 4.69WATER/SEWER BILL - 13567 NORTHLAND DR. 4.69WATER/SEWER BILL - 58 S. MAIN ST. 19.69WATER/SEWER BILL - 134 CEDAR ST. 4.69

3,091.77

12/19/2011 Ind#1 33751 DTE ENERGY GAS EXPENSE - 66 S. MAIN ST. 443.02WATER/SEWER BILL - 210 E. BEECH ST. 67.68WATER/SEWER BILL - 355 PINE ST. 41.98GAS EXPENSE-31 MAPLE, 13380 NORTHLAND 317.21GAS EXPENSE - 6 N. 5TH ST. 36.27GAS EXPENSE - 5375 17 MILE RD. 86.21GAS EXPENSE - 750 WEST ST. 1,204.16

2,196.53

12/19/2011 Ind#1 33752 GRAND RAPIDS COMMUNITY COLLEGTAX COLLECTED 12/1-12/15/11 1,484.77DELQ PERS PROP TAX COLL-12/1-12/15/11 4.75

1,489.52

12/19/2011 Ind#1 33753 KENT COUNTY TREASURER TAX COLLECTED 12/1-12/15/11-SUMMER 3,557.41TAX COLLECTED 12/1-12/15/11-WINTER 5,500.80DELQ PERS PROP TAX COLL 12/1-12/15/11 14.35

9,072.56

Check Date Bank/Check # Name Description Amount Voided?12/19/2011 Ind#1 33754 KENT COUNTY TREASURER TRAILER TAX-CS MOBILE EST-NOV 11-COUNTY 94.0012/19/2011 Ind#1 33755 KENT COUNTY TREASURER TRAILER TAX-CS MOBILE EST-NOV 11-STATE 376.00

12/19/2011 Ind#1 33756 KENT COUNTY TREASURER-SET TAX COLLECTED 12/1/11-12/15/11 4,986.72DELQ PERS PROP TAX COLL 12/1-12/15/11 15.96

5,002.68

12/19/2011 Ind#1 33757 KENT INTERMEDIATE SCHOOL DIST. TAX COLLECTED 12/1-12/15/11 3,898.17DELQ PERS PROP TAX COL 12/1-12/15/11 12.48

3,910.65

12/19/2011 Ind#1 33758 WHITE CREEK LUMBER AND HRDW. NOV 2011 MISC PURCHASES 95.40

12/22/2011 Ind#1 33759 CARDMEMBER SERVICE VETERAN'S DAY THANK YOU CARDS 6.88CONFERENCE EXPENSE 110.00L. LEHMAN RETIREMENT 65.34COPY PAPER, TONER 149.07BATH TISSUE, TISSUE DISPENSER 56.10FORMS 19.991000 TRASH CAN LINERS, CALENDARS 61.49CALENDAR REFILLS, CALC TAPE 31.97TREE PRUNER 154.00RECHARGEABLE BATTERY FOR SCADA 20.99

675.83

12/22/2011 Ind#1 33760 CARQUEST NOV 2011 PURCHASES 507.32

12/22/2011 Ind#1 33761 CONSUMERS ENERGY ELECTRIC EXPENSE - 184 N. 1ST ST. 37.79ELECTRIC EXPENSE - 6 N. 5TH ST. 79.61ELECTRIC EXPENSE - 375 PINE ST. 48.32ELECTRIC EXPENSE - 85 ELM ST. 46.05ELECTRIC EXPENSE - 141 S. MAIN 39.08

Check Date Bank/Check # Name Description Amount Voided?ELECTRIC EXPENSE - 6 S. MAIN ST. 335.79ELECTRIC EXPENSE - 15 W. MUSKEGON ST. 127.80ELECTRIC EXPENSE - 13380 NORTHLAND DR. 37.20ELECTRIC EXPENSE - 5363 17 MILE RD. 1,090.94ELECTRIC EXPENSE - 66 S. MAIN ST. 485.29ELECTRIC EXPENSE - 66 S. MAIN 75.16ELECTRIC EXPENSE - 252 WEST ST. 1,014.47ELECTRIC EXPENSE - 31 MAPLE 127.91ELECTRIC EXPENSE - 164 N. MAIN ST. 38.61ELECTRIC EXPENSE - 210 E. BEECH ST. 31.78

3,615.80

12/22/2011 Ind#1 33762 KENT COUNTY TREASURER REIMBURSE FOR TAX REFUND41-02-26-400-03 852.8912/22/2011 Ind#1 33763 PITNEY BOWES INC MONTHLY POSTAGE MACHINE RENTAL 103.0012/22/2011 Ind#1 33764 RESERVE ACCOUNT POSTAGE FOR POSTAGE MACHINE 500.001/5/2012 Ind#1 33765 123 NET WEB HOST DEC 2011, JAN 2012 30.23

1/5/2012 Ind#1 33766 AT&T TELEPHONE EXPENSE - 616-696-1293 360.43TELEPHONE EXPENSE - 616-696-1221 133.64TELEPHONE EXPENSE - 616-696-0470 47.94TELEPHONE EXPENSE - 616-696-1330 378.29TELEPHONE EXPENSE - 616-696-1311 69.86

990.16

1/5/2012 Ind#1 33767 CHARLES REEP ELECTRIC FOR CHRISTMAS TREE 222.001/5/2012 Ind#1 33768 CHARTER COMMUNICATIONS JAN 2012 CITY HALL INTERNET 99.99

1/5/2012 Ind#1 33769 CONSUMERS ENERGY ELECTRIC EXPENSE - 370 WEST ST. 5,672.65ELECTRIC EXPENSE - 25 CEDAR ST. 17.20

5,689.85

1/5/2012 Ind#1 33770 LINDA BRANYAN REIMBURSE MILEAGE TO CLERK'S OFFICE 24.651/5/2012 Ind#1 33771 POUND COMMUNICATIONS FIRE DEPT INTERNET SERVICE JAN 2012 49.95


TOTAL OF 57 Checks: 106,019.83


12/9/2011 Ind#1 E000000FLEETCOR TECHNOLOGIES WEEKLY FUEL EXPENSE - W/E 11/27/11 269.0012/16/2011 Ind#1 E000000FLEETCOR TECHNOLOGIES WEEKLY FUEL EXPENSE - W/E 12/4/11 505.6312/23/2011 Ind#1 E000000FLEETCOR TECHNOLOGIES WEEKLY FUEL EXPENSE - W/E 12/11/11 961.481/3/2012 Ind#1 E000000FLEETCOR TECHNOLOGIES WEEKLY FUEL EXPENSE - W/E 12/18/11 381.921/6/2012 Ind#1 E000000FLEETCOR TECHNOLOGIES WEEKLY FUEL EXPENSE - W/E 12/25/11 379.74



1/5/2012 Ind#1 33772 AB SPRING SERVICE INC LABOR/SUPPLIES-REPAIR SPRINGS ON PLOW 1,367.851/5/2012 Ind#1 33773 BIG BEN'S TIRES & AUTO REPAIRS 2 OXYGEN 80 45.021/5/2012 Ind#1 33774 BOUMA BROS. SALES & SERVICE INC REPAIR DPW OVERHEAD GARAGE DOOR 88.001/5/2012 Ind#1 33775 CAR LOVERS CARWASHES P.D. CAR WASHES DEC 2011 26.001/5/2012 Ind#1 33776 CEDAR SPRINGS POST, INC. ADS IN POST DEC 2011 225.60

1/5/2012 Ind#1 33777 CEDAR SPRINGS TIRE TIRE MOUNT/BALANCE(6) DPW 90.00TIRE MOUNT/BALANCE(4) DPW 74.00TIRE REPAIR 13.00

177.00

1/5/2012 Ind#1 33778 CHILDREN'S ASSESSMENT CENTER FOR PROFESSIONAL SERVICES PROVIDED 500.001/5/2012 Ind#1 33779 ELHORN ENGINEERING COMPANY CHLORINE 558.001/5/2012 Ind#1 33780 ETNA SUPPLY CO 10 METER BOTTOM, 2 FLARE BALL 173.04

1/5/2012 Ind#1 33781 FTC&H GW MONITORING 945.00WELLHEAD PPU 160.00LAGOON DEVELOPMENT STUDY 1,377.00

Check Date Bank/Check # Name Description Amount Voided?GW MONITORING 447.00WHLLHEAD PPU 788.50

3,717.50

1/5/2012 Ind#1 33782 GRAND VALLEY METRO COUNCIL FY 11/12 DUES, TRANSPORTATION DUES 1,604.00QTRLY LUNCH 22.00REGIS 1ST/2ND QTR DUES 3,132.00

4,758.00

1/5/2012 Ind#1 33783 HACH COMPANY 7 PHOSVER 3 ACCUVAC, 25/PK 206.00

1/5/2012 Ind#1 33784 HOOPER PRINTING ASSESSING ENVELOPES 65.85P.D. CASE SUPERVISION ENVELOPES 90.79

156.64

1/5/2012 Ind#1 33785 INFRASTRUCTURE ALTERNATIVES JAN 2012 WWTP OPERATIONS/MAINTENANCE 8,349.681/5/2012 Ind#1 33786 INTEGRITY BUSINESS SOLUTIONS, LLNAME PLATE 8.75

1/5/2012 Ind#1 33787 J & K CLEANING INC. DEC 2011 CITY HALL CLEANING 360.00QTRLY CITY HALL CLEANING 325.00REIMBURSE FOR CLEANING SUPPLIES 5.30

690.30

1/5/2012 Ind#1 33788 KENDALL ELECTRIC INC 1 BULLET FIXTURE 21.741/5/2012 Ind#1 33789 KENT CO TREASURERS ASSOCIATIONK. MUSHONG 2012 DUES 50.001/5/2012 Ind#1 33790 KENT COUNTY HEALTH DEPT WATER TESTING 112.001/5/2012 Ind#1 33791 KENT COUNTY ROAD COMMISSION MONTHLY PAYABLES 100.061/5/2012 Ind#1 33792 LAW WEATHERS & RICHARDSON LEGAL SERVICE NOV 2011 2,841.001/5/2012 Ind#1 33793 LSL PLANNING INC REVIEW BP OUTDOOR STORAGE 437.501/5/2012 Ind#1 33794 MED-1 LEONARD PRE EMPLOYMENT PHYSICAL P.D. 154.001/5/2012 Ind#1 33795 MI ASSOC OF MAYORS C. WATSON 2012 DUES 85.00

Check Date Bank/Check # Name Description Amount Voided?1/5/2012 Ind#1 33796 MI STATE POLICE TRAINING ACADEM TRAINING CLASS - R. PARENT, E. GOOD 70.001/5/2012 Ind#1 33797 MICHIGAN MUNICIPAL LEAGUE MEMBERSHIP RENEWAL 2011-2012 1,947.001/5/2012 Ind#1 33798 MICHIGAN POLICE EQUIPMENT CO AMMUNITION 82.001/5/2012 Ind#1 33799 MICHIGAN RURAL WATER ASSOC. 2012 MEMBERSHIP 425.001/5/2012 Ind#1 33800 MMTA K. MUSHONG 2012 DUES 50.001/5/2012 Ind#1 33801 MODEL COVERALL SERVICE DPW UNIFORM CLEANING DEC 2011 242.90

1/5/2012 Ind#1 33802 MOORE MEDICAL CORP F.D. MEDICAL SUPPLIES 260.30GAUZE 12.98

273.28

1/5/2012 Ind#1 33803 MSDS ONLINE 1 YEAR ONLINE MSDS ONLINE STORAGE 399.001/5/2012 Ind#1 33804 NORTHWEST KENT MECHANICAL WWPT MONTHLY MAINTENANCE 241.00

1/5/2012 Ind#1 33805 NYE UNIFORM COMPANY RADIO HOLDER, NAME PLATE 46.50P.D. SHIRT 36.50P.D. PANTS 69.50MID RISE HOLSTER 154.50P.D. COAT 199.50

506.50

1/5/2012 Ind#1 33806 PLUMMER'S SEPTIC TANK, INC. JET SLUDGE LINES 1,331.251/5/2012 Ind#1 33807 PRINT METRO K. MUSHONG - BUSINESS CARDS 48.511/5/2012 Ind#1 33808 PROFESSIONAL CODE INSPECTIONS DEC 2011 BUILDING PERMITS 1,770.301/5/2012 Ind#1 33809 PROSECUTING ATTORNEY COUNCIL 2012 SUBSCRIPTION TO PACC WARRANT MAN 100.001/5/2012 Ind#1 33810 RHD TIRE CO. 10 TIRES FOR DPW 1,330.521/5/2012 Ind#1 33811 RIETH-RILEY CONSTRUCTION CO. COLD PATCH 198.90

1/5/2012 Ind#1 33812 ROWLAND WAREHOUSE DIST. WHITE TARP 13.44BOLT CUTTERS 40.00

53.44

1/5/2012 Ind#1 33813 SHULTS EQUIPMENT CO 5 CSB BLADES (MOTOR POOL) 413.35

Check Date Bank/Check # Name Description Amount Voided?1/5/2012 Ind#1 33814 SPRINT ACCT 746992816 - CITY MANGER CELL PHONE 50.001/5/2012 Ind#1 33815 STATE OF MICHIGAN BIOSOLIDS LAND APPLICATION FEE 1,446.52

1/5/2012 Ind#1 33816 T & W ELECTRONICS, INC 2 BATTERIES 110.003 BATTERIES 240.00

350.00

1/5/2012 Ind#1 33817 TOTAL ENERGY SYSTEMS, LLC PREVENTIVE MAINT-CATERPILLER 1,383.60

1/5/2012 Ind#1 33818 USA-BLUE-BOOK TEST KITS 164.32CHLORINE TEST KIT 65.96

230.28

1/5/2012 Ind#1 33819 UTILITY SERVICE CO., INC. COMPLETION OF WORK ON WATER TANK 57,409.81

1/5/2012 Ind#1 33820 VANDERHYDE BROS. FORD INC P.D. OIL CHANGE 26.41P.D. OIL CHANGE 26.41DPW TRUCK REPAIR 42.00

94.82

1/5/2012 Ind#1 33821 VOS GLASS WINDSHIELD REPAIR 204.601/5/2012 Ind#1 33822 WEBB CHEMICAL SERVICE CORP 16.599 LBS. FERRIC CHLORIDE SOLUTION 5,145.831/5/2012 Ind#1 33823 WEINGARTZ SUPPLY CO 3 BLADES 27.001/5/2012 Ind#1 33824 WELLER AUTO & TRUCK PARTS PLUG ASSEMBLY 13.241/5/2012 Ind#1 33825 WESTERN AMERICAN MAILERS MAILING SERVICE 2011 WINTER TAX BILLS 464.78


Agenda Item Number: 9C


Agenda Item Report Description: Consent Agenda: Motion to approve Resolution No. 2012 – 01, a resolution to collect 100 % of the Grand Rapids Community College School District Property Tax in the Summer of 2012 as requested pursuant to Section 144 of the Community College Act of 1966, as amended and Part 26 of the School Code of 1976, as amended. Summary Comments with Regard to Agenda Item: Resolution No. 2012 – 01 is the last of the housekeeping items regarding summer tax collections for area school districts. Last month Council approved similar resolutions for the Kent Intermediate School District and Cedar Springs Public Schools. Linda Branyan Linda Branyan, City Clerk Recommendation of the City Manager: Approve Resolution No. 2012 – 01. Christine M. Burns Christine M. Burns Attachments Resolution No. 2012 – 01 GRCC Resolution

CITY OF CEDAR SPRINGS CITY COUNCIL

Kent County, Michigan

Councilmember ________________, supported by Councilmember _________________, moved the adoption of the following resolution:

RESOLUTION NO. 2012 - 01

A RESOLUTION TO COLLECT 100 % OF THE GRAND RAPIDS COMMUNITY COLLEGE SCHOOL DISTRICT PROPERTY TAX IN THE SUMMER OF 2012 AS

REQUESTED PURSUANT TO SECTION 144 OF THE COMMUNITY COLLEGE ACT OF 1966, AS AMENDED, AND PART 26 OF THE SCHOOL CODE OF 1976,

AS AMENDED.

WHEREAS, Grand Rapids Community College has requested the City Treasurer of the City of Cedar Springs to collect the imposed Summer Property Tax levy in 2012 of all school property located within the Community College District for 2012 by resolution; and

WHEREAS, this request was made prior to January 1, 2012 to collect 100 % of school

property taxes and determined to be in the best interest of the Grand Rapids Community College.

NOW, THEREFORE BE IT RESOLVED THAT: 1. The Cedar Springs City Council approves collection of 100 % of the Grand Rapids Community College District Property Taxes in the Summer of 2012. YEAS: Councilmembers: ____________________________________________ ___________________________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2012 – 01 DECLARED ADOPTED. Dated: January 12, 2012 _______________________________ Linda Branyan, City Clerk

CERTIFICATION

I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Council of the City of Cedar Springs, Michigan at a Regular Meeting held on January 12, 2012, and that public notice of said meeting was given pursuant to and in compliance with Act 267 of the Public Acts of Michigan of 1976, as amended. Dated: January 12, 2012 ________________________________ Linda Branyan, City Clerk

Agenda Item Number: 9D


Agenda Item Report Description: Consent Agenda: Motion to approve Resolution No. 2012 – 02, a resolution to appoint election inspectors for the February 28, 2012 Presidential Primary Election. Summary Comments with Regard to Agenda Item: Included as a part of the Consent Agenda is Resolution No. 2012 – 02 appointing election inspectors for the February 28, 2012 Presidential Primary. Linda Branyan Linda Branyan, City Clerk Recommendation of the City Manager: Approve Resolution No. 2012 – 02. Christine M. Burns Christine M. Burns Attachments Resolution No. 2012 - 02



Councilmember ______________, supported by Councilmember _________________, moved the adoption of the following resolution:

RESOLUTION NO. 2012 – 02

A RESOLUTION TO APPOINT ELECTION INSPECTORS FOR THE FEBRUARY 28, 2012 PRESIDENTIAL PRIMARY ELECTION.

