Case 2 060710 Budgeting

8/3/2019 Case 2 060710 Budgeting

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Managerial AccountingProfit Planning


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Highlights

Defn Budgeting and its benefits

Prepare Various Budgets

Sales Budget

Production Direct Materials

Mfg Overhead

Selling and Admin

Cash Budgeted Income Statement & Balance

Sheet

Non-Profit Budgeting


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Budgeting and Business Plans

Business Plans are required by banks andother lending institutions

One of the business plans main focus is the

budget Budget = detailed plan outlining acquisition

and use of financial resources over aspecified period of time

Often for financial institutions and otherregulating bodies budgets covering 5 year ormore are required


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Planning and Control

Planning --involves developingobjectives and

preparing variousbudgets to achievethese objectives.

ControlControl -- involvesthe steps taken bymanagement that

attempt to ensurethe objectives areattained.


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Advantages of Budgeting

Advantages

Communicating

plans

Think about and

plan for the future

Means of allocatingresources

Uncover potentialbottlenecks

Coordinateactivities

Define goaland objectives


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Budgeting

Responsibilityaccounting = eachmanager is held

accountable for theresults within theircontrol

For example

individual in chargeof purchasing shouldhave a budget forthe year with limits


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Budgeting - Time Periods

Depends on the purpose ofthe budget:

land and equipment

normally in years operating budgets often 1

yr. divided into qtrs.

continuous/perpetual

budget always 12 monthperiod once a month iscomplete another addedon to the end


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Budgeting

Involve lower level managers to preparebudgets for their departments instead of allhigh level budgets

Increases commitment levels of all staff, eachhas some influence on what they are going tobe held accountable for

budgets then combined and reviewed by high

level managers

incentive plans can affect the budgetingprocess - one area might over budgets andanother under budget hero syndrome


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Budgeting

Budget Committee isoften used in largecompanies

Committee responsiblefor overseeing thebudgeting processincluding: settingdeadline, combining alldivisions to preparecompany budget andresolution of budgetdisputes


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Master Budget

Collection of manysub-budgets to formbudgets incomestatement, balancesheet and cash flowstatement

many sub-budgetsare inter-related (ie

sale budget andproduction)


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TYPES OF BUDGETS

The master budget is a formal summary of thecompanys plans.

y

It sets specific targets for sales, production, materialpurchases, and financing activities.

y It culminates in projected statements of net income,financial position, and cash flows.


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The Master Budget

DirectMaterialsBudget

Ending

InventoryBudget

Production

Budget

Selling and

AdministrativeBudget

DirectLabourBudget

ManufacturingOverhead

Budget

CashBudget

SalesBudget

Budgeted Financial Statements


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Sales Budget

Starting point for most master budgets -often all other budgets are affected in someway by this plan

Detailed schedule of expected salesboth in unit and dollars

also attached is cash receipts expectations

based on historical A/R payments


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Sales Budget

Sales forecast normally a starting point

Estimates sales based on a combination ofthe following: past sales

pricing levels

market research

general economic predictions and indicators

industry trends and competition

advertising plans market share


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QUEEN Company is preparing budgets for thequarter ending June 30.

Budgeted sales for the next five months are:

April 20,000 unitsMay 50,000 units

June 30,000 units

July 25,000 units August 15,000 units.

The selling price is $10 per unit.

SCH 1 Prepare Sales Budget


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April May June Quarter

Budgeted

sales (units) 20,000 50,000 30,000 100,000

Selling priceper unit 10$ 10$ 10$ 10$Total sales 200,000$ 500,000$ 300,000$ 1,000,000$

SCH 1 Sales Budget


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SCH 2 Expected Sales Collection

All sales are on account.

QUEEN s collection pattern is:

70% collected in the month of sale,

25% collected in the month following sale,

5% is uncollectible.

The March 31 accounts receivable balance

of $30,000 will be collected in full.


