Case 1: Wolf Peak International

Wolf Peak International

– A small company which designs and manufactures eyewear for safety, sports, driving, and fashion

– Outgrew the capabilities of QuickBooks

– Spent a lot of money to implement a new accounting system

– Nobody knew how to extract financial or operational data used to make critical business decisions

– Successfully implemented SAP Business One software, replacing the failed accounting system

Questions:

What problems occurred when Wolf Peak upgraded from QuickBooks to a new accounting software package?

Wolf peak is a small company which designs and manufactures eyewear for safety, sports, driving and fashion. Company was using QuickBooks accounting software for its all business transactions. To upgrade this software company installed a new accounting system. To install this new software company spent a lot of money on designing this software & giving training to its employees. To implement this software lot of technical knowledge is required. And the company was unable to provide to its employees. And the second problem was accounting software has designed only for accounting purpose & it does not help to solve manufacturing problems.

Q. How could these problems have been avoided?

– Give proper training to all employees.

– Design software according to company’s requirement.

– Easy to access for all employee.

– By adding some more features to manage Manufacturing problems.

– Data integrity and data security.

Q. Why was SAP’s Business One a better choice for Wolf Peak’s management than the new accounting software?

SAP software is consists for managing all manufacturing & accounting problem. This software is used for multiple works as manufacturing data recording & accounting data recording. As market leader in enterprise application software, SAP helps companies of all sizes and industries run better. SAP stands for "Systems, Applications, and Products in Data Processing" It works from back office to boardroom, warehouse to storefront, SAP empowers people and organizations to work together more efficiently and use business insight more effectively to stay ahead of the competition. SAP applications provide the capability to manage financial, asset, and cost accounting, production operations and materials, personnel, plants, and archived documents. For Wolf peak’s management SAP software is most suitable then the new accounting software. SAP software helps to maintain & manage all kind of business transaction. SAP Business One is a simple yet powerful integrated ERP solution provided by the world's largest ERP solution provider specifically for small and medium-sized businesses.

Q: Should most SMEs use an integrated business software suite like SAP Business One, instead of specialized accounting and other business software packages?

Yes, SAP Business One software is most useful for SME business organisation. This software work as all in one business activities.

The SAP Business One consists of basic 14 "core modules" that are based on the core business processes are as follows:-

1) Administration Module which is for configuration

2) Financials Module which is for the accounting and financial activities

3) Sales Opportunities Module which is for tracking the existing customers and potential amounts

4) Sales Module which is for entry of orders, shipping and invoicing

5) Purchasing Module which is for issuing of the purchase orders are issuing and receiving goods into inventory

6) Business Partners Module which is for maintaining and contacting the Business Partners (customers, vendors, and leads)

7) Banking Module which is for cash receipts and payouts

8) Inventory Module which is for Inventory control, valuation and management

9) Production Module which is for defining the bill of materials and tracking the manufacturing process

10) MRP Module which is for purchase and production planning

11) Service Module which is for managing the after-service products

12) HR Module which is for maintaining the employee information. It is not a full blown HR system that would track things necessary for EEOC reporting and other government regulations

13) Reports Module which is for generation of the system-default and user- defined reports on-screen tables or as printouts

14) E-commerce which is for enabling the users to buy and/or sell online to the consumers, business partners or the other businesses.

For all this reason SAP all in one software is suit to SME’s instead of specialized accounting and other business software packages.

Case study By: Mukesh Kumar Agrawal

International Academy of Management & Entrepreneurship, Bangalore

Roll No. PGP-1012-16