CATERING PACKAGE | 2 0 2 0 · 2020-02-19 · 3 CONFERENCE & EVENT SPACE THE PARK HOTEL LONDON | An All-Suite Boutique Hotel 242 Pall Mall Street London, ON N6A 5P6 Www.ParkHotelSuites.com

MEETINGS & SOCIAL EVENTS

2020

THE PARK HOTEL LONDON

242 Pall Mall St. London ON N6A 5P6

ParkHotelSuites.com | TEL 519 642 4444

[email protected]

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The Park Hotel London understands the importance of each and every gathering, whether it’s business or

pleasure, or a little of both. Our team of experienced professionals strive to ensure that every facet of your

function exceeds your expectations. If there is something you do not see in our package that would better suit

your event, please do not hesitate to ask.

The Park Hotel London provides a variety of meeting rooms and function space ideally situated for business

and social gatherings from 2 to 20 people. From the classic understated elegance of the Oak Boardroom to

the spacious, tastefully appointed Birch and Chestnut Rooms filled with plenty of natural light, be assured that

the quality of your surroundings is supported by superior service with attention to every detail.

Our main conference space is conveniently located off our lobby level. Our newly refreshed lobby is the place

to meet and mingle or kick back with a steaming cup of coffee at our harvest table adjacent to the cozy fire-

place. Our unique lobby provides additional space for small informal breakout sessions and areas for groups to

gather for lunch and breaks.

In addition, our spectacular 12th floor Hospitality Suite provides the perfect location for a small board meeting,

informal discussion area or social gathering. To accommodate break out sessions or for a more relaxed atmos-

phere, guest suite day-room rentals are also available. Each of our 126 freshly renovated suites features a sep-

arate bedroom and living room, making the day-room option for business both comfortable and affordable.

INFORMATION

THE PARK HOTEL LONDON | 242 PALL MALL ST LONDON ON N6A 5P6 | PARKHOTELSUITES.COM

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CONFERENCE & EVENT SPACE

ROOM SQ FT THEATRE BANQUET RECEPTION BOARDROOM U-SHAPE CLASSROOM DIMENSIONS HOLLOW SQ

Birch 600 20 16 10 6 7 6 27x22 8

Chestnut 600 20 16 10 6 7 6 27x22 8

Willow 300 - - - 5 - - 21x14 -

Oak 300 - - - 5 - - 21x14 -

The Park Suite 800 - - 10 4 - - 40x20 -

OAK BOARDROOM

WILLOW BOARDROOM

CHESTNUT ROOM BIRCH ROOM

THE PARK SUITE

Birch & Chestnut meeting rooms feature natural light and 12” ceilings. Audio visual equipment pricing available upon request.

The Park Suite is located on the 12th floor and offers beautiful views of the downtown London skyline, a gas fireplace,

fully equipped kitchen with bar, separate bedroom with king size bed and cheater en-suite bath.

Underground parking, in and out privileges and access via elevators to the lobby floor available for $10.00 per day, per vehicle.

GENERAL INFORMATION


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ALL-INCLUSIVE PACKAGE

$60 per person

Minimum 10 guests

All prices subject to 15% gratuity and 13% HST

INCLUDED Room rental

Audio visual equipment & wifi

The Continental Breakfast

Morning beverage refresh

The Gourmet Deli Lunch

Afternoon break

UPGRADES The Corporate Breakfast: $10 per person

Breakfast Buffet: $8 per person *select times*

Underground parking: $10 per vehicle

THE CONTINETAL BREAKFAST locally sourced assorted muffins, scones,

danishes mini cinnamon rolls

mini bagels with butter, jams & cream cheese

yogurt with granola & dried fruit

chilled juices, coffee & tea

MORNING BEVERAGE REFRESH chilled juices, coffee & tea

THE GOURMET DELI garden salad with Italian style dressing

assorted deli-style sandwiches on a variety of breads

assorted desserts

beverage refresh, assorted soft drinks

AFTERNOON BREAK freshly baked cookies

coffee and tea refresh

FULL DAY PLAN


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BREAKFAST & LUNCH

All prices are per person


THE CONTINENTAL | $14 per person homemade baked goods from local bakery Grandma's Oven

assorted muffins, scones, danishes, and mini cinnamon rolls

bagels with butter, jams & cream cheese

Individual yogurt cups with granola & dried fruit

Freshly brewed coffee, tea, juices

THE CORPORATE | $18 per person homemade baked goods from local bakery Grandma's Oven


