Career Technical Education, Math and Science Division FACULTY... · faculty expectations manual 2014‐2015 health career & technical education, math and science division page 3 student

HealthCareer&TechnicalEducation,Mathand

ScienceDivision

2014‐2015FacultyExpectationsManual

TheElPasoCountyCommunityCollegeDistrictdoesnotdiscriminateonthebasisofrace,color,nationalorigin,religion,gender,age,disability,veteranstatus,sexualorientation,orgenderidentity.

FacultyExpectationsManual 2014‐2015

HEALTHCAREER&TECHNICALEDUCATION,MATHANDSCIENCEDIVISION PAGE2

TABLE OF CONTENTSFACULTY AGREEMENT ..................................................................................................................................................................6

MISSION, VISION, PHILOSOPHY, AND GOALS ..............................................................................................................................7

PATHWAY TO THE FUTURE ..........................................................................................................................................................9

COORDINATOR’S DIRECTORY .................................................................................................................................................... 10

PART I – INFORMATION FOR THE NEW SEMESTER ADOPTED TEXTBOOKS ................................................................................................................................................................ 11

ADMITTANCE TO CLASS............................................................................................................................................................... 11

MAXIMUM ROOM CLASS ............................................................................................................................................................ 11

BUILDING LOCATION CODE ......................................................................................................................................................... 11

CHALLENGE EXAMS .................................................................................................................................................................... 12

COMMUNICATION ...................................................................................................................................................................... 12

SYLLABUS ..................................................................................................................................................................................... 12

ENROLLMENT SUMMARY AND CERTIFIED ROSTER ..................................................................................................................... 12

GRADE RECORD ........................................................................................................................................................................... 12

FINAL GRADES ............................................................................................................................................................................. 13

STUDENTS SWITCHING SECTIONS ............................................................................................................................................... 13

REQUIRED INFORMATION FOR NEW FACULTY ........................................................................................................................... 13

INFORMATION FOR DIVISION OFFICE ......................................................................................................................................... 13

INSTRUCTIONAL SUPPORT SERVICES .......................................................................................................................................... 14

ISC ‐ Instructructional Support Center ................................................................................................................................. 14

Services offered

Sample of Work Request form

Sample ISC‐RG Mail Request form

Name of Program and Account Number listed

IMS ‐ Instructional Media Services ....................................................................................................................................... 18

Services Provided

Graphics

Equipment

Telephone Directory and Room Number

Hours of Operation

Sample of Equipment Check‐out form

IT – Information Technology ................................................................................................................................................ 20

Submitting your Work Order

Location and Telephone

Hours of Operation

EPCC Library ......................................................................................................................................................................... 21

Telephone Directory

Hours of Operation

Learning Express and Job & Career Accelerator Tutorial

PART II ‐ FACULTY EXPECTATIONS ADOPTED TEXTBOOKS AND/OR MANUALS FOR FACULTY ........................................................................................................ 27

BAD WEATHER .......................................................................................................................................................................... 27

CAMPUS APPEARANCE .............................................................................................................................................................. 27

CERTIFIED ROSTERS, GRADE SCANNERS, AND OTHER FORMS ................................................................................................. 27

CHANGE OF GRADE AND/OR INCOMPLETE .............................................................................................................................. 27

CLASSROOMS ............................................................................................................................................................................ 28



STUDENT ATTENDANCE AND COURSE PURSUIT ....................................................................................................................... 28

COPY OF HEALTH CAREER & TECHNICAL EDUCATION MATH AND SCIENCE, CRITERIA FOR COURSE PURSUIT ........................ 29

PART III ‐ CLINICAL INFORMATION CLINICAL TEACHING BEHAVIORS ............................................................................................................................................... 30

CLINICAL LEARNING EXPERIENCES ............................................................................................................................................ 31

1. Copy of Faculty Evaluation of Clinical Site Form .............................................................................................................. 32

2. Copy of Student Evaluation of Clinical Site Form ............................................................................................................. 34

3. Student Evaluation of Clinical Instructor/Preceptor ........................................................................................................ 36

CLINICAL INCIDENTS OF UNSAFE PRACTICE .............................................................................................................................. 37

1. Sample of Student Counseling Form ................................................................................................................................ 38

GUIDELINES FOR ISSUING A DISCIPLINE CERTIFICATE OF COMPLETION .................................................................................. 39

1. Sample of a Certificate of Completion ............................................................................................................................ 40

STUDENT INFORMATION ON BACKGROUND CHECK AND SUBSTANCE ABUSE TESTING .......................................................... 41

SUBSTANCE ABUSE, DEFINITIONS, GUIDELINES AND PROCEDURES ......................................................................................... 43

EMPLOYEE SUBSTANCE ABUSE TEST, AGREEMENT, AND CONSENT FORM. ............................................................................. 50

PART IV ‐ FACULTY INFORMATION FACULTY DATA CARD ................................................................................................................................................................ 51

LICENSES AND CERTIFICATIONS ................................................................................................................................................ 51

UPDATING FACULTY CREDENTIAL FORMS AND SALARY PLACEMENT ...................................................................................... 51

TRANSCRIPTS ............................................................................................................................................................................. 52

FACULTY EVALUATION .............................................................................................................................................................. 52

INSTRUCTOR ABSENCES‐FULL TIME INSTRUCTOR .................................................................................................................... 52

INSTRUCTOR ABSENCES‐PART TIME INSTRUCTOR .................................................................................................................... 53

PART TIME ABSENCE EXCHANGE PROGRAM ............................................................................................................................ 53

NON‐RETURNING FACULTY ....................................................................................................................................................... 53

OFFICE HOURS ........................................................................................................................................................................... 53

WORKLOAD ............................................................................................................................................................................... 54

MEETINGS ................................................................................................................................................................................. 54

FREQUENTLY ASKED QUESTIONS .............................................................................................................................................. 55

SEMESTER CHECKLIST FORMS ................................................................................................................................................... 57

1. Faculty Checklist ............................................................................................................................................................. 58

2. Coordinator Checklist ...................................................................................................................................................... 59

DUAL CREDIT‐OFF CAMPUS CLASSES ........................................................................................................................................ 60

FIELD TRIPS ................................................................................................................................................................................ 62

FINAL EXAMS ............................................................................................................................................................................. 62

HOSPITALITY REQUESTS ............................................................................................................................................................ 62

ROOM REQUESTS FOR MEETING .............................................................................................................................................. 62

TENURE ..................................................................................................................................................................................... 62

TRAVEL ...................................................................................................................................................................................... 62

Out‐of‐Town‐Travel ............................................................................................................................................................. 62

In‐Town‐Travel ..................................................................................................................................................................... 62

Travel Arrangements According to College Procedures ...................................................................................................... 63

The Travel Request Form ..................................................................................................................................................... 63

Travel Advances ................................................................................................................................................................... 63

Travel Expenditure Form ..................................................................................................................................................... 63

PETTY CASH ............................................................................................................................................................................... 64

IN‐TOWN CONFERENCES ........................................................................................................................................................... 64



PROFESSIONALISM .................................................................................................................................................................... 65

MEMORANDUMS TO ALL INSTRUCTORS (DISTRICT EPCC E‐MAILS) ......................................................................................... 66

EPCC Disclaimer UPDATE ..................................................................................................................................................... 67

Printing Rules and Regulations ............................................................................................................................................ 67

Research (E.G. WEB and PAPER SURVEYS) .......................................................................................................................... 67

District Advertising and Printing ........................................................................................................................................... 67

EPCC Copyrights Procedures ................................................................................................................................................. 68

Academic Dishonesty/Disruptive Behavior/Disorderly Conduct .......................................................................................... 69

Final Examinations ................................................................................................................................................................ 72

Treatment of Minors ............................................................................................................................................................ 72

Changes in Assignments ....................................................................................................................................................... 72

PART V ‐ PAYROLL INFORMATION PAYROLL ADVANCES ................................................................................................................................................................. 74

PAYROLL CHECKS ....................................................................................................................................................................... 74

TIME SHEETS ............................................................................................................................................................................. 74

PART‐TIME FACULTY BENEFITS ................................................................................................................................................. 74

PART VI ‐ STUDENT INFORMATION GUIDELINES FOR STUDENTS WITH DISABILITIES ....................................................................................................................... 75

STUDENT COMPLAINTS ............................................................................................................................................................. 76

STUDENT DISCIPLINARY ACTIONS ............................................................................................................................................. 76

WITHDRAWING/REINSTATING STUDENTS ................................................................................................................................ 76

TROUBLESHOOTING PROBLEMS W/COURSES, STUDENTS, FACILITIES ..................................................................................... 77

VII ‐ PROCEDURES AND GUIDELINES FOR FACULTY EVALUATION PLAN AND TENURE (For Tenure Review Recommendations‐Refer to EPCC Procedure 3.07.02.10)

TIMELINES RECOMMENDED FOR THE COMPLETION OF ALL EVALUATIVE ACTIVITIES ............................................................ 78

EVALUATOR/REVIEWER ............................................................................................................................................................ 79

FACULTY EVALUATION PROCESS/SYLLABUS EVALUATION ....................................................................................................... 80

PART VIII ‐ EMPLOYMENT DISCRIMINATION DISCRIMINATION AND HARASSMENT ....................................................................................................................................... 84

PART IX ‐ FACULTY DEVELOPMENT OPPORTUNITIES TRAINING AND DEVELOPMENT ................................................................................................................................................. 85

FACULTY RESPONSIBILITY: EVIDENCE OF PROFESSIONAL GROWTH ......................................................................................... 86

REQUEST FOR PROFESSIONAL DEVELOPMENT ......................................................................................................................... 86

PART X ‐ FACULTY AWARDS OPPORTUNITY FOR RECOGNITION OF FACULTY OUTSTANDING PART‐TIME FACULTY AWARD ........................................................................................................................... 87

EPCC FACULTY ACHIEVEMENT AWARD ..................................................................................................................................... 87

PIPER PROFESSOR CANDIDATES ................................................................................................................................................ 87

FACULTY RECOGNITION ............................................................................................................................................................ 87

EPCC FACULTY ACHIEVEMENT AWARD ..................................................................................................................................... 87

RECOGNITION DINNER .............................................................................................................................................................. 87

PART XI ‐ FACULTY CREDENTIALS REQUIREMENTS AND VERIFICATION FACULTY CREDENTIALS VERIFICATION ..................................................................................................................................... 88



PART XII ‐ SUMMARY OF FACULTY QUALIFICATIONS REQUIREMENTS FACULTY CREDENTIALS REQUIREMENTS .................................................................................................................................... 89

PART XIII ‐ FACULTY RIGHTS ORIENTATION ............................................................................................................................................................................ 93

WORKLOAD ............................................................................................................................................................................... 93

EVALUATION ............................................................................................................................................................................. 93

PRIVACY OF RECORDS ............................................................................................................................................................... 93

RESIGNATION ............................................................................................................................................................................ 94

PART XIV ‐ GRANTS FOR HEALTH CAREER & TECHNICAL ED., MATH AND SCIENCE GRANTS (HEALTH AND NURSING) ............................................................................................................................................. 95

HEALTH PROJECTS COMPLETED ................................................................................................................................................ 98

HEALTH PROJECTS COMPILATION ............................................................................................................................................ 99

PART XV‐ EPCC MAPS ADMINISTRATIVE SERVICE CENTER .......................................................................................................................................... 10

RIO GRANDE CAMPUS ............................................................................................................................................................ 101

VALLE VERDE CAMPUS ............................................................................................................................................................ 102

TRANSMOUNTAIN CAMPUS .................................................................................................................................................... 103

MISSION DEL PASO CAMPUS ................................................................................................................................................... 104

NORTHWEST CAMPUS ............................................................................................................................................................ 105

PART XVI ‐EPCC POLICIES AND PROCEDURES “EPCC POLICIES AND PROCEDURES” http://www.epcc.edu ................................................................................................. 106



HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE FACULTY AGREEMENT

The attached faculty expectations are based upon college procedures, division guidelines, Accreditation

guidelines and discipline approved procedures. They are restated in this format for clarification of

responsibilities. Additional information about these items may be found in the EPCC Faculty Handbook,

Catalog, Policies and Procedures Manuals, and/or Faculty Minutes.

NOTE: Unless otherwise noted, the term "faculty" refers to both full‐time and part‐time faculty

members.

I have received a copy of the Health Career & Technical Education, Math and Science Faculty

Expectations. I agree to read these expectations and discuss any concerns or questions with the Health

Career & Technical Ed., Math and Science Campus Dean, Rio Grande Campus within two weeks of

receipt of this document.

SIGNED: ____________________________ DATE: __________________________

DISCIPLINE: _________________________

Your Faculty Expectations Handbook should be kept on file by each faculty member throughout the

academic year. Any revisions will be disseminated at the beginning of the fall semester. Attached is an

additional page that should be turned into the Division office signed by each faculty member.

COMMENTS:



HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE MISSION, VISION, PHILOSOPHY AND GOALS

MISSION

It is the mission of the Health Career & Technical Education, Math and Science Division to provide educational

opportunities that prepare individuals to improve their personal quality of life and to contribute to their

economically and culturally diverse community.

VISION

The Health Career & Technical Education, Math and Science Division is the primary source of technologically

advanced health professional education training for a growing and culturally diverse border population; a local

resource for community health care services, and a contributor to medical/science research as appropriate for a

community college.

PHILOSOPHY

The Career & Technical Education, Math and Science Division meets the community’s need by providing

opportunities for individuals to become qualified members of a health care profession or to pursue a career

related to math or science. The Division provides quality education utilizing state of the art instructional

methodologies, equipment, and lifelong learning. The Division of Health Career & Technical Education, Math and

Science offer a variety of state and nationally accredited programs. Library services at the Rio Grande campus are

an integral part of the services provided to the community and our students.

GOALS

Provide a standard of excellence in the education of students seeking careers related to healthcare, math,

or science.

Provide the community with qualified members of a health care profession.

Provide educational and professional health occupations services to the community.

Provide effective, innovative and alternative instructional methodologies in the implementation of quality

educational in the Health Career & Technical Education, Math and Science Programs.

Develop and coordinate an effective system for the recruitment of students into Health Career &

Technical Education, Math and Science courses/programs.

Improve student retention, program completion and student skill development in the Health Career &

Technical Education, Math and Science courses/programs.

Provide an on‐going systematic faculty and staff development plan which promotes the goals of the

Division of Health Career & Technical Education, Math and Science.

Assist in the planning, and implementation of projects related to border health.

Promote articulation with area secondary and post‐secondary institutions.

Provide competency‐based education in Health Career & Technical Education, Math and Science

courses/programs.

