CAROLINE COUNTY SC]f!OOL BOARD

CAROLINE COUNTY SC]f!OOL BOARD

William A. AndersonMadison

Margaret 0. WatkinsPort Royal

Stanley O. JonesSuperintendent

16221 Richmond TurnpikeBowling Green, Virginia 22427

(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING

July 14, 2008

SUBJECT:

Renewal of Student Accident Insurance

RECOMMENDATION: Approve First Service Insurance, Inc. for 2008-2009 I optionalstudent accident insurance l

RATIONALE: First Service has provided acceptable service since t~e 2000-2001school year '

Benefits and rates schedule is attached to this agend4 item

BUDGET CATEGORY:

ESTIMATED COST:

LEGAL REFERENCE: N/A

Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church

CAROLINE COUNTY SCHOOL BOARD


Margaret O. W~nsPort Royal!



(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBL:[C SCHOOLS

July 9, 200113

SUBJECT:

~ood and Paper Bid Approval for School Year 2008~2009

RECOMMENDATION:

~prove lowest bid line itetns from vendors for S¥ 2008-2009

RATIONALE Bids melet specifications. Summari:{ of received bids is:jattached

BUDGET CATEGORY ~nq elSchool Food Service

ESTIMATED COST $585000.00 ,-

~ '--~--+-"SIGNATURE OF PERSON! WORKING ON PRO/cT:

Footi Service Supervisor

old

Tamara Redding Wendell N. Sims I Frederick W. PeatrossBowling Green Mattaponi Reedy Church



Margaret O. Wa~kinsPort Royall



(804) 633-5088F8ix (804) 633-5563

CAROLINE COUNTY PUBLIC SCHOOLS

July 9, 2008

SUBJECT:

Bread Bid Approval for School Year 2008-2009

RECOMMENDATION ~pprove Schmidt Baking Com~any for bread deliver~

RATIONALE ~owest price point of compa~ies responding

BUDGET CATEGORY: Etund 8 School Food Service

ESTIMATED COST: ~228501. 00




Margaret O. W~nsPort Royall



(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBLIIC SCHOOLS

July 9, 200:8

SUBJECT Milk Bid Approval for School Year 2008-2009

RECOMMENDATION ~pprove Land-a-Sun Dairies proposal for milk deL~very

RATIONALE:

Lowest price point of the companies responding

BUDGET CATEGORY: Fund 8 School Food Service

ESTIMATED COST $129800.00

-~

i ,SIGNATURE OF PERSON WORKING ON ¥iOJECTFoo~ Service Supervisor

/

J5,~

Tamara Redding Wendell N. Sims I Frederick W. Peatross

Bowling Green Mattaponi Reedy Church



Margaret O. W~nsPort Royal


(804) 633-5088Fax (804) 633-5563

Stanley O. Jones

CAROLINE COUNTY PUBLIC SCHOOLS

July 9, 200'8

SUBJECT Ice Cream Novelties Bid Approval for School Year12008-'2009

RECOMMENDATION Approve Marva Maid Dairy for ice cream deliverie\

RATIONALE:

Best price point & selection of three responding! compainies

Fund 8 School Food ServiceBUDGET CATEGORY

ESTIMATED COST: $10926.00

, '

SIGNATURE OF PERSON WORKING ON ~T:

~ I-Food se:;~;;~~

Sjl




Margaret O. WatkinsPort Royal


(804) 633-5088Fax (804) 633-5563

Gregory N. Killough, Ed. DSuperintendent


July 14,2008

SUBJECT:

Rescind the Motion regarding Single Point of Cbntact withthe Superintendent .I

RECOMMENDATION: Approval.

RATIONALE: The Caroline County School Board hereby rescinds themotion carried at its working session on June 251, 2008 anddeemed non-binding by the Virginia School BoardsAssociation, stating that "The Chairman will be the singlepoint of contact with the new superintendent fori the Boardand all requests will come through the Chairman."

5h

Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church






(804) 633-5088Fax (804) 633-5563


July 14, 2008

SUBJECT:

Requests for Reports by Board Members


RATIONALE: Any requests for reports, data or information from a boardmember, that will require a significant effort by the Superintendent and his staffwillrequire the approval of the majority of the board and be coordinated through dieChairman of the Board.

..5"...I

Tamara Redding Wendell N. Sims I Frederick W. PeatrossBowling Green Mattaponi.. Reedy Church

CAROLINE COUNTY SCHOOL BOA$




(804) 633-5088Fax (804)633-5563

Gregory N. Killough, Ed. D

Superintendent


July 14, 2008

SUBJECT: Selection ofVSBA Delegate and Alternate Delegate

RECOMMENDATION: It is recommended that the School Board select twoboard members to serve as voting delegate andalternate to represent our School Board at certainVSBAN ASS meetings.

RATIONALE: There are a number of meetings throughout theschool year which a delegate or alternate will need tovote on certain matters of interest to our board.Please see the enclosed memo from the VSBA formore information.

BUDGET CATEGORY: N/A

ESTIMATED COST: N/A

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(804) 633-5088Fax (804) 633-5563


July 14, 2008

SUBJECT: Approval of Special Education Policies and Procedures

RECOMMENDATION: Approval of revised 2008-2009 Special Education Policibs andProcedures ..I

RATIONALE: The Virginia Department of Education has provided guidancedocuments to assist localities in assuring that policies andprocedures align with IDEA and the Regulations Governing SPt ial Education Programs for Children with Disabilities. Revision of e

Policy and Procedure Manual must be submitted to VDOE prio toreceiving the final approval of the 2008-2009 Annual Plan. !


