CatPlan Overview

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Today’s Agenda

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1. Quick Review – How We Got

Here

2. What is Changing

3. Budget Cycle Overview

4. Set Expectations

5. Review Examples

6. Questions

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Chart of Accounts Redesign

Jan-FebSept-Dec March-May

Core User Roll-out

Validate/Test

Train/Adapt

Make it Work

Design & Build (Huron)

April 23!

What is Changing? A LOT

New Concepts• Top Down/Bottom Up approach (RCM)• Revenue (Resource) Targets• Detailed Account Level Budgets (17)• Monthly Budgets• Bottom Line Focus• Budget to Actual Variances are ok• Versions and Scenarios• Forecasting (4+8….8+4)• Dimensions• Fund 001 vs. Fund 149• Documented Processes!

Retired Concepts• Budget Change Forms

• Salary/Benefit Savings

• Position Control

• One Account, Annual Budgets

• Excel based Management Reports

• Project ID Budgets

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New TerminologyCubes (Operational vs. Position)Dimensions• Chart of Accounts (Fund, Department, Account, Operating Unit,

Component/Project)• Positions• Time (Period, Total Year, Year Total, Quarter)• Versions (Actual, Budget)• Scenarios (Final, Working)

Task ListsHierarchy (Trees, Parent/Child)FormsPOV (Point of View)MetadataSmartViewBudget Buddy

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Budget Cycle Overview

Open Budget Season – March thru May

Top Down Revenue Targets

Bottoms Up Budgeting (Positions & Goods/Services)

New Funding Requests

Budget – Final

Snapshot of Board approved budget

Budget – Working July thru June

Re-allocate costs as desired

FMS/CatPlan interaction

Forecast – 4+8 November, 8+4 March

Snapshot forecasts

Open Budget Season - March thru May

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Setting ExpectationsToday – April 24th

Learn new web based budget system (CatPlan) and new concepts. Lab Sessions and small group training. 1 on 1.

Practice in test environment early and often

Use your Budget Buddy

In Production (late March) build “budget-working” for FY16 for your area, all funds (same as BPS) – must balance to Resource Target OR Turn in to your VP any additional funding forms/justification and priority grid

April 25th – May 27th

Cabinet review of funding requests – decisions made

May 28th

Incorporate any changes to Budget-Working as needed – either add new revenue or eliminate unfunded expenses.

Wait for Legislature (probably)

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Task Lists

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Goods & Services Entry Form

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Position Entry Forms

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Smartview – Excel Based version of CatPlan

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Questions…

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