Support life‐long learning and career progression.

Encourage activities, which promote effective utilization of personnel, space, supplies and equipment in

expanding and maintaining quality courses/programs.



Recruit and retain qualified faculty in math, science and health career and technical education

courses/programs.

Support research efforts affecting border health issues.

Provide a solid foundation in math and science courses which enables students to transfer to associate

degree in math or science related area of concentration eligible for mid‐level technical positions in

business and industry.

The mission of El Paso Community College District is to provide educational opportunities and support services

that prepare individuals to improve their personal quality of life and to contribute to their economically and

culturally diverse community.

PROVIDE QUALITY EDUCATION

Associate Degrees, Certificates, Workforce Programs, Dual Credit, Early College High Schools,

Distance/Online Delivery

PROVIDE QUALITY STUDENT SERVICES

Instructional Support/Revolutionize Student Service Delivery

PROVIDE PERSONAL ENRICHMENT

Individual Growth, Cultural and Environmental Awareness

PROVIDE ECONOMIC DEVELOPMENT INITIATIVES

Workforce and Business Development

STRENGTHEN INSTITUTIONAL RESOURCES

Built: Internal Workforce, Financial, Facility, Technological, TQN, and Public Relations Capacity

INCREASE TECHNOLOGICAL CAPABILITY

Strengthen IT infrastructure and provide critical back‐up partnerships

DEMOSTRATE CONTINOUS IMPROVEMENT

Plan, Assess, and Document Outcomes

ENHANCE THE IMAGE OF THE COLLEGE

Develop and Implement an Effective Public Relations Program



PATHWAY TO THE FUTURE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE OVERVIEW El Paso Community College Rio Grande Campus is strategically located near the center of the downtown business

district, nestled in the historical Sunset Heights District, and is conveniently located a few blocks off the I‐10 Mesa

Exit. This Campus has been steadily expanding since it first opened in 1975. Enrollment for Rio Grande Campus

averages over 4,650 students in credit classes each semester.

Unique to the Rio Grande Campus is the Health Career & Technical Education, Math and Sciences Division, which

provides credit certificate and associate degree programs with health career students for the entire college

district. Health Career Programs and courses are found at MDP, VV, and TM as well as RG. Most of the credit

health career programs require specialized admissions, have limited enrollment, and must adhere to specialized

accrediting agency requirements. All of the credit health career programs are currently accredited recognized or

approved by various states and/or national agencies. Patient‐care clinics are also located at the Rio Grande

Campus Border Health Clinic.

In addition to the credit programs, a grant‐funded program seeks to improve the recruitment and retention to

minority and disadvantaged high school graduates into the health programs. A summer institute provides

intensity preparation in the Basic Sciences, Math, English, Reading, and Study Skills. Field trips to health care

agencies and university health science centers as well as guest speakers assist the participants in obtaining an

overview of the variety of opportunities in health care. Throughout the year, staff and Division faculty participate

in career fair activities at local high schools, colleges, and elementary schools to provide information to future

health care professional.



COORDINATOR’S DIRECTORY

PROGRAM

NAME PHONE

DentalAssisting Dr.EdgarPerales

831‐4065

DentalHygiene EliaM.Mendez,RDH,M.Ed.

831‐4094

DiagnosticMedicalSonography NoraBalderas,A.A.S.,B.S.

831‐4141EmergencyMedicalServices TonyAyub,B.A.

831‐7079

HealthGrants SourayaHajjar,B.S.,M.P.H.

831‐4143

HealthInformationTechnology JeanGarrison,B.A.,B.S.

831‐4074

HealthInformationCoding JeanGarrison,B.A.,B.S.

831‐4074

HealthInformation/MedicalTranscription JeanGarrison,B.A.,B.S.

831‐4074

HealthProfessionsRelatedCourses/Nutrition HelgaH.Carrion,RD,B.S.,M.Ed.

831‐4341

Mathematics GabrielMendoza,B.A.,M.A. 831‐4403MedicalAssisting AndreaCeron,A.A.S.,B.S.

831‐4139

MedicalLaboratoryTechnology Dr.VictoriaN.Ochoa

831‐4207

MedicationAide MartadelaFuente,B.B.A.,M.B.A.

831‐4116

NursingAssistant MartadelaFuente,B.B.A.,M.B.A.

831‐4116

PharmacyTechnology Dr.NaderRassaei

831‐4490

PhysicalTherapistAssistant DebraTomacelli‐Brock,A.S.,B.S.,M.S.

831‐4172

RadiationTherapy Deactivated

Deactivated

RadiologicTechnology ChristlThompson,B.S.,M.A.

831‐4098

RespiratoryCareTechnology FrederickM.Torres,A.A.S.,B.S.

831‐4422

Science(Biology,Chemistry,Physics&Geology) Dr.AlejandroVasquez

831‐4004

SurgicalTechnology CynthiaRivera,B.S.N.

831‐4086



PART I ‐ INFORMATION FOR THE NEW SEMESTER ADOPTED TEXTBOOKS Instructors are expected to use the textbooks specified for the courses they teach. Students receiving financial

aid are able to charge textbooks at the college bookstore. There should be no reason for these students not

having textbooks the first week of class unless a particular textbook is not in stock. Please let the Dean or your

Faculty Coordinator know of any bookstore related issues in a timely manner!

ADMITTANCE TO CLASS Only students who have officially enrolled in your course and section are to be permitted to attend your class.

Check each student's registration receipt on the first day he/she attends class with our first day roster (available

on Pipeline or from the Division Office). The student may remain in the class only if the receipt shows the proper

course and section number, and that the student has paid his/her fees.

If the course/section is incorrect or if the receipt does not show the student has paid the fees, the student should

be immediately directed to the Student Services Coordinator at the Student Services Building, located at 103

Montana Street, Rio Grande Campus or other campuses. The instructor is not to permit the student to remain in

the class.

MAXIMUM ROOM CLASS Each classroom has a maximum number of seats, which meets the space requirements established by facilities

and based upon city/fire marshal guidelines. You MAY not move additional chairs into the room and allow

additional students to stay in class.

Faculty must verify that all students in their classes have met the prerequisites for enrolling in the course.

Completion of the previous courses, appropriate reading grade level, or placement test results can be used to

verify proper enrollment. Prerequisites are listed in the paragraph describing courses in the course description

section of the current College Catalog. Do this checking the first day student attends class. This will ensure that

students who need to change courses can do so before the census date.

BUILDING LOCATION CODE

Building Location Code

Mission Del Paso 7000 ‐ 7010

Northwest Campus 8000 ‐ 8030

Rio Grande Campus 4000 ‐ 4070

Transmountain 3000 ‐ 3070

Valle Verde 2000 ‐ 2070



CHALLENGE EXAMS Any students enrolled in courses with approved challenge exams may challenge the course up to the census date

for the course. A non‐refundable fee payable to any of the College's cashiers will be required. Upon taking and

passing the exam, the student will receive credit for the course and be eligible for a refund. Questions regarding

the amount of refund should be referred to the college cashiers. Student not currently enrolled in a course may

challenge at any time. Challenge exam lists are available at the testing center. IF YOUR COURSE DOES NOT HAVE

A CHALLENGE EXAM, you may submit one to the Dean for approval at any time.

IMPORTANT: In order for a student to enroll in another course (following the successful challenge), he/she must

take the challenge prior to the end of late registration. Students not enrolled may take the challenge exam at any

time during the semester.

COMMUNICATION Questions regarding staffing; College, Campus and Division policies and procedures; instructional methodology;

course objectives; class management policies or other class related matters should be directed to the appropriate

Instructional Coordinator or the Dean.

In addition to the Faculty Coordinator, a Student Services Coordinator is available at the Student Services, located

at 103 Montana Street, Monday through Friday to assist faculty and student facility concerns.

SYLLABUS The course syllabus is an official contract to the student of the nature and objectives of the course. The syllabus

should be distributed to all students the first week of classes. The syllabus should be reviewed with the class, and

any points in question clarified; especially any questions regarding attendance, course pursuit, and reinstatement

policies and procedures. Changes to the course syllabus must be in writing and distributed to the students.

Effective FALL 2010, all course syllabi most also be posted on the college website. (Copies of these documents

must be dated and submitted to the Division office each semester)

ENROLLMENT SUMMARY AND CERTIFIED ROSTER An enrollment summary will be available on line on the first day of classes. This document will show the students

who are officially enrolled in your class.

Periodically, faculty will receive printouts through campus mail showing all student or instructor initiated

withdrawal and reinstatement actions. This information should be reconciled with your records, and any

differences should be reported to the Registrar’s Office.

GRADE RECORD Instructors should be sure that all grades used in calculating a student's final grade are included on the Grade

Record. The title of the assignment and points, percentage or letter grade should also be recorded.

IMPORTANT: The criteria used for assigning the final grade (as appears in the course syllabus) should be placed in

the upper right hand corner. The Grade Record will be submitted to the registrar's office at the end of the

semester. A computer version of the grade record may be submitted in place of the institutional grade record

as long as the same information is on the computer record. Letter grades for the course must be recorder

online in Banner.



FINAL GRADES EPCC Faculty must use the Banner system to enter their final grades online in addition to submitting grade sheets

at the Registrar’s Office. (For instructions see Banner Grade Input/ Quick Reference Guide, under “FORMS”

folder in a separate file)

STUDENTS SWITCHING SECTIONS A student who is enrolled in another instructor's section is not to be permitted to attend your class. Students

who have a legitimate conflict, which prevents them from attending the section in which they are enrolled, should

be referred to the Dean.

REQUIRED INFORMATION FOR NEW FACULTY To help assure the timely distribution of your pay check please have the following completed documents on file at

Human Resources prior to the first scheduled day of class:

A current application of employment Three letters of recommendation Written documentation verifying work experience (or teaching experience for developmental courses) Post‐employment Data form

W‐4 Form Employment Eligibility Verification Form (1‐9) (Must be on file prior to the first day you are scheduled to teach)

Official Transcripts For foreign transcripts, an official transliteration and translation

Any questions regarding these requirements may be directed to Personnel Services at (915) 831‐6017.

INFORMATION FOR DIVISION OFFICE Instructors are required to provide the Division office with the following information

Complete name

Social security number

Current address

Home and work phone number

Campus where you will receive your college mail (Rio Grande, Valle Verde, Mission del Paso, Northwest or

Transmountain)

Credentials information including licensure/certification renewal

I‐9 Verification

Remember changes in address & phone number must also be submitted to Personnel Services.



INSTRUCTIONAL SUPPORT SERVICES ‐ (ISC) Instructional service center supports teaching/learning activities of the faculty and staff of our college, located at

each campus. A work request form (see page 16) is required for any job to be processed with the following

information: Account number and department name (see page 17 for account number) date, requestor's name,

required date, number of copies, number of originals and special instructions. Job requests may also be sent

through e‐mail.

SERVICES OFFERED:

Word Processing: Limited to classroom related materials. All jobs will be proofread by a staff

member, unless otherwise requested by faculty. This service is provided on a first come, first serve

basis.

EXAMS: In order to maintain confidentiality, all exams must be submitted in a sealed envelope and

will be returned in the same manner.



Message Center: This service is provided to part‐time faculty for student messages only. Faculty is

encouraged to provide students with the Message Center phone number at the same location as their

mail box/mail folder. See Message Center Number above.

Mail Distribution: The ISC serves as distribution and collection point for mail to all college personnel.

Part time faculty must request a mail folder at the beginning of each semester at the location of

his/her choice. Duplicate mail folders at multiple campuses will not be allowed. New full time faculty

must request a mailbox. Mail left in mailboxes/folders for more than two weeks will be forwarded to

the respective Dean. See Mailbox Request Form at the end of this section.

Fax Services: Incoming faxes will be placed in your mail box/folder. Local faxes can be sent at no

cost. Outgoing long distance transmittals require a five‐digit authorization code and may be obtained

from your Dean. See Fax Number above.

Binding, Scanning, Carbonless forms: Contact ISC Staff for information.

Shredding: There is one paper shredder for your use.

Paper Distribution (Sale): White copy paper, color, neon and card stock may be obtained from the

ISC at cost.

Personal Requests: Contact ISC Staff for information.



Work Request Form:

Mailbox Request Form:

INSTRUCTIONAL SERVICE CENTER- RG MAILBOX REQUEST FORM

ATTENTION FACULTY: Part Time faculty must apply for a mail folder at the beginning of every semester at ONE CAMPUS ONLY. NAME (LAST) FIRST)

SEMESTER: FALL SPRING SSI SSII 10 WEEK SUMMER DEPARTMENT FT PT_________ DEAN/DEPT. HEAD NOTE: YOU MUST PICK UP YOUR MAIL AT LEAST ONCE A WEEK OR IT WILL BE SENT TO YOUR INSTRUCTIONAL DEAN.



Name of Program and Account Number ‐ A completed ISC Work Request form is required for each duplication request. You must pick up a three page work request form at ISC for all your copies and typing needs. You must have your department’s name and account number ready.

Name of Program Account Number

Anatomy & Physiology 11000‐55121

Biology 11000‐55332

Border Health Clinic 11000‐55155

Chemistry 11000‐55337

Dental Assisting 11000‐55125

Dental Hygiene 11000‐55141

Diagnostic Medical Sonography 11000‐55130

Emergency Medical Services 11000‐55132

Geology 11000‐55343

Faculty in Town Travel 11000‐52141‐72100

Health Grants 11000‐55160

Health Information Technology 11000‐55143

Health Careers & Technical Ed., Math & Science 11000‐13008

Health Professions/Related Sciences 11000‐55115

Health & Science Computer Lab 11000‐55165

Kinesiology 11000‐55432

Library 11000‐55347

Math (Transfer) 11000‐33347

Math (Developmental) 11000‐55363

Medical Assisting 11000‐55135

Medical Laboratory Technology 11000‐55142

Medical Transcription 11000‐55138

Nutrition 11000‐55124

Pharmacy Technology 11000‐55140

Physical Therapist Assistant 11000‐55145

Physics 11000‐55352

Radiologic Technology 11000‐55146

Respiratory Care Technology 11000‐55148

Surgical Technology 11000‐55147



INSTRUCTIONAL MEDIA SERVICES ‐ IMS Instructional Media Services materials will deliver and retrieve services when a written request is

submitted 24 hours in advance.