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Accounts rec. - 3/31 30,000$ 30,000$

April sales

70% x $200,000 140,000 140,000

25% x $200,000 50,000$ 50,000

May sales

70% x $500,000 350,000 350,000

25% x $500,000 125,000$ 125,000

June sales

70% x $300,000 210,000 210,000Total cash collections 170,000$ 400,000$ 335,000$ 905,000$

SCH 2 Expected Cash Collections


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Production Budget

Determined by combining beg inventory,budgeted sales and desired endinginventory

Production budget calculated after sales expressed in units only

desired inventory levels must be carefully

planned, excess inventory = tie up fundsand storage space/costs, insufficientinventory = lost sales and customers


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QUEENCompany wants ending inventory tobe equal to 20% of the following monthsbudgeted sales in units.

On March 31, 4,000 units were on hand.

SCH 3 Production Budget


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Budgeted sales 20,000 50,000 30,000 100,000

Add desired ending

inventory 10,000 6,000 5,000 5,000

Total needed 30,000 56,000 35,000 105,000

Less beginning

inventory 4,000 10,000 6,000 4,000

Required production 26,000 46,000 29,000 101,000

SCH 3 Production Budget


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Direct Materials Budget

Prepared after production budget

Calculates total material requirements

remember to include beg inventory materialsin calculations

need to ensure have desired material to coverproduction and inventory required

once complete cash disbursements section iscalculated based on supplier cost andpayment terms


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Direct Materials Budget

MRP (Material Requirement Planning) -computer assisted tool/model

takes order schedule and bill of materials list,and inventory records to produce reports and

schedules including stock orders In some cases can prepare Direct Materials

Budget

Used when a company has complex productsor a large variety

Focus on how much needs to be ordered, thecost of DM, and payment timing


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AtQUEEN Company, five kilograms ofmaterial are required per unit of product.

Management wants materials on hand at

the end of each month equal to 10% ofthe following months production.

On March 31, 13,000 kilograms of material

are on hand. Material cost is $0.40 perkilogram.Lets prepare the direct materials budget.Lets prepare the direct materials budget.

SCH 4 Direct Materials Budget


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Production 26,000 46,000 29,000 101,000

Materials per unit 5 5 5 5

Production needs 130,000 230,000 145,000 505,000

Adddesiredending inventory 23,000 14,500 11,500 11,500

Total needed 153,000 244,500 156,500 516,500

Less beginning

inventory 13,000 23,000 14,500 13,000

Materials to bepurchased 140,000 221,500 142,000 503,500



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April May June Quarter Production 26,000 46,000 29,000 101,000Materials per unit 5 5 5 5Production needs 130,000 230,000 145,000 505,000

Add desiredending inventory 23,000 14,500 11,500 11,500

Total needed 153,000 244,500 156,500 516,500

Less beginning

inventory 13,000 23,000 14,500 13,000Materials to be

purchased 140,000 221,500 142,000 503,500

July Production and Inventory

Sales in units 25,000

Add desired ending inventory 3,000

Total units needed 28,000

Less beginning inventory 5,000Production in units 23,000

Kilograms per unit 5

Total kilograms, July 115,000

Desired percent 10%

Desired ending inventory, June 11,500


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QUEEN pays $0.40 per kilogram for itsmaterials.

One-half of a months purchases are paid

for in the month of purchase; the otherhalf is paid in the following month.

The March 31 accounts payable balance

is $12,000.

SCH 5 Direct Materials Budget CashDisbursements Budget


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SCH 5 Direct Materials BudgetCash Disbursements


Accounts pay. 3/31 12,000$ 12,000$

April purchases

50% x $56,000 28,000 28,000

50% x $56,000 28,000$ 28,000May purchases

50% x $88,600 44,300 44,300

50% x $88,600 44,300$ 44,300

June purchases

50% x $56,800 28,400 28,400Total cash

disbursements 40,000$ 72,300$ 72,700$ 185,000$


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Direct Labor Budget

Dependant on productionbudgets

includes both $$ and hours

required can help ID overtime potential

and staffing requirements

may help prevent layoffs andstaff shortages

takes hours per unit x no ofunits


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AtQUEEN , each unit of product requires 0.05 hours ofdirect labour.

The Company has a no layoff policy so all employees

will be paid for 40 hours of work each week.

In exchange for the no layoff policy, workers agreedto a wage rate of $10 per hour regardless of the hoursworked (No overtime pay).