WHEREAS, a Presidential Primary is scheduled to take place in the State of Michigan February 28, 2012 in all voting precincts; and

WHEREAS, the City of Cedar Springs has one voting precinct; and WHEREAS, the Election Commission of the City of Cedar Springs wishes to appoint election inspectors for the Presidential Primary Election. NOW, THEREFORE, BE IT RESOLVED: 1.) that the following inspectors be appointed as Election Inspectors for the City of Cedar Springs’ one voting precinct for the election to be held February 28, 2012. Stacey Velting, Chairperson Kathy Bremmer Lenora Lanning Beth Phelps Linda Branyan YEAS: Councilmembers: ____________________________________________ ___________________________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2012 – 02 DECLARED ADOPTED. Dated: January 12, 2012 ________________________________ Linda Branyan, City Clerk

Certification

I certify that this is a true and complete copy of a resolution adopted by the City Council of the City of Cedar Springs at a Regular Meeting held January 12, 2012 and that public notice of that meeting was given pursuant to and in compliance with Act 267 of the Public Acts of Michigan of 1976, as amended. Dated: January 12, 2012 ________________________________ Linda Branyan, City Clerk

Agenda Item Number: 9E

City of Cedar Springs

City Council Meeting January 12, 2012 Agenda Item Report

Description: Motion to approve Resolution No. 2012 – 03, a resolution approving the purchase of snow removal services on Main Street from Dean’s Landscaping and Excavating, Inc. at a cost of $3,700.00 per each full removal. Summary Comments with Regard to Agenda Item: Staff obtained 3 quotes for snow and ice removal for the downtown portion of Main Street including parkways, parking bays, and sidewalks. Quotes include all snow removal (including piles) on Main Street from Maple Street South to Beech Street, and east and west to alleys (mid block) cleaning all corners of the intersection of Beech, Ash, Cherry, Elm, and Maple streets. Quotes are for a one-time lump sum cleanup. Pricing for the services requested are as follows: Dean’s Landscaping & Excavating, Inc. $3,700.00 Rowland Excavating, Inc. $4,760.00 Terry Afton & Sons Excavating, Inc. $5,840.00 Upon receiving three quotes, I recommend the city approve the proposal from Dean’s Landscaping and Excavating, Inc. in the amount of $3,700.00 per each lump sum removal. Funds for this service are provided for in the FY 2011-2012 budget in the line items for Winter Maintenance of Major Streets. Roger Belknap Roger Belknap, Director of Public Works Recommendation of the City Manager: Adopt Resolution 2012 - 03 Christine M. Burns Christine M. Burns, City Manager Attachments Resolution 2012 – 03 Map of Snow Removal Area

Quotes

k

k

k

k

k

k

k

k

k

S 1S

T ST

S 2N

D ST

S MA

IN S

T

N MA

IN S

T

N 1S

T ST

N 2N

D ST

W BEECH ST

W CHERRY ST

E ASH ST

E ELM STW ELM ST

W ASH ST

E BEECH ST

E MAPLE ST

W MAPLE ST

E CHERRY ST

E ASH ST

E ELM ST

W ASH ST

W ELM ST

E BEECH ST

E MAPLE ST

W MAPLE ST

N 1S

T ST

E CHERRY ST

μMain Street Snow Removal - City of Cedar SpringsStreets/Sidewalk/

Parkway/Parking Bayarea to be cleared

City Parking LotSnow Pile to be cleared

k Fire HydrantFlower Box - Concrete

C i t y o fC e d a r S p r i n g s

Department of Public WorksThe purpose of this map is to assist bidders with general locations of snow to be removed,as well as the approximate location of obstacles within the right-of-way.

This map does not represent a legal document. It is intended to serveas an aid in graphic representation only. Information shown on this map isnot warranted for accuracy and should be verified through other means.

0 150 30075 Feet

12/14/2011





A RESOLUTION APPROVING THE PURCHASE OF SNOW REMOVAL SERVICES ON MAIN STREET FROM DEAN’S LANDSCAPING AND EXCAVATING, INC. AT A

COST OF $3,700.00 PER EACH FULL REMOVAL.

WHEREAS, the City of Cedar Springs wishes to have snow and ice removed along the City’s Main Street area; and

WHEREAS, the Department of Public Works Director obtained quotes for the removal

of snow and ice and piles of snow on Main Street from Maple Street south to Beech Street and east and west to alleys, cleaning all corners of the intersections of Beech, Ash, Cherry, Elm, and Maple Streets; and

WHEREAS, three quotes were received and are as follows:

Dean’s Landscaping & Excavating, Inc. $3,700.00 Rowland Excavating, Inc. $4,760.00 Terry Afton & Sons Excavating, Inc. $5,840.00 WHEREAS, the Department of Public Works Superintendent has reviewed the quotes

and recommends Dean’s Landscaping & Excavating, Inc. in the amount of $3,700.00 for each full snow removal for Main Street.

WHEREAS, the City’s Purchasing Policy provides that the City Council reserves the

right to reject any and all bids, to waive irregularities and nonconformities in bids, to accept or reject bids based on what the City Council deems is in the best interests of the City of Cedar Springs.

NOW, THEREFORE, BE IT RESOLVED: 1. that the City Council hereby accepts the quote from Dean’s Landscaping &

Excavating, Inc. at a cost of $3,700.00 per each full removal for Main Street. All snow to be removed under this resolution is at the discretion of the Public Works Director.

YEAS: Councilmembers: ____________________________________________

___________________________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2012 – 01 DECLARED ADOPTED. Dated: January 12, 2012 _______________________________ Linda Branyan, City Clerk

CERTIFICATION


Agenda Item Number: 9F



Description: Motion to approve Resolution No. 2012 – 04, a resolution approving the purchase of snow removal services for two City of Cedar Springs parking lots from Rowland Excavating, Inc. at a cost of $2.70 per cubic yard. Summary Comments with Regard to Agenda Item: Staff obtained 3 quotes for snow pile removal for two City of Cedar Springs public parking lots. These lots are located behind City Hall and off from Second St. near Ash St. This year, quotes are given in terms of cost per cubic yard for removal rather than cost per hour as in previous years. Quotes are based upon a minimum of 150 cubic yards of snow to be removed. All removal is based upon the discretion of the Public Works Director. Pricing for the services requested are as follows:

Rowland Excavating, Inc. $2.70 / cyd. Terry Afton & Sons Excavating, Inc. $3.60 / cyd. Dean’s Landscaping & Excavating, Inc. $4.15 / cyd. Upon receiving three quotes, I recommend the city approve the proposal from Rowland Excavating, Inc. in the amount of $2.70 per cubic yard. Funds for this service are provided for in the FY2011-2012 budget in the line items for Winter Maintenance of Major Streets. Roger Belknap Roger Belknap, Director of Public Works Recommendation of the City Manager: Adoption Resolution 2012 - 04 Christine M. Burns Christine M. Burns, City Manager Attachments Resolution 2012 – 04 Map of Snow Removal Area

Quotes

k

k

k

k

k

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k

k

k

S 1S

T ST

S 2N

D ST

S MA

IN S

T

N MA

IN S

T

N 1S

T ST

N 2N

D ST

W BEECH ST

W CHERRY ST

E ASH ST

E ELM STW ELM ST

W ASH ST

E BEECH ST

E MAPLE ST

W MAPLE ST

E CHERRY ST

E ASH ST

E ELM ST

W ASH ST

W ELM ST

E BEECH ST

E MAPLE ST

W MAPLE ST

N 1S

T ST

E CHERRY ST

μMain Street Snow Removal - City of Cedar SpringsStreets/Sidewalk/

Parkway/Parking Bayarea to be cleared

City Parking LotSnow Pile to be cleared

k Fire HydrantFlower Box - Concrete

C i t y o fC e d a r S p r i n g s

Department of Public WorksThe purpose of this map is to assist bidders with general locations of snow to be removed,as well as the approximate location of obstacles within the right-of-way.

This map does not represent a legal document. It is intended to serveas an aid in graphic representation only. Information shown on this map isnot warranted for accuracy and should be verified through other means.

0 150 30075 Feet

12/14/2011





A RESOLUTION APPROVING THE PURCHASE OF SNOW REMOVAL SERVICES ON TWO CITY OF CEDAR SPRINGS PARKING LOTS FROM ROWLAND

EXCAVATING, INC. AT A COST OF $2.70 PER CUBIC YARD.

WHEREAS, the City of Cedar Springs wishes to have snow and ice piles removed on two City-owned public parking lots; and

WHEREAS, the Department of Public Works Director obtained quotes for the removal

of snow piles located in the public parking lot behind City Hall and the public parking lot off from Second Street near Ash Street; and

WHEREAS, quotes were to be provided on a cubic yard basis, based upon a minimum

of 150 cubic yards of snow to be removed per pile; and WHEREAS, three quotes were received and are as follows: Rowland Excavating, Inc. $2.70 / cyd. Terry Afton & Sons Excavating, Inc. $3.60 / cyd. Dean’s Landscaping & Excavating, Inc. $4.15 / cyd. WHEREAS, the Department of Public Works Superintendent has reviewed the quotes

and recommends Rowland Excavating, Inc. in the amount of $2.70 per cubic yard.

WHEREAS, the City’s Purchasing Policy provides that the City Council reserves the

right to reject any and all bids, to waive irregularities and nonconformities in bids, to accept or reject bids based on what the City Council deems is in the best interests of the City of Cedar Springs.

NOW, THEREFORE, BE IT RESOLVED: 1. that the City Council hereby accepts the quote from Rowland Excavating, Inc. at

a cost of $2.70 per cubic yard. All snow to be removed under this resolution is at the discretion of the Public Works Director.

YEAS: Councilmembers: ____________________________________________

___________________________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2012 – 01 DECLARED ADOPTED. Dated: January 12, 2012 _______________________________ Linda Branyan, City Clerk

CERTIFICATION


Agenda Item Number: 9G



Description: Motion to approve Resolution No. 2012 - 05, a resolution approving an agreement with Mr. John Sabin to perform limited appraisals of two properties in an amount not to exceed $4,500. Summary Comments with Regard to Agenda Item: On October 14, 2010, the City contracted with Mr. John Sabin to perform appraisals of three properties within the City who had filed for relief from their property assessment. The purpose of the appraisals was to estimate the true market value of the three restaurants that filed Michigan Tax Tribunal (MTT) Appeals. The appraisals were used to assist in trying to settle the MTT appeals with minimal legal expenses. The commercial appraiser has access to sales documents that are not available to the assessor. This sales information is necessary to assist in the three approaches to value. Mr. Sabin calculated preliminary $ per sq ft rates and the City’s values are in the range for past sales. His expertise is required in obtaining a commercial valuation for the MTT appeals. Once the valuations have been received, the City would try to stipulate based on this valuation. The City is once again in a position of needing appraisals of two properties (Family Fare Supermarket and Family Fare Gas/Convenience.) Mr. Sabin has submitted two agreements to perform the appraisal on the above referenced properties (attached). Staff was pleased with the results of his work back in 2010. Debbie Rashid Debbie Rashid, Assessor Recommendation of the City Manager: Adopt Resolution 2012 - 05 Christine M. Burns Christine M. Burns, City Manager Attachments Engagement Letters – Sabin Valuation Group Resolution No. 2012 - 05

January 5, 2012

Christine Burns, City Manager


55 S. Main

Cedar Springs, MI 49319

Email: [email protected]

RE: MTT Appeal: Family Fare Supermarket, Cedar Springs, MI

Dear Ms. Burns:

We are pleased to submit a proposal for an appraisal of the referenced property. As

discussed, please read, sign and return this letter of authorization to commence appraisal

services as outlined below.

General Description of the Property

The referenced property consists of the Family Fare Supermarket property at 4175 17

Mile Road, NE (PPN 41-02-25-300-019), Cedar Springs, Michigan.

Intended Use and Intended User of the Appraisal The purpose of the appraisal will be to estimate a true cash-market value range of the

leased fee interest based on market rent, as of the retrospective date of value of December

31, 2008.

The sole and exclusive user of the appraisal report is our client, the City of Cedar

Springs. The property owner/lessee has appealed the 2009 property tax assessment to the

Michigan Tax Tribunal (MTT) and the sole and exclusive intended use of the appraisal

report is to assist the client in the internal decision-making concerning how to proceed

with the real property tax assessment appeal. The intended use is not to be made part of a

valuation disclosure for the MTT. The appraisal report is not intended for any other

use or to be relied upon by any other party.

January 5, 2012

Page 2

Scope of Service Under the SCOPE OF WORK RULE of the Uniform Standards of Professional Appraisal

Practice (USPAP):

An appraiser must properly identify the problem to be solved in order to

determine the appropriate scope of work. The appraiser must be prepared to

demonstrate that the scope of work is sufficient to produce credible assignment

results.

Scope of work includes but is not limited to:

the extent to which the property is identified;

the extent to which tangible property is inspected;

the type and extent of data researched; and

the type and extent of analysis applied to arrive at opinions or conclusions.

The assignment will involve a narrow scope of work to estimate a value range of the true

cash-market value. I will make a visual inspection of the property from common areas of

the property and rely upon land and building size areas from public sources. It is

anticipated that the sales comparison approach will be developed and/or the income

capitalization approach depending upon the availability of market data. These two

approaches are considered to be the most credible valuation techniques for the subject

property. It is anticipated that lease information and/or historic income and expense and

sales volume information from the Petitioner will be available as supplied by the client as

collected during the process involving the intended use of the appraisal.

The scope of research for market data will be limited to data in our existing files, a search

of the multiple listing services of the Commercial Alliance of REALTORS and SWMRIC

and other appraisers or market participants. Development of the market data will be

restricted to information from public records and internet data and may or may not

include verification with a party to the sale. The valuation analysis will involve

qualitative and quantitative analysis as market data is available. Upon completion of this

narrow scope of work assignment the client could make a decision on whether to proceed

with a valuation that involves a broadened scope of work for an intended use in the MTT.

The later would be considered a separate (new) assignment.

This appraisal will be conveyed using the Restricted Use Appraisal Report format, the

minimum reporting requirements of which are set forth under Standards Rule 2-2(c) of

the Uniform Standards of Professional Appraisal Practice (USPAP). The depth of

discussion contained in the report will be specific to the needs of the client and for the

intended use, however, supporting documentation concerning the data, reasoning and

analyses used in the valuation is retained in the appraiser’s file. A Restricted Use

Appraisal Report presents limited information concerning the data, reasoning and

analyses used in the valuation and may not be properly understood without additional

information retained in the appraiser’s workfile. Additionally, its use is restricted to

only the client.

January 5, 2012

Page 3

Appraisal Fee and Date of Completion The appraisal fee for the scope of work as outlined will be based upon an hourly rate with

a total fee not to exceed $1,750 to $2,000. However, as previously discussed, the fee

range is contingent upon engaging additional similar assignments so that there is an

economy of scale to support the discounted fee. If it is decided to proceed with an

appraisal involving a broadened scope of work for use for other purposes, including

submittal to the MTT, that would involve a new assignment to be engaged at a later date.

Information and analysis from the first assignment would subsidize the fee for the new

assignment.

The restricted appraisal report will be completed within approximately 30-60 days from

authorization to proceed, provided your response is received within a timely period.

Upon completion, you will be provided a PDF copy of the appraisal report. A final

invoice will be provided that will be due and payable at the time of delivery of the

appraisal report. A monthly late fee of 1.5% will be assessed should there be an unpaid

balance.

Should you have any questions, do not hesitate to contact me. Your signature below and

return of this letter will be considered authorization to proceed as outlined above. Please

retain one copy for your files.

Sincerely,

John D. Sabin, MAI Certified General Appraiser

(MI #1201001226)

ACCEPTED:

BY:

TITLE:

DATE:

January 5, 2012

Page 4

Ordinary Assumptions and Limiting Conditions As applicable the appraisal may be contingent upon the following:

The appraisal was prepared for the client for the purpose so stated and should not be

used for any other purpose. Further, the appraiser or firm assumes no obligation,

liability, or accountability to any third party. If this report is placed in the hands of

anyone but the client, client shall make party aware of all the assumptions and

limiting conditions of the assignment. Appraisal liability is limited to the client and

only in the amount of the appraisal fee actually received. Liability is not extended to

third parties or any other users of the report.

Possession of this report, or copy thereof, does not carry with it the right of

publication, nor may it be used for any purpose by anyone but the client. Neither all

nor any part of the contents of this report may be disseminated to the public through

advertising media, public relations media, news media, sales media, or any other

public means of communication without the prior written consent and approval of

the author of this appraisal report.

The function of the report is not for use in conjunction with syndication of real

property, real estate investment trust, or for purposes of submission to neither the

Securities and Exchange Commission nor any state securities regulatory agency. It

is understood that the appraiser(s) has no liability to the client or third parties if the

report is used for such purposes.

The value estimates described in this report are based upon current and anticipated

future market conditions. Some assumptions inevitably will not materialize, and

unanticipated events and circumstances may occur causing actual results to vary

from those forecasted.

Information, estimates, and opinions furnished to the appraiser were obtained from

sources considered reliable and believed to be true and correct, and no responsibility

for the accuracy of such items is assumed.

The right is reserved to alter statements, analysis, conclusions, or any value estimate

in the report if there becomes known pertinent facts or other information, which

were unknown when the report was completed. The analysis or presentation of

additional information that was unknown at the time of completion of the report will

constitute a new appraisal assignment subject to additional monetary compensation.

It is assumed that title to the property is good and marketable; that the property is

free and clear of all liens, deed restrictions and encumbrances, unless stated to the

contrary, and that the property is not used in violation of ordinances, statutes, or

other governmental regulations.

No responsibility or liability is assumed for matters or opinions legal in nature,

including ownership of the property or condition of title.

The appraised property is assumed to be under responsible and prudent ownership

and management.

The legal description is assumed to be accurate and correct, but it may not

necessarily have been confirmed by survey. No responsibility is assumed in

connection with a survey or for encroachments or other discrepancies that might be

January 5, 2012

Page 5

revealed thereby.

Unless described otherwise within the report, the inspection of the appraised

property has been completed on a "walk-through" basis, and is not the equivalent of

an inspection by a qualified engineer. Inspections of roofs and/or other readily

inaccessible portions of the property are not part of the inspection. Unless otherwise

noted, it is assumed that property components are in average condition. The

property inspection, at a minimum, was completed so as to (1) adequately describe

the real estate, (2) develop an opinion of highest and best use, when necessary, and

(3) make meaningful comparisons in the valuation of the property.

It is assumed that there are no hidden or unapparent conditions of the property,

subsoil, or structures, which would render it more or less valuable than otherwise

comparable property. Unless discussed otherwise, it is assumed that the property is

not located in either a wetlands, floodplain or floodway area.

We are not experts in determining the existence of potentially hazardous material,

which may or may not be present on the property. The presence of substances such

as asbestos, urea-formaldehyde foam insulation, PCB, or other potentially hazardous

materials may affect the value of the property. Unless discussed otherwise, the value

estimate is predicated on the assumption that there is no such material on or in the

property that would cause a loss in value. No responsibility is assumed for any such

conditions or for any expertise or engineering knowledge required to discover them.

The client is urged to retain an expert in this field to investigate the property for

possible contaminates.

Any plot plan, floor plans or other sketches or diagrams included in this report are

intended only for the purpose of visualizing the property and showing spatial

relationships. Dimensions are as supplied by others and are assumed to be correct.