Services Provided CD‐R’s (blank) Data Duplication DVD (blank) CD, DVD and VHS tape duplicating

Graphics Laminations Black/White Transparency Color Transparency GFX Poster Print GFX Foam Core Board Color Copy 8 ½ x 11 (paper) Color Copy 11 x 17 (paper) Color Copy 13 x 19 (paper)

Equipment Digital Video Camera’s Multi Media Carts Document Camera’s Wireless Microphones Laptops LCD Projectors Blue Ray DVD Players IMS Staff offers technical support to faculty using a Smart‐Room equipped with LCD Projectors, podium with HP monitor, CPU (PC), Blue Ray DVD Players, Power Amplifiers, Around Sound, and Electric Wall Screen. IMS Staff troubleshoot PC Imaging, sound systems, remote assistance/troubleshooting, update PC’s, basic software/hardware installments and maintenance.

IMS Telephone Directory and Room Number RG: 831‐4042, Room A‐248 MDP: 831‐7050, Room C‐118 NW: 831‐8868, Room M‐31 TM: Media Center: 831‐5087, RM #: 1551 Lecture Forum: 831‐5004, Room 1900 VV: A Building: 831‐2649, Room A‐2436 B Building: 831‐27‐19, Room B‐262 Managers Office: 831‐2120, Room C‐404

Hours of Operation (Subject to change without notice) Campus Monday ‐Thursday Friday Saturday RG: 6:30am‐10pm 6:30am ‐5pm, 8am‐2pm MDP: 6:30am‐10pm 6:30am‐5pm 8am‐2pm

VV: A Bldg. 5:30am‐10pm 5:30am‐5pm 8am‐2pm

Campus Monday – Wednesday Tuesday – Thursday Friday Saturday

NW: 5:30am‐10pm 6:30‐ 10pm 5:30am‐5pm Closed

TM: 5:30am‐10pm 6:30‐ 10pm 5:30am‐5pm 8am‐2pm

VV: B Bldg. 5:30am‐10pm 6:30am‐10pm 5:30am‐5pm 8am‐2pm.

Equipment Check-out Form (SAMPLE) (Page 19). You must pick up a two page work request form from IMS to request any media services in advance, have your department’s account ready.



www.epcc.edu/ims

Equipment Check‐Out Form

Note: IMS recommends a 24 hour request notice to Insure availability of equipment

Equipment ____ Lapel Mic. ____ Multi‐Media Chart ____ DV Camcorder

____ Mic. Floor Stand ____ Presentation Remote ____ Video Cam. Tripod

____ Microphone ____ Utility y Cart ____ DVD/VHS Television

____Cable____ Wireless ____ Overhead Projector ____Laptop _____________

____Public Address System ____CD/Cassette Player ____ other _____________

____Tabletop Stand _____Tripod Screen _______________________

Comments: ________________________________________________________________________________

Instructional Videos/DVD’s Film Code: _____________________________ Film Title: ____________________________________ Film Code: _____________________________ Film Title: ____________________________________

Requestor check out signature: _________________________ Date: _________________________

(By signing, I affirm that I will be responsible for equipment/video’s being checked out)

Start Date Hour am/pm Room/Campus Deliver Y N

Finish Date Hour am/pm Room/Campus Deliver Y N

Name: Dept.: ______

Primary Alternate

Phone #: Phone#:

OFFICE USE ONLY Request Received By: ___________________________________ Date: __________________ Order #: _____________________________________ Initials: _________________

Highlighted areas will be Information you will need to Complete the checkout form

Federal Law: IMS is not allowed to duplicate Copywriter materials, without the written consent from



INFORMATION TECHNOLOGY ‐ IT SERVICE DESK ‐ If you need IT Service assistance please call the service desk or fill up a work order form for

computer, printers, college E‐mail, and access to network services at: [email protected]

Submitting a Work Order It is strongly preferred that the actual user of the unit having a problem calls the

IT Service Desk at 831‐6440 personally. This is to provide both the user and the IT Service Desk with the best

chance at resolving the problem without having to send a technician. It is exceedingly difficult to troubleshoot

an issue with a second or third party attempting to translate the problem from another source.

You may also email your request to: [email protected] while attempting to troubleshoot the problem,

the IT Service Desk may ask the user to reboot their PC. Many errors users encounter are minor, temporary

and easily resolved with a simple reboot. User compliance with this measure is critical in ensuring that

problems not requiring the presence of a PC technician are filtered out.

To expedite the Work Order process, the user must have the following information when calling in a

request: An EPCC E‐mail Address (the work order number for their request is e‐mailed to that address)

First/Last Name

EPCC Phone Number

Campus

Department

Room Number

EPCC Tag number for the unit affected

Unit Type / Model (for Warranty Purposes)

A detailed description of the problem

Once this information is input by the IT Service Desk, the request will be assigned to the tech on duty at that campus. Some campuses have more than one tech assigned and the work orders will be distributed evenly between them. Multiple requests (up to five requests) in the same room will be assigned to one tech, with other incoming requests being distributed to the other techs.

Location: ASC Room A221 Telephone: (915) 831‐6440 Hours of Operation: (Subject to change without notice)

Semester Hours: Monday – Thursday Friday Saturdays Sundays

6am – 10pm 6.am – 5pm 8am ‐4pm Closed

Inter‐semester Hours: Monday – Friday Saturday Sunday 8am ‐5pm Closed Closed



EPCC LIBRARY If you need to reserve textbooks for your students, contact the circulation desk at any campus library. Reference

librarians are available for consultation on reference and research questions, and to assist you in using the

computer catalog, the online databases, the reference collection or any other library resource. They provide

access to books, eBooks, journals, magazines, newspapers, and the internet. www.epcc.edu/library

Telephone Directory:

RG: 831‐4019, and 831‐4018 MDP: 831‐7040, and 831‐7057 VV: 831‐2442, and 831‐2645 NW: 831‐8889, and 831‐8840 TM: 831‐5098, and 831‐5092

Hours of Operation: (Subject to change without notice)

Campus Monday – Thursday Friday Saturday Sunday RG: 7:30am‐8:30pm 7:30am‐2pm 9am‐3pm 1pm‐5pm MDP: 8am‐5pm 8am‐4pm Closed Closed NW: 7:30am‐6pm 7:30am‐4pm Closed Closed VV: 7am–10pm 7:30am–5pm 9am–4pm 12pm–4pm

Campus Monday – Tuesday Friday Saturday Sunday TM: 7:30‐10pm 7:30am‐5pm 9am–5pm 12‐4pm

Learning Express Library “Whatever your goal Learning Experience Library’s resources will help you succeed. Each of our Learning Centers offers the practice test, exercises, skill‐building courses, e‐books, and information you need to achieve the results you want – at school, at work, or in life”

1. Go to the library homepage: www.epcc.edu/library 2. Click on “Online Databases” 3. Under “Databases by Subject,” click on “Careers & Testing” 4. Find “Learning Experiences Library” and if on‐campus, click on the title. If off campus, click on “Off‐

campus access.” 5. Sign up for a “New User” account. If you have an account, log in under “Returning User Login.” 6. Once logged in, you will choose the learning center you wish to use. 7. Under each learning center are practice exercises, test, etc... 8. Find the one you want to view and click on the “Add to My Center” in order to use it. 9. It will display on your screen and you will see a traffic light symbol that says “Start this test now” or “Start

this course now” or “Download this eBook now” depending on what it is. 10. To access any of the items you have chosen, go to “My Center” at the top of the screen. You will have

the option to start, continue, or remove by clicking on the trash can icon. 11. For help or more information you can click on the “What Do I Do Now?” section on the right side of the

screen. 12. When done, click on “Logout” at the top right of the page.



Libraryalsooffers:LearningExpressandJobandCareerAccelerator:GotoEPCCLibrarywebpage:www.epcc.edu/library

SelectOnlineDatabases



Choose Career & Testing



(IF OFF‐CAMPUS, CLICK OFF‐CAMPUS ACCESS; ENTER LAST NAME AND EPCC ID 800 NUMBER)



Learning Library



Learning Express and Job and Career Accelerator

Create a user name and password which has at least 6 characters. This will be usable in both databases. Select the

appropriate Learning Center or Job & Career Accelerator. Check out the “What do I do now?” at the right for

guided tours and tutorials.

If choosing a test or course, add it to “My Center.” It remains there until you have completed it or removed it.

(This remains there indefinitely for multiple sessions)



PART II ‐ FACULTY EXPECTATIONS The following faculty expectations are based upon college procedures, division guidelines, accreditation

guidelines, and discipline approved procedures. They are restated in this format for clarification of

responsibilities. Additional information about these items may be found in the EPCC Faculty Handbook, Catalog,

Policies and Procedures Manuals, and/or Faculty Minutes.

NOTE: Unless otherwise noted, the term "faculty" refers to both full time and part time faculty members.

ADOPTED TEXTBOOKS OR MANUALS FOR FACULTY Instructors are expected to use the textbooks specified for the courses they have been assigned to teach. Get to

know your text material. Read the preface and any other special instructions to the teacher. Obtain any special

teachers' manuals (if available).

BAD WEATHER Classes will be held as scheduled during bad weather unless instructors are notified as follows:

Radio and television announcements indicating that classes are canceled

The EPCC web site indicates that classes are canceled

The Faculty Coordinator indicates that classes are canceled

Tejano Alert indicates classes are canceled

It should be noted that this notification often occurs AFTER students and faculty may be starting towards an early

clinical learning experience. SAFETY is paramount. If it is not SAFE for you or your student to drive, use common

sense. NOTE: Official notice of campus closure is initiated only by the President

CAMPUS APPEARANCE A priority for the Rio Grande Campus this academic year is to continue to improve the appearance of the campus.

Please do your part in keeping the campus clean and ask that your students do the same. Report any problems in

writing (e‐mail is best!) to the Dean ([email protected]).

GRADE SCANNERS, AND OTHER FORMS Remember to submit grades, grade reports, and other rosters and forms in a timely manner. Completion of these

reports is critical to receipt of financial aid checks by students and completion of state reports, which impact the

funding for courses from the state. When rosters and reports are not picked up or turned in appropriately, the

Vice President of Instruction and the Health Career & Technical Ed., Math & Science Campus Dean are notified on

a daily basis until they are completed. When notices of delinquent rosters and reports are received, the faculty

member will also receive daily calls from Division staff as well as possible e‐mails and/or written memoranda

regarding this delinquency. Pick up and turn in your rosters as soon as you see the posted signs on the doors of

the campus! Continued failure to comply with these requirements may result in disciplinary action.

CHANGE OF GRADE AND/OR INCOMPLETE A copy of the Grade Record showing the change and a statement explaining the reason for grade must accompany

requests from instructors for a change of grade (including incomplete) change. (See “FORMS” folder in a separate

file). Change of grade forms should be submitted to the Division office. Change of grade forms may be obtained

from the Registrar’s office at any campus.

Before submitting a Change of Grade Form to your Dean, please attach the following:



1. Updated Grade Record: Fill in grades for incomplete work that was submitted. Line through the old

grade on grade record, indicate new grade, and initial the change. If the change of grade is because of an

original grade given in error, please indicate the change, line through the old grade on grade record,

indicate the new grade, and initiate the change.

2. Memo/Supporting Documentation: Please attach memo/supporting documentation for change of grade.

CLASSROOMS All requests for classroom changes are to be initiated with the Division office. When space has been identified

and reserved, the instructor will be notified and can move to the new room. A Schedule Revision Form (SRF) must

be processed. DO NOT take it upon you to change classrooms. An empty classroom does not necessarily mean

that the room is available.

STUDENT ATTENDANCE AND COURSE PURSUIT Guidelines on student attendance and course pursuit should be stated in the course syllabi. Become familiar with

the college and division procedures and keep it in mind when determining whether or not to withdraw a student

for lack of course pursuit.

Prior to dropping a student for lack of maintaining satisfactory course pursuit, every effort should be made to

assist the student. Missing one test and one homework assignment is not sufficient to demonstrate lack of course

pursuit. However, a student who consistently fails to submit assignments or take tests can be withdrawn from the

course. The College and Division want its students to stay in class. If they put forth an effort and are making

progress, then they should be considered to be meeting the requirements of course pursuit.



HEALTH CAREER & TECHNICAL EDUCATION MATH AND SCIENCE COURSE PURSUIT CRITERIA Any statement that applies to your course or program should be included in the syllabus.

Criteria for Course Pursuit ‐ In order to establish guidelines for determining when a student has ceased to pursue

the Course objectives, the Health Career & Technical Education, Math & Science Division has set the following

standards:

1. The student must adhere to the attendance requirement of course _ . In order to

pursue the course, the student must attend minimum of hours of instruction.

2. The student will be able to make‐up number of hours of theory and hours of clinic as arranged

by instructor.

3. Tardiness will be defined as being minutes or less late to class/clinical sessions and minutes

or less late to theory sessions. Students will be allowed events or less of tardiness, after which

the tardiness will be considered an absence.

4. If required by instructor, student also must follow the standards established in the Health Career &

Technical Education, Math & Science Student Handbook and/or program addendum. The student is

bound by standards in the Health Career & Technical Education, Math & Science Student Handbook as

evidenced by the return of a signed/dated acknowledgment sheet.

5. Where the student continues to pursue the course objectives but is receiving failing grades, he/she will

remain eligible to complete the course, except in instances where unsafe practice occurs.

6. The student must appear for examinations, presentations, or other required class activities and submit

required papers, projects and/or reports as identified in the course syllabus/calendar.

Failure of the student to follow the above will indicate that the student is no longer pursing the objectives of the

course and may result in faculty‐initiated withdrawal or a grade of "F" Revised: 2010

Reviewed: Spring/2010



PART III ‐ CLINICAL INFORMATION CLINICAL TEACHING BEHAVIORS Faculty Members Should Exhibit the Following Clinical Teaching Behaviors:

Ensure patient safety in all patient care activities.

Seek assistance to augment own limitations.

Provide assistance to students when they are learning new skills.

Respond appropriately in emergency situations.

Assess patients accurately.

Competently provide for patients physical care needs.

Effectively communicate patient information in writing.

Perform technical procedures competently.

Display knowledge specific to assigned unit, e.g. policies, procedures, resources available and

specialized equipment.

Faculty Should Exhibit the Following Interpersonal Skills in Clinical Teaching:

Maintain a climate conducive to learning through positive interactions with staff.

Demonstrate effective communications skills with members of the health care team.

Faculty is open and approachable.

Demonstrate a positive attitude.

Shows respect for patients, students, and staff as individuals.

Show a caring attitude toward students and patients.

Role models professional appearance and behaviors for students.

Show patience with students as learners.

Collaborate with other health team members in providing patient care.

Maintain calm and controlled manner regardless of the stress level of the situation.

Display enthusiasm.

Display a sense of humor.

Faculty Should Utilize the Following Instructional Skills in Clinical Teaching:

Supervise students to ensure safe practice.