ESTIMATED COST: N/A

LEGAL REFERENCE: United States Department of EducationNirginia Depart$ent ofEducation ..I

~w 11 ~ -'-"r-"t/ I L~ ~dJA~~

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Tam~a Redding Wendell N. Sims II Frederick W. Peatross

BowlIng Green Mattaponi Reedy Church





(804) 633-5088Fax (804)633-5563


CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING I

July 14,2008

SUBJECT: Approval of Corrective Action Plan

RECOMMENDATION: Approval of Corrective Action Plan created to address ateas of Iconcern identified during the May 2008 VDOE compliaqce audi~

RATIONALE: The Virginia Department of Education identified areas of 1noncompliance. The Special Education department has beeninstructed to create a Corrective Action Plan with a one yearremediation timeline. The implementation of the Corrective ACt n

Plan will be monitored by VDOE. The audit committee will ret

to CPS in May of 2009 to review progress in identified i eas of inoncompliance. ..i I


ESTIMATED COST: N/A

LEGAL REFERENCE: United States Department of Education/Virginia Dep~ent ofEducation ,I

~ 1.5: a ~ ..4 (lI);;[:-SIGNATURE

\~Ic.

Tamara Redding Wendell N. Sims j Frederick W. Peatross

Bowling Green Mattaponi Reedy Church

,.





(804) 633-5088Fax (804) 633-5563



July 14, 2008

SUBJECT:

Contractor's Application andNo.1 -Ladysmith Primary SRenovations


RATIONALE: The attached Contractor's Application and Certificatiorlfor Payment No.1 to A. D. Whittaker Construction, Inc. inthe amount of seventy six thousand six hundred twenty-twoand 75/100 dollars. ($76,622.75) is based on siteobservations, input from the consultants and review an4concurrence by MBP. i

Tamara Redding Wendell N. Sims ) Frederick W. Peatross

Bowling Green Mattaponi Reedy Church..

Certification for Paymentchool (Madison Efmentary)

I






(804) 633-5088Fax (804) 633-5563


July 14, 2008

SUBJECT:

Contractor's Application and Certification for PaymentNo.1 -Bowling Green Primary School Renovations I


RATIONALE: The attached Contractor's Application and Certification forPayment No. I to A.D. Whittaker Construction, Inc., in theamount of eighty thousand six hundred thirty-five and56/100 ($80,635.56) is based on site observations, inputfrom the consultants and review and concurrence by MBP.

~,e ' \

Tam~a Redding Wendell N. S.ims 1/ '1 Frederick W. Peatross

Bowling Green Mattapom" Reedy Church

Caroline County School Board16221 Richmond Turnpike

1Bowling Green, VA 22427Phone: 804-633-5088, Fax: 804-633- 563

Dr. Gregory Killough Wendell N. Sims, MattaponiSuperintendent Tamara Redding, Bowling Green

Margaret O. Watkins, Port RoyalFrederick W. Peatross, Reedy Church

William A. Anderson, Madison

Caroline County Public School Board Meeting

July 14, 2008

SUBJECT:

First Reading of the Code of Conduct

RECOMMENDATION: First Reading

RATIONALE: The Student Code of Conduct is a valuable tool used to ensure thesafety of every individual on Caroline County Public Schools'property and to assist in the establishment of an environment inwhich all students can learn.

Wording for deletion is indicated with a strikethrough and the newlanguage is underlined. This document is being reviewed by theSchool Board's attorney to insure its compliance with the Code of

Virginia.


Reaching New Heights Together

Caroline County School Board16221 Richmond Turnpike

JBowling Green, VA 22427Phone: 804-633-5088, Fax: 804-633- 563

Dr. Gregory Killough WendellN. Sims, MattaponiSuperintendent Tamara Redding, Bowling Green

Margaret O. Watkins, Port RoyalFrederick W. Peatross, Reedy

William A. Anderson, Madison


July 14, 2008

SUBJECT: Update on VSBA Policy

RECOMMENDATION: First Reading

RATIONALE: These updates contain revisions based on changes instate and federal laws, regulations and guidelines.


ESTIMATED COST: N/A

~

Reaching New Heights Together

/t6 ~






(804) 633-5088Fax (804)633-5563


July 14, 2008

SUBJECT: Student Assistance Program. Proposal

RECOMMENDATION Informational

RATIONALE: The Ca:oline County Public Schools Sa~e and Drug Free SchoolslCommIttee has recommended the establIshment of a Student l"

j'Assistance Program (SAP) at Caroline High School. This is a r""i1nationally recognized program and the following individuals 'I';;;!'attended VDOE training in April 2008 on the implementation offueprogram: Richard Fortune, Student Support Specialist, JenniferBurruss, School Counseling Specialist, Rachel Loving, GuidanceDirector, and Melinda Brown, Transition Coordinator. The attacliledproposal about the program is provided for your information.

~<..c..J II:{. ~ A.A> a.. tiC

Signature

Tamara Redding Wendell N. Sims ! Frederick W. Peatross

Bowling Green Mattaponi Reedy Church1.



Margaret 0. WatkinsPort Royal


Gregory N. Killough, Ed. D

Superintendent(804) 633-5088

Fax (804)633-5563


Date: July: 14. 2008

SUBJECT: Update on School Upgrade/Renovation Bowling Green Primary/MadisQnElementary Schools 11

RECOMMENDA nON: Informational

RA nONALE:

This is a progress update on the school upgrade/renovation project atBGP and MES.Items to be presented are current contractor schedule and pending change proposals.

BUDGET CATEGORY: CIP

ESTIMATED COST: $2.5 million


Tamara Redding Wendell N. Sims ! Frederick W. PeatrossBowling Green Mattaponi Reedy Church

Documents

CAROLINE COUNTY SC]f!OOL BOARD