The appraisal if subject to any proposed improvements or additions, has been

completed as set forth in the plans, specifications, and representations referred to in

the report, and it is assumed that all work being performed is completed in a

professional and workmanlike manner. The appraisal is further subject to the

proposed improvements or additions being constructed in accordance with the

regulations of the local, county, and state authorities. The plans, specifications, and

representations referred to are an integral part of the appraisal report when new

construction or new additions, renovations, refurbishing, or remodeling applies.

Any distribution of the total valuation in this report between land and improvements,

is applicable only as a part of the whole property, and is not to be considered

applicable in any other analysis of the subject property or to any other property.

The appraisal report if related to a geographical portion of a larger parcel, is only

applicable to that portion of the property and should not be considered as applying

with equal validity to other portions of the larger property.

An appraisal related to an estate in ownership that is less than the whole fee simple

estate applies only to the fractional interest involved. The value of this and the other

fractional interest(s) may or may not equal the value of the fee simple estate.

The use of the report is subject to the requirements of the Appraisal Institute relating

to review by its duly authorized representatives.

January 5, 2012

Page 6

The signatories shall not be required to give testimony or attend court or be at any

governmental hearing with reference to the said property unless otherwise previously

arranged.

Acceptance of and/or use of this appraisal report by the client or any third party,

constitutes acceptance of the foregoing Assumptions and Limiting Conditions. Our

duties and responsibilities, pursuant to the appraisal assignment to make the

appraisal, are completed upon delivery and acceptance of the appraisal report.

January 5, 2012

Christine Burns, City Manager


55 S. Main

Cedar Springs, MI 49319

Email: [email protected]

RE: MTT Appeal: Family Fare Gas-Convenience Store Property, Cedar Springs, MI

Dear Ms. Burns:

We are pleased to submit a proposal for an appraisal of the referenced property. As

discussed, please read, sign and return this letter of authorization to commence appraisal

services as outlined below.

General Description of the Property

The referenced property consists of the Family Fare Gas-Convenience Store at 4177 17

Mile Road, SE (PPN 41-02-25-300-040), Cedar Springs, Michigan.

Intended Use and Intended User of the Appraisal The purpose of the appraisal will be to estimate a true cash-market value range of the

leased fee interest based on market rent, as of the retrospective date of value of December

31, 2009.

The sole and exclusive user of the appraisal report is our client, the City of Cedar

Springs. The property owner/lessee has appealed the 2010 property tax assessment to the

Michigan Tax Tribunal (MTT) and the sole and exclusive intended use of the appraisal

report is to assist the client in the internal decision-making concerning how to proceed

with the real property tax assessment appeal. The intended use is not to be made part of a

valuation disclosure for the MTT. The appraisal report is not intended for any other

use or to be relied upon by any other party.

January 5, 2012

Page 2

Scope of Service Under the SCOPE OF WORK RULE of the Uniform Standards of Professional Appraisal

Practice (USPAP):

An appraiser must properly identify the problem to be solved in order to

determine the appropriate scope of work. The appraiser must be prepared to

demonstrate that the scope of work is sufficient to produce credible assignment

results.

Scope of work includes but is not limited to:

the extent to which the property is identified;

the extent to which tangible property is inspected;

the type and extent of data researched; and

the type and extent of analysis applied to arrive at opinions or conclusions.

The assignment will involve a narrow scope of work to estimate a value range of the true

cash-market value. I will make a visual inspection of the property from common areas of

the property and rely upon land and building size areas from public sources. It is

anticipated that the sales comparison approach will be developed and/or the income

capitalization approach depending upon the availability of market data. These two

approaches are considered to be the most credible valuation techniques for the subject

property. It is anticipated that lease information and/or historic income and expense and

sales volume information from the Petitioner will be available as supplied by the client as

collected during the process involving the intended use of the appraisal.

The scope of research for market data will be limited to data in our existing files, a search

of the multiple listing services of the Commercial Alliance of REALTORS and SWMRIC

and other appraisers or market participants. Development of the market data will be

restricted to information from public records and internet data and may or may not

include verification with a party to the sale. The valuation analysis will involve

qualitative and quantitative analysis as market data is available. Upon completion of this

narrow scope of work assignment the client could make a decision on whether to proceed

with a valuation that involves a broadened scope of work for an intended use in the MTT.

The later would be considered a separate (new) assignment.

This appraisal will be conveyed using the Restricted Use Appraisal Report format, the

minimum reporting requirements of which are set forth under Standards Rule 2-2(c) of

the Uniform Standards of Professional Appraisal Practice (USPAP). The depth of

discussion contained in the report will be specific to the needs of the client and for the

intended use, however, supporting documentation concerning the data, reasoning and

analyses used in the valuation is retained in the appraiser’s file. A Restricted Use

Appraisal Report presents limited information concerning the data, reasoning and

analyses used in the valuation and may not be properly understood without additional

information retained in the appraiser’s workfile. Additionally, its use is restricted to

only the client.

January 5, 2012

Page 3

Appraisal Fee and Date of Completion The appraisal fee for the scope of work as outlined will be based upon an hourly rate with

a total fee not to exceed $2,000 to $2,500. If it is decided to proceed with an appraisal

involving a broadened scope of work for use for other purposes, including submittal to

the MTT, that would involve a new assignment to be engaged at a later date. Information

and analysis from the first assignment would subsidize the fee for the new assignment.

The restricted appraisal report will be completed within approximately 30-60 days from

authorization to proceed, provided your response is received within a timely period.

Upon completion, you will be provided a PDF copy of the appraisal report. A final

invoice will be provided that will be due and payable at the time of delivery of the

appraisal report. A monthly late fee of 1.5% will be assessed should there be an unpaid

balance.

Should you have any questions, do not hesitate to contact me. Your signature below and

return of this letter will be considered authorization to proceed as outlined above. Please

retain one copy for your files.

Sincerely,

John D. Sabin, MAI Certified General Appraiser

(MI #1201001226)

ACCEPTED:

BY:

TITLE:

DATE:

January 5, 2012

Page 4

Ordinary Assumptions and Limiting Conditions As applicable the appraisal may be contingent upon the following:

The appraisal was prepared for the client for the purpose so stated and should not be

used for any other purpose. Further, the appraiser or firm assumes no obligation,

liability, or accountability to any third party. If this report is placed in the hands of

anyone but the client, client shall make party aware of all the assumptions and

limiting conditions of the assignment. Appraisal liability is limited to the client and

only in the amount of the appraisal fee actually received. Liability is not extended to

third parties or any other users of the report.

Possession of this report, or copy thereof, does not carry with it the right of

publication, nor may it be used for any purpose by anyone but the client. Neither all

nor any part of the contents of this report may be disseminated to the public through

advertising media, public relations media, news media, sales media, or any other

public means of communication without the prior written consent and approval of

the author of this appraisal report.

The function of the report is not for use in conjunction with syndication of real

property, real estate investment trust, or for purposes of submission to neither the

Securities and Exchange Commission nor any state securities regulatory agency. It

is understood that the appraiser(s) has no liability to the client or third parties if the

report is used for such purposes.

The value estimates described in this report are based upon current and anticipated

future market conditions. Some assumptions inevitably will not materialize, and

unanticipated events and circumstances may occur causing actual results to vary

from those forecasted.

Information, estimates, and opinions furnished to the appraiser were obtained from

sources considered reliable and believed to be true and correct, and no responsibility

for the accuracy of such items is assumed.

The right is reserved to alter statements, analysis, conclusions, or any value estimate

in the report if there becomes known pertinent facts or other information, which

were unknown when the report was completed. The analysis or presentation of

additional information that was unknown at the time of completion of the report will

constitute a new appraisal assignment subject to additional monetary compensation.

It is assumed that title to the property is good and marketable; that the property is

free and clear of all liens, deed restrictions and encumbrances, unless stated to the

contrary, and that the property is not used in violation of ordinances, statutes, or

other governmental regulations.

No responsibility or liability is assumed for matters or opinions legal in nature,

including ownership of the property or condition of title.

The appraised property is assumed to be under responsible and prudent ownership

and management.

The legal description is assumed to be accurate and correct, but it may not

necessarily have been confirmed by survey. No responsibility is assumed in

connection with a survey or for encroachments or other discrepancies that might be

January 5, 2012

Page 5

revealed thereby.

Unless described otherwise within the report, the inspection of the appraised

property has been completed on a "walk-through" basis, and is not the equivalent of

an inspection by a qualified engineer. Inspections of roofs and/or other readily

inaccessible portions of the property are not part of the inspection. Unless otherwise

noted, it is assumed that property components are in average condition. The

property inspection, at a minimum, was completed so as to (1) adequately describe

the real estate, (2) develop an opinion of highest and best use, when necessary, and

(3) make meaningful comparisons in the valuation of the property.

It is assumed that there are no hidden or unapparent conditions of the property,

subsoil, or structures, which would render it more or less valuable than otherwise

comparable property. Unless discussed otherwise, it is assumed that the property is

not located in either a wetlands, floodplain or floodway area.

We are not experts in determining the existence of potentially hazardous material,

which may or may not be present on the property. The presence of substances such

as asbestos, urea-formaldehyde foam insulation, PCB, or other potentially hazardous

materials may affect the value of the property. Unless discussed otherwise, the value

estimate is predicated on the assumption that there is no such material on or in the

property that would cause a loss in value. No responsibility is assumed for any such

conditions or for any expertise or engineering knowledge required to discover them.

The client is urged to retain an expert in this field to investigate the property for

possible contaminates.

Any plot plan, floor plans or other sketches or diagrams included in this report are

intended only for the purpose of visualizing the property and showing spatial

relationships. Dimensions are as supplied by others and are assumed to be correct.

The appraisal if subject to any proposed improvements or additions, has been

completed as set forth in the plans, specifications, and representations referred to in

the report, and it is assumed that all work being performed is completed in a

professional and workmanlike manner. The appraisal is further subject to the

proposed improvements or additions being constructed in accordance with the

regulations of the local, county, and state authorities. The plans, specifications, and

representations referred to are an integral part of the appraisal report when new

construction or new additions, renovations, refurbishing, or remodeling applies.

Any distribution of the total valuation in this report between land and improvements,

is applicable only as a part of the whole property, and is not to be considered

applicable in any other analysis of the subject property or to any other property.

The appraisal report if related to a geographical portion of a larger parcel, is only

applicable to that portion of the property and should not be considered as applying

with equal validity to other portions of the larger property.

An appraisal related to an estate in ownership that is less than the whole fee simple

estate applies only to the fractional interest involved. The value of this and the other

fractional interest(s) may or may not equal the value of the fee simple estate.

The use of the report is subject to the requirements of the Appraisal Institute relating

to review by its duly authorized representatives.

January 5, 2012

Page 6

The signatories shall not be required to give testimony or attend court or be at any

governmental hearing with reference to the said property unless otherwise previously

arranged.

Acceptance of and/or use of this appraisal report by the client or any third party,

constitutes acceptance of the foregoing Assumptions and Limiting Conditions. Our

duties and responsibilities, pursuant to the appraisal assignment to make the

appraisal, are completed upon delivery and acceptance of the appraisal report.

CITY COUNCIL CITY OF CEDAR SPRINGS


Councilmember ____________, supported by Councilmember ____________, moved the adoption of the following resolution:


A RESOLUTION APPROVING AN AGREEMENT WITH MR. JOHN SABIN TO PERFORM

LIMITED APPRAISALS OF TWO PROPERTIES IN AN AMOUNT NOT TO EXCEED $4,500.

WHEREAS, two additional properties have filed Michigan Tax Tribunal (MTT) Appeals;

and WHEREAS, the City Assessor has determined that true market values of the two

properties are necessary to assist in trying to settle the appeals with minimal legal expense; and

WHEREAS, Sabin Valuation Group has submitted a proposal in the amount of

$4,500.00; and WHEREAS, the City Assessor has reviewed the proposal and recommends that Sabin

Valuation Group be awarded the bid for the two appraisals. NOW, THEREFORE, BE IT RESOLVED: 1. that the City Council approves an agreement with Sabin Valuation Group, whose

contract is attached to and considered a part of this resolution, to perform limited appraisals of two properties in an amount not to exceed $4,500.00.

YEAS: Councilmembers: ___________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2012 – 05 DECLARED ADOPTED. Dated: January 12, 2012 ________________________________ Linda Branyan, City Clerk

Certification

I hereby certify that this is a true and complete copy of a resolution adopted by the City Council of the City of Cedar Springs at a Regular Meeting held January 12, 2012 and that public notice of that meeting was given pursuant to and in compliance with Public Acts 267 of Michigan of 1976, as amended. Dated: January 12, 2012 ________________________________ Linda Branyan, City Clerk

CITY COUNCIL CITY OF CEDAR SPRINGS


Councilmember ____________, supported by Councilmember ___________________ moved the adoption of the following resolution:


A RESOLUTION APPROVING THE KENT COUNTY COMMUNITY DEVELOPMENT BLOCK ALLOCATION

FOR THE 2012/2013 FISCAL YEAR

WHEREAS, the City of Cedar Springs requested inclusion in the Kent County Community Development Block Program (CDBG); and

WHEREAS, the purpose of the program is to assist low/moderate income communities

with federal monies; and WHEREAS, the Kent County CDBG has determined that Cedar Springs’ funding is

approximately $8,550; and WHEREAS, the City Council of the City of Cedar Springs recognizes the need for

accessibility improvements to sidewalks throughout the community, and

WHEREAS, the City Council of the City of Cedar Springs understands that these accessibility improvements are necessary to meet ADA requirements, and

WHEREAS, the City Council of the City of Cedar Springs also recognizes the

importance of a safe and walk able community; and WHEREAS, the City of Cedar Springs held a public hearing on December , 2011 in

order to solicit public input in regards to the expenditure of said funds; and NOW, THEREFORE, BE IT RESOLVED that the Kent County CDBG funds shall be

allocated to sidewalk improvements for the 2012/2013 fiscal year. YEAS: Councilmembers: ____________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2012 – DECLARED ADOPTED.

Dated: January 12, 2012 _______________________________ Linda Branyan, City Clerk

Certification I hereby certify that this is a true and complete copy of a resolution adopted by the Cedar Springs City Council at a Regular Meeting held January 12, 2012 and that public notice of that meeting was given pursuant to Act 267 of the Public Acts of Michigan of 1976, as amended. Dated: January 12, 2012 ________________________________ Linda Branyan, City Clerk

City of Cedar Springs City Manager’s Report

To: City Council From: Christine Burns, City Manager Date: January 6, 2012 Subject: City Manager’s Report

Library Fund Raisers – I am still attending committee meetings regularly and working on two of the first three fund raisers. It’s been a bit more time consuming than I had hoped, but hopefully the results are worth the effort.

Dress Sale – As of the writing of this report, we have over 100 dresses that have been donated. One wedding dress, several Mother of the Bride dresses, a few cocktail dresses and the rest are prom-type gowns. We will be accepting dresses through this evening (Friday) at the high school basketball games and the sale is tomorrow (January 7) from 8 a.m. until noon. What we don’t sell will be taken to Nu2u for consignment.

Hockey/broomball – Most of the jerseys have been delivered and are at the screen printer. We still need to secure one sponsor for the teams and sponsors for the broomball equipment. Otherwise, it is coming together nicely.

Meeting with School Superintendent – I met with school Superintendent Ron McDermed and Assistant Superintendent David Cairy on Friday morning to discuss an email that the City received about the condition of Skinner Field (in the communication portion of this agenda packet). I will be responding to the author early next week. However, Ron and I agreed that we should assemble our committees to have a conversation about long-term goals and maintenance as well as some consolidation/cooperation issues between the school and the City. We are very fortunate to maintain a wonderful working relationship with the school and after brainstorming some ideas, we feel that there is an opportunity for even more collaboration.

MLGMA Conference – I will be attending the MLGMA Winter Conference January 31 thru February 2 and will be on vacation on February 3 and 6.

DEPARTMENT OF PUBLIC WORKS STRIVING TO MAKE CEDAR SPRINGS A BETTER PLACE TO LIVE, WORK AND PLAY

December 2011 Department Report Here’s hoping you had a wonderful holiday season and that Santa was very good to you. Where’s winter? If you were dreaming of a white Christmas, I’m sorry! According the National Weather Service, the year 2011 tallied the third lowest snow falls totals for the Grand Rapids area since records were kept. We are sitting at a grand total of 5.2 inches of snow for the year. In 1913, 3.6 total inches were recorded and in 1946, only 0.9 inches of snow fell up to this point in the winter season. As of now, we are 24 inches below normal for snowfall, which is 29.2 inches. What does this mean for us? For street maintenance, money not spent during the winter means more available in the summer. If this trend continues, we will have more options for street maintenance come springtime…but I’m not asking for the cart before the horse. I know the snow will come…it always does! ☺ Year in review It is my intent to provide you with a detailed summary of the past year’s activities for the DPW in an annual report. I believe January is a good time for providing statistics and priorities as we head into budget planning for the next fiscal year. Since I have not provided an annual report in the past, the 2011 year will be a baseline for which I will begin to track trends for various items (such as road conditions, electric usage, acreage of city-owned property, etc.). I am currently compiling information for this report. My goal is to provide it to you by the January 12 council meeting. Water & wastewater For waste water effluent, the WWTP pumped 23.9 million gallons, which is above the ten-year average for the month of December (which is 23.17 million gallons). For water demand, December was below average at 7.958 million gallons pumped; the ten-year average is 8.195 million gallons. Total monthly demand charts for December water and sewer usage are attached along with an annual comparison of total water and sewer demand for the past eleven years. Routine and other activities Due to the lack of snow, staff took the opportunity to complete some other pressing items. Beyond daily water sampling and water service calls, protective wooden bollards (posts) were installed at the South end of the Morley Park parking lot to prevent folks from driving across the park grounds. Significant time was devoted to maintenance and repairs to the City’s motor pool and replacing tires on several pieces of equipment; staff prepared plow trucks, pickups, and the Ford tractor and snow blower for winter maintenance. Staff also began repairing and replacing parts for the lawn mower fleet. December saw 2 burials at Elmwood Cemetery. Staff set the flags at various city flag poles to half mast on 4 occasions and responded to 3 MISS DIG tickets. Staff also prepared City Hall for the quarterly carpet cleaning and changed out 3 large wear plates at the West Street lift station. The Northland Drive lift station also had pump maintenance performed, as well as Well #5. December also had staff updating the City’s management of Material Safety Data Sheets (MSDS) by migrating to an online MSDS database service. Staff did put down salt on City streets on a few occasions after a couple minor snow events. I want to acknowledge the success of DPW employee Bill LaRose as he recently passed his Water Operators Distribution license for Level 3 water systems. We are fortunate to have his skills, leadership and talents as part of our DPW team. Respectfully submitted, Rog Roger A. Belknap, Director of Public Works