Maintain accessibility to students and staff throughout clinical shift.

Assign patients appropriate for student's level of ability.

Collaborate with staff in providing student learning experiences.

Helps students become familiar with the affiliate site.

Evaluate students as appropriate.



CLINICAL LEARNING EXPERIENCES Assistance and instruction are to be provided to students when need is identified by either the student or

instructor, except during an evaluation situation. Evaluation situations should be clearly identified to the student

in advance and/or requested by the student. Even in evaluation situations, however, faculty should intervene to

prevent unsafe practice.

For each rotation of students, faculty is expected to provide an appropriate orientation to the affiliate and specific

department/unit, which supplements the on‐line community‐wide orientation. This orientation should include

demonstration of appropriate procedures and equipment which are unique to that affiliate or which students

have not yet mastered.

Faculty members are expected to complete any formative or summative evaluations of students in a timely

manner. All students should review the written evaluations, and sign that the evaluation has been reviewed with

them. This should occur on the day of the evaluation or the next class day when appropriate. Rotation

evaluations should be completed by the end of the rotation or as otherwise scheduled on the course calendar.

The student needs this information to continue to improve their performance as they progress to other clinical

rotations.

Faculty are expected to submit grades from clinical evaluations and written clinical assignments to the

appropriate course responsible faculty member for recording on the grade report and calculation of the final

course grade. Grades should be submitted as soon as possible after evaluation of the course materials or clinical

rotation.

Faculty members are expected to guide student clinical learning experiences to meet the stated course objectives.

However, when the patient census does not allow for meeting of specific objectives, the faculty member is

expected to adapt the learning experiences and objectives to provide for expanded experience and learning by

the student. This may include demonstrating procedures not yet covered in class when the opportunity presents

itself in the clinical setting, attending in‐services, discussion of case studies, review of patient records, review of

prior skills, review of equipment function to include maintenance and troubleshooting, or other appropriate and

related activities.

Students and faculty are to evaluate the clinical learning experiences at the affiliate at the end of each rotation.

Generic forms are available in the Division office and a copy is attached for your use if a program specific form has

not been developed. These should be submitted to clinical or program coordinator for compilation and review no

later than the end of the semester. Identified areas of concern regarding an affiliate should indicate a review of

that affiliate by the clinical and program coordinator, with recommendations being determined by the discipline

faculty and documented in discipline minutes. Refer to next page for sample forms. (See “FORMS” folder in a

separate file).



Copy of:

EL PASO COMMUNITY COLLEGE

HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE

F A C U L T Y E V A L U A T I O N O F C L I N I C A L S I T E NAME OF CLINICAL SITE:

UNIT (If Applicable):

HEALTH CAREER & TECH EDUCATION MATH & SCIENCES PROGRAM/COURSE:

NUMBER OF STUDENTS:

DATES OF ROTATION:

INSTRUCTOR’S NAME:

PURPOSE: To determine the appropriateness of a clinical site for meeting specific course requirements in the program. The clinical site will be evaluated in the areas of (1) Learning Experience (2) Staff‐Student Communication and Relationships, (3) Staff‐Faculty Communication and Relationships, and (4) Facilities/Programs. Student input should be solicited in the completion of this from.

INSTRUCTIONS: Read statement and evaluate each area by placing a checkmark (√) in the applicable column. 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY N/A = NOT APPLICABLE

AREAS EVALUATED: 4 3 2 1 N/A

1. LEARNING EXPERIENCES

A. The number and type of patients for students to meet course objectives is

B. The level at which the student is allowed to function within the facility is

C. Role models at the site are

2. STAFF‐STUDENT COMMUNICATION

AND RELATIONSHIPS

A. Cooperation between staff and students is

B. Staff interest in the teaching role is

C. Staff’s inclusion of the student in problem‐solving and decision‐making is

3. STAFF‐ FACULTY COMMUNICATION

AND RELATIONSHIP

A. Cooperation between staff and faculty is

B. Staff’s inclusion of faculty in problem solving and decision making is

C. Staff’s communication of student learning needs to faculty is

D. Student evaluation was objective and prompt

4. CLINICAL SITE FACILITIES/PROGRAMS

A. The site’s orientation program for students is

B. Availability and conditions of equipment and supplies for procedures are

C. Utilization of current equipment, procedures, and treatment methods is

D. Facilities for pre‐and post‐conferences are

E. The standards of practice in the clinical site are



I recommend I do not recommend using this clinical site for this course/program in the future

COMPLETED BY (Clinical Instructor): ______________________________________ DATE: ______________

REVIEWED BY (Faculty Coordinator):______________________________________ DATE: ______________

REVIEWED BY (Dean): _________________________________________________ DATE: ______________

1. Describe the experiences available at this facility that contributed most to student professional growth.

2. List common diagnosis of the patients that student observed at the facility and describe any opportunities students had to participate in multi‐disciplinary activities.

3. List strengths as well as possible areas of improvement for the facility.

COMMENTS:

4. How could clinical assignments provide a better learning experience?



Copy of:

EL PASO COMMUNITY COLLEGE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE

STUDENT EVALUATION OF CLINICAL SITE

Name of Clinical Site:_______________________________________________ UNIT (if applicable):____________________________

Health Career & Tech. Ed, Math & Sci. Program/Course:________________________________ Number of Students:_______________

Dates of Rotation:__________________________________________________ Instructor: __________________________________

PURPOSE: To determine the appropriateness of a clinical site for meeting specific course requirements in the program. The clinical

site will be evaluated in the areas of: 1) Learning Experiences, 2) Staff‐Student Communication and Relationships, 3) Staff‐Faculty

Communication and Relationships, 4) Facilities/Programs. Student input should be solicited in the completion of this form.

INSTRUCTIONS: Read statement and evaluate each area by placing a checkmark (√) in the applicable column. EVALUATION STATEMENTS: 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY N/A = NOT APPLICABLE

AREA EVALUATED Excellent 4

Satisfactory 3

Marginal 2

Unsatisfactory 1

Not ApplicableN/A

1. Learning Experiences:

A. The number and type of patients for students to

meet course objectives is...............................................

B. The level at which the student is allowed to function

within the facility is..........................................................

C. Role models at the site are...............................................

2. Staff‐Student Communication and Relationships:

A. Cooperation between staff and student is............

B: Staff interest in the teaching role is......................

C. Staff’s inclusion of the student in problem solving

and decision making is.........................................

3. Staff‐Faculty Communication and Relationships:

A. Cooperation between staff and faculty is...........

B. Staff’s inclusion of faculty in problem solving and

decision making is................................................

C. Staff’s communication of student learning needs to

faculty is...........................................................

D. Student evaluation was objective and prompt....

4. Clinical Site Facilities/Programs:

A. The site’s orientation program for student is......

B. Availability and conditions of equipment and

supplies for procedures are.................................

C. Utilization of current equipment, procedures, and

treatment methods is.........................................

D. Facilities for pre‐ and post‐conference are.......

E. The standards of practice in the clinical site are...



STUDENT EVALUATION OF CLINICAL SITE

1. Describe the experiences you had at this facility that contributed most to your professional growth.

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

2. List common diagnosis of the patients that you observed at the facilities and describe any opportunities you had to

participate in activities associates with services outside of your profession (multidisciplinary activities).

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

3. List strengths as well as possible areas of improvement for the facility

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

4. COMMENTS:

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

I recommend I do not recommend using this clinical site for this course/program in the future

COMPLETED BY STUDENT (Optional): ______________________________________ DATE: _______________

REVIEWED BY (Faculty Coordinator):________________________________________ DATE: _______________

REVIEWED BY (Dean):____________________________________________________ DATE: _______________



Copy of:


HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE

STUDENT EVALUATION OF CLINICAL INSTRUCTOR/PRECEPTOR INSTRUCTOR’S NAME:

DATE:

HEALTH CAREER & TECHNICAL EDUCATION MATH & SCIENCE PROGRAM/COURSE:

SEMESTER:

INSTRUCTIONS TO THE STUDENT: The following statements are about various aspects of clinical instructions for this program/course during the current semester. Your thoughtful responses to these statements will provide helpful data for your instructor. Please

respond to each of the following statements by placing a checkmark (√) in the appropriate column, and provide information requested

in the COMMENT SECTION.

EVALUATION STATEMENTS: 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY

4 3 2 1

1. The instructor/preceptor provides effective clinical assignments when available

2. The instructor/preceptor demonstrates competence/knowledge in performing and/or

directing clinical skills.

3. The instructor/preceptor clearly relates clinical assignments to current theory

4. The instructor/preceptor relates the clinical experience (s) to the clinical objectives.

5. The instructor/preceptor provides effective clinical guidance in the clinical area

6. The instructor/preceptor evaluates clinical performance according to written criteria

7. The instructor/preceptor is available to students during the assigned instructor’s time

period

8. The instructor/preceptor maintains a positive working relationship with personnel in areas

utilized for the clinical experiences

9. The instructor/preceptor provides constructive criticism in a tactful manner

10. The instructor/preceptor demonstrates professional behavior towards:

A. The patient..........................................................................................................................

B. The student..........................................................................................................................

C. Faculty/clinical staff...........................................................................................................

COMMENTS:

1. How could clinical assignments provide a better learning experience?

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

CLINICAL INCIDENTS OF UNSAFE PRACTICE Affiliate procedures will be followed in completing incident reports for areas of omission or commission by

students or faculty. Written summaries of student unsafe practice will be documented on student counseling



forms, with student comments, and forwarded to the Clinical Coordinator and Faculty Coordinator for review and

other action as appropriate with the student. Students may submit written comments regarding the incident with

the counseling form. Students should be verbally counseled at the time of the incident. Documentation of

student counseling should be completed within 48 hours of the incident. Problems which may involve course

failure or program withdrawal recommendations will be immediately forwarded to the Faculty Coordinator for

consultation with the Health Career & Technical Ed., Math & Science Campus Dean, RG Campus.

Generic Student Counseling Forms are available in the Division office and a copy is attached (Page 34) for your

reference.

Written summaries of incidents involving the faculty member will be submitted by the involved faculty member to

Instructional Coordinator for review and comment prior to forwarding to the Dean for other action when

indicated. The input of the Instructional Coordinator is requested only to identify those discipline specific issues

which may not be apparent to the Dean.



Copy of:

Health Career & Technical Education, Math and Science

Student Counseling Form

Program: ________________________________________________________________________________

Student: _________________________________________________________________________________

Counseling Session Date: _____________________________ Time: ________________________________

Follow‐up Session Scheduled __________________________ Date: ________________________________

________________________________________________________________________________________

Reason for Session: ________________________________________________________________________________

Summary:

Counseling Recommendations/Contract:

_____________________________________________ Instructor Date: ______________________

Student Comments:

_________________________________________________ Student Date: _____________________

Signature of student indicates that student has read information; it does not indicate agreement with information.

_______________________________________________________________________________________________

Reviewed by Dean/Director _______________________________________________________________________

Original –Division Dean/Student File Yellow – Student Copy Pink – Faculty Goldenrod – Counselor/Tutor



GUIDELINES FOR ISSUING A DISCIPLINE CERTIFICATE OF COMPLETION Approved VP Steve Smith and Instructional Leadership Team 02/27/2013

Instructional Deans Handbook Guidelines

OBJECTIVE: To identify the process a discipline/program coordinator will follow to issue a discipline certificate

of completion if required by program’s accreditation agency

Procedure (guidelines):

1. Discipline may issue a certificate of completion for a graduate if graduation office issued certificate or

official transcript does not satisfy accreditation agency’s requirements (e.g. verification of course

completion, inclusion of statement of accreditation, accrediting agency logo, etc.).

2. Faculty coordinator will verify students’ course completion and/or graduation with graduation office by

requesting list of actual completers/graduates for that semester.

3. Faculty coordinator will issue Certificate of Completion according to requirements of program’s

accrediting agency.

a. The certificate will be printed on an official El Paso Community College certificate form, obtained

from Marketing which includes the college logo.

b. The certificate should also have the logo of the accrediting/approval agency which is

electronically added by the coordinator when preparing the certificates.

4. Program issued certificate of completion must contain one the following numbering systems:

a. Year of Graduation and followed by semester of graduation and then listed number for student in

the verification letter of graduation office’s.

Example: if the verification letter lists a graduate as: 13‐John Doe for spring 2014 then printed

record number on certificate for that student would be 20142013.

b. If a number for the individual student is established by an external agency (licensing, certification,

or registry), then that number may be included on the certificate of completion.

5. Issued certificates must be signed by program coordinator and then should be sent for supervising

Dean’s signature with a copy of verification letter from graduation’s office. Certificate must include

typed name and title of both the Dean and Coordinator as well as the date of issuance.

6. Issued certificates must include the following statement:

“This Certificate Should be accompanied with an official transcript from El Paso Community College

which verifies course completion and/or graduation”

7. After signature of the supervising Dean, the Certificate should be imaged to a server file.



Certificate of Completion

Student Name For successful completion of the

_________________ Program of

El Paso Community College, El Paso, Texas on____________

Certification Number Certification date

Signed by Dean Signed by Program Coordinator

This Certificate Should be accompanied by an official transcript from El Paso Community College



STUDENT INFORMATION FOR BACKGROUND CHECK AND SUBSTANCE ABUSE TESTING


Health Career & Technical Education, Math and Science

STUDENT INFORMATION FOR

BACKGROUND CHECK AND SUBSTANCE ABUSE TESTING

In order to ensure that health care facilities are in compliance with their accreditation guidelines, all students

enrolled in specified health‐related educational courses and programs are required to undergo a background

clearance and substance abuse screening. Students who fail to obtain clearance will be prohibited from

admission or enrollment in specified programs/courses for a period of one‐year.

NOTE: Substance Abuse Screening should be completed no more than 3 months (90 days) prior to beginning

clinical.

NOTE: Students who withdraw from health‐related coursework for one semester or longer, are required to

repeat substance abuse screening and/or background checks testing upon re‐enrolling in health‐related

courses/programs.

NOTE: Students are responsible for all costs associated with substance abuse screening and background checks,

including any required repeat checks.

To initiate your background and substance abuse screen clearance, go to www.elpasoex.com (America Databank)

and follow the process listed on the web page. Make sure you select only the option(s) that you need at that

time‐it will affect your cost. Your clearances will be sent directly to the dean/director of your program at the

college. Only background and substance abuse testing from this approved vendor will be accepted.

There are two levels of background screening ‐ Level I is required for all students, while Level II is only required for

students already licensed or certified in any area.