mini bagels with butter, jams & cream cheese

individual yogurt cups with granola & dried fruit

chef’s choice of eggs, meat and potato

freshly brewed coffee, tea, juices

BREAKFAST BUFFET | $15 per person access to our daily overnight hotel guest

hot breakfast buffet located

adjacent to our meeting rooms

Served: M-F 6:30-9:30 AM and S-S 7:00-10:00 AM

BREAKFAST

DELI SANDWHICH LUNCH | $25 per person garden fresh vegetables with 2 dips

cheese and fruit

assorted deli-style sandwiches on a variety of breads

assorted desserts

freshly brewed coffee, tea, juices, soft drinks

DELI SALAD LUNCH | $26 per person grilled pita chips with homemade hummus

individual gourmet chef salads with a julienne of

smoked turkey, ham, chicken, swiss and cheddar

assorted dressings

assorted desserts


SANDWHICH & SOUP LUNCH | $27 per person assorted gourmet closed sandwiches with fillings to include:

smoked turkey, black forest ham, roast sirloin, peppered salami,

egg salad, grilled chicken, tuna salad

soup of the day (chef’s choice)


LUNCH


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BREAKS

All prices are per person


MILK & COOKIES | $6 per person assorted freshly baked cookies

individual 2% milk and chocolate milks

PARFAIT | $6 per person build your own yogurt parfaits with individual

yogurt cups and assorted toppings

ENGLISH TEA TIME | $8 per person freshly baked scones

clotted cream

butter and assorted jams

HEALTHY BREAK | $8 per person assorted granola bars

tropical fruit salad

San Pellegrino mineral water and sparkling fruit beverages

MUNCHIES | $6 per person assorted chips, Smartfood popcorn, chocolate bars,

candy and nuts

soft drinks

SPECIALTY BREAKS

COFFEE AND TEA SERVICE | $20 each service urns of regular and decaffeinated coffee,

selection of gourmet Bigelow teas

milk, cream, sugar and sugar substitutes

(almond dairy substitute available upon request)

BEVERAGES | $2.75 each *on consumption chilled fruit juice (orange, apple, cranberry)

chilled soft drinks

sparkling water or Nestle Pure Life bottled water

WHOLE FRESH FRUIT | $2.00 each *on consumption fresh bananas, oranges and apples

FRESHLY BAKED COOKIES | $18/dozen assorted freshly baked cookies including

chocolate chip, macadamia nut, double chocolate,

butter toffee, cranberry oatmeal, sugar and oatmeal raisin

PASTRIES | $3.75 per person homemade baked goods from local bakery Grandma's Oven


GRANOLA BARS | $14/dozen assorted individually wrapped granola bars

A-LA-CARTE


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RECEPTIONS

All prices are per person unless otherwise stated


CHEESE & FRUIT | $12 per person imported & domestic cheese to include

cheddar, swiss, brie, havarti & gouda

grapes, strawberries, melons & assorted crackers

GARDEN VEGETABLES | $9 per person a variety of bite-sized garden vegetables

with a selection of gourmet dips

EXOTIC FRUIT DISPLAY | $12 per person A variety of fruit to include mango, pineapple,

strawberries, melons, kiwi & grapes

DIP MEDLEY | $8 per person A selection of gourmet dips,

tapenades & spreads with assorted breads

ARTICHOKE & SUNDRIED TOMATO DIP | $8 per person Presented in a chaffing dish with baguette rounds and

pita chips

RECEPTION ITEMS

CHARCUTERIE BOARD | $35 per person Wasabi devilled eggs

sundried tomato, artichoke

Parmesan and cream cheese dip

baguette rounds and pita chips

simple winter crudités & curried mango dip

*minimum of 20 people

FLAT BREAD PIZZAS | $16 each Grilled 8” flat bread pizzas with smoked chicken,

sundried tomatoes, shitake mushrooms,

roasted red peppers & three-cheeses

GOURMET ANTIPASTI DISPLAY | $17 per person Sliced meats, cheeses, olives & marinated vegetables

Assorted baguettes

Gourmet mustards, chutneys & peppered mayonnaise

*minimum of 10 people


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BAR SERVICES

All prices are per person unless otherwise stated


For private events, a bartender fee of $20/hr for a minimum of 4 hours will apply,

unless the total sales are over $300 before taxes.

HOST BAR

CASH BAR

House Red & White Wine $5/5oz Glass

House Red & White Wine $25/750ml Bottle

Domestic Beer $5/341ml Bottle

Imported Beer $6/341ml Bottle

Soft Drinks/Bottled Water $1.50/per

House Red & White Wine $6/5oz Glass

Domestic Beer $6/341ml Bottle

Imported Beer $7/341ml Bottle

Soft Drinks/Bottled Water $2/per


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QUOTES | Prices quoted are in effect for 90 days and are subject to change thereafter. Function space is not

tentatively held until a ‘Meeting Room Agreement’ is provided to the client.