City of Cedar Springs WSSN: 1260Chemical Addition Month/Year: Page 6Well Summary

Cl Analysis

December, 2011

Day of Treated Water Fluoride Applied Fluoride AnalysesChlorine Applied PO Applied PO AnalysesMetered Calculated Solution Cl2 Cl2 Sol PO4 PO4 Plant Tap Dist. H2SiF6 Fluoride F- Raw Dist. Sys.Million Million Used Used Applied Free Total used Used Applied Residual Residual Used Ion Applied Residual ResidualGallons Pounds lbs lbs mg/l mg/L mg/L lbs lbs mg/L mg/L mg/L lbs lbs mg/L mg/L mg/L

1 0.2270 1.893 43 4.30 2.27 0.70 0.83 10.00 2.80 5.28 0.64 2.50 0.49 0.262 0.2390 1.993 48 4.80 2.41 0.80 0.92 10.00 2.80 5.02 0.47 2.75 0.54 0.27 0.703 0 2590 2 160 49 4 90 2 27 0 80 0 89 10 50 2 94 4 86 0 41 2 00 0 40 0 18

Cl AnalysisDay of the

Month

Treated Water Fluoride Applied Fluoride AnalysesChlorine AppliedDistribution

PO4 Applied PO4 Analyses

3 0.2590 2.160 49 4.90 2.27 0.80 0.89 10.50 2.94 4.86 0.41 2.00 0.40 0.184 0.3070 2.560 61 6.10 2.38 11.00 3.08 4.30 3.25 0.64 0.255 0.2310 1.927 46 4.60 2.39 0.80 0.98 9.50 2.66 4.93 0.57 2.50 0.49 0.266 0.2630 2.193 51 5.10 2.33 0.61 0.68 10.50 2.94 4.79 0.54 2.75 0.54 0.257 0.2930 2.444 57 5.70 2.33 0.65 0.66 10.00 2.80 4.09 0.50 2.50 0.49 0.208 0.2450 2.043 46 4.60 2.25 1.10 1.33 11.00 0.00 5.38 0.48 2.00 0.40 0.199 0 2520 2 102 48 4 80 2 28 0 39 0 49 9 00 0 00 4 28 0 53 3 25 0 64 0 31 0 809 0.2520 2.102 48 4.80 2.28 0.39 0.49 9.00 0.00 4.28 0.53 3.25 0.64 0.31 0.80

10 0.2410 2.010 46 4.55 2.26 0.58 0.67 10.00 0.00 4.98 0.48 3.00 0.59 0.3011 0.2640 2.202 51 5.05 2.29 11.00 0.00 5.00 1.75 0.35 0.1612 0.3090 2.577 62 6.20 2.41 0.35 0.46 13.50 0.00 5.24 0.44 3.25 0.64 0.2513 0.2210 1.843 49 4.90 2.66 0.64 0.71 9.00 0.00 4.88 0.42 2.50 0.49 0.2714 0.2530 2.110 46 4.60 2.18 0.69 0.87 9.00 0.00 4.27 0.44 2.25 0.44 0.2115 0 3190 2 660 66 6 60 2 48 0 57 0 94 12 50 0 00 4 70 0 31 3 50 0 69 0 2615 0.3190 2.660 66 6.60 2.48 0.57 0.94 12.50 0.00 4.70 0.31 3.50 0.69 0.2616 0.2210 1.843 40 4.00 2.17 0.69 0.75 8.00 0.00 4.34 0.51 2.00 0.40 0.21 0.7017 0.2290 1.910 44 4.40 2.30 0.69 0.80 8.50 0.00 4.45 0.41 1.75 0.35 0.1818 0.3190 2.660 66 6.60 2.48 13.50 0.00 5.07 3.25 0.64 0.2419 0.2320 1.935 45 4.50 2.33 0.60 0.65 8.00 0.00 4.13 0.34 1.50 0.30 0.1520 0.2480 2.068 50 5.00 2.42 0.76 0.90 9.50 0.00 4.59 0.49 2.50 0.49 0.2421 0.2660 2.218 52 5.20 2.34 0.66 0.73 10.50 0.00 4.73 0.50 3.00 0.59 0.2722 0.3220 2.685 63 6.30 2.35 0.42 0.62 13.50 0.00 5.03 0.41 3.25 0.64 0.2423 0.2370 1.977 49 4.90 2.48 0.61 0.70 8.50 0.00 4.30 0.39 1.50 0.30 0.15 0.7024 0.2280 1.902 46 4.60 2.42 0.63 0.80 9.50 0.00 5.00 0.43 2.25 0.44 0.2325 0.1780 1.485 36 3.60 2.43 6.50 0.00 4.38 2.00 0.40 0.2726 0.2740 2.285 56 5.60 2.45 0.66 0.74 11.50 0.00 5.03 0.41 1.75 0.35 0.1527 0.2360 1.968 49 4.90 2.49 0.87 1.02 9.00 0.00 4.57 0.37 2.50 0.49 0.2528 0.2430 2.027 49 4.90 2.42 0.64 0.70 9.00 0.00 4.44 0.33 2.75 0.54 0.2729 0.3590 2.994 73 7.30 2.44 0.67 0.77 14.00 0.00 4.68 0.41 3.50 0.69 0.2330 0.1910 1.593 37 3.70 2.32 0.77 0.96 7.50 0.00 4.71 0.45 1.50 0.30 0.1931 0.2520 2.102 53 5.30 2.52 0.75 0.99 10.00 0.00 4.76 0.30 1.75 0.35 0.16

Total 7.958 66.370 1576.00 157.60 313.50 20.02 76.50 15.13Avg 0.257 2.141 50.84 5.08 2.37 0.67 0.80 10.11 0.65 4.72 0.44 2.47 0.49 0.23 0.73Max 0.359 2.994 73.00 7.30 2.66 1.10 14.00 5.38 0.00 0.64 3.50 0.69 0.31 0.00 0.80Min 0.178 1.485 36.00 3.60 2.17 0.35 6.50 4.09 0.00 0.30 1.50 0.30 0.15 0.00 0.70

Chlorine = 10.0 % Phosphate = 28 % Flouride = 25 % Acid

City of Cedar SpringsWater Sewer Demand Trend for Month of

December2002‐2011

January 6, 2012

35

32.975

Water Distribution 8.2 MG

Sanitary Sewer 23.17 MG

25

30

24 729

27.376

2019.546

22.33321.490

24.729

19.193

24.784

23.900

ped

s)

10

15

8.677 8 677

15.358

Gallons Pum

p(in

Millions

5

10 8.677 8.6777.875 8.175

7.7987.638 7.741 7.997

9.410

7.958

0

2002 2003 2004 2005 2006 2007 20082007 2008 2009 20102011

City of Cedar SpringsMonthly Water Sewer Demand Trend 2006‐2011

January 6, 2012

40Water Distribution 9.0 avg/month

30

35Sanitary Sewer 23.4 avg/month

25

ped

s)

15

20

Gallons Pum

p(in

Millions

10

15

5

0

Jan‐06

Mar‐06

May‐06

Jul‐0

6

Sep‐06

Nov‐06

Jan‐07

Mar‐07

May‐07

Jul‐0

7

Sep‐07

Nov‐07

Jan‐08

Mar‐08

May‐08

Jul‐0

8

Sep‐08

Nov‐08

Jan‐09

Mar‐09

May‐09

Jul‐0

9

Sep‐09

Nov‐09

Jan‐10

Mar‐10

May‐10

Jul‐1

0

Sep‐10

Nov‐10

Jan‐11

Mar‐11

May‐11

Jul‐1

1

City of Cedar SpringsWater Sewer Demand Annual Total Trend

2001‐2011

January 6, 2012

350

319 692

Water Distribution ‐ 106.8 MG

Sanitary Sewer ‐ 274.2 MG

250

300278.083

270.069

239 301

292.977

250 526

319.692

267.65284.382 290.730

282.556

200

239.301 250.526

240.103

ped

s)

100

150

98.381 106.372 113.973

101.622 106.570 106 302

Gallons Pum

p(in

Millions

50

100 101.622 106.570 106.302104.344

101.143 104.865 114.287 116.886

0

2001 2002 2003 2004 2005 2006 20072007 2008 2009 2010 2011

City of Cedar Springs Wastewater Treatment Facility

December 2011 Monthly Operations and Maintenance Report

Monthly Operations and Maintenance Report

Report for Month: December 2011 Location: City of Cedar Springs Plant: Wastewater Treatment Plant Operator in Charge: Russ Johnson, Certification # 14620 Executive Summary: During the month the facility was operated in compliance with the discharge permit requirements. The monthly Discharge Monitoring Report (DMR) was submitted on time to Algoma Township and a copy submitted to the City Public Works Superintendent. Significant Events/Emergency Call-outs:

12/12/11 City of Cedar Springs repaired fire hydrant by sludge storage tanks. 12/19/11 City of Cedar springs out to dig up sludge transfer line repair. 12/20/11 Plummers Environmental out to treatment plant to jet and vactor sludge transfer line

again. Preventive Maintenance:

Number of preventive maintenance tasks completed: 46 (summary attached) Number of times Emergency Generator exercised during the month: Number of times Effluent Infiltration Fields checked during the month: 5

Supplies or Materials Purchased for Plant:

12/9/11 Purchased small roll of insulation from White Creek Lumber to wrap around leaking fire hydrant so it did not freeze before it could be repaired.

12/23/11 Purchased hand soap and rain gauge from White Creek Lumber.

Flow Data (million gallons): This month’s total flow 23.900Last month’s total flow 21.810Difference +2.09 Cumulative year-to-date 280.046Cumulative total, same period last year 257.988Difference +22.058

December Maintenance Task List - WWTP 1 of 2

Due Date SubjectSat 12/31/2011 Thaw out the sample refridgerator in the labFri 12/30/2011 Check roof drain pipe in west ditch line, outside of fence (marked with white and orange stake)Fri 12/30/2011 Infiltration Field-Perform Weekly ObservationThu 12/29/2011 Fine Headworks Screen-Inspect

Mon 12/26/2011 Grit System-Grease Slewing Bearing

Mon 12/26/2011 Test all warning lights and trouble indicator lights on the control panel.Mon 12/26/2011 Check BlowersSat 12/24/2011 SBR Dissolved Oxygen Probes-Pull probe and clean-all SBR's on-line

Fri 12/23/2011 Check roof drain pipe in west ditch line, outside of fence (marked with white and orange stake)Fri 12/23/2011 Safety- Check Chemical Showers (3)Fri 12/23/2011 Infiltration Field-Perform Weekly ObservationThu 12/22/2011 Fine Headworks Screen-Inspect

Wed 12/21/2011 Execise Motive Pump and BlowerWed 12/21/2011 Grit Screw Bearings-GreaseTue 12/20/2011 Instrumentation-Pull and clean level probes on SBR deckMon 12/19/2011 Test all warning lights and trouble indicator lights on the control panel.Mon 12/19/2011 Instrumentation-Check SBR stationary DO probes against YSI-55. (3)Mon 12/19/2011 Grit System-Grease Slewing Bearing

Mon 12/19/2011 Check BlowersFri 12/16/2011 Infiltration Field-Perform Weekly ObservationFri 12/16/2011 Check roof drain pipe in west ditch line, outside of fence (marked with white and orange stake)Fri 12/16/2011 HVAC System-Blow Down Boilers #1 and #2 (PRESS RESET ON LOW-WATER CUTOFF SWITCH!)Thu 12/15/2011 Grit Dewatering Screw-Grease Packing GlandThu 12/15/2011 Infiltration Fields-Change ValvesThu 12/15/2011 HVAC System-Grease MAU-1 Bearings-NWKM

Thu 12/15/2011 Fine Headworks Screen-Inspect

Wed 12/14/2011 Laboratory-Change storage solution for probes.

Mon 12/12/2011 Test all warning lights and trouble indicator lights on the control panel.Mon 12/12/2011 Grit System-Grease Slewing Bearing

Mon 12/12/2011 Check BlowersSat 12/10/2011 Compliance Monitoring-Monthly DMR

Fri 12/9/2011 Check roof drain pipe in west ditch line, outside of fence (marked with white and orange stake)Fri 12/9/2011 Infiltration Field-Perform Weekly ObservationThu 12/8/2011 Fine Headworks Screen-Inspect

Wed 12/7/2011 Fire Safety-Check Fire Extinguishers. (10)

Mon 12/5/2011 Grit System-Grease Slewing Bearing

December Maintenance Task List - WWTP 2 of 2

Mon 12/5/2011 Test all warning lights and trouble indicator lights on the control panel.Mon 12/5/2011 Check BlowersSun 12/4/2011 Check and grease roof fans- done by NWKM

Sat 12/3/2011 Fine Headworks Screen-Grease BearingsFri 12/2/2011 Check roof drain pipe in west ditch line, outside of fence (marked with white and orange stake)Fri 12/2/2011 Infiltration Field-Perform Weekly ObservationThu 12/1/2011 Thaw out the sample refridgerator in the labThu 12/1/2011 HVAC System-Check Filters-NWKM

Thu 12/1/2011 Fine Headworks Screen-Inspect

PERMITTEE'S NAME Michigan Department of Natural Resources and EnvironmentCITY OF CEDAR SPRINGS Surface Water Quality DivisionPERMITTEE'S ADDRESS DAILY DISCHARGE MONITORING REPORTP.O. BOX 310 Discharge Number Permit Number

CITY, STATE, ZIP CODE 1.000 M00949CEDAR SPRINGS, MI. 49319 FACILITY NAME AND LOCATION (If different than Permittee) Monitoring Period

CITY OF CEDAR SPRINGS Month/Day/Year Month/Day/Year

WWTP From: 12/01/11 To: 12/31/11

PARA- Influent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent Effluent EffluentMETER Flow Flow pH AMMONIA NITRATE NITRITE TIN CHLORIDE SODIUM TOT. PHOS TSS BOD5 ALUMINUM ARSENIC IRON MANGANESELIMIT 4.1 6.0-9.5 5.00 250.0 150.0 1.000

DAY UNITS M.G. M.G. SU mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l01 0.575 0.940 7.12 0.206 1.900 0.0110 2.117 93.5 65.2 0.235 3.2 1.5802 0.547 0.780 7.1 0.168 1.590 0.0120 1.770 92.0 64.1 0.246 3.6 1.0803 0.613 0.88004 0.493 0.68005 0.580 0.780 7.18 0.169 0.685 0.0120 0.866 87.5 62.3 0.179 1.6 3.3606 0.595 1.000 7.17 0.196 1.840 0.0120 2.048 98.0 64.0 0.872 13.2 507 0.547 0.790 7.15 0.538 0.759 0.0250 1.322 94.5 67.4 0.645 8.8 dpl08 0.562 0.850 7.15 0.191 0.955 0.0120 1.158 97.0 66.2 0.406 6.4 4.2509 0.492 0.720 7.13 0.190 1.010 0.0130 1.213 96.0 64.8 0.376 2.8 3.1410 0.596 0.88011 0.493 0.70012 0.447 0.640 7.12 0.228 0.709 0.0080 0.945 99.5 70.2 0.577 8.0 4.0713 0.492 0.830 7.17 1.170 0.746 0.0200 1.936 98.5 70.2 1.040 7.2 dpl14 0.493 0.710 7.16 1.430 0.725 0.0220 2.177 97.0 68.9 1.100 8.8 dpl15 0.559 0.780 7.18 1.990 0.743 0.0190 2.752 96.5 67.2 0.735 8.8 dpl16 0.599 0.930 7.05 1.230 0.937 0.0260 2.193 91.0 63.8 0.674 6.4 dpl17 0.643 0.97018 0.599 0.88019 0.487 0.800 7.18 1.360 0.621 0.0170 1.998 64.6 64.6 0.631 6.4 dpl20 0.521 0.800 7.08 1.220 0.598 0.0150 1.833 65.2 65.2 0.558 10.4 dpl21 0.516 0.820 7.18 2.050 0.457 0.0130 2.520 63.0 63.0 0.682 8.4 dpl22 0.532 0.820 7.17 1.980 0.632 0.0230 2.635 62.3 62.3 0.770 15.2 dpl23 0.488 0.790 7.08 1.020 0.632 0.0240 1.676 68.6 68.6 1.040 19.6 dpl24 0.532 0.80025 0.511 0.76026 0.386 0.600 7.13 2.230 0.773 0.0220 3.025 63.6 63.6 0.623 7.227 0.490 0.700 7.17 1.790 0.787 0.0250 2.602 64.9 64.9 0.743 13.228 0.512 0.740 7.22 3.400 0.645 0.0200 4.065 65.3 65.3 0.562 8.829 0.520 0.720 7.17 1.560 1.150 0.0320 2.742 64.5 64.5 0.444 2.830 0.485 0.810 7.20 1.920 0.982 0.0170 2.919 65.2 65.2 0.514 4.831

Total 15.905 23.900Average 0.530 0.797 7.15 1.193 0.903 0.0182 2.114 81.3 65.5 0.621 8.0 3.2

I certify under penalty of law that I have examined and am faimiliar with the information submitted herein and based on my inquiry of those individuals immediately responsible for obtaining the information. I believe the submitted information is true, acc

am aware that there are significant penalties for submitting false information including the possibility of fine and imprisonment. See 18 U.S.C.§ 1001 and 33 U.S.C.§ 1319. (Penalties under these statutes may include fines up to $10,000 and or imprisonmen

months and 5 years.)