Level I check the following items: Cost is $37.00

1. Social Security Number Verification

2. Criminal Search ( 7 years or up to 5 criminal searches

3. Employment Verification (Include reason for separation and eligibility for re‐hire for each

employer)

4. Violent Sexual Offender and Predator Registry Search

5. OIG List of Excluded Individuals/Entities

6. GSA List of Parties Excluded from Federal Programs

7. US Treasury, Office of Foreign Assets Control (OFAC), List of Specially Designated Nationals (SDN)

8. State Exclusion List http://www.hhsc.state.tx.us/OIE/exclusionlist/exclusion.asp

9.



NOTE: If you do not have a Social Security Card, use all zeros (example: 000‐00‐000). You will then need to bring a

photo ID to finalize your background clearance.

Level II checks the following items: Cost is $59.00

1. all of level elements

2. employment verification (includes reason for separation and eligibility for re‐hire for each employer)

3. License/certification verification

The following findings on the background screening will prevent your participation in clinical courses:

1. Identification on the list of ineligible persons

2. Any criminal conviction identified as exclusion by the affiliates. Incident listed on the Exclusion Guidelines.

Substance Abuse Testing: Cost is $26.50

1. An email will be sent to you with a reference number after payment has been made. The information on

the email will include the reference number and information on the approved laboratories as to where to

go take your substance abuse test. From the day you receive your email you have only five (5) days to

take your test. If you go beyond the five (5) days, you will have to re‐pay and re‐take the test again to be

cleared for clinical.

2. Your results will be sent to the Dean/Director of your program.

Upon review of your background check and/or substance abuse test results, you will receive a letter of clearance

or non‐clearance, which you will submit to your program director/coordinator.

You must also complete a substance abuse test within ninety (90) days of starting your clinical course. Check with

your program coordinator to verify timelines so you do not repeat taking the test too soon.

Deadlines: There are different enrollments or ranking dates for each of the health programs/courses. Please

check with the information in the catalog as well as with your health career counselor, program coordinator, dean

or director to make sure you have completed all requirements. Normal processing can take place in a few days,

but sometimes verification requirements may take even a few months to complete some background check

follow‐up requirements. If you do not order your background check or substance abuse screening timely, then

you may miss your deadline.

If you have any questions, contact the Dean of Health Career & Technical Education, Math and Science Division at

(915) 831‐4030 or Dolores Arellano at (915) 831‐4027.

Sincerely,

Dr. Paula Mitchell

Dean, Health Career & Technical Education,

Math and Science

Revised: June 30, 2014



SUBSTANCE ABUSE: DEFINITIONS, GUIDELINES, AND PROCEDURES. REVISED JUNE 30, 2014

Definitions:

1. Controlled substance: a substance, including a drug, an adulterant, dilutant, and an immediate precursor

listed in Chapter 481 of the Texas Health and Safety Code.

2. Controlled substance analog: (a) a substance with a chemical structure substantially similar to the

chemical structure of a controlled substance as defined in Chapter 481 of the Texas Health and Safety

Code or (2) a substance specifically designed to produce an effect substantially similar, or greater than,

the effect of a controlled substance.

3. Illegal drug: Any substances controlled under federal and state law that are not authorized for sale,

possession or use including legal drugs that are obtained or distributed illegally, inhalants having

psychological and/or physiological effects, or prescription medication when used in a manner or for a

purpose other than prescribed and/or used by someone other than the person prescribed for. Controlled

substance analogs or volatile substances that produce the psychological and/or other physiological effects

of a controlled dangerous substance are also considered illegal drugs.

4. Inhalant: A substance containing a volatile chemical, as defined in Section 484.002 of the Texas Health

and Safety Code.

5. Medical Review Officer. A licensed physician designated by the selected vendor or independent testing

laboratory conducting the substance abuse tests who conducts the final review of all test results prior to

reporting to the College.

6. Nonprescription medication. A drug that is authorized in the US pursuant to federal or state law for

general distribution and use without a prescription in the treatment of human diseases, ailments, or

injuries.

7. Positive Test. A drug test confirming that a covered individual is subject to the effects of alcohol, a

prescription drug, or an illegal drug or drug metabolite.

8. Prescription medication. A drug prescribed by a duly licensed physician, dentist, or other medical

practitioner licensed to issue prescriptions for use solely by the individual that the medication is

prescribed to and can only be obtained in the US with a prescription. Proof of a valid prescription will be

required for prescription medication purchased in Mexico or another country as noted above.

Prescriptions must be from a medical practitioner licensed in the US.

9. Specimen‐a tissue or product of the human body such as urine, blood, saliva, hair, or breath which is

chemically capable of revealing the presence of drugs in the human body.

10. TPAPN‐Texas Peer Assistance Program for Nurses is a program established to help RNs and LVNs with

issues of substance abuse and rehabilitation which offers an alternative to reporting to the licensing

board. This program does not cover students or other health care practitioners



Guidelines and Procedures:

I. Prohibited Conduct

A. Being subject to the effects of alcohol or an illegal drug while in the course and scope of clinical education

while on El Paso County Community College District (EPCCCD) property or clinical affiliate agencies is

prohibited. Prohibited conduct may also include conduct related to alcohol or illegal drug use that occurs

outside of educational experiences if such impairment has the potential to adversely affect clinical

education, the safety of others, or EPCCCD’s reputation in the community.

1. In the case of alcohol, any detectable level of alcohol in blood, saliva, or on the breath using a breath

analyzer.

2. In the case of illegal drugs, having a concentration level at or above the cutoff levels set by the United

States Department of Health and Human Services Mandatory Guidelines for Federal Workplace Drug

Testing Programs (as amended, latest version) or other guidelines established by clinical affiliates.

3. In the case of prescription medication, unauthorized and/or abuse of prescription medication when

taken in quantity not prescribed or for purposes other than those intended by the prescription,

including taking prescription medication prescribed to another individual.

a) Prescription medication purchased in another country without a valid prescription from a U.S.

licensed physician, dentist, and/or recognized medical practitioner will be considered a violation

of this policy. Proof of a valid prescription will be required for all prescription medication.

b) A student taking prescription medication which may reasonably interfere with educational

performance, judgment, attendance, behavior and/or safety, must provide medication

documentation to the designated administrator demonstrating their ability to perform safely

before being permitted to attend clinical education courses. A physical examination or medical

clearance indicating no limitations in activity due to medication must be on file with the Pre‐

testing Consent Form in the event of a positive test due to prescription medication.

c) A student may request reasonable accommodation if they are taking a prescription medication

that interferes with their ability to perform the essential functions of their course requirements.

(1) In the case of students, this must be documented on the student’s physical examination and

their statement of Physical/Technical Standards. Documentation must be reviewed and

appropriate plans must be completed through the Center for Students with Disabilities.

4. Failure to report a new arrest or conviction related to violation of an alcohol and/or drug statute to

the appropriate administrative supervisor is considered a violation of this procedure

B. Testing

1. Students accepted to and/or enrolled in health‐related credit and non‐credit programs with a clinical

component requiring direct patient dare are required to submit to initial substance abuse testing.

a) Positive drug test results will result in the withdrawal of the application for admission to a

specialized‐admissions program and/or enrollment in other specified health‐related

courses/programs.

b) The applicant will be informed in writing by the appropriate educational administrator that they

did not meet required standards for enrollment.



c) Students are disqualified from being considered for admission/enrollment in a health‐related

course/program at El Paso County Community College District (EPCCCD) for a period of one‐year

as specified by clinical affiliates.

d) For students, substance abuse testing must be conducted prior to a student’s first clinical rotation

(no earlier than 3 months and no later than two weeks prior to the initial clinical course starting

date). Students who withdraw from a clinical education program for more than one semester

must repeat drug testing at their own expense prior to re‐entry.

2. Reasonable suspicion substance abuse testing may be initiated when there is reasonable belief than an

individual is impaired or using or has used illegal drugs in violation of this procedure. Reasonable

suspicion must be based upon specific objective facts and reasonable inferences. This may be based

upon (but not limited to) the following:

a) Observable phenomenon such as direct observation of drug use and/or physical symptoms or

manifestations of being subject to the effects of a drug or alcohol, including detection of alcohol

on a covered individual’s breathe.

b) Abnormal conduct or erratic behavior while in the course and scope of clinical education courses,

unexplained and/or frequent absenteeism, unexplained and/or frequent tardiness, personality

changes, disorientation, or deterioration in performance and/or interpersonal relationships.

c) Evidence that a covered individual has tampered with a drug test.

d) Evidence that a covered individual has caused or contributed to an accident while in the course

and scope of educational experience which results in injury to a patient or other individual or

damages to property over $500.

e) Evidence that a covered individual is involved in any irregularity in the documentation or handling

of drugs, evidence of missing or unaccounted for drugs, inappropriate disposal of or evidence of

tampering with drugs when the covered individual has access to such drugs.

f) Discovery or presence of illegal or suspicious substances or materials in the individual’s possession

or near their assigned educational site.

3. Reasonable suspicion of substance abuse testing may be requested by either El Paso County

Community College District (EPCCCD) or an assigned clinical facility. Depending upon the situation and

agency requesting the test, cost may be paid by EPCCCD, the clinical facility, or the individual.

C. Random substance abuse testing. Students are not subject to random substance abuse testing at either

EPCCCD or the assigned clinical facility at this time.

D. Follow‐up substance abuse testing for individuals undergoing approved substance abuse/alcohol

rehabilitation may be required during or following completion of the program.

II. Testing Procedure

A. Testing procedures may change depending upon outside vendor requirements.

B. Student will go on‐line to the indicated website and enter the appropriate code. The code is provided by

the vendor to the college and the college will provide the code to the student.

1. Student places order and submits payment (by credit card on‐line or by money order to the vendor by

mail). Once payment is confirmed by the vendor, a confirmation page will be printed by the student

(immediately on‐line or upon receipt of e‐mail).



2. The confirmation page must be taken (DO NOT MAIL) to the appropriate El Paso County Community

College District (EPCCCD) location based upon course/program of application/enrollment.

a) A copy of the confirmation page will be retained by the EPCCCD representative.

b) The student will be asked to submit a copy of the Pre‐testing Consent Form to the EPCCCD

representative. This form may be obtained in advance or obtained at this time.

c) A chain of custody form will be provided to the student. This form must be taken to an approved

testing site (list provided to student) within 5 working days of the date on the confirmation form.

(1) Failure to complete the testing within 5 working days will result in a notification of “no show”

by the testing agency to EPCCCD and forfeiture of the paid fee.

(2) The student will be required to re‐apply for the testing process, following each of the

preceding steps and pay the required fees.

(3) A “no show” result will not count as a positive test.

d) An e‐mail will be sent by the vendor to the student relaying the test results.

(1) Results take approximately 24 business hours for negative tests and 72 business hours for a

positive test.

(2) All positive tests are reviewed by the testing laboratory’s Medical Review Officer prior to

releasing the results.

e) The student prints a Certificate from the website using the code provided in the results e‐mail.

(1) The student submits a copy of this Certificate to the appropriate educational administrator

(same location where Chain of Custody Form is obtained) who confirms the results and

provides an appropriate clearance/non‐clearance letter to the student.

(2) The student must provide a copy of the clearance letter to the appropriate program

coordinator in order to be assigned to a clinical rotation.

f) Students with a positive test result will have their results reviewed by the appropriate

educational administrator.

(1) Students who are approved for enrollment with a positive test must

(a) Have a current physical examination or other correspondence from their healthcare

provider licensed in the United States. The documentation must be dated within 3

months of the testing date.

(b) Current Student Physical/Technical Standards form signed by the student indicating any

declared limitations.

(2) Students who are approved for enrollment with a positive test result must have a written plan

for their accommodation from the EPCCCD Center for Students with Disabilities if necessary

due to declared limitations. Copies of necessary medical documentation for the

accommodation plan must be on file with both the educational administrator and the Center

for Students with Disabilities.



(3) Changes in student’s physical/mental status must be documented by updated medical

documentation. Re‐testing may be required depending upon the medical documentation

provided.

(4) Students who are not‐cleared for assignment to a clinical rotation will be administratively

withdrawn from any enrolled health‐related courses and will be barred from enrollment in

health‐related courses and programs at EPCCCD for a period of one‐year. Notification of this

disciplinary action will be sent in writing by the Vice President of Student Services.

III. Consent

A. Prior to receipt of the Chain of Custody form from the appropriate educational administrator, the student

must complete and sign the Pre‐testing Consent Form. The individual must agree to the release of the

test results to EPCCCD in writing.

B. Withholding Consent. Covered individuals may refuse to submit to substance abuse testing. However,

refusal to submit to a drug test when requested (initial, reasonable suspicion or follow‐up testing) will

result in immediate disciplinary action (e.g. administrative withdrawal from courses/program).

IV. Specimen Collection and Testing

A. Specimens will be collected by the approved vendor/testing laboratory with regard for privacy of the

individual.

B. Testing will be conducted by an independent licensed laboratory, following appropriate chain of custody

and laboratory procedures.

C. Testing will follow accepted medical and scientific procedures, as verified by the independent licensed

laboratory, including the establishment of controls.

D. Specimens which are compromised and invalidated or which cannot be read due to dilution may result in

re‐testing.

1. The individual will be contacted to reapply and submit another specimen for any re‐testing.

2. Failure to submit another specimen within the specified time frame will result in a “refusal to be

tested” result. Appropriate action will result; to include disciplinary action, denial of enrollment, or

denial of Admission.

E. Evidence that the specimen was deliberately tampered with, contaminated, or altered with the intent to

invalidate the results will result in a “refusal to be tested” result. Appropriate disciplinary action will

result.



F. Substance abuse testing will be for the following substances:

1. Amphetamines (e.g. methamphetamine, ecstasy, speed, uppers, methylphenidate, eve, crystal)

2. Barbiturates (e.g. Depressants, GHB, Downers, secobarbital, pentobarbital, butabarbital, phenobarbital)

3. Benzodiazepines (e.g. Valium, Librium, tranquilizers, sleeping pills, anxiety pills)

4. Cocaine metabolite (e.g. cocaine, coke, crack)

5. Opiates (e.g. opium, morphine, codeine, fentanyl)

6. Phencyclidine (e.g. PCP, Angel Dust)

7. Marijuana (THC) metabolite (e.g. cannabinoids, marijuana, pot, smoke, weed, Mary Jane)

8. Methadone (e.g. dolophine, often used in treatment of heroin addiction)

9. Methaqualone (e.g. Quaaludes)

10. Propoxyphene (e.g. Darvon, Darvocet)

V. Disciplinary Action

A. Students with a positive test result, which does not meet the criteria stated elsewhere in this procedure;

clearance will be administratively withdrawn by the appropriate educational administrator from any

health‐related courses.