For the next three months, the direct labour workforcewill be paid for a minimum of 1,500 hours per month.

SCH 6 Direct Labor Budget


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Mfg Overhead Budget

List all production costs other than DM & DLList all production costs other than DM & DLand a cash flow sectionand a cash flow section

Should be broken down by cost behavior

NoteNote depreciation costs will need to bedepreciation costs will need to bebacked out of cash flow sectionbacked out of cash flow section

often predetermined overhead rates are

used for variable mfg OH costs


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QUEEN Company uses a variablemanufacturing overhead rate of $1 per unitproducedproduced.

Fixed manufacturing overhead is $50,000 permonth and includes $20,000 of non-cashcosts (primarily depreciation of plant assets).

SCH 7 Mfg Overhead Budget


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Production in units 26,000 46,000 29,000 101,000

Variable mfg. OH rate 1$ 1$ 1$ 1$

Variable mfg. OH costs 26,000$ 46,000$ 29,000$ 101,000$

Fixed mfg. OH costs 50,000 50,000 50,000 150,000Total mfg. OH costs 76,000 96,000 79,000 251,000

Less noncash costs 20,000 20,000 20,000 60,000

Cash disbursements

for manufacturing OH 56,000$ 76,000$ 59,000$ 191,000$

Depreciation is a non-cash charge.

SCH 7 Mfg Overhead Budget


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Selling & Admin Budget

Contains otherexpenses incurred inother areas

cost should becarefully identified inorder to ensurebudgeted correctly

a cashdisbursementssection is included inthis report


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AtQUEEN , variable selling and administrativeexpenses are $0.50 per unitsold.

Fixed selling and administrative expenses are$70,000 per month.

The fixed selling and administrative expensesinclude $10,000 in costs primarily depreciation that are not cash outflows of the current month.

Lets prepare the companys selling andadministrative expense budget.

SCH 8 Selling & Admin Budget


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SCH 8 Selling & Admin Budget


Budgeted sales 20,000 50,000 30,000 100,000

Variable selling

and admin. rate 0.50$ 0.50$ 0.50$ 0.50$

Variable expense 10,000$ 25,000$ 15,000$ 50,000$

Fixed selling and

admin. expense 70,000 70,000 70,000 210,000

Total expense 80,000 95,000 85,000 260,000

Less noncash

expenses 10,000 10,000 10,000 30,000

Cash disburse-

ments for

selling & admin. 70,000$ 85,000$ 75,000$ 230,000$


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Cash Budget

Broken up intoshortest possible

time periods helps ID cash flow

problems andshortages


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Cash Budget

4 major sections: receipts

disbursements

cash receipts + beginning cash - disbursements

= cash excess or deficit financing section - outline borrowings,

repayments and interest costs

Cash Excess - can identify if short terminvestments should be made

Cash Deficit - identifies when financingarrangement need to be made and for how longthey are required


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QUEEN :

Maintains a 16% open line-of-credit for $75,000.

Maintains a minimum cash balance of $30,000.

Borrows on the first day of the month andrepays loans on the last day of the month.

Pays a cash dividend of $49,000 in April.

Purchases $143,700 of equipment in May and$48,300 in June paid in cash.

Has an April 1 cash balance of $40,000.

SCH 9 Cash Budget


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SCH 9 Cash Budget

April May June QuarterBeginning cash balance 40,000$ 30,000$ 30,000$ 40,000$

Add cash collections 170,000 400,000 335,000 905,000

Total cash available 210,000 430,000 365,000 945,000

Less disbursements

Materials 40,000 72,300 72,700 185,000

Direct labour 15,000 23,000 15,000 53,000

Mfg. overhead 56,000 76,000 59,000 191,000

Selling and admin. 70,000 85,000 75,000 230,000

Equipment purchase - 143,700 48,300 192,000

Dividends 49,000 - - 49,000

Total disbursements 230,000 400,000 270,000 900,000Excess (deficiency) of

cash available over

disbursements (20,000)$ 30,000$ 95,000$ 45,000$


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SCH 9 Cash Budget


Excess (deficiency)

of Cash available

over disbursements (20,000)$ 30,000$ 95,000$ 45,000$

Financing:

Borrowing 50,000 - - 50,000Repayments - - (50,000) (50,000)

Interest - - (2,000) (2,000)

Total financing 50,000 - (52,000) (2,000)

Ending cash balance 30,000$ 30,000$ 43,000$ 43,000$

$50,000 16% 3/12 = $2,000Borrowings on April 1 and

repayment of June 30.