PRINTED NAME AND TITLE OF PRINCIPAL EXECUTIVE OFFICER OR AUTHORIZED AGENT SIGNATURE OF PRINCIPAL EXECUTIVE OFFICER OR AUTHORIZED AGENT DATE

October resultrs

City of Cedar Springs To: Mayor Watson and City Councilmembers From: Linda Branyan, City Clerk Subject: Clerk Report Date: January 5, 2012 ______________________________________________________________________ Happy New Year! With the closing out of 2011, I thought you might like to start 2012 by reflecting on what was accomplished last year. As a means for you to do so, I have included the 2011 City Council, Zoning Board of Appeals and Planning Commission minute indexes. On another note, I am happy to report I have finished my minute indexing project! I started this project in the summer of 2007 never really thinking it would ever be completed as once I got into it, it seemed overwhelming; but in 2010 I finished the City Council indexing back to the formation of the City in 1959. In December 2011, I completed both the Planning Commission and Zoning Board of Appeals minute indexing back to their beginnings. I could find no minutes previous to 1981 for the Planning Commission although a planning commission is mentioned in City Council minutes previous to that time. I am assuming that as the secretary of that body for most of the time was a member of the board, that those minutes may not have been left at City Hall for safe keeping during that time frame – or horrors, they are buried in boxes upstairs! The Zoning Board of Appeals index is likewise complete back to its beginning when it held its organizational meeting September 27, 1983. That board came full circle when the City Council took over the responsibility for making variance decisions on October 1, 2008. While some might think this undertaking was a waste of time; I have found it to be of immeasurable help when someone comes to me wanting information on or when a specific motion, resolution or action took place as well as what the particular action really was. Rather than having to recall when the action might have happened and flip through the pages of minute books until I found what I was looking for; I can now pull up each year and quickly look through the various subtitles until I find what I need. I can then go to the specific date in the minute book to get the actual wording. I would be the first one to say the minute indexing project has made my job easier and hope it will be of help to future clerks when they are called upon to find something in old minute books. On another note, the February Presidential Primary is loaming over our heads. I sent out over 70 absentee applications on Tuesday. They are already starting to come back. Unfortunately none of them are coming back filled in properly. As this is a closed election, the voter has to select a Republican, Democratic or a Ballot without Presidential Primary if they just want to vote on the school’s millage question. I spent

an hour highlighting everything that HAD to be filled in on each application I sent out; but not one application that has come in so far has marked the ballot type. I’m not sure if we will be reimbursed for mailing costs; but at the rate it is going this election may break my election budget!

2011 CITY COUNCIL MINUTE INDEX

AGREEMENTS/CONTRACTS: Res. No. 2011 – 01, approved a contract w/Miss Dig in the amount of $485.00 01-13-2011 Res. No. 2011 – 02, approved collection of 100% of the GRCC Community College property taxes 01-13-2011 Res. 2011 – 13, approved fire contract w/Nelson Township 03-10-2011 Res. No. 2011 – 28, approved an agreement w/FTCH in an amount not to exceed $7,500.00 for 05-12-2011 professional services associated w/the former lagoon site Res. No. 2011 – 29, approved a 36-month contract w/Abilita (to review telecommunications services 05-12-2011 Res. No. 2011 – 33, approved contract w/Duke’s Root Control, Inc. for sanitary sewer root 06-09-2011 control services in an amount not to exceed $9,108.90 Res. No. 2011 – 34, approved operations & maintenance contract extension w/Infrastructure 06-09-2011 Alternatives for fiscal year 2011/12 in the amount of $100,196.15 Res. No. 2011 – 44, approved an agreement w/FTCH to update the City’s Wellhead Protection. 07-14-2011 Program in an amount not-to-exceed $4,000.00 Res. No. 2011 – 46, approved a METRO Act Permit for Merit Network, Inc. 07-14-2011 Res. No. 2011 – 47, approved a Street Lighting Contract w/Consumer’s Energy 07-14-2011 Res. No. 2011 – 53, approved an intergovernmental agreement w/REGIS 08-11-2011 Res. No. 2011 – 41, approved an agreement w/Red Flannel Festival Board of Directors 08-11-2011 Res. No. 2011 – 45, approved an access agreement w/Speedway LLC for the installation & 08-11-2011 routine access of ground water monitoring wells at Morley Park Res. No. 2011 – 49, approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount 08-11-2011 of $19,916.01 w/the stipulation that the underground storage tank on the north side of the property is removed Res. No. 2011 – 54, amended the existing contract w/Utility Services, Inc. for additional text 08-11-2011 to be on the water tower Res. No. 2011 – 61, approved an agreement w/FTCH to prepare a project plan for the MIDEQ 09-08-2011 State Revolving Fund Program Res. No. 2011 – 62, authorized an S2 grant agreement w/State of Michigan 09-08-2011 Res. No. 2011 – 73, approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount 11-10-2011 of $19,916.01 Res. No. 2011 – 74, approved a contract extension w/the City’s auditing firm Vredeved Haefner 12-08-2011 for 2012 and 2013 Res. No. 2011 – 79, approved an agreement w/Consumer’s Energy to change downtown 12-08-2011 streetlights from a GS rate to a GML rate AUDITS: 2011 fiscal year audit discussion 09-08-2011 AWARDS AND PRESENTATIONS: City Engineer’s workshop discussion re: grant opportunity for a sewer infrastructure study 01-13-2011 Mayoral You Make a Difference Award to Charley Nelson, Eagle Scout appointment 01-13-2011 City Attorney workshop on medical marijuana 02-10-2011 Nichol DeMol, Trout Unlimited & Andy Bowman, GVMC, wanting to work with City on land use 02-10-2011 Amanda Gerhardt, update on CS Area Parks & Recreation Department 03-10-2011 Special Meeting - Dr. Lew Bender presentation on state & local government municipalities & 03-12-2011 officials City Engineer presentation on water & sewer system planning Dave Heyboer, update on Friends of the White Pine Trail 04-14-2011 City Engineer – proposed agreement for professional services associated w/former lagoon site 05-12-2011 Thomas Zook, Executive Director, Children’s Assessment Center, discussion re: services 06-09-2011 the Center provides Jerry Hoak, President, Wolverine Sky Hawks Model Airplane Club re: club’s desire to use 08-11-2011 City’s former lagoon as a site for club activities Donna Clark, CS Library Director, presentation on library activities 10-13-2011 Amanda Gerhardt, CS Area Parks & Recreation Director, update on department activities 10-13-2011

BIDS: Res. No. 2011 – 12, accepted bid from Dean’s Landscaping & Excavating for snow removal 02-10-2011 on Main St. & City parking lots in a figure not to exceed $4,270.00 Res. 2011 – 21, awarded bid to Peerless-Midwest, Inc. to overhaul Well No. 4 in an amount not 03-28-2011 to exceed $17,179.90 Res. No. 2011 – 23, awarded street sweeping bid to Ammaculot Sweeping Service provided 04-14-2011 receipt of proof of insurance is delivered to City by the close of business day April 15, 2011. In the event such proof is not provided, the bid to be awarded to West Michigan Sweeper Res. No. 2011 – 60, approved bid for tree trimming & stump grinding services on City streets 09-08-2011 from Quality Service in an amount not-to-exceed $6,975.00 BOARDS AND COMMISSIONS: Mayoral annual appointments 01-13-2011 Mayoral annual appointments 02-10-2011 Morgan Kehoe, CS Area Parks & Recreation Board 03-10-2011 Craig Owens, Planning Commission 04-14-2011 Stacey Velting, Election Commission 05-12-2011 Larry Young, Local Officer’s Compensation Committee 06-09-2011 Art Tietfhoff, Local Officer’s Compensation Committee 07-14-2011 Ashley Bremmer, Industrial Facilities Tax Advisory Committee 09-08-2011 Roger Belknap, West Michigan Regional Planning Commission 12-08-2011 BUDGETS: Res. No. 2011 – 16, amended City’s 2010 – 2011 Annual Budget 03-10-2011 Public Hearing on proposed 2011 – 2012 Fiscal Year Budget 05-12-2011 Res. No. 2011 – 25, adopted the City’s 2011 – 2012 Annual Budget 05-12-2011 Res. No. 2011 – 26, established millage rate for real & personal property in City for 2011 – 2012 05-12-2011 Fiscal Year Res. No. 2011 – 35, amended the 2010-11 Fiscal Year Budget 06-09-2011 Res. No. 2011 – 65, approved budget amendments 11-10-2011 CITY COUNCIL: Consensus to review medical marijuana ordinance currently in place in the City of Grand Rapids Greenville and Gaines Township 03-10-2011 Consensus to set March special meeting to discuss option for repairs to Well No. 4 03-10-2011 Councilor Raymond Huckleberry resigned 03-10-2011 Discussion re: challenges & options facing City w/budget 03-12-2011 Consensus to have DPW Director seek bids for a Variable Frequency Drive & to bring those 03-28-2011 bids to the April Council meeting for possible action Discussion regarding City Council vacancy 03-28-2011 Consensus to interview Ashley Bremmer April 4, 2011 at 2:00 p.m. Ashley Bremmer issued Oath of Office as Councilmember replacing Raymond Huckleberry 04-14-2011 Consensus to have Fire Department use department vehicles at neighboring events 05-12-2011 CITY COUNCIL COMMENTS: Ken Benham: Thanked Veronica Fournier for stepping up to serve on the Planning Commission 01-13-2011 Had talked w/a local business owner who said he hadn’t seen any snowmobile traffic 02-10-2011 in his establishment; he wanted to know what the City could to w/signage to help the situation Kudos to Raymond (Huckleberry) for being a good dad; he was sorry to see him 03-10-2011 leave; but he was doing the right thing Welcomed Ashley Bremmer and thanked her for stepping up; thanked Jerry Gross 04-14-2011 for allowing him to participate in the Fire Department burn; it was an eye opener Was sorry to see Jerry Gross leave as Fire Chief; thanked the Red Flannel Festival, 05-12-2011 H20 Oasis and Rowland’s for their contributions to Veteran’s Memorial Park Dittoed what had already been said; wished Jerry Gross god luck; thanked Marty 06-09-2011 Fraser & Interim Fire Chief Roger Parent; felt that bread had been broken w/the Red Flannel Festival

Benham’s comments continued: Kudos to everyone; a lot of thankless hours had gone into a lot of what had been 08-11-2011 covered that evening Kudos to department heads & employees; wished everyone a safe & happy Red 09-08-2011 Flannel Day His thoughts and prayers were with the slain police officer’s family; thanked Amanda 10-13-2011 Gerhardt for her report and thanked the DPW & police officers Congratulated Linda Lehman on her future; it was great working with her 11-10-2011 Congratulated Ashley Bremmer on her election to the Council; congratulations to the Police Department for apprehending a burglar Welcomed Karen Mushong and Merry Christmas to everyone 12-08-2011 Neil Gomez: Thanked the DPW for their hard work w/snow removal from the recent storm; 02-10-2011 appreciated the Fire Department & Police Department & all the City workers To Raymond Huckleberry: your ability to still smile & laugh even through what you 03-10-2011 are going through will carry you on; good luck Wished the City Manager a good trip to Mexico 03-28-2011 Welcomed Ashley Bremmer; thanked the Clerk for the election information and for 04-14-2011 cleaning up Councilmember language; thanked Jerry Gross for outfitting him for the practice fire burn; it was an eye opener and he appreciated his ability to walk in his shoes; appreciated the community police officers and appreciated the City Council for the fact they could disagree and when the meeting was over, they could still be friends Thanked the Fire Chief for his 11 years of service; reminded everyone that the following 05-12-2011 week was National Police Office’s Memorial Week stating it was a poignant time for police officer Thanked Jerry Gross for his 11 years of service as Fire Chief; was looking forward to the 06-09-2011 future; during the past week he had been disappointed w/what had been going on w/Red Flannel Festival & hoped that relationships could be mended w/the Festival & we can move forward as a community Thanked everyone for all the text messages and emails he had received in his capacity 07-14-2011 as a Grand Rapids police officer in the aftermath of the mass shootings in that city the previous week; it had been an intense time Appreciated all the City employees; the Code Enforcement Officer was doing a great job 08-11-2011 Reminded everyone of the 10-year events of Sept. 11 in the coming weekend; there 09-08-2011 were a lot of events planned & he hoped people took part in them A test message (as he was unable to be at the meeting) as read by Mayor Watson: 10-13-2011 his heart went out to Trevor Slot’s family. Everyday police officers kiss their loved ones goodbye and you never knew if it would be for the last time Thanked Linda Lehman for her service to the City, her smile and the fact she was always 11-16-2011 very helpful whenever he had a question Thanked the veterans for their service to the country and was looking forward to Veterans Day activities Welcomed Karen Mushong; thanked Marty Fraser 12-08-2011 Charlie Watson: Thanked Christine Fahl for running the meeting; appreciated all the discussion & 01-13-2011 cooperation from Councilors that evening Thanked the DPW for their work w/snow removal; they did a great job; felt the changes 02-10-2011 that had taken place during the past few years were good; felt positive that good things were coming; appreciated the spirit of volunteerism; had received an email from Kelly Worth who was moving out of state & would be resigning her position on the DDA effective April

When he thinks of Raymond (Huckleberry) one word came to mind and that was passion 03-10-2011 he had never known anyone who had more passion for his community & his politics; he echoed the remarks that had been made about family & knew Raymond had made the best decision; we will miss you, your decisions, your politics and your passion Spoke of need to get the word out that a new City Council member was needed 03-12-2011 Was proud of the DPW Director that he was not taking the first bid that had been given 03-28-2011 to him & that he was going to seek other bids

Watson’s comments continued: Echoed the comments made about Jerry Gross, stating he was dedicated to the 05-12-2011 department and fire service; thanked him for the service he had given; said he was going to speak at the RITS store on May Thanked the boy scouts for being at the meeting that evening; echoed what had 06-09-2011 already been said; thanked Marty Fraser & Roger Parent for stepping up & moving forward; that was what he wanted to see; was looking forward to working w/the Red Flannel Festival; there was nothing wrong with having a passion for something Over the past month there had been some difficult situations and wanted to thank the 07-14-2011 City departments & everyone in the City for stepping up & doing whatever they could to help; everyone was overwhelmed & everyone was working together; he was proud to be the mayor of a town whose workers get back up, admitted their mistakes and moved on Congratulated Benham on his recent marriage which he had presided over; performing 08-11-2011 weddings was one of the most enjoyable parts of his job; echoed the thanks to City staff; appreciated all the help he had received that evening Thanked Ashley Bremmer for agreeing to serve on the IFT Committee; thanked Pat 09-08-2011 Capek for representing the City at the MML Conference & appreciated all she did; thanked department heads for doing a good job; hoped everyone remembered 9-11 & participated in the remembrances & to remember all those who represent us overseas Read a text message from Councilor Gomez (who was not at the meeting) stating his 10-13-2011 heart went out to the Trevor Slot family. Everyday police officers kiss their loved ones goodbye and you never knew if it would be for the last time Thanked Pat Capek for representing the City; thanked the entire staff for extending their helping hands to the Red Flannel Festival; the water tower looked great; was happy to see it finished; thanked all the City’s police officers and fire officers and emergency responders; there by the grace of God…it could have been one of us; this City Council has your backs Linda Lehman had helped him get through everything; he trusted her; he was not just 11-10-2011 happy for her; he was proud of her and wished her the best and thanked her very much Today was the Marine Core birthday and we should take the time to remember our servicemen who serve in many places in the world; we still have the best place in the world; thanked Linda Lehman for her service; she did a wonderful job; the MML was a wonderful asset; thanked the Council for making him mayor Merry Christmas and Happy New Year 12-08-2011 Pat Capek: Thanked Veronica Fournier for her willingness to serve on the Planning Commission 01-13-2011 & urged her to take advantage of educational opportunities that were available through the MML; thanked the Clerk for her history lesson; reminded everyone of the MML meeting on the & the big job it was doing for the City Was impressed w/the Parks & Recreation Department & felt they should be commended 02-10-2011 for all the work they do; hoped the City will be able to schedule some time upstairs to help w/record keeping; the Police Department, Fire Department & DPW did a terrific job w/snow removal It saddened her more than she could say to see Raymond (Huckleberry) leave; she 03-10-2011 had known him since he was a little boy and knew how concerned he was for the community; but knew he was doing this for his sons Was glad things were being taken care of with the proposed water projects; asked who 03-28-2011 was going to the legislative conference besides herself Welcomed Ashley Bremmer; thanked the City Council for allowing her to represent the 04-14-2011 City at the legislative conference held last week; it was an intense couple of days and a very good conference; we owe a debt of gratitude to the MML for the aggressive lobbying it had done on behalf of cities Thanked the City Council for allowing her to represent them at the regional meeting 05-12-2011 held in Ludington; it had been a meeting of doom and gloom from Lansing; was sorry to lose Jerry Gross as Fire Chief Thanked the City Clerk for the cemetery updating; she would be attending an MML 07-14-2011 retreat the following day representing Cedar Springs

Capek’s comments continued: Had a least six people stop her & tell her how much they appreciated the actions of 09-08-2011 the DPW, the Fire Department and Police Department; thanked Linda Lehman for keeping the Council on track with all the billing reports; hoped everyone gets out and flies their flag on September Thanked the Council for allowing her to represent Cedar Springs at the MML 10-13-2011 conference held in Grand Rapids the previous week; it was one of the best conferences she had ever attended; the workshops were very helpful; she appreciated all the staff – the Police Department & Fire Department & all the staff, they continued to impress her with all they do Always felt the City was in good hands financially w/Linda Lehman; she always made 11-10-2011 finances understandable to her she had been a good friend and will be missed Thanked Linda Lehman for her years of service; thanked the Clerk, Fire Department, 11-10-2011 Police Department and DPW; said it was important to contact our State representatives or MML lobbyists – that what they do does make a difference; was looking forward to Veterans Day activities Delighted to have Karen Mushong here; it was wonderful to have someone take over; 12-08-2011 was looking forward to the holiday season; reminded everyone to contact their legislators and them what you think Pamela Conley: Thanked the persons who were appointed to boards & commissions that evening for 01-13-2011 their willingness to serve; because of people like that, we can keep the City running Was sorry for all Raymond (Huckleberry) was going through; but there was a light 03-10-2011 at the end of the tunnel; she had great respect for what he was doing & knew it had been a difficult choice for him The well project was a huge project to undertake, kudos to the DPW 03-28-2011 The controlled burn was amazing; thanked the Fire Department for the opportunity 04-14-2011 to participate; welcomed Ashley Bremmer; was happy she was on board; thanked the Treasurer for all her work on the budget and the Clerk for her work on elections; was proud of the town Thanked Fire Chief for his service to the community 05-12-2011 Had lots of respect for outgoing Fire Chief Jerry Gross; wished him well in his future 06-09-2011 endeavors; kudos to the Red Flannel Festival Thanked the fire department and police department for their hard work 07-14-2011 Great job everybody 08-11-2011 Thanked Roger Belknap for the effort he puts forth w/the water system, work on the 09-08-2011 water tower & the wastewater treatment plant; thanked Linda Lehman for her hard work w/the audit; thanked Roger Parent for all his hard work w/the fire and police departments Thanked the police officers and fire officers for all they do to keep citizens safe. 10-13-2011 Thanked Roger Belknap for all his hard work Welcomed Karen Mushong; thanked Marty Fraser for his explanation re: the fire 12-08-2011 rescue rig’ thanked all the departments; was glad the election went well Christine Fahl: Thanked Veronica Fournier for getting involved; thanked Charlie Watson for the 01-13-2011 opportunity to run the meeting; but she wanted her seat back Kudos to all the departments for their work w/the recent snowfall; particularly the DPW; 02-10-2011 the back room was looking awesome Was going to miss Raymond’s (Huckleberry) support; but his decision was the right 03-10-2011 one; your children came first no matter what Would be glad when the budget was done; it was depressing looking at the numbers 03-28-2011 Congratulations to the Fire Chief for the controlled burn; it was fun and she was 04-14-2011 impressed; she would be glad when the budget was done; missed the Mayor that evening; it was amazing to see the people coming out for the rallies in Lansing; she did not believe it was a waste of time and hopefully the governor was listening Thanked Jerry Gross for all his years of service to the City 05-12-2011