1. The educational administrator will communicate these results to the student in writing.

2. The educational administrator will submit a request for further disciplinary action to the Vice President

of Student Services. This request will be to bar the student from any future enrollment in either credit

or non‐credit health‐related courses at EPCCCD for a period of one‐year. The Vice President of Student

Services will notify the student in writing of this action and will have this disciplinary action posted on

the student’s academic record.

3. Evidence of tampering with tests, injury to other individuals or property due to substance use, or

arrest/conviction of any substance related crimes may result in additional disciplinary action (e.g.

probation, suspension) as determined by the Vice President of Student Services.

VI. Identification of Programs

A. Programs will be identified by the appropriate educational administrator based upon

(1) Requirements from clinical affiliates

(2) Accrediting agency requirements,

(3) Licensing/Certifying agency requirements.

B. All students enrolled in identified programs will be required to undergo initial testing as described in this

procedure.

C. Requirements for testing are subject to change based upon changes in affiliation agreements and other

external requirements.

VII. Confidentiality

A. Substance abuse test results and other information acquired during the testing process will be treated as

private and confidential information. Except as permitted or required by law, this information will not be

disclosed by the College or the testing laboratory to any other employer, third party, government agency,

or private organization without the covered individual’s written consent. Communication of “cleared” test



results will be provided to the clinical affiliate as stated in the Pre‐testing Substance Abuse History

Statement/Consent Form.

B. Students completing educational requirements at an external agency will be reported to the educational

institutions designated contact upon violation of external agency’s procedures or upon identification of

reasonable cause for testing.

C. Documentation will be maintained in a separate secure file in the educational administrator’s office.

Retention of this information will be in accordance with applicable record retention requirements.

D. Access to detailed information will be restricted solely to those employees having a demonstrated

absolute need to know, including but not necessarily limited to: the designated educational administrator

or their designee, an authorized agent of a licensing/certifying agency or upon presentation by a valid

subpoena and/or request by a duly authorized regulatory agency.

VIII. Awareness and Education

A. Information about substance abuse testing requirements will be published in the college catalog, the

Student Clinician's Handbook, the semester course schedule, student program information guidelines,

and other documents as appropriate.

B. Information about substance abuse testing requirements will be included in the Health Careers

Orientation sessions conducted by the counselors and in any program‐specific orientations conducted by

program coordinators/faculty.



EMPLOYEE SUBSTANCE ABUSE TEST, AGREEMENT, AND CONSENT FORM Programs requiring criminal background checks and substance abuse testing will be identified by the appropriate Dean/Director.

Refer to EPCC Procedure 3.05.01.14

I hereby agree, upon a request made under the substance abuse testing of El Paso Community College (EPCC), to

submit to a substance abuse test and to furnish a sample of my urine for analysis. I understand and agree that if I

at any time refuse to submit to a substance abuse test or if I otherwise fail to cooperate with the testing

procedures, I may be subject to disciplinary action up to and including termination. I further authorize and give

full permission to have EPCC send the specimen or specimens so collected to a laboratory for a screening test for

the presence of any prohibited substances under the procedure, and for the laboratory or other testing facility

to release any and all documentation relating to such test to EPCC and/or to any governmental entity involved in

a legal proceeding or investigation connected with the test. Finally, I authorize EPCC to disclose any

documentation relating to such test to any governmental entity involved in a legal proceeding or investigation

connected with the test.

I will hold harmless EPCC and any testing laboratory EPCC might use, meaning that I will not sue or hold

responsible such parties for any alleged harm to me that might result from such testing, including loss of

employment or any other kind of adverse job action that might arise as a result of the drug test, even if an

EPCC or laboratory representative makes an error in the administration or analysis of the test or the reporting

of the results. I will further hold harmless EPCC and any testing laboratory EPCC might use for any alleged harm

to me that might result from the release or use of information or documentation relating to the substance

abuse test, as long as the release or use of the information is within the scope of this form as explained in the

paragraph above.

This authorization has been explained to me in a language I understand, and I have been told that if I have any

questions about the test or the form, a college representative will answer them.

I understand that EPCC will require a substance abuse screen test whenever I am involved in an on‐the‐job

accident or injury under circumstances that suggest possible involvement or influence of drugs in the accident

or injury event.

__________________________________ _______________________

Signature of Employee Date

__________________________________ _______________________

Printed Name of Employee I.D. Number

__________________________________ _______________________

EPCC Representative Date



PART IV ‐ FACULTY INFORMATION FACULTY DATA CARD Current faculty if you have a change in name, address, and telephone number a new card must be submitted to

update personal file information. These cards are available in the Division office.

You must also go to Personal Services Resources and submit the change of name/address/phone information to

them. They will not accept it from the Division staff. Some changes may now be made on the personnel web site.

All written correspondence sent to College offices through campus mail must be properly addressed and enclosed

in a transmittal envelope. This is especially true of withdrawal and reinstatement forms. In addressing the

envelope, include the first and last name, title, department or instructional and campus. Also include your name

and campus as the sender.

Mail sent to the Division office through campus mail should be addressed as follows:

Dr. Paula R. Mitchell

Health Career & Technical Ed., Math & Science

Campus Dean, RG Campus

A240, Rio Grande Campus

U.S. mail should be addressed as follows:

Dr. Paula R. Mitchell

Health Career & Technical Ed., Math and Science

Campus Dean, RG Campus

El Paso Community College

P.O. Box 20500

El Paso, Texas 79998

E‐mail address as follows: [email protected]

LICENSES AND CERTIFICATIONS Licenses and certifications must be maintained up‐to‐date by all faculties. The Division office maintains a

credential file for each faculty that includes current faculty licenses and certifications with expiration dates.

Please bring any newly received licenses or certificates to the Division office for documentation. (See Elvia in the

Division office for assistance with this review).

UPDATING FACULTY CREDENTIAL FORMS AND SALARY PLACEMENT Faculty who receive additional education, complete additional degrees, or who receive additional professional

qualifications through certification should submit this information to update all credentials (full‐time and part

time) and possibly salary placement (full‐time only) It could affect your ability to teach. (See Elvia in the Division

office for assistance with appropriate paperwork).



TRANSCRIPTS Official transcripts must be on file in the Human Resources to document your credentials to teach. Reminders are

sent by the Human Resources until these are received. Faculty must request that these be sent directly from the

school to Human Resources. This is your responsibility. Failure to submit these documents may affect your ability

to teach. Documents must be received within thirty days of the start of a semester.

FACULTY EVALUATION All faculty (full‐time and part‐time) need to complete a self‐evaluation for the academic year. Copies of the

forms are available by e‐mail from the Division or Coordinator. Part time faculty should submit the forms to the

Faculty coordinator who will review it and forward it to the Division Dean. Full‐time faculty should submit self‐

evaluations directly to the Division Dean.

Full‐time faculty who are scheduled for evaluation for this academic year should schedule a pre‐evaluation

meeting and a date for the actual evaluation. Contact Roberta Rodriguez in the Division office 831‐4026 for an

appointment. Reminder notices will be sent to that faculty who have not completed or scheduled evaluations.

New full‐time faculty must be evaluated during the FALL semester. Returning lecturers or probationary faculty

maybe evaluated in either semesters. TENURED faculties are evaluated at least every other year.

Part‐time faculty will be evaluated by their Faculty Coordinators and should coordinate a time and date with the

Faculty Coordinators for the evaluation.

INSTRUCTOR ABSENCES ‐ FULL‐TIME INSTRUCTOR Notify the Division office or Faculty Coordinator. Unanticipated absences must be reported by phone call as soon

as possible to Faculty Coordinator and the Division Office. Leave forms must be submitted upon return to work.

Non‐emergency absences must be coordinated in advance with Faculty Coordinator and/or Clinical

coordinator.

Discuss with the Dean and Faculty Coordinator the anticipated length of the absence.

Attempt to locate a full‐time instructor to cover your class (es). Full‐time instructors are not normally paid by the

institution for substituting. Full‐time instructors are expected to assist in covering other full‐time instructors'

classes on occasion. Such practice is considered a professional courtesy on a short‐term basis.

If you are unable to arrange coverage for your class (es) by a full‐time instructor, the Faculty Coordinator or the

Dean will make arrangements. A substitute will not be used in the case of a one day absence, unless the class to

be missed meets in the evening or on the weekend for longer than two hours.

A leave form should be submitted to the Division office within 24 hours of your return to work. If an absence is

anticipated in advance, a leave form should be submitted prior to the day(s) of absence. Faculty who are going to

be absent from a class (es) should provide the substitute with lesson plans when time allow for planning.

Alternate class schedules to make up missed class time are permissible as long as a written plan is submitted to

the Faculty Coordinator and Dean.



INSTRUCTOR ABSENCES PART‐TIME INSTRUCTOR (If not participating in Part‐time Faculty Absence Exchange Program, or if the days in that program have been

used.)

1. Discuss with the Faculty Coordinator the anticipated length of the absence.

2. Assist the Faculty Coordinator in locating a substitute, if the length of absence warrants.

3. Regardless of who substitutes, contracts will be completed by the Division Dean. Instructors are not to

offer substitutes any compensation (monetary or in‐kind)

PART‐TIME ABSENCE EXCHANGE PROGRAM The Part‐Time Absence Exchange Program allows part ‐time faculty to exchange classes due to absence without

being docked for the time missed. A maximum of three days per year (no more than two days in any one

semester) can be exchanged. Details regarding the program are available on the college’s website under

policies/procedures.

NON‐RETURNING FACULTY A Personnel Separation Form must be completed for any non‐returning (permanent) part time faculty. This will

remove them from the personnel records (See Elvia Curiel in the Division office for assistance).

Faculty who plan to resign or retire prior to the next academic semester or academic year are asked to submit

their letter of resignation or retirement as soon as possible to allow for advertising and hiring processes.

Advertisements are not released unless the resignations have been received. You must also complete a Personnel

Exit Clearance Form and Separation Form in the Division office. These forms are forwarded to Personnel Services.

Books and supplies that are College property should be returned to the Faculty Coordinator or to the Division

office. Keys must be turned in at the Campus Police. You must obtain the initials on the Exit Clearance Form

which is then submitted to the Division office for completion. Please return any library materials to the Library

before leaving.

OFFICE HOURS Complete an Office Hour Form and submit to the Division office and to your Faculty Coordinator. This is required

for all full‐time and part‐time faculty. Copies of the office hour card are available in the Division office.

Full‐time faculty should post a copy of office hours on their office door. Office hours should be scheduled at a

convenient time for students. Part‐time faculty are asked to have one office hour per week for each course

taught, up to three hours per week or as calculated based upon teaching load. These hours may be held before or

after the course.



WORKLOAD Establish office hours in accordance with the existing faculty workload procedure. These hours are to be

convenient to the student class schedule and are to be scheduled on campus, Monday‐Friday unless students are

in clinical with the instructor for a full day. On that day, the office hours may be at the clinical site, before or after

clinical office hours for evening and weekend classes should be at a convenient time for those students. Office

hours are to be submitted in writing to the Instructional Coordinator and the Division office at the beginning of

each semester. Both full‐time and part‐time faculty is expected to maintain office hours as required by the faculty

workload procedures.

Office hours are to be provided verbally and in writing to students. The purpose of office hours is to assist

students with instructional issues. Office hours are to be printed on syllabi.

In addition, each full‐time faculty member should post office hours outside his/her office. If you are not in your

office during the scheduled time, please post your whereabouts on your office door. Also, let the Division staff

know where you can be reached.

Full time faculty is expected to work 40 hours per week. This includes a student contact hour requirement of 21

hours per week or 15 credit hours, depending upon the assignment. The remainder of the 40 hours includes

office hours, meetings, and preparation or grading time. Summer hours will vary from the 21/15 requirement due

to the shorter scheduling of courses. Check the faculty assignment/action form for your assignment each

semester.

MEETINGS In accordance with the existing faculty workload procedure, all full time faculty are required to attend (1)

discipline and (2) division meetings unless they are in a scheduled class or have an excused absence (e.g. illness,

approved travel). Leave Forms should be submitted prior to or immediately following absences. Part time faculty

is strongly encouraged to participate in Discipline and Division meetings.



FREQUENTLY ASKED QUESTIONS: 1. What services does the physical plant provide? Who do I call for services?

The Physical Plant Department has a person who serves as a work order control person to provide the

college one central number to call when checking on design work requests or other orders. 831‐2280

2. What are the responsibilities of the IE Committee? There was a lot of discussion about broadened

representation on IE. Who makes the decision? Are the meetings open to all?

The District Wide Institutional Effectiveness Committee is composed of representatives from each of the

College's six Executive teams. It reflects all employee ranks and students, and is divided by gender,

ethnicity, and campus/site, within the District.

Input on all decisions and dissemination of information is from the bottom up, top down, and across the

organization.

The District Wide Institutional Effectiveness Committee oversees the office of Institutional Effectiveness.

The committee is charged with making recommendations to the President on all aspects of the

Institutional Effectiveness Process at El Paso Community College. This process includes strategic planning,

unit review and institutional improvement. It is the responsibility of the Committee to support the

linkage of planning, resource allocation and assessment with the intended outcome being continuous

improvement college wide.

The Committee serves as a clearinghouse for the coordination of these efforts. Members are responsible

for communicating information, suggestions and requests from The Executive Area Institutional

Effectiveness Committees to the District Committee and vice versa. Meetings are open to all.

3. How do I deal with disruptive students and attendance issues? What is the College Policy? Will the

College support my classroom policies?

Please refer to the "Student Code of Conduct" in the College Catalog, the Faculty Handbook, and contact

your respective Division office. Consult with your Campus Dean regarding your classroom policies.

4. Where do I get a computer? Can I get access to the Internet? How do I get my college e‐mail? How do I

sign up for technology training? Do I have to go to Valle Verde? Who do I call when I have problems

with my computer? Where can I borrow a laptop? Are LCD panels available to faculty for classroom

use?

Computers are available to all faculty in the Faculty Resource center at each campus and at the part‐time

faculty offices on each campus. Contact your Division to assist with finding out your e‐mail address.

Computer projectors, DVD players, etc. are available through the Media Center. Smart‐classroom carts are

being installed in various classrooms throughout the District.

Every staff and faculty member receives a college e‐mail account upon hire.



5. What are the faculty members in other disciplines doing in the classroom?

Faculty development workshops also provide wonderful opportunities to see what other faculty are

doing in their areas. Attendance at the Southwest Seminar for Great Teaching would also provide faculty

members an opportunity to see what other faculty are doing in their disciplines.