AGREEMENT & CONFIRMATION | The ‘Meeting Room Agreement’ (and credit card authorization form must be

signed by both The Park Hotel London and the client, and returned to The Park Hotel London by the indicated

date in order to confirm your function.

MENU & FINAL NUMBERS | All menu items must be finalized two weeks prior to the date of the functions and

guaranteed numbers for meals are required 3 business days in advance.

BILLING & PAYMENT | All function pricing provided and listed is subject to a service charge (currently 15%) and

HST - Harmonized Sales Tax (currently 13%).

Existing accounts of The Park Hotel London have billing privileges of net 30 days upon receipt of the function

invoice.

New accounts are required to establish credit with our accounting department by submitting a fully complete

credit application at least 30 days prior to the function date, to allow adequate time for processing. All direct

billing applications are subject to approval by the accounting department of The Park Hotel London.

Non-established accounts require a credit card guarantee. A completed Credit Card Authorization Form must

be submitted with the signed meeting room agreement in order to guarantee the function. Credit cards will be

authorized for no less than 80% of the expected charges 48 hours prior to the function.

CANCELLATION | All meetings and functions must be cancelled or rescheduled two weeks prior to the first

date of the function. If the event is not cancelled or rescheduled prior to the two week cancellation period the

full room rate, HST and service charge will apply. If a function is cancelled within 2 business days of the start

date all charges including room rental, food and beverage, HST and service charges will apply.

LIABILITY | Due to liability insurance, all food and beverage items served must be provided by The Park Hotel

London. The removal of any and all food and beverage from the hotel premise is prohibited. In the event that

an exception is made, The Park Hotel London will not be held responsible for any misfortune resulting from the

transportation, refrigeration, or preparation of any food or beverage item(s) removed from the premises.

Liability for any damages to the premises will be charged accordingly.

Conveners for functions are held responsible for other members of their group. The Park Hotel London assumes

no responsibility for any personal items or equipment brought into the function rooms. All equipment and per-

sonal belongings must be removed from the function rooms by the end time stipulated on the contract. The

hotel will not assume responsibility for damage or loss of any merchandise left or sent to into the hotel prior to,

during or following a function.

In the event of an accident, mishap, damage or injury of any kind it will be the responsibility of the company or

person as outlined on this contract. It is understood that The Park Hotel London will not be held accountable or

liable for any such events. Should the company/person require a sub-contractor of any kind, an additional re-

lease of liability form must be signed before they enter the premises. It is the responsibility of the company listed

on this contract to request the above waiver and ensure it is returned before the sub-contractor enters our

premises. Failure to do so will result in the company/person stated on this contract to take full responsibility.

Please also note that anyone entering our property to deliver, set-up, repair, pickup anything on our premises

must first sign in at our hotel as per the hotels Health and Safety policy.

TERMS & CONDITIONS


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SHARED ITEMS discontinue the use of shared items such as condiments

BEVERAGES removal of water pitchers to be replaced with

individual sized water bottles for each attendee /

removal of coffee carafes to be replaced with

stationary coffee stations ROOM SETS modified seating capacities to respect the 2m/6’ physi-

cal distancing parameters to be review for individual

event requirements

SANITIZING STATIONS hand sanitizer provided inside each meeting room /

hand sanitizing dispenser floor stand placed at entrance

to meeting room area

CLEANLINESS enhanced cleaning and sanitizing protocols /

deep cleaning of hard surfaces including chairs,

sanitizing of all high-touch areas and items

MEALS revised buffet-style menu offerings to include pre-

packaged and grab-and-go items / buffet areas to be

placed inside meeting room

GUEST FLOW floor decals and signage in meeting rooms to

encourage physical distancing and safety prac-

tices

AUDIO VISUAL audio visual equipment such as cables, LCD projec-

tors, video conferencing equipment, and remote

controls will be cleaned and sanitized after each

event

COVID-19 INFO

The health and safety of our guests and employees is our top priority. This is why we have created

enhanced cleaning and disinfecting protocols that support our commitment to a safe stay experience.

Our doors are always open - when you are ready to meet we will be waiting.


EMPLOYEE HYGIENE + PPE

promoting frequent hand-washing and the use of PPE for

all our team members.

Documents

CATERING PACKAGE | 2 0 2 0 · 2020-02-19 · 3 CONFERENCE & EVENT SPACE THE PARK HOTEL LONDON | An All-Suite Boutique Hotel 242 Pall Mall Street London, ON N6A 5P6 Www.ParkHotelSuites.com