Fahl’s comments continued: Echoed what Benham had said; felt they had broken bread w/the Red Flannel Festival 06-09-2011 & the relationship had been strengthened; thanked Chief Parent & Marty Fraser; was happy w/what is happening & saw positive things happening in the City Supported the DPW Director and stood behind him 07-14-2011 Linda Lehman was very talented; thanked her for everything she did; hated to see her 11-10-2011 go; but was very proud of her Congratulated Ashley Bremmer on her election; congratulated Linda Lehman; people should utilize their right to vote; was looking forward to Veterans Day activities and we should remember the veterans and what they have done for us Welcomed Karen Mushong; Merry Christmas and Happy New Year 12-08-2011 Raymond Huckleberry: Would like citizens to be more careful in electing people to government that care 02-10-2011 about government Tendered resignation from City Council effective at the end of the meeting, would miss 03-10-2011 serving the public; but was moving out of the City to help in the co-parenting of his children; wished all the best to the community & was sorry to leave before the term of his office was over Ashley Bremmer: Thanked everyone for welcoming her and remarked about the controlled burn 04-14-2011 With the short time she had been on the City Council, she wished she had had the time 05-12-2011 to get to know Jerry Gross better Agreed w/everything that had been said; thanked the Police Chief for taking the time 06-09-2011 to talk w/her in his office; thanked Marty Fraser for his open door policy; thanked the Red Flannel Festival & former Fire Chief Jerry Gross Thanked the City Clerk for the cemetery project she was undertaking 07-14-2011 Ditto to what Ken (Benham) had said that evening 08-11-2011 Thanked everyone for their hard work & reminded everyone of the soccer tournament 09-08-2011 to be held that weekend for the jail Her thoughts and prayers were with the police officer’s family; thanked Donna Clark 10-13-2011 for her presentation and hoped to get her son and other young children involved in library programs; thanked Roger Belknap for his presentation Thanked Linda Lehman for everything she had done for the City and thanked everyone 11-10-2011 for voting for her Welcomed Karen Mushong; thanked her for stepping up and felt she would do a 12-08-2011 wonderful job; thanked Marty Fraser and Roger Parent from the fire department CITY MANAGER: Monthly report 01-13-2011 Monthly report 02-10-2011 Monthly report 03-10-2011 Weekly statistical information re: webpage usage Main St. Restaurant grand opening Goal setting session March Planning Commission training sessions GVMC updates Emergency siren funding approved Publication of legal notices on websites vs. newspapers close to passing Comments on Raymond Huckleberry resignation 03-10-2011 Weekly Report: 03-28-2011 Weekly statistical report on webpage usage Budget Binders Emergency Warning Siren Eagle Scout Project Discussion Staging Area Update Cedar Creek Grant Vacation Plans Monthly Calendar

City Manager continued: Monthly Report: 04-14-2011 Weekly statistical report on webpage usage Earth Day reminder Attendance at a recent Planning Commission meeting when training had been scheduled and no quorum was present Computer silent auction City Manager’s Administrative Assistant leaving work due to illness Police Officer’s Association of Michigan meeting Solon Township joint purchase request Update on GVMC legislative committee Monthly Report: 05-12-2011 Weekly statistical reports on webpage usage Pavilion dedication set for June 13, 2011 Attendance at MML Worker’s Compensation Board of Director’s Conference Veteran’s Memorial Park improvements Algoma Christian School students clean up of Morley Park RITS students commitment to monthly clean up of White Pine Trail Monthly Report: 06-09-2011 Code Enforcement Officer had resigned & part-time police officer Nick Barbour to replace him City will soon begin process of looking for a new Fire Chief to replace Jerry Gross who had resigned. Police Chief Roger Parent to serve in interim Weekly statistical reports for webpage usage Pavilion dedication set for June Emergency computer purchase for City Assessor Planning Commission items Retirement party for Jerry Gross held before City Council meeting Monthly Report: 07-14-2011 Weekly statistical report for webpage usage Energy Savings update Participation at Girl’s State July monthly calendar Letter to a resident denying a parking in the public right-of-way permit application Monthly Report: 08-11-2011 Weekly statistical report for webpage usage Personnel issues MI GMA Summer Conference Unemployment appeal Kudos to staff members for working well under pressure 08-11-2011 Delegated as authorized manager for the S2 grant 09-082011 Monthly Report 09-08-2011 Weekly statistical report for webpage usage Unemployment appeal Cedar Creek Clean-up Lunch w/State Representative Peter MacGregor Monthly Report 10-13-2011 Weekly statistical report for webpage usage Website updates Transfer of labor records as the city’s labor attorney has changed firms MML speaking engagement Phone changes Dashboard Red Flannel Festival Monthly Report 11-10-2011 Weekly statistical report for webpage usage Finance Director position Veterans Day remembrance celebration activities Vacation Monthly Report 12-08-2011 Library fundraisers Finance Director position

CITY MAYOR: Mayoral You Make a Difference Award to Charley Nelson, Eagle Scout appointment 01-13-2011 Asked for a moment of silence in remembrance of Walker City Police officer shot in the line of duty that day 10-13-2011 Charlie Watson appointed Mayor 11-10-2011 Christine Fahl appointed Mayor Pro Tem 11-10-2011 You Make a Difference Awards: Weebelos pack # 3222, crew of Chinook Helicopter landing in 11-10-2011 town on Veterans Day CITY PROJECTS: Overhaul Well No. 4 in an amount not to exceed $17,179.90 03-28-2011 CITY POLICIES: Res. 2011 – 39, policy on banner placement 06-09-2011 Res. 2011 – 40, policy on sprinkling meters 06-09-2011 Res. 2011 – 48, fund balance policy 08-11-2011 CITY PURCHASES: Res. No. 2011 – 04, approved purchase of computer hardware & software from Florida Micro in 02-10-2011 the amount of $4,249.35 Res. No. 2011 – 17, approved purchase of new records management system for Police Dept. 03-10-2011 from Core Technologies in an amount not to exceed $18,300.00 Res. No. 2011 – 24, authorized purchase and installation of a Variable Frequency Drive for Well 04-14-2011 #4 from Grandtech, Inc. at a cost not to exceed $8,200.00 Res. No. 2011 – 30, approved purchase of two computers for City Manager and Treasurer 05-12-2011 from Florida Micro in an amount not to exceed $2,944.00 Res. No. 2011 – 31, approved the purchase of crack sealing services for major streets from 05-12-2011 Huyser Asphalt at a cost of $4,935.00 Res. No. 2011 – 38, approved purchase of a compactor from Kent Equipment in an amount not 06-09-2011 to exceed $1,975.00 Res. No. 2011 – 43, approved purchase of an actuator for the WWTP from Kennedy, Inc. in 07-14-2011 an amount not-to-exceed $3,504.00 Res. No. 2011 – 57, approved the purchase of light bulbs & ballasts for City municipal buildings 08-11-2011 from Graybar in the amount of $6,645.08 Res. No. 2011 – 55, approved purchase of a DPW pick-up truck from Holman Buick in the 08-11-2011 amount of $21,410.89 Res. No. 2011 – 59, approved purchase of a police patrol rifle from Michigan Police 09-08-2011 Equipment at a cost not-to-exceed $1,300.00 Res. No. 2011 – 69, approved purchase of electrical services for separating Morley Park 11-10-2011 lighting from the Boy Scout Cabin from FullDraw Electric in an amount of $1,200.00 11-10-2011 Res. No. 2011 – 70, approved purchase of BS&A software in an amount not to exceed 11-10-2011 $11,160.00 CONSENT AGENDA MOTIONS: Approval of a working holiday for City Hall staff Monday, January 17, 2011 01-13-2011 Res. No. 2011- 01, approved a contract w/Miss Dig in the amount of $485.00 01-13-2011 Res. No. 2011 – 02, to collect 100% of the GRCC Community College property tax 01-13-2011 Res. No. 2011 – 14, approved the designation of a street administrator 02-10-2011 To strike delinquent personal property taxes from tax roll 03-10-2011 Res. No. 2011 – 20, approved amendments to Planning Commission bylaws 03-10-2011 Res. No. 2011 – 22, approved Election Inspectors for May 3, 2011 School Election 04-14-2011 To appoint Stacey Velting to the Election Commission 05-12-2011 To approve the 2011 Michigan Municipal Worker’s Compensation Fund Official Ballot by voting 07-14-2011 for the five incumbent trustees Res. No. 2011 – 53, approved a revised intergovernmental agreement w/REGIS 08-11-2011 Approval of MML Liability & Property Pool’s Board of Director’s Ballot 10-13-2011 Approval of a working holiday for City Hall staff November 11, 2011 10-13-2011 Res. No 2011 – 68, approved an amendment to Kent County Act 451 Solid Waste Management 10-13-2011 Plan Res. No. 2011 – 71, approved adding Barry County to the service area of the West Michigan 11-10-2011 Regional Planning Commission

Consent Agenda Motions continued: Res. No. 2011 – 74, approved a contract extension w/the City’s auditing firm Vredeved Haefner 12-08-2011 for 2012 and 2013 Res. No. 2011 – 75, approvrd the regular meeting dates of the City Council from January, 2012 12-08-2011 through December, 2012 Res. No. 2011 – 77, to collect 100 % of the CSPS imposed summer property tax levy for 2012 12-08-2011 Res. No. 2011 – 80, to collect 100 % of the KISD property tax in the summer of 2012 12-08-2011 Approval of the Evelyn Cossin annual disbursement to the CS Ministerial Association to be used 12-08-2011 for needy families within the City limits CORRESPONDENCE: CS Ministerial Association letter 01-13-2011 Charter Communications Dec. 17, 2010 letter 01-13-2011 Dec. 20, 2010 letter 01-13-2011 March 1, 2011 letter 03-10-2011 Feb. 25, 2011 letter 03-10-2011 May 20, 2011 letter 06-09-2011 July 29, 2011 Letter 08-11-2011 October 14, 2011 Letter 11-10-2011 August 12, 2011 letter 09-08-2011 Michael Forest letter of resignation, Library Board 01-13-2011 Unsigned letter 01-13-2011 11-10-2011 MI Liquor Control Comm. re: license renewals 01-13-2011 re: Sunday Sales Permit 02-10-2011 re: new Sundays Sales Permit for Rite Aid 04-14-2011 MI Dept. of Treasury re: revocation of IFT issued to Hydro Aluminum 01-13-2011 BSA Software letter 01-13-2011 Veronica Fournier letter requesting appointment to Planning Commission 01-13-2011 County Detail Newsletter 03-10-2011 05-12-2011 West MI Strategic Alliance Newsletter 03-10-2011 05-12-2011 07-14-2011 11-10-2011 Consumer’s Energy Public Notice 03-10-2011 06-09-2011 07-14-2011 Ron Howell Email re: complimenting public accountability 03-10-2011 Morgan Kehoe re: interest in serving on CS Area Parks & Recreation Board 03-10-2011 Letter to Grand Rapids Community Foundation in support of Schrems West Michigan Trout 04-14-2011 Unlimited’s grant application to help restore trout habitat in Cedar Creek MI DNR informing City of grant award under the 2011 DTE Energy Foundation Tree Planting 04-14-2011 Grant Program St. Representative Peter MacGreggor congratulatory note on receiving DTE Grant 04-14-2011 Kent County Community Development Dept. notifying City that the qualification process for 04-14-2011 another three-year period of Community Block Grant funding had begun Abilita Letter 06-09-2011 Kent County Senior Millage Minder Newsletter 08-11-2011 11-10-2011 Friends of the White Pine Trail Newsletter 06-09-2011 Fred & Carolee Gunnell re: cuts to Red Flannel Festival 06-09-2011 Pat Capek re: cuts to Red Flannel Festival 06-09-2011 Kent County Detail Newsletter 07-14-2011 Daniel Gilmartin re: MML activities 07-14-2011 MML Liability & Property Pool Letter 08-11-2011 Kent County Board of Commissioners re: citizen appointments to boards, commissions 09-08-2011 MML letter re: its annual meeting to be held in October in Grand Rapids 09-08-2011 MI Dept. of Licensing and Regulatory Affairs letter 11-10-2011

DEPARTMENT OF PUBLIC WORKS: DPW Director reported well #4 showing vibrations in pump motor likely meaning a bearing or 03-10-2011 bushing in the shaft was having problems Special meeting set for March to discuss options Res. No. 2011 – 21, awarded bid to Peerless-Midwest, Inc. to overhaul Well No. 4 in an 03-28-2011 amount not to exceed $17,179.90 DPW Director discussed option for keeping up w/demand of the water system when water 03-28-2011 tower offline for maintenance in the spring Consensus to have Director seek bids for a Variable Frequency Drive & to bring those bids to the April Council meeting for possible action Res. No. 2011 – 38, approved purchase of a compactor from Kent Equipment in an amount not 06-09-2011 to exceed $1,975.00 Res. No. 2011 – 55, approved the purchase of a DPW pick-up truck from Holman Buick in the 08-11-2011 amount of $21,410.89 DPW Superintendent gave a presentation on the renovation of the water tower 10-13-2011 ELECTIONS: Res. No. 2011 – 22, approved Election Inspectors for May 3, 2011 School Election 04-14-2011 Appointed Stacey Velting to Election Commission 05-12-2011 Res. No. 2011 – 64, approved election inspectors for the November 8, 2011 General Election 10-13-2011 City Clerk reported 5 % of City’s registered voters, voted in November General Election 11-10-2011 City Clerk reported first time Electronic Poll Book used in November General Election 11-10-2011 EMPLOYEES AND PERSONNEL: Finance Director, Linda Lehman leaving position 11-10-2011 Karen Mushong issued Oath of Office as new Finance Director 12-08-2011 FIRE DEPARTMENT: Res. No. 2011 – 09, approved a controlled burn at 45 Pine Street 02-10-2011 Res. No. 2011 – 13, approved fire contract w/Nelson Township 03-10-2011 Res. No. 2011 – 15, approved repairs to Fire Dept. rescue truck in an amount not to exceed $1,079.38 03-10-2011 Discussion re: attendance at area festivals and events 05-12-2011 Consensus of Council to attend listed events Fire Chief Jerry Gross Sr. to retire June 30, 2011 05-12-2011 Retirement Party for Jerry Gross Sr. held before City Council meeting 06-09-2011 Police Chief to serve as Interim Fire Chief 06-09-2011 Marty Fraser to serve as Deputy Fire Chief 06-09-2011 Res. No. 2011 – 76, approved Kent County Community Development Block Grant allocation 12-08-2011 for the 2012/2013 fiscal year using the monies to acquire a new rescue rig for the Fire Department GRANTS: City Engineer’s discussion re: grant opportunity for a sewer infrastructure study 01-13-2011 S2 grant funding discussion 09-08-2011 Res. No. 2011 – 61. approved agreement w/FTCH to prepare a project plan for the Michigan Dept. of Environmental Quality’s State Revolving Fund Program Res. No. 2011 – 62, authorized S2 grant agreement w/State of Michigan Delegated City Manager as authorized manager for the S2 grant Res. No. 2011 – 56, approved the purchase of 18 trees to be reimbursed through Consumer 08-11-2011 Energy’s Forestry Operations 2011 Tree Planting Grant Program at a cost not to exceed $1,800 INDUSTRIAL FACILITIES EXEMPTION CERTIFICATES: Letter from MI Dept. of Treasury re: revocation of IFT issued to Hydro Aluminum 01-13-2011 Res. No. 2011 – 05, approved an IFT Exemption Certificate for CS Manufacturing, Inc. 01-13-2011 Discussion re: transfer of IFT for Festida Foods (Res. No. 2011 – 42) 07-14-2011 Held Public Hearing on an IFT for CS Manufacturing 09-08-2011 Res. No. 2011 – 58, approved a 12-year abatement Ashley Bremmer appointed to IFT Advisory Committee 09-08-2011

LAGOONS: City Engineer presentation on proposal agreement for professional services associated w/lagoon site 05-12-2011 Res. No. 2011 – 28, approved an agreement w/FTCH in an amount not to exceed $7,500.00 05-12-2011 for professional services associated w/the former lagoon site LIBRARY: Library director update on library activities 10-13-2011 LOCAL OFFICER’S COMPENSATION COMMITTEE: Discussion re: committee’s recommendation for no pay increase for Councilors 10-13-2011 MASTER PLAN: Res. No. 2011 – 07, approved the adoption of the City’s Master Plan 02-10-2011 MEDICAL MARIJUANA ACT: City Attorney workshop on medical marijuana act 02-10-2011 Res. No. 2011 – 08, to extend the moratorium on the issuance of City permits, licenses or 02-10-2011 approvals for the sale or dispensation of medical marijuana in the City Discussion 03-10-2011 Consensus to review ordinances currently in place in the City of Grand Rapids, Greenville and Gaines Township Approved Ordinance No. 167, amending Sections 40-5 and 40-161 & adding Sections 40-134 & 08-11-2011 40-467 regulating the dispensation of medical marijuana with the City as an emergency ordinance MICHIGAN MUNICIPAL LEAGUE: Pat Capek appointed as City’s voting delegate to MML convention 09-08-2011 MOTIONS: To approve Mayoral Appointments to boards and commissions 01-13-2011 To table Res. No. 2011 – 03, approving an engineering contract w/FTCH in anticipation of a 01-13-2011 grant application to the MDNRE for a sewer infrastructure study To table Res. No. 2011 – 04, approving the purchase of computer hardware & software 01-13-2011 To approve the amended CS Area Parks & Recreation by-laws 01-13-2011 To remove the statement: “The parking lots will be signed for odd/even parking designation.” 01-13-2011 from a motion made & reflected in the Dec. 9, 2010 City Council minutes To approve Mayoral appointments 02-10-2011 To table Res. No. 2011 – 13, approving a fire contract w/Nelson Township for 2009/2010 & 2010/2011 02-10-2011 To strike delinquent personal property taxes from the tax roll 03-10-2011 To approve the appointment of Craig Owens to an unexpired term on the Planning Commission 04-14-2011 To approve the closing of City Hall May 27, 2011 for record purging & cleaning of files stored 05-12-2011 upstairs To appoint Larry Young to Local Officer’s Compensation Committee 06-09-2011 To approve the donation of the jail to the Red Flannel Festival 06-09-2011 To approve waiving parade fees for the RFF Children’s Parade on Saturday, Sept. 24, 2011 06-09-2011 & the Grand Parade on Saturday, October 1, 2011 & approved the application for holding special events that impair use of streets & public ways as presented in the letter & application from the RFF organization dated April 27, 2011 To accept the check from the RFF Board of Directors in the amount $5,224.65 for reimbursement 06-09-2011 of labor expenses to be provided by City employees for the 2011 RFF For the City’s RFF Ad Hoc Committee, in conjunction w/RFF Board of Directors, to draft an 06-09-2011 agreement for review that shall outline the commitment of the RFF to reimburse the City for labor & equipment rental charges for 2012, 2013, 2014 & 2015 in an amount not to exceed $8,000.00 To appoint Art Tietfhoff to a 4-yr. term on the Local Officer’s Compensation Committee, expiring 07-14-2011 October, 2016 To appoint Pat Capek as the City’s voting delegate to the MML convention 09-08-2011 To appoint Ashley Bremmer to an unexpired term on the Industrial Facilities Tax Advisory Comm. 09-08-2011 To accept purchase agreement as presented by Five Star Real Estate on behalf of Walker 09-08-2011 Liquors II, LLC for the purchase of 95 N. Main St. w/the added provision that the underground storage tank to be removed