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Ending Finished Goods Budget

Details the amount &value of endinginventory and cost ofgoods sold

need to decide if usingvariable cost orabsorption costing

Use DM, DL and Mfg OH

budgets in thecalculations


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Production costs per unit Quantity Cost Total

Direct materials 5.00 kgs 0.40$ 2.00$

Direct labour 0.05 hrs. 10.00$ 0.50

Manufacturing overhea 0.05 hrs. 49.70$ 2.49

4.99$

Budgeted finished goods inventory

Ending inventory in units

Unit product cost 4.99$

Ending finished goods inventory

SCH 10 Production Cost per Unit

Total mfg. OH for quarter $251,000Total labor hours required 5,050 hrs.

= $49.70 per hr.*

*rounded


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Production costs per unit Quantity Cost Total

Direct materials 5.00 kgs. 0.40$ 2.00$

Direct labour 0.05 hrs. 10.00$ 0.50

Manufacturing overhea 0.05 hrs. 49.70$ 2.494.99$

Budgeted finished goods inventory

Ending inventory in units 5,000

Unit product cost 4.99$

Ending finished goods inventory 24,950$

SCH 11 Ending Finished GoodsInventory Budget

ProductionBudget

B d t I St t t d


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Budget Income Statement andBalance Sheet

Can be prepared usinginformation fromprevious discussedbudgets

Prior years financialstatements are alsorequired


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QUEEN Company

Budgeted Income Statement

For the Three Months Ended June 30

Sales (100,000 units @ $10) 1,000,000$

Cost of goods sold (100,000 @ $4.99) 499,000

Gross margin 501,000

Selling and administrative expenses 260,000

Operating income 241,000Interest expense 2,000

Net income 239,000$

SCH 12 Budgeted Income Statement


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QUEEN reported the following accountbalances on June 30 prior to preparing

its budgeted financial statements:

Land - $50,000

Building (net) - $175,000

Common stock - $200,000

Retained earnings - $146,150

SCH 13 Budgeted Balance Sheet

QUEEN Company


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QUEEN Company

Budgeted Balance Sheet

June 30

Current assets

Cash 43,000$Accounts receivable 75,000

Raw materials inventory 4,600

Finished goods inventory 24,950

Total current assets 147,550

Property and equipmentLand 50,000

Building 175,000

Equipment 192,000

Total property and equipment 417,000

Total assets 564,550$

Accounts payable 28,400$

Common stock 200,000

Retained earnings 336,150

Total liabilities and equities 564,550$

25%of Junesales of

$300,000

5,000 unitsat $4.99 each

11,500 kgat $0.40/kg

50% of Junepurchasesof $56,800

QUEEN Company


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QUEEN Company

Budgeted Balance Sheet

June 30

Current assets

Cash 43,000$Accounts receivable 75,000

Raw materials inventory 4,600

Finished goods inventory 24,950

Total current assets 147,550

Property and equipmentLand 50,000

Building 175,000

Equipment 192,000

Total property and equipment 417,000

Total assets 564,550$

Accounts payable 28,400$

Common stock 200,000

Retained earnings 336,150

Total liabilities and equities 564,550$

Beginning balance 146,150$

Add: net income 239,000

Deduct: dividends (49,000)

Ending balance 336,150$


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Budgeting Challenges

Foreign currency canprovide significant

differences budgetnumbers to actualnumbers

Changes in economic

conditions and tradedisputes


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Budgeting For Non-Profits

Critical for non-profits to obtaingrants and often required forlarge donations

government organizationsbudgets are required to obtain

spending authority accountability is important

budgets can be done by programor by expenditures (ie. List allcost regardless of program)

Helps ID where funds are neededor how much funds need to beraised

Documents

Case 2 060710 Budgeting