October 2018

POST Administration support

DEPARTMENT Operational directors

LOCATION Solent

SALARY Band D

HOURS 25-30 hours per week

RESPONSIBLE TO Operational directors

Fair Ways Job Description

Person Specification

1. Proven competent level of administration and co-ordination experience2. Proven experience of attending meetings and taking minutes3. Good use and knowledge of IT skills using Microsoft word, excel and outlook.4. Problem solving skills and the confidence to implement problem solving strategies under own

initiative5. Be accurate and have good attention for detail6. The ability to demonstrate tact, discretion and confidentiality7. Able to multi-task in an organised, methodical manner8. Ability to time manage own workload effectively, promoting a positive culture.9. Have a flexible approach to the task and resilience under pressure.10. Demonstrate excellent communication skills, verbal , non-verbal and written11. Be reliable, enthusiastic, creative and honest12. Demonstrate a commitment to equal opportunities and anti-oppressive practice13. To challenge attitudes and practices that can be perceived as discriminatory

Job description

1. To co-ordinate the diary and workload of the operational directors as required2. To co-ordinate meetings, producing and circulating agendas and relevant papers prior to

meetings, taking and distributing minutes and completing delegated action points3. To type reports, letters and e-mails to a professional standard4. To screen calls, enquiries and requests and deal with them if appropriate5. To monitor and report on key performance indicators for operational services.6. To manage own personal and continuous professional development through self-

assessment, supervision, training, and the acquisition of different learning opportunities.

October 2018

7. To demonstrate and uphold the core organisational values at all times and playing your P.A.R.T. by:(Maintaining a) Professional attitude, (Being) Accepting, (Being) Reflective, (Being) Transparent.

8. Any other duties as may be required by your Line Manager/ Director