Motions continued: To delegate City Manager as the authorized manager for the S2 grant 09-08-2011 To approve the City’s yearly disbursement to the CS Area Parks & Recreation program 10-13-2011 To appoint Roger Belknap to a one-year appointment to the WMRPC 12-08-2011 OATHS OF OFFICE: Ashley Bremmer, City Councilmember 04-14-2011 Ashley Bremmer, City Councilmember 11-10-2011 Charlie Watson, Mayor 11-10-2011 Christine Fahl, Mayor Pro Tem 11-10-2011 Karen Mushong, Finance Director 12-08-2011 ORDINANCES: No. 164, amended Sections 14-180, 14-181 and added Section 30-35, (grass height maintenance) 04-14-2011 adopted as an emergency ordinance No. 165, added new Section 40-467, Chapter 40 entitled “Zoning Ordinance, Swimming Pools,” 04-14-2011 adopted as an emergency ordinance No. 166, amended Chapter 22; Article VI entitled “Offenses Against Government Order,” 04-14-2011 Section 22-119 “General Provisions,” by adding Subsection 11 as a first reading Adopted 05-12-2011 Public Hearing on Ordinance No. 168, (to amend Special Events that Impair Use of Streets, 08-11-2011 Public Ways) No. 168, amended Section 36-136 (Special Events that Impair Use of Streets, Public Ways) first reading 08-11-2011 No. 167, amended Sections 40-5 and 40-161 & added Sections 40-134 & 40-467 to regulate 08-11-2011 the dispensation of medical marijuana as an emergency ordinance No. 168, amended Section 36-136 (Special Events that Impair Use of Streets, Public Ways) second reading 09-08-2011 PARKING: Res. No. 2011 – 06, approved Parcel No. 41-02-26-478-004 as an additional designated 01-13-2011 overnight parking lot PARKS AND RECREATION: Approved the amended CS Area Parks & Recreation by-laws 01-13-2011 Held Public Hearing on CS Area Parks & Recreation Master Plan 02-10-2011 Res. No. 2011 – 11, approved the CS Area Parks & Recreation Master Plan 02-10-2011 Director presented update on CS Area Parks & Recreation Department 03-10-2011 Director presented update on CS Area Parks & Recreation Department 10-13-2011 Motion to approve City’s yearly disbursement to CS Area Parks & Recreation Department 10-13-2011 Res. No. 2011 – 69, approved the purchase of electrical services for separating Morley Park 11-10-2011 lighting from the Boy Scout Cabin from FullDraw Electric in an amount of $1,200.00 11-10-2011 PLANNING COMMISSION: Res. No. 2011 – 20, approved amendments to Planning Commission bylaws 03-10-2011 POLICE DEPARTMENT: Police Chief response to public comment re: ordinances not being equally enforced 01-13-2011 Police Chief Letter of Commendation for Officer Mike Stahl 01-13-2011 Res. No. 2011 – 17, approved purchase of new records management system for Police Dept. 03-10-2011 from Core Technologies in an amount not to exceed $18,300.00 Police Chief Letter of Commendation for Officer Mandy Stahl 03-10-2011 Code Enforcement to be done by part-time police officer Nick Barbour 06-09-2011 Police Chief to serve as Interim Fire Chief 06-09-2011 Res. No. 2011 – 51, approved a Letter of Agreement w/the Police Officer’s Association of MI 08-11-2011 Res. No. 2011 – 59, approved the purchase of a police patrol rifle from Michigan Police 09-08-2011 Equipment at a cost not-to-exceed $1,300.00 Res. No. 2011 – 68, approved a contract between the Police Officer’s Association of Michigan 10-13-2011 and the City of Cedar Springs

PUBLIC COMMENTS: Becky Fales parking lot issues 01-13-2011 Earla Alber was frustrated w/ordinances not being equally enforced 01-13-2011 Rand Ruwersma wanted Council to consider snow removal on Main St. twice/year 02-10-2011 Donna Clark comments re: Summer Reading Program 06-09-2011 Bernie Beier expressed displeasure w/Council’s decision to purchase a vehicle from a 09-08-2011 business located outside City limits Denny Benham wanted to know why roads were not being fixed 09-08-2011 PUBLIC HEARINGS: On an Industrial Facilities Tax Exemption Certificate for CS Manufacturing, Inc. 01-13-2011 On CS Area Parks & Recreation Plan 02-10-2011 On 2011 – 2012 Fiscal Year Budget 05-12-2011 On Ordinance 168 08-11-2011 On an Industrial Facilities Tax Exemption Certificate for CS Manufacturing, Inc. 09-08-2011 On the 2012 Kent County Community Development Block Grant allocation for the 2012/2013 12-08-2011 fiscal year RED FLANNEL FESTIVAL: Special Meeting held to hear presentation by RFF Board re: its concern over budget cuts made 06-08-2011 to the Festival Discussion Approved donation of the jail to the Red Flannel Festival 06-09-2011 Approved waiving the parade fees for the RFF Children’s Parade on Saturday, Sept. 24, 2011 06-09-2011 & the Grand Parade on Saturday, October 1, 2011 & approved the application for holding special events that impair use of streets & public ways as presented in the letter & application from the RFF organization dated April 27, 2011 Accepted a check from the RFF Board of Directors in the amount $5,224.65 for reimbursement 06-09-2011 of labor expenses to be provided by City employees for the 2011 RFF Approved RFF Ad Hoc Committee, in conjunction w/RFF Board of Directors, to draft an 06-09-2011 agreement for review that outlined the commitment of the RFF to reimburse the City for labor & equipment rental charges for 2012, 2013, 2014 & 2015 in an amount not to exceed $8,000.00 Approved Res. 2011 – 41, approving an agreement w/RFF Board of Directors 08-11-2011 RESOLUTIONS: No. 2011 – 01, approved a contract w/Miss Dig in the amount of $485.00 01-13-2011 No. 2011 – 02, approved collection of 100% of the GRCC Community College property taxes 01-13-2011 No. 2011 – 04, approved purchase of computer hardware & software from Florida Micro in the 02-10-2011 amount of $4,249.35 No. 2011 – 05, approved IFT Exemption Certificate for CS Manufacturing, Inc. 01-13-2011 No. 2011 – 06, approved Parcel No. 41-02-26-478-004 as an additional designated overnight 01-13-2011 parking lot No. 2011 – 07, approved the adoption of the City’s Master Plan 02-10-2011 No. 2011 – 08, to extend the moratorium on the issuance of City permits, licenses or approvals 02-10-2011 for the sale or dispensation of medical marijuana in the City No. 2011 – 09, approved a controlled burn at 45 Pine Street 02-10-2011 No. 2011 – 10, approved the art work for repainting the City’s water tower approving the use of 02-10-2011 the Red Flannel Festival logo No. 2011 – 11, approved the CS Area Parks & Recreation Master Plan 02-10-2011 No. 2011 – 12, accepted the bid from Dean’s Landscaping & Excavating for snow removal on 02-10-2011 Main St. & City parking lots in a figure not to exceed $4,270.00 No. 2011 – 13, approved fire contract w/Nelson Township 03-10-2011 No. 2011 – 14, approved designation of Street Administrator 02-10-2011 No. 2011 – 15, approved repairs to Fire Dept. rescue truck in an amount not to exceed $1,079.38 03-10-2011 No. 2011 – 16, amended City’s 2010 – 2011 Annual Budget 03-10-2011 No. 2011 – 17, approved purchase of new records management system for Police Dept. from 03-10-2011 Core Technologies in an amount not to exceed $18,300.00 No. 2011 – 18, requested Act 51 Certification to add Seventh St. as a local street 03-10-2011 No. 2011 – 19, approved MERS to perform a projection study to change Division 1-General 03-10-2011 from Defined Benefit to Defined Contribution at a cost not to exceed $1,000.00

Resolutions continued: No. 2011 – 20, approved amendments to Planning Commission bylaws 03-10-2011 No. 2011 – 21, awarded the bid to Peerless-Midwest, Inc. to overhaul well No. 4 in an amount 03-28-2011 not to exceed $17,179.90 No. 2011 – 22, approved Election Inspectors for the May 3, 2011 School Election 04-14-2011 No. 2011 – 23, awarded a street sweeping bid to Ammaculot Sweeping Service provided receipt 04-14-2011 of proof of insurance is delivered to City by the close of business day April 15, 2011. In the event such proof is not provided, the bid will be awarded to West Michigan Sweeper No. 2011 – 24, authorized purchase and installation of a Variable Frequency Drive for Well #4 04-14-2011 from Grandtech, Inc. at a cost not to exceed $8,200.00 No. 2011 – 25, adopted the City’s 2011 – 2012 Annual Budget 05-12-2011 No. 2011 – 26, established millage rate for real & personal property in City for 2011 – 2012 05-12-2011 Fiscal Year No. 2011 – 27, approved 2011 – 2012 Fee Schedule w/the exception of the water/sewer late fee 05-12-2011 proposed increase, to be reviewed & brought back to the June Council meeting if it is found that such an increase is acceptable under the terms of the USDA Rural Development Contract No. 2011 – 28, approved an agreement w/FTCH in an amount not to exceed $7,500.00 for 05-12-2011 professional services associated w/the former lagoon site No. 2011 – 29, approved a 36-month contract w/Abilita (to review telecommunications services) 05-12-2011 No. 2011 – 30, approved the purchase of two computers for City Manager and Treasurer from 05-12-2011 Florida Micro in an amount not to exceed $2,944.00 No. 2011 – 31, approved the purchase of crack sealing services for major streets from Huyser 05-12-2011 Asphalt at a cost of $4,935.00 No. 2011 – 32, approved amendments to 2011-2012 Fee Schedule 06-09-2011 No. 2011 – 33, approved contract w/Duke’s Root Control, Inc. for sanitary sewer root control 06-09-2011 services in an amount not to exceed $9,108.90 No. 2011 – 34, approved operations & maintenance contract extension w/Infrastructure 06-09-2011 Alternatives for fiscal year 2011/12 in the amount of $100,196.15 No. 2011 – 35, amended the 2010- 2011 Fiscal Year Budget 06-09-2011 No. 2011 – 36, added delinquent water/sewer accounts to the 2011 Summer Tax Roll 06-09-2011 No. 2011 – 37, added unpaid invoices to 2011 Summer Tax Roll 06-09-2011 No. 2011 – 38, approved purchase of a compactor from Kent Equipment in an amount not to 06-09-2011 exceed $1,975.00 No. 2011 – 39, approved policy on banner placement w/changes 06-09-2011 No. 2011 – 40, approved policy on sprinkling meters 06-09-2011 No. 2011 – 41, approved an agreement w/Red Flannel Festival Board of Directors 08-11-2011 No. 2011 – 42, approved transferring IFT No. 41-57-37-040-031 expiring 12/30/2016 from the 07-14-2011 City of Cedar Springs to the City of Grand Rapids No. 2011 – 43, approved the purchase of an actuator for the WWTP from Kennedy, Inc. in an 07-14-2011 amount not-to-exceed $3,504.00 No. 2011 – 44, approved an agreement w/FTCH to update the City’s Wellhead Protection 07-14-2011 Program in an amount not-to-exceed $4,000.00 No. 2011 – 45, approved an access agreement w/Speedway LLC for the installation & routine 08-11-2011 access of ground water monitoring wells at Morley Park No. 2011 – 46, approved a METRO Act Permit for Merit Network, Inc. 07-14-2011 No. 2011 – 47, approved a Street Lighting Contract w/Consumer’s Energy 07-14-2011 No. 2011 – 48, approved a Fund Balance Policy 08-11-2011 No. 2011 – 49, approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount of 08-11-2011 $19,916.01 w/the stipulation that the underground storage tank on the north side of the property is removed No. 2011 – 50, approved revisions to the Personnel & Policy Manual 08-11-2011 No. 2011 – 51, approved a Letter of Agreement w/the Police Officer’s Association of MI (POAM) 08-11-2011 No. 2011 – 52, approved an amendment to the 2011 – 2012 Fee Schedule 08-11-2011 No. 2011 – 53, approved an Intergovernmental Agreement w/REGIS 08-11-2011 No. 2011 – 54, amended the existing contract w/Utility Services, Inc. for additional text to be 08-11-2011 on the water tower No. 2011 – 55, approved the purchase of a DPW pick-up truck from Holman Buick in the 08-11-2011 amount of $21,410.89 No. 2011 – 56, approved the purchase of 18 trees to be reimbursed through Consumer Energy’s 08-11-2011 Forestry Operations 2011 Tree Planting Grant Program at a cost not to exceed $1,800

Resolutions continued: No. 2011 – 57, approved the purchase of light bulbs & ballasts for City municipal buildings 08-11-2011 from Graybar in the amount of $6,645.08 No. 2011 – 58, approved an Industrial Facilities Tax Exemption Certificate for 12 years for CS 09-08-2011 Manufacturing, 299 W. Cherry Street No. 2011 – 59, approved the purchase of a police patrol rifle from Michigan Police Equipment 09-08-2011 at a cost not-to-exceed $1,300.00 No. 2011 – 60, approved a bid for tree trimming & stump grinding services on City streets 09-08-2011 from Quality Service in an amount not-to-exceed $6,975.00 No. 2011 – 61, approved an agreement w/FTCH to prepare a project plan for the Michigan 09-08-2011 Department of Environmental Quality’s State Revolving Fund Program No. 2011 – 62, authorized an S2 Grant Agreement w/State of Michigan 09-08-2011 No. 2011 – 63, opposed the elimination of personal property taxes on all business, shifting the 09-08-2011 burden to residents unless there was dedicated replacement of equal amount No. 2011 – 64, approved election inspectors for the November 8, 2011 General Election 10-13-2011 No. 2011 – 65, approved budget amendments 11-10-2011 No. 2011 – 66, approved an amendment to Kent County Act 451 Solid Waste Management 10-13-2011 Plan June 2011 No. 2011 – 67, approved the purchase of preventative maintenance & inspection services on 10-13-2011 four generator units from Total Energy Systems at a cost not to exceed $2,204.75 No. 2011 – 68, approved a contract between the Police Officer’s Association of Michigan and 10-13-2011 the City of Cedar Springs No. 2011 – 69, approved the purchase of electrical services for separating Morley Park lighting 11-10-2011 from the Boy Scout Cabin from FullDraw Electric in an amount of $1,200.00 11-10-2011 No. 2011 – 70, approved the purchase of BS&A software in an amount not to exceed $11,160.00 11-10-2011 No. 2011 – 71, added Barry County to the service area of the West Michigan Regional Planning 11-10-2011 Planning Commission No. 2011 – 72, approved contractual services w/Linda Lehman & Vredeveld Haefner 11-10-2011 No. 2011 – 73, approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount of 11-10-2011 $19,916.01 No. 2011 – 74, approved a contract extension w/the City’s auditing firm Vredeved Haefner 12-08-2011 for 2012 and 2013 No. 2011 – 75, approving the regular meeting dates of the City Council from January, 2012 12-08-2011 through December, 2012 No. 2011 – 76, approved the Kent County Community Development Block Grant allocation 12-08-2011 for the 2012/2013 fiscal year using the monies to acquire a new rescue rig for the Fire Department No. 2011 – 77, to collect 100 % of the CSPS imposed summer property tax levy for 2012 12-08-2011 No. 2011 – 78, approved the 2011-2012 Cooperation Plan as a requirement for EVIP 12-08-2011 No. 2011 – 79, approved an agreement w/Consumer’s Energy to change downtown streetlights 12-08-2011 from a GS rate to a GML rate No. 2011 – 80, to collect 100 % of the KISD property tax in the summer of 2012 12-08-2011 SALE OF 95 N. MAIN STREET: Res. No. 2011 – 49, approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount 08-11-2011 approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount of $19,916.01 w/the stipulation that the underground storage tank on the north side of the property is removed Discussion re: new purchase agreement 09-08-2011 Accepted new agreement with added provision that the underground storage tank to be removed Soil Materials Environmental update on 95 N. Main St. 10-13-2011 Res. No. 2011 – 73, approved the sale of 95 N. Main St. to Walker Liquors II, LLC in the amount 11-10-2011 of $19,916.01 SCHOOLS: Res. No. 2011 – 02, approved collection of 100% of the GRCC Community College property taxes 01-13-2011 Res. No. 2011 – 77, to collect 100 % of the CSPS imposed summer property tax levy for 2012 12-08-2011 SNOW PLOWING: Discussion re: plowing of City sidewalks 01-13-2011