6. Can students "challenge" classes? Which ones? What is the process?

Yes, students can challenge classes by taking Challenge Exams available at each of the Testing Centers. A

listing of all challenge exams is available at the Testing Center at each campus. A copy of the challenge

exam process is also available on‐line.

7. Where do student fees go? What is the technology fee? How is that money spent?

A portion of the student fees is designated for specific areas of the college, such as; the parking fee is

used for public safety (i.e., hiring more security officers for the college, installing additional lighting and

telephones in the parking lots, etc.), and the athletic fee is used to support the athletic programs at EPCC.

The remainder of the student’s fees goes directly into the general revenue account which is used to

support general institutional needs (i.e., employee wages, building maintenance, utilities, etc.) A

percentage of the money that is collected from student tuition and fees is used specifically to improve

technology and equipment (i.e., purchase of computers, software, laboratory equipment, etc.) at El Paso

Community College.

8. What is the College teaching/learning philosophy?

Please consult the Employee Handbook, the Faculty Handbook, and individual Discipline's Mission

Statements and EPCC website.



SEMESTER CHECKLIST AND FORMS The faculty semester checklist is distributed at the beginning of each semester. Copies of appropriate forms are

attached for your use. Please complete the listed activities and submit required papers to your Faculty

Coordinator as noted. If you lose checklist, additional copies are maintained on file in the Division office.

The Instructional Coordinator semester checklist is also distributed each semester to Faculty Coordinators. If you

did not receive one, additional copies are maintained on file in the Division office. (See next page for forms)

1. Faculty Checklist items

2. Instructor Coordinator Checklist



HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE DIVISION FACULTY CHECKLIST

ITEMS DUE DATE

COMPLETED

1. Submit faculty information sheet with new information

noted to Instructor Coordinator and division office

By last day of faculty

development

2. Upload updated course syllabi (dated) to HB2504

website. Include course calendars and clinical

expectations.

By end of 1st week of class

3. Submit office hours form to Faculty Coordinator and

division office.


4. If change in room, day, time of class is needed, submit

SRF information to Instructor Coordinator. Electronic SRF

must be approved before you can change class!

Prior to implementation

5. Submit request for approval of course work or petition

for salary change to Dean.


6. Submit outside employment forms to Dean, if changed

status or if not previously submitted.


7. Submit field trip requests to Dean. One week prior to the event

8. Submit project request form to Dean (special)

modules, challenge exams. Etc.)

Prior to project start

9. In‐Town travel report to Division Office. Monthly

10. Schedule Evaluation

(PT faculty with Instructor Coordinator‐ FT faculty with

Dean)

Annually or every 2 Yrs. if

Tenured

SUBMIT CHECKLIST TO INSTRUCTOR COORDINATOR WHEN COMPLETED.

DISCIPLINE: DATE: _________________________

FACULTY: ______________________________________ DATE: _________________________



HEALTH CAREERS & TECHNICAL ED., MATH AND SCIENCE DIVISION COORDINATOR CHECKLIST

ITEMS DUE DATE

COMPLETED

1. Submit Electronic Schedule Revision Form

(SRF’s) to Dean.

At time of changes

2. Submit electronic Faculty Assignments listing

for all FT & PT discipline faculty to Division

Office.

End of Previous Semester

3. Verify all course syllabi with clinical/theory

calendars and clinical expectations from FT & PT

faculty have been uploaded to HB2504 website.

Beginning of 2nd week of

class

4. Submit office hours for faculty; keeping copy

for your files.


class

5. Submit copy of course materials to Dean

with any comments regarding materials

documented in writing:

a. Course Syllabus Evaluation

b. Any additional calendars or rotation

schedules

c. Clinical expectations if appropriate

d. Program handbooks


class

6. Submit tentative schedule of faculty

meetings and advisory meetings

By the end of 1st month

7. Submit PT faculty evaluations. By the end of semester

8. Submit electronic minutes of faculty and

advisory minutes

Within 10 days of meeting

9. Submit textbook orders to Dean

Each semester

SUBMIT CHECKLIST TO DIVISION OFFICE WHEN COMPLETED.

DISCIPLINE: _______________ ___ DATE: ____________________

INSTRUCTOR COORDINATOR: _________________________________________ DATE: ____________________



DUAL CREDIT (OFF CAMPUS CLASSES)

Program Name

# 1 Has your program scheduled any classes this year at an off-campus site, including high schools? YES/NO

# 2 If yes, list site and course (s). This does not include regular clinical courses unless taught uniquely for a site.

#3 Do you anticipate any new sites for this year? YES/NO

#4 If yes, list site and course (s). Again, not clinical rotations

#5 Do you offer any courses off campus for grants and contracts? YES/NO. If yes, list contract, course, and site and indicate dates of grant contract.

Information Received

BIOLOGY YES SILVA MAGNET: BIOL 1406, PHYS 1401 NO NO NO

CHEMISTRY NO SILVA MAGNET: CHEM1412 NO NO NO

PHYS SILVA MAGNET: PHYS 1402 Physics II

DNTA NO N/A NO N/A NO

DHYG NO N/A NO N/A NO

DMSO NO N/A NO N/A NO 1/31/13 No changes As per Nora

EMSP YES COURSES: EMSP 1501, EMSP 1160 (Bel-Air HS, Canutillo, Fabens HS, Socorro HS, and Center for Career and Technology-EPISD)

NO None YES, all of our site courses are contract funded

HPRS YES CCTE: HPRS 1206 Essentials of Medical Terminology HPRS 1205 Essentials of Medical Law/ Ethics for Health Professionals AUSTIN HS: HPRS 1206 Essentials of Medical Terminology SILVA MAGNET: HPRS 2332 Health Care Communications

YES Austin HS and CCTE: HPRS 1205 Essentials of Medical Law/Ethics for Health Professionals

NO

GEOL YES CATHEDRAL HS: GEOL 1402 Principles of Geology

MATH YES Off-campus but off line at: BOWIE HS:

NO N/A NO



MATH 1314, MATH 2412 Pre-calc. II CATHEDRAL HS: MATH 1314, MATH 2413 Calc. I EL PASO HS: MATH 1314, MATH 2412 Pre-Calc. II SILVA MAGNET: MATH 2412 Pre-Calc. II AUSTIN HS: MATH 2412 Pre-Calc. II

MDCA NO N/A NO N/A NO

MLAB

NO N/A NO N/A NO 1/31/13 No changes As per Grace

MRMT/HITT

NO N/A NO N/A NO

PHRA

NO N/A NO N/A NO

PTHA NO SILVA MAGNET: PTHA 1409 Intro to PTHA

Yes Possibly Bel-Air

PTHA 1409-Intro to PTHA NO 1/31/13 changes highlighted as per Debbie

RADT

Program Deactivated August 2014

RADR

NO N/A NO N/A NO

RSPT

NO N/A NO N/A NO

SRGT

NO N/A NO N/A NO



FIELD TRIPS A field trip form should be submitted for tours and special activities conducted at off campus sites. Routine

clinical activities do not require a field trip form. Forms may be obtained in the Division Office and should be

submitted one week prior to the event.

FINAL EXAMS In some courses the final/exit exam is administered prior to the days designated by the College for the final

exams. This occurs for two reasons: (1) allows time for the scoring and return of the results, and (2) allow time

for retakes. This early testing does not excuse classes from meeting during the college specified final exam time.

Instructors not holding classes during the designated final exam class time will have hourly pay adjusted

accordingly. If exams are scheduled at a different time, please notify the Division office of the date, time, and

location in case of emergencies.

HOSPITALITY REQUESTS Requests for hospitality (meals, refreshments, etc.) must be submitted to the Division Office at least 3 weeks prior

to the event to prevent problems in arrangements. Request forms and the menus are available in the Division

office. Off campus catering is acceptable for events not being held in the cafeteria area. A list of previously used

caters is also available in the Division office.

ROOM REQUESTS FOR MEETINGS If you need to require a room for a committee meeting, a professional association meeting, student tutoring, etc.,

rooms may be requested through Student Services, CBS Building, located at 103 Montana Street. The Rio Grande

Conference Center (RG A119/121 and “the Little Temple” are scheduled through the Campus Dean’s Office.

TENURE Full‐time faculty, who are employed as probationary, tenure track employee, must complete an annual evaluation

for tenure. Development plans may be initiated when appropriate. Probationary full‐time faculty is eligible to

apply to tenure during their 5th year of employment.

TRAVEL Out‐of‐Town Travel

If you are planning to submit an abstract to make a presentation at a conference, your proposal and out‐of‐

town travel MUST be approved in advance. If you are submitting a proposal and are going to pay your own

way, the Dean needs to know you are submitting a proposal and that your absence is planned. Failure to

comply with this process may result in your trip being non‐refunded and/or not approved. Expenditure

reports for trips completed are due within 10 days of return from the trip.

The out‐of‐town travel procedure, copy attached, states that the senior level cabinet officers have the

authority to request checks for travel advances an hotels when an EPCC employee does not have an a

personal credit card to be used for travel expenses.

In‐Town Travel Only one request for reimbursement can be submitted during each month. Even if the reimbursement is for

different months, you cannot submit multiple reports during a single month. For example, if you do one

report for September, and one for October, and get them signed in November; you cannot take the one for

September to the Cashier on November 5, and then take the October one to the cashier on November 15.

However, you can submit both September's and October's on the same day on November if the combined

total is under $100.00. You can also submit both September's and October's reports together for a check

request in November IF the combined total is over $100.00 and it has been signed by the Campus Dean.



In town travel is for additional trips made from campus to other sites and back during the day. It does not

reimburse you for the initial trip to the college or back home. If your Faculty Coordinator requires review

prior to submission, please make sure their signature is obtained before submitting it to the Division office.

Remember that In‐town Travel for August (or prior months) must be submitted ASAP due to the change in

budget year. The above guidelines are now being enforced and tracked. If a violation occurs, a warning will

be given for the first violation, and then additional disciplinary action will be taken.

Travel Arrangements According to College Procedures The travel request form is to be submitted and approved by the Campus Dean and Vice President of

Instruction prior to confirming any travel or hotel arrangements.

Travel request must be submitted to Accounts Payable a minimum of 15 days prior to the date of departure.

This means it must be submitted to the Campus Dean and Vice President of Instruction in time to meet those

timelines. Failure to meet that timeline may mean that checks for registration or travel advances are not able

to be processed. Earlier submission is requested to allow for lower prices on air travel.

Travel Request Form Form must be completely filled out. Copies of the registration and hotel form must be attached (already filled

out). Address information on where to mail registration checks must be complete. Do not use abbreviations

for agencies. Copies of the brochure or letter with information about the planned activity must be attached

to the travel request form.

Travel Advances Require submission of a memo (form in Division office) requesting the travel advance. The advance must be

approved by the Vice President of Instruction before Accounts Payable will cut check for the advance.

Advances are not automatically approved. Usually, you are requested to pay for expenses and submit a

request for reimbursement.

Travel Expenditure Form Form is to be submitted within 10 working days following the trip. Any money due to the College is to be

paid at that time. Receipts must be attached to the expenditure form. If the College owes you money, a

check will be forwarded from Accounts Payable.

Roberta Rodriguez has been designated by the College as our travel representative. She has the responsibility

to make all plane reservations (and car rental) arrangements. She has the responsibility to select the most

economical means which may mean it may not be your preferred air carrier or your preferred time. If you

have special requests, please put them in writing. She will attempt to meet your requests IF it is within the

college guidelines.

Please note that incomplete travel requests will be returned for completion. This may delay

making travel arrangements, may increase cost above the budgeted amount, or may prevent an

advance from being approved.

Late submission of travel requests may result in disapproval of the trip request or may increase costs above the budgeted amount as well as prevent an advance from being approved.

Making your own arrangements prior to approval of a trip request may result in non‐‐

reimbursement for expenses incurred.



PETTY CASH PETTY CASH LIMIT IS $100 PER DAY ‐ Receipts from the same day's purchases cannot be split to meet that limit. If

more than $100.000 is spent on the same day, a check request must be submitted for reimbursement for the total

spent. For example, if you go to Office Depot and spent $125.00, you cannot split your purchases into one receipt

for $50 and a second receipt for $75 and submit them for petty cash reimbursement on two different days. The

$125.00 may be reimbursed by a check request.

IN‐TOWN CONFERENCES For faculty wishing reimbursement for in town conferences, there are two methods which may be used:

1. Faculty may submit their registration form directly to the sponsoring agency. Upon completion of the

conference, the receipt for the registration fee or canceled check may be submitted for reimbursement.

2. Faculty may submit a check request and a copy of the registration form to the Division office at least 3

weeks in advance of the registration deadline. Accounts Payable will then send the registration fee

directly to the sponsoring agency by check.



PROFESSIONALISM Faculty is expected to be role models for the students at all times. This includes areas of professional

appearance, behavior, and action.

Communication with students about other faculty members or other students is inappropriate, except as noted in the college's grievance process.

Faculty should not solicit positive or negative comments or communication from students about another faculty member.

There is to be no retaliation by faculty against students who make a complaint about the faculty member or the program.

Retaliation by students against faculty for a failing or low evaluation/exam score, etc. should not be encouraged or supported by faculty members.

Faculty members are responsible for maintaining their clinical skills, licensure or certification and their continuing education in the field.

Individual faculty members are strongly encouraged to utilize the clinical or classroom evaluation of faculty by students at the end of each clinical rotation or class, whether that course is identified as an official course for evaluation. Faculty is strongly encouraged to share these evaluation results with the Instructional Coordinator and/or Campus Dean. When such evaluations are part of a discipline approved program evaluation plan, evaluation of all faculty by the students at the end of the semester or other time interval are acceptable. (A copy of the current form is attached for your reference; additional copies are available in the Division office).

Faculty is expected to arrive on time for all class and clinical activities as scheduled except when absence or tardiness is due to approved college or discipline activities and/or unanticipated emergencies.

Faculty is expected to maintain class and clinical hours as scheduled. Classes should not be dismissed early except for unusual circumstances or when alternative arrangements have been approved. Extended coffee breaks and meal breaks should not be allowed for students or faculty members. EPCC receives state funding based on course contact hours.

Faculty are expected to provide remediation for students, whether academically or clinically, based on the individual student needs. These efforts should be documented. Remediation may take place during class, clinical, laboratory, or office hours. Other arrangements for individual remediation or group remediation may also be appropriate. Faculty is expected to follow discipline approved procedures on such items as grading, absences, tardiness, student uniforms, and student evaluation.



