CDI’s Web Timesheets Application · CDI’s Web Timesheets Application US Staffing Approver Guide Version 2.02 Overview Access to CDI’s Web Timesheets ... Notifications and Alternate

CDI’s Web Timesheets Application

US Staffing Approver Guide

Version 2.02

Overview

Access to CDI’s Web Timesheets Application

CDI Web Timesheets Login Page

Home Page for Approvers

Timesheet Approval Window

Timesheet Detail Window

Timesheet Inquiry Window

Preferences

Notifications and Alternate Set-up

CDI US Staffing User Guide Web Timesheets Application

Page 2 Last Updated: 6/29/18

Overview

This User Guide provides assistance and guidance for the Approvers of timesheets

using CDI’s Web Timesheets Application. The Web Timesheets application is an

online time-keeping system that allows easy access for CDI’s employees and

subcontractors to create and submit timesheets and for approvers (Client Hiring

Managers, CDI payroll administrators) to review, approve, or reject those

timesheets. The application includes the ability to submit time across multiple

placements, to have multi-level approvals (approval at both the customer and

payroll level), incorporates Fair Labor Standards Act (FLSA) rules to ensure the

employee’s time is submitted with FLSA guidelines appropriate to their employee

type.

IMPORTANT INFORMATION

All Weekly timesheets must be approved by the deadline specified by your

account team every Monday.

Logout of the application and Close your Web Brower upon completion of your

time entry activities.



Access to CDI’s Web Timesheets Application

To access the CDI’s Web Timesheets application, enter the following URL in your

browser.

https://cditime.cdicorp.com

Click on the link for CDI United States to access the login screen for the CDI’s US Timesheets Application.

https://cditime.cdicorp.com/



CDI Web Timesheets Login Page

Approvers should receive their User ID via email, once on-boarding activities are

completed. This User ID will allow you to access CDI’s Web Timesheets

application. Please contact your CDI Account Manager if you did not receive your

User ID. Your initial password is the same as your User ID. You may change your

password under the Preferences box from the Home Page. Passwords must be at

least eight characters, and include both upper and lowercase letters, a number,

and a special character.



Home Page for Approvers

Review pending Timesheets: Allows you to view a listing of all timesheets submitted for approval but not yet approved. Preferences: (See the Preferences section of this guide)

c



Timesheet Approval Window

From the list of pending timesheets, click on the User ID to review timesheets for

accuracy. This will open the Timesheet Detail Window, which will allow the

Approver to review and approve or reject a specific timesheet entry on an

individual Timesheet.

XYZ

XYZ



Timesheet Detail Window

Reviewing Timesheet Detail and Taking Action

Approve: Checking a timesheet entry and then selecting the Approve

button will allow the checked line(s) to be removed from the approval

window and made available for import into the payroll processing system.

Reject: Checking a timesheet entry and then selecting the Reject button

will allow the checked Line(s) to be rejected if the approver is not satisfied

with the details that appear on the timesheet. The Approver is then

prompted to enter a reason in the Comments field for the

employee/subcontractor. If a timesheet is rejected, a rejection comment

must be added, noting any issues with the submitted hours.

Timesheets must be approved on Monday by the deadline provide by

your Account Team



Note: Rejecting a timesheet makes the timesheet available for editing or deleting

again by the employee/subcontractor. A rejected timesheet is not available for

Import into the payroll processing system. The employee/subcontractor will

receive a notification that the timesheet was rejected and must correct and re-

submit the timesheet immediately.

The Approver is responsible for following up to ensure the timesheet is corrected

and re-submitted correctly. Please make every effort to contact the

employee/subcontractor.



Timesheet Inquiry Window

Search for timesheets option will allow the approver to access the Timesheet Inquiry Window.



Timesheets to Show: Check the appropriate status of the timesheets you

are interested in reviewing. The timesheets associated with the options

that were selected will appear in the bottom of the screen and will be

available for the approver to access.

Open Timesheets: Timesheets created and saved by the

employees/subcontractors but not yet submitted for approval

Submitted / Partially Submitted Timesheets: Timesheets that need to be

reviewed for approval

Approved Timesheets: Timesheets that have already been approved and

are ready for payroll processing.

Rejected Timesheets: Timesheets that have been placed back on the

employee/subcontractor’s queue for correction and resubmission.

To Access a Timesheet: Click on the “View” hyperlink in the results window.

This will open the Timesheet Detail Window that will display the original data

entry made by the employee/subcontractor.

Additional Search Criteria: Additional criteria may be used to refine the

search in the Timesheet Inquiry Window. Specific search data can be typed

into the boxes above the results area.

• Job ID

• Job

• Customer ID

• Customer

• User ID

• Temp

• Exported



Preferences

Change Password: Enables the user to change password by first entering their current password followed by a new password. The new password must be retyped to confirm the password entered.

Change Password Screen



Notifications and Alternate Set-up

The Approver must update the notification preferences. If no preferences are

selected, the approver (and alternate approver) will not receive email

notifications from the Web Timesheets application.

The application allows you to enter up to three email addresses to

which notifications will be sent. Emails are generated and sent to the

approver based on the schedule that is setup by the approver. Choose

the times you wish to be notified that one or more timesheets are

awaiting your approval.

To activate the sending of emails to the approver, the “Send

Notifications to my email address” check box must be selected. The

approver should also select the option to “Keep sending me repeat



notifications until I have processed all timesheets” to receive repeat

notifications if any pending timesheets remain in queue.

The approver can configure the times they want email notification, by

selecting from the grid.

Alternate Approver: The approver can select an alternate Approver who can

access pending timesheets whenever the primary Approver is unavailable to

approve submitted timesheets. A drop-down list of Alternative Approvers is

available and these alternates can only be assigned by the Primary Approver.

Once an Alternate Approver has been assigned, up to two email addresses can be

entered for the Alternate Approver.

The Approver has the following option available in relation to the Alternate

Approver.

• Copy all notification emails to the Alternate Approver

• Notify Alternate Approver after a set number of hours

• Do not notify the Alternate Approver by email

The selections made by the Approver in this window can be enabled by the

Approver by pressing “Save” or can be canceled if the Approver does not want to

make them permanent by pressing “Cancel”.

Documents

CDI’s Web Timesheets Application · CDI’s Web Timesheets Application US Staffing Approver Guide Version 2.02 Overview Access to CDI’s Web Timesheets ... Notifications and Alternate