STREETS AND SIDEWALKS: Discussion re: plowing of City sidewalks 01-13-2011 Res. No. 2011 – 18, requested Act 51 Certification to add Seventh St. as a local street 03-10-2011 Res. No. 2011 – 23, awarded a street sweeping bid to Ammaculot Sweeping Service provided 04-14-2011 receipt of proof of insurance is delivered to City by the close of business day April 15, 2011. In the event such proof is not provided, the bid will be awarded to West Michigan Sweeper Res. No. 2011 – 31, approved the purchase of crack sealing services for major streets from 05-12-2011 Huyser Asphalt at a cost of $4,935.00 Res. No. 2011 – 60, approved a bid for tree trimming & stump grinding services on City streets 09-08-2011 from Quality Service in an amount not-to-exceed $6,975.00 TAXES: Motion approved to strike delinquent personal property taxes from the tax roll 03-10-2011 Res. No. 2011 – 36, added delinquent water/sewer accounts to the 2011 Summer Tax Roll 06-09-2011 Res. No. 2011 – 37, added unpaid invoices to 2011 Summer Tax Roll 06-09-2011 TREES AND LANDSCAPING: Res. No. 2011 – 56, approved the purchase of 18 trees to be reimbursed through Consumer 08-11-2011 Energy’s Forestry Operations 2011 Tree Planting Grant Program at a cost not to exceed $1,800 WATER AND SEWER: Res. No. 2011 – 21, awarded bid to Peerless-Midwest, Inc. to overhaul Well No. 4 in an amount 03-28-2011 not to exceed $17,179.90 DPW Director discussed option for keeping up w/demand of the water system when water 03-28-2011 tower offline for maintenance in the spring Consensus to have Director seek bids for a Variable Frequency Drive & to bring those bids to the April Council meeting for possible action Res. No. 2011 – 24, authorized purchase and installation of a Variable Frequency Drive for Well 04-14-2011 #4 from Grandtech, Inc. at a cost not to exceed $8,200.00 Res. No. 2011 – 33, approved contract w/Duke’s Root Control, Inc. for sanitary sewer root control 06-09-2011 services in an amount not to exceed $9,108.90 Res. No. 2011 – 34, approved operations & maintenance contract extension w/Infrastructure 06-09-2011 Alternatives for fiscal year 2011/12 in the amount of $100,196.15 Res. No. 2011 – 36, added delinquent water/sewer accounts to the 2011 Summer Tax Roll 06-09-2011 Res. No. 2011 – 40, policy on sprinkling meters 06-09-2011 Res. No. 2011 – 43, approved the purchase of an actuator for the WWTP from Kennedy, Inc. in 07-14-2011 an amount not-to-exceed $3,504.00 Res. No. 2011 – 44, approved an agreement w/FTCH to update the City’s Wellhead Protection 07-14-2011 Program in an amount not-to-exceed $4,000.00 Res. No. 2011 – 54, amended the existing contract w/Utility Services, Inc. for additional text to be 08-11-2011 on the water tower Res. No. 2011 – 67, approved the purchase of preventative maintenance & inspection services 10-13-2011 on four generator units from Total Energy Systems at a cost not to exceed $2,204.75 DPW Superintendent presentation on the renovation of the water tower 10-13-2011 WORKSHOPS: Special Meeting - Dr. Lew Bender presentation on state & local government municipalities & 03-12-2011 officials City Engineers discussion re: grant opportunity for a sewer infrastructure study 01-13-2011 Reviewed status of renovation & repairing of City water tower & S2 grant funding 09-08-2011 Soil Materials Environmental update on 95 N. Main St. 10-13-2011 PCI update on construction code issues 10-13-2011

2011 PLANNING COMMISSION MINUTE INDEX

CITY PLANNER: Conducted a workshop on site plan review 03-07-2011 MASTER PLAN: Public Hearing held on Master Plan 02-07-2011 Res. No. 2011 – 01, approved to recommend adoption of the City’s Master Plan to City Council w/changes 02-07-2011 OATH OF OFFICES: Dale Bray, Robert Truesdale, Ken Benham 02-07-2011 Merri Moore, Chairperson 02-07-2011 Ashley Bremmer, Vice-Chairperson 02-07-2011 Veronica Fournier 03-07-2011 PLANNING COMMISSION BYLAWS: Discussion; changes to be presented at March meeting for adoption 02-07-2011 Res. No. 2011 – 03 approved amendments to Planning Commission bylaws 03-07-2011 PLANNING COMMISSION COMMENTS: Dale Bray: Asked why the Planning Commission had not seen anything re: the changes that had 02-07-2011 taken place at McDonald’s Restaurant He did not like the monitors that were on the credenza 03-07-2011 City Manager responded the monitors had just been installed & discussions were underway as to their future placement Neil Gomez: Had recently attended Elected Officials training & passed out material he had received 03-07-2011 PLANNING COMMISSION OFFICIALS: Merri Moore named Chairperson at annual reorganizational meeting 02-07-2011 Ashley Bremmer named Vice-Chairperson at annual reorganizational meeting 02-07-2011 PLANNING COMMISSION TRAINING: Consensus of Commissioners that rather than cancelling a meeting when there are no items 02-07-2011 for an agenda, to hold training sessions so that educational requirements can be fulfilled City Planner conducted a workshop on Site Plan Review 03-07-2011 PRESENTATIONS: Nichol DeMol, Trout Unlimited and Rogue River Home Rivers Initiative and Any Bowman, GVMC 02-07-2011 input on City’s Master Plan & what was available through their groups to help preserve Cedar Creek To attend March meeting w/recommendations re: City’s zoning & storm water ordinances PUBLIC HEARINGS: On City’s Master Plan 02-07-2011 RESOLUTIONS: No. 2011 – 01, approved to recommend adoption of the City’s Master Plan to City Council w/changes 02-07-2011 No. 2011 – 02, approved to establish regular meeting dates from Jan. 2011 – Dec. 2011 02-07-2011 No. 2011 – 03, approved amendments to Planning Commission bylaws 03-07-2011

2011 ZONING BOARD OF APPEALS MINUTE INDEX

DISTRICT REGULATIONS: Dirk & Debra VanZanten, 265 Spring St., Parcel No. 41-02-36-207-007 07-28-2011 Relief from district regulations, rear yard setbacks to construct a garage 10 ft. from the rear property line where 30 ft. is required Denied MOTIONS: To deny a variance request from Dirk & Debra VanZanten 07-28-2011 OATHS OF OFFICE: Ken Benham as Chairperson 07-28-2011 Pamela Conley as Vice-Chairperson 07-28-2011 Ashley Bremmer as Secretary 07-28-2011 ZBA MEMBERS: Ken Benham, Pamela Conley, Christine Fahl, Charlie Watson, Pat Capek, Neil Gomez, 07-28-2011 Ashley Bremmer Ken Benham appointed Chairperson Pamela Conley appointed Vice-Chairperson Ashley Bremmer appointed Secretary SETBACKS: Dirk & Debra VanZanten, 265 Spring St., Parcel No. 41-02-36-207-007 07-28-2011 Relief from district regulations, rear yard setbacks to construct a garage 10 ft. from the rear property line where 30 ft. is required Denied VARIANCE REQUESTS: Dirk & Debra VanZanten, 265 Spring St., Parcel No. 41-02-36-207-007 07-28-2011 Relief from district regulations, rear yard setbacks to construct a garage 10 ft. from the rear property line where 30 ft. is required Denied

City of Cedar Springs MEMORANDUM

To: City Council Through: Christine Burns, City Manager From: Karen Mushong, Finance Director Date: January 6, 2011 Subject: Monthly Reports ________________________________________________________________________ Now that I have been here just over six weeks, I have become comfortable with the duties associated with this position. I successfully filed the annual F-65 report and the Municipal Qualifying Statement by the deadline. I have also made strides with learning the software and understanding the accounting systems in place. The BS&A.net software upgrade that was approved at the November 2011 council meeting will be completed in the month of January. This will include installing the software on January 13, converting our existing data on January 20, and training the following week. We will not have the ability to take cash payments and print receipts/validations for check payments on Friday January 20 after 12:00 pm and Monday January 23 before 12:00 pm. We will post notice at the front counter and on the website. Due to the upcoming software conversion, W-2s and 1099s will be completed and mailed next week along with any other payroll reporting requirements relating to the period ending December 31.

CITY OF CEDAR SPRINGS CASH BALANCES REPORTS AS OF: 12/31/2011

CERTIFICATE BREAKDOWN: INDEPENDENT BANK INDEPENDENT BANK INDEPENDENT BANK CHOICEONE CHOICEONE CERTIFICATE CHECKING BREAKDOWN: INDEPENDENT INDEPENDENT CHECKINGFUND: CDARS CERTIFICATES INVESTMENT CDARS CERTIFICATES TOTALS FUND: BANK CDARS CHECKING TOTALS

101 GENERAL: 953,236.04$ 953,236.04$ 101 GENERAL: 56,686.09$ 10.00$ 56,696.09$ 101 SALE OF SPACES -$ 101 SALE OF SPACES -$ -$ 101 COSSIN-XMAS TREE 15,024.05$ 15,024.05$ 101 POLICE RESERVES 1,363.29$ 1,363.29$ 202 MAJOR STREET 25,177.79$ 43,120.48$ 68,298.27$ 101 POLICE RECOVERED -$ -$ 203 LOCAL STREET 15,008.33$ 15,008.33$ 101 COSSIN -$ -$ 226 REFUSE FUND 30,111.90$ 30,111.90$ 101 GRANT APPLICATION ACCT 100.00$ 100.00$ 250 DDA -$ 202 MAJOR STREET 32,949.88$ 32,949.88$ 255 FAÇADE IMPROVEMENT -$ 203 LOCAL STREET 18,748.03$ 18,748.03$ 260 LDFA 263,296.44$ 263,296.44$ 226 REFUSE FUND -$ -$ 271 LIBRARY 115,794.50$ 115,794.50$ 250 DDA 3,055.78$ 3,055.78$ 271 LIBRARY-USF FUNDS 20,893.75$ 20,893.75$ 255 FAÇADE IMPROVEMENT -$ -$ 271 LIBRARY-FRIENDS 10,417.85$ 10,417.85$ 260 LDFA 33,383.56$ 33,383.56$ 271 CLEO COWLES FUND 13,747.01$ 13,747.01$ 271 LIBRARY 2,938.62$ 2,938.62$ 280 SIDEWALK FUND 15,175.33$ 15,175.33$ 271 LIBRARY-FRIENDS 2,649.52$ 2,649.52$ 301 WEST SIDE S.A. CD -$ 271 CLEO COWLES FUND 1,935.23$ 1,935.23$ 450 CAP IMPR. STAGING AREA -$ 280 SIDEWALK FUND 6,649.02$ 6,649.02$ 471 NEW LIBRARY-J CHARON 21,892.57$ 21,892.57$ 301 GO CAPITAL IMPR BOND 03 1,235.32$ 1,235.32$ 471 NEW LIBRARY-MABIE CD 331,262.84$ 331,262.84$ 301 WESTSIDE GO BOND PMT -$ -$ 471 NEW LIBRARY-INVEST 4,058.64$ 4,058.64$ 301 WESTSIDE SA BOND RCVG -$ -$ 471 NEW LIBRARY-GEENEN 30,391.94$ 30,391.94$ 301 WESTSIDE SA BOND PMT -$ -$ 471 NEW LIBRARY-RED FLANNEL ACRES 50,319.18$ 50,319.18$ 301 DEBT SERVICE FUND 13.93$ 13.93$ 475 SEWER EQUIPMENT 30,113.27$ 30,113.27$ 450 CAPITAL IMPROVEMENT -$ -$ 480 WATER EQUIPMENT -$ 471 NEW LIBRARY 14,929.30$ 14,929.30$ 481 WATER CAPITAL IMPR. 34,241.85$ 120,892.23$ 155,134.08$ 475 SEWER EQUIPMENT 24,454.50$ 24,454.50$ 490 CAPITAL BOND IMPR -$ 480 WATER EQUIPMENT 38,092.27$ 38,092.27$ 496 2009 S MAIN ST -$ 481 WATER CAPITAL IMPR. 53,964.23$ 53,964.23$ 590 SEWER OPS 24,950.02$ 425,186.44$ 450,136.46$ 490 GO CAPITAL IMPR BOND 07 4,319.17$ 4,319.17$ 590 SEWER RESERVE: 201,253.99$ 201,253.99$ 493 STAGING AREA CONSTR. 5,123.56$ 5,123.56$ 591 WATER 115.10$ 132,076.06$ 132,191.16$ 496 S MAIN STREET CONSTR. -$ -$ 591 WATER RESERVE 60,377.17$ 60,377.17$ 590 SEWER 122,843.34$ 122,843.34$ 661 MOTOR POOL 202,459.15$ 84.97$ 121,927.45$ 324,471.57$ 590 WWTP BOND PMT ACCT 53,737.41$ 53,737.41$ 711 PERPETUAL CARE 4,028.45$ 172,600.19$ 176,628.64$ 591 WATER 97,611.37$ 97,611.37$

202,459.15$ 49,664.81$ 88,598.18$ 2,886,881.68$ 261,631.16$ 3,489,234.98$ 591 WATER BOND PMT 02 18,679.97$ 18,679.97$ 661 MOTOR POOL 17,898.39$ 23.33$ 17,921.72$

TOTAL CERTIFICATES 3,489,234.98$ 701 TRUST & AGENCY 28,947.68$ 28,947.68$ TOTAL CHECKING 643,445.01$ 711 PERPETUAL CARE 1,102.22$ 1,102.22$ TOTAL ALL FUNDS 4,132,679.99$ 643,411.68$ 33.33$ 643,445.01$

PRELIMINARY

lindab

Sticky Note

ATTORNEY FEES

PROJECT NAME JULY AUG. SEPT. OCT. NOV. DEC. JAN. FEB. MAR. APRIL MAY JUNE TOTALL.S.L. PLANNERS:PLANNING COMM. & ZBA - SANDWICH BOARD SIGNS - SPEEDWAY - MISC. CONSULTATION - MASTER PLAN - PARKING REGULATIONS - MCDONALDS - SEMINAR PRESENTATION - FESTIDA FOODS -

-

NANTZ, LITO., SMITH & GER.:GENERAL 437.50 306.25 743.75 POLICE 350.00 131.25 131.25 612.50

LAW WEATHERS & RICH.:LAW ENFORCEMENT: - ADMINISTRATIVE 25.44 97.74 82.17 47.08 252.43 CASE PREP. 267.22 502.66 465.63 282.47 1,517.98 PRETRIALS 63.61 195.54 27.39 286.54 JURY SELECTION - TRIAL - APPEALS - CODE ENFORCEMENT 393.40 549.25 942.65 GENERAL MUNICIPAL/FINANCE 698.05 34.00 272.00 1,024.00 2,028.05 LAGOONS 141.80 782.00 6,002.00 1,001.00 1,642.50 9,569.30 SPARTAN STORES TAX TRIBUNA 34.00 17.00 209.00 272.00 122.00 654.00 FAMILY DOLLAR TAX TRIBUNAL 17.00 17.00 34.00 TACO BELL/CHICAGO DIVERSIFIE 52.60 34.00 51.00 137.60 STAMPEDE INVESTMENT GROUP 17.00 17.00 WATSON PROPERTIES 153.30 85.80 86.60 35.00 360.70 BIG BOY RESTAURANT TAX APPEAL 85.40 119.00 52.50 256.90 MICHIGAN RETAIL PARTNERS 34.00 34.00 LIBRARY - PLANNING/ZONING - WATER FUND - NORTH PARK PAVILION - 95 N MAIN STREET -

- TOTALS: 2,291.52 2,118.24 7,567.84 2,628.80 2,841.00 - - - - - - - 17,447.40

ATTORNEY/PLANNING FEES FISCAL YEAR 2011-2012

ENGINEERING

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL

PROJECT NAME FEES FEES FEES FEES FEES FEES FEES FEES FEES FEES FEES FEES FEES-$

GROUNDWATER MONITORING 984.49$ 948.50$ 1,932.99$ LAGOONS 318.23$ 1,092.00$ 2,992.60$ 2,769.00$ 7,171.83$ WWTP DMP PERMIT -$ STAGING AREA 62.00$ 62.00$ WWTP SAMPLING & TESTING 1,133.50$ 136.00$ 2,260.33$ 3,529.83$ GEN. MUNICIPAL 134.00$ 134.00$ FESTIDA FOODS -$ BRIDGE INSPECTION -$

TOTALS: 1,451.73$ 2,076.49$ 196.00$ 136.00$ 5,252.93$ 3,717.50$ -$ -$ -$ -$ -$ -$ 12,830.65$

ENGINEERING FEES FISCAL YEAR 2011-2012

CITY OF CEDAR SPRINGSCASH AND CONTINGENCY SUMMARY OF MAJOR FUNDS

BUDGETED BUDGETED PERCENT CASH PROJECTED EXPENDITURES YEAR END OF ANNUAL BALANCES YEAR END

FUND 2011-2012 CONTINGENCY BUDGET 31-Dec-11 CONTINGENCYGENERAL 1,763,092 444,698 25% 1,009,932 444,698 MAJOR STREET 158,725 68,883 43% 101,248 68,883 LOCAL STREET 64,133 40,479 63% 33,756 40,479 SEWER 732,350 563,054 77% 572,980 563,054 SEWER RESERVE 250,000 254,991 250,000 WATER 482,347 214,353 44% 229,803 214,353 WATER RESERVE 60,000 79,057 60,000 MOTOR VEHICLE 155,575 284,511 183% 292,393 284,511 BUILDING RESERVE 50,000 50,000 50,000

Cedar Springs Building Permits 2011 BP Number Address

Mobile Home in a Park: 11002 424 Linda11003 348 Sarah11004 345 Allen11006 382 Susan11010 329 Sara11011 361 Carol11013 373 Susan11015 417 Allen11018 394 Susan11020 368 Allen11024 378 Susan11029 406 Sarah 11030 13339 Darcy Circle11031 372 Linda11032 172 Robinson 11036 337 Carol

TOTAL: 16

Residential Alterations: 11007 173 Pine Street11009 337 4th Street11022 6 S Main Street11027 74 N 2nd Street

TOTAL: 4

Residential Additions: 11019 65 E Muskegon StreetTOTAL: 1

Detached Garage / Shed 11008 15 N 2nd Street11012 341 Guy

TOTAL: 2

Decks / Covered Porch / Ramps 11016 101 Pine Street / Deck11021 94 Maple Street / Front Porch11026 236 Cedar Street / Deck11028 427 Linda / Access Ramp

TOTAL: 4

11017 330 Prairie RunSwimming Pools: TOTAL: 1

11001 4141 17 Mile Road / McDonaldsSigns: 11023 14111 White Creek

11033 14111 White Creek11034 25 N. Main Street

TOTAL: 4

11014 14111 White Creek11035 91 1st Street

Commercial Alterations: TOTAL: 2

11005 396 SusanDemolition 11025 406 Sara

TOTAL: 2

Total Buildng Permits / Value 36

Value

$12,000$14,000$14,000$6,000$7,000$5,000$3,000$3,000$10,000$10,000$10,000$6,000$30,000$7,000$1,000$2,000

$140,000

$15,000$2,000$1,200$1,000$19,200

$94,185$94,185

$3,000$6,150$9,150

$2,100$1,000$500

$5,011$8,611

$3,000$3,000

$8,034$1,200$1,000$2,020$12,254

$98,000$2,500

$100,500

$1,000$400

$1,400

$388,300

Documents

Cedar Springs, Michigan€¦ · 2012-01-01 · REGULAR MEETING CEDAR SPRINGS CITY COUNCIL AGENDA Thursday, January 12, 2012 6:00 p.m. Finance Committee Meeting 6:15 p.m. Workshop