MEMORANDUMS TO ALL INSTRUCTORS‐ EPCC DISTRICT E‐MAILS

MEMORANDUM

TO: All Employees FROM: Joyce Cordell; Director, Marketing & Community Relations Ruben Gallardo; Director, Purchasing and Contract Management DATE: August 28, 2014 SUBJECT: District Advertising and Printing/Social Media ______________________________________________________________________________

EPCC Procedure 2.04.02.10, “Control and Management of Publications,” states that, “No printing will be contracted to an outside vendor without prior approval of the director of Marketing and Community Relations, who will evaluate the need for such a contract." All printing of the District’s material, including advertisements, must first be approved by the Marketing and Community Relations Department before it is contracted or printed.

All print requisitions will be initiated by Marketing and Community Relations. However, requisitions for promotional items can be initiated by individual departments, but will not be approved until the Marketing and Community Relations Department sees the final proof. In addition, the Director of Marketing and Community Relations must receive a final proof (electronic or physical) of all EPCC requested items from the vendor prior to printing.

The reasons for this procedure are to ensure the quality and consistency in the District’s image, message, logo standards and EEO Statement. In addition, the Marketing and Community Relations Department is responsible for the District’s overall printing budget. This Department not only monitors this overall budget, but is also responsible for presenting it to the Board of Trustees for approval on an annual basis.

EPCC has also initiated Procedure 2.05.01.70, which creates guidelines for the use of social media by college entities. In brief, the procedure requires that college organizations identify themselves through logo and disclaimer, where applicable, and notify the Marketing and Community Relations Department, so the college may follow and like your page.

Additionally, Procedure 4.10.04.14, “Purchasing Procedures,” states that “The procurement of goods and services acquired prior to obtaining proper authorization through the requisition process is considered to be an ‘unauthorized transaction.’ This type of transaction directly violates established College purchasing procedures. Any employee who places an order for goods and/or services without following the requisition process violates College purchasing procedures. College employees, who generate financial liability for the College without being authorized to do so, will be subject to disciplinary action, including suspension or termination.”

Also, “The Purchasing Department is the only authorized entity, within the College, to issue Purchase Orders or Contracts.” All printing purchase orders will be opened by the Marketing and Community Relations Office. Please take a moment to read these procedures. All of the District’s Policies and Procedures may be found at http://www.epcc.edu/InstitutionalEffectiveness/Pages/Policies.aspx. Thank you for your assistance with these matters.



EPCC Disclaimer UPDATE MEMORANDUM

From: Heiney, James K. Sent: Thursday, April 12, 2012 8:49 AM To: All Employees Subject: EPCC Disclaimer UPDATE Importance: High

As approved by the El Paso Community College (EPCC) Board of Trustees on March 21, 2012, the disclaimer

statement used on all EPCC documents has been modified to include veteran status, sexual orientation, and

gender identity. All documents printed as of today, April 12, 2012, will carry the new disclaimer.

Printing Rules and Regulations MEMORANDUM

From: Heiney, James K. Sent: Thursday, April 19, 2012 1:47 PM To: All Employees Subject: Printing Rules and Regulations

More questions have come up about printing procedures. Please reference the attached items on procedures and

copyright issues. I am also resending the new disclaimer that should be on all printed items, along with the

college logo. Thank you for your cooperation in this matter.

The El Paso County Community College District does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.

Research (E.G. Web and Paper Surveys)

MEMORANDUM All Employees:

To ensure that RESEARCH (E.G. WEB AND PAPER SURVEYS), focus groups and other methods of collecting of

information about students, faculty, staff and the community) does not violate federal law and expose the College

to legal action, the Institutional Review Board (IRB) must review proposed data collection efforts. Before pursuing

research, contact the Office of Institutional Research (915) 831‐2184.



EPCC COPYRIGHTS PROCEDURES We are all part of the El Paso Community College family. Therefore it is important we all work together in putting

forth a unified message in a proper and legal manner. Being an educational institution, EPCC deals with many

aspects of the use of copyrighted materials. We hope the following guidelines will help you in your endeavors and

make you more familiar with the help the EPCC Marketing Department can offer.

Outside of the classroom, copyright laws are the same for educational institutions and the general public. If you

can see it, read it, hear it or watch it, copyright laws apply. If you are the person who originally created it, you

hold the rights to it. If you are not the one who originally created it, you must have written permission to use it

from the creator. Even if you or a staff member created something to use in a flyer, poster, etc., El Paso

Community College requests that you give written permission and keep it on file. You cannot use any creative or

intellectual work without written permission from the creator.

When making items such as flyers or advertisements, beware of websites that say “free” pictures or photographs.

The majorities of these sites do charge a base fee, require you to credit the photographer or have requirements

for internet use only. Many of the photos from these sites are of a small file size and would not copy to print very

well anyway. The only places that truly have free items with no restrictions are government websites. The

content of any website ending in "gov” is public domain.

The EPCC Marketing and Community Relations Department is here to simplify the process for you. The Marketing

Department has marketing professionals to assist you every step of the way. Marketing also purchases a source

of stock photography that the college has the right to use. The EPCC procedure 2.04.02.10, Control and

Management of Publications, in part states that all printed materials must be reviewed and approved by the EPCC

Marketing Department. This means that even if you still want to design your materials, you still must have

Marketing view and approve the material. Anything that will be seen outside of the classroom, either on campus

or by the general public must get the approval of the Marketing Department.

For materials used in a classroom setting, the copyright laws are more lenient. The legislative privilege of Fair Use

allows the use of intellectual property not allowed outside of the classroom. Columbia University has a website

devoted to copyright and Fair Use in the educational setting. Visit http://copyright.columbia.edu for more

information, including a Fair Use checklist. There are also separate copyright laws dealing with Distance/Online

Education. The legislative procedure is known as the Technology and Copyright Harmonization (TEACH) Act of

2002. Visit the Ball State University website at http://www.bsu.edu/library/collections/distanceed/faculty for

more information.



Academic Dishonesty Disruptive Behavior/Disorderly Conduct Reference: Student Code of Conduct, College Catalog

MEMORANDUM

To: All Employees From: Steve Smith Vice President of Instruction Linda Gonzalez‐Hensgen Vice President of Student Services Date: January 21, 2014 Subject: Academic Dishonesty Disruptive Behavior/Disorderly Conduct Reference: Student Code of Conduct, College Catalog The following information is being provided as a guide on how to handle issues of academic dishonesty or

inappropriate behavior by a student in the classroom. All issues involving student academic dishonesty or

disruptive behavior must follow the provisions of the El Paso Community College Student Code of Conduct and

referred as follows:

Issues involving student academic

dishonesty

Vice President of Instruction

Issues involving disorderly conduct or

disruptive activity

Vice President of Student Services

Copy: Chief Jose Ramirez Procedures for Addressing Student Related Issues Academic Dishonesty Instructor Options:

I. When there is sufficient evidence of academic dishonesty, the Instructor should meet with the student to

present the evidence and get an explanation/response to the charge from the student. If the student does

not deny the charge, the Instructor should get the admission of the violation in writing from the student

and can then take any or all of the following actions:

A. Provide a warning to the student and explain the consequence of another infraction.

B. Take any corrective action as deemed appropriate. For example, in the case of plagiarism, the student

could be given an opportunity to redo the paper in question but receive a lower grade.

C. Give the student a zero/failing grade for the test/quiz/paper in question.



D. In addition to the above, the Instructor can give the student an "I" incomplete for the course and refer

the issue through the responsible Dean/Director to the Vice President of Instruction for administrative

disposition. The Instructor should include his/her recommendation of the administrative disposition

to be taken. A list of penalties that can be imposed can be found in the Student Code of Conduct.

However, it is advised that Instructor not give an "F" for the course to the accused student, since this

places any challenges to the charge directly in the Instructor and bypasses the student's right to due

process. If, upon notification by the Instructor of the charge of academic dishonesty, the student

drops the class, the Instructor's final course failing grade does not over‐ride the drop. Nevertheless, if

the issue is referred to the Vice President, the student will go through the administrative process and,

if found guilty, can be administratively re‐instated and receive the failing grade for the course, if that

is the administrative disposition of the case.

When any of the above actions are taken by an Instructor, it is requested that a copy of all

documentation, to include corrective action taken, be forwarded to the responsible Dean/Director and

the appropriate Vice President. These offices will then have a copy of the incident on file in case the

student challenges the action at a later date and have information concerning previous incidents on file

in case the student is reported for academic dishonesty in another class.

II. If the student denies the charges, the issue should be referred through the Instructors' Dean/Director to

the Vice President of Instruction for administrative disposition. Copies of all documentation/evidence

must be forwarded in support of the charge. The Instructor should also include a recommendation on

the disposition of the violation. If the evidence presented is sufficient to uphold a finding of a violation

of the Student Code of Conduct, the student will receive a letter informing him/her to make an

appointment with the Vice President to discuss the incident. At that meeting the student is advised of

his/her right to due process which includes the right to a disciplinary hearing under the provisions of the

Student Code of Conduct, Paragraph III, Student Discipline, I. Discipline Hearings Procedure.

If the student does not dispute the charge, the student signs a document stating that he/she does not

dispute the charge and will accept the administrative disposition of the Vice President. The Vice

President then administers the penalties for the violation. If the student denies the charges, the case is

then referred to a Disciplinary Hearing. See the Student Code of Conduct, Paragraph I for details.

Following is the administrative disposition (penalty) normally applied in cases of academic dishonesty:

First Offense: The student will receive a failing grade for the course and will be placed on Disciplinary Probation

for one year. A record of disciplinary action becomes a permanent record of the student.

Second Offense: The student will receive a failing grade for the course, administrative withdrawal from all

current semester courses (without refund), and suspension for one year.

Third Offense: The student will receive a failing grade for the course, administrative withdrawal from all

current semester courses (without refund), and suspension for one year or permanent expulsion.

The above examples represent the "normal" administrative disposition of cases; however, each case is reviewed

on an individual basis. Mitigating circumstances are taken into account and the outcome may vary case by case.



Disruptive Behavior/Disorderly Conduct in the Classroom

The Instructor must use his/her own judgment and common sense as to what constitutes disruptive behavior, but

normally it will be any activity that interrupts or causes the Instructor or a student to stop a class activity to

respond to another student who is behaving in an unacceptable manner. It could be talking on a cell phone while

the class is in session, talking to others in the class when not directed to do so by the Instructor, or an unsolicited

or unwarranted interruption or outburst that disrupts the class. The Instructor may ask the student to leave the

classroom for that class session and provide him/her conditions for return. When an instructor feels that a

student is being disruptive, the following step should be followed:

First Incident: A one‐on‐one verbal warning describing the unacceptable behavior and the type of behavior

expected and required of the student. A record of the date and time of incident should be kept by the

Instructor.

Second Incident: A one‐on‐one verbal warning with a written record of the second meeting outlining the type

of incident which took place with the dates of both/all incidents recorded. Again describe the type of

behavior expected/required and indicate that a further violation will result in the student being

referred to the appropriate Dean or Director.

Third Incident: Refer to Dean/Director who will meet with the student and Instructor to discuss the issue and

give the student a written warning regarding the unacceptable behavior and indicating that any further

incident will result in the student being referred to the appropriate Vice President for disciplinary

action. The Instructor needs to inform the Vice President of Student Services the issue and provide all

back up documentation prior to the meeting with the student.

Fourth Incident: Refer student to the Vice President of Students Services for administrative disposition. All

back up documentation needs to be forwarded by the Dean /Director with a recommendation on the

corrective action to be taken.

Administrative disposition normally taken if the student is referred to the Vice President.

Warning of Disciplinary Probation for up to one year.

Administrative withdrawal from the class

Suspension from one semester up to one year

Permanent expulsion

If the disruption is so severe as to present an immediate danger to persons or property or is an on‐going threat

to the academic process, the Instructor should notify the EPCC Police Department immediately to have the

student escorted out of the classroom and to have the incident recorded. The student is not allowed to return

to the class until he/she meets with the appropriate Vice President. In these cases, the student may be placed

on Summary Suspension pending administrative disposition of the case. See Student Code of Conduct, H, 3 and 4.



Final Examinations

MEMORANDUM

DATE: January 25, 2010 (Reviewed February 2010)

SUBJECT: FINAL EXAMINATIONS

Please make sure that all FINAL examinations in the future semesters are scheduled during FINAL WEEK. NO

FINAL can be given prior to that WEEK. Unit examinations may be given the week prior, but a FINAL examination

must be given during that last week. IF NO FINAL is to be given for the course, the class must still meet during

that week.

Treatment of Minors

MEMORANDUM


SUBJECT: TREATMENT OF MINORS

Certain circumstances have come to attention regarding potentially inappropriate screenings on high school or

young clients that may have been occurring on our campus. Therefore, please follow the following guidelines:

Unless there is a parent present, written consent from the parent or school, no treatments, laboratory tests, or

other procedures should be performed on clients under the age of 18 (preferably 21) in our on‐campus

laboratories and clinics.

Changes in Assignments

MEMORANDUM


SUBJECT: CHANGES IN ASSIGNMENTS

Please do not change class assignments, dates or hours scheduled to work, or locations scheduled to work,

without notifying the division office in advance so we can have the correct information on assignments when

submitted initially or at least get a timely revision (or substitute form) in so that extra work is not created for

multiple departments. Faculty should not make their own arrangements to exchange classes, substitute, etc.

without notifying the division office and appropriate coordinator.

When assignments are changed without notifying the division office of these changes in assignments, this may

result in various negative impacts, including but not limited to:

1. Involved faculty not receiving any paycheck or receiving an underpayment



2. Involved faculty receiving an overpayment, which has to be paid back or which results in a decreased

check during the next pay period.

3. Revised contracts have to be submitted. These then have to be processed through personnel and payroll.

4. Changes in assignments may impact total workload or other assignments for other departments such as

continuing education.

5. Changes in assignments may also impact official college reports such as class rosters, census reports, and

grade scanners. Errors in these documents could impact state funding during audits.



PART V ‐ PAYROLL INFORMATION PAYROLL ADVANCES Requests for payroll advances may be initiated upon request should be through the Division office. Payroll

advances are not routinely approved by the Comptroller. There must be unique circumstances such as illness in

the family (documented) or administrative delays in paperwork which were unavoidable and not due to faculty

delays in submission of documentation.

PAYROLL CHECKS Should there be any concerns regarding pay checks, check with the Payroll Department. If payroll is missing any

documents, they will contact the Division office as necessary

TIME SHEETS A reminder to part time faculty, work studies, and staff who are paid by time sheets. Time sheets should be in the

Division office 3 days prior to the deadline for submission each month. This will avoid any delays in processing

your checks. All time sheets are signed by the Campus Dean prior to being transmitted to Payroll.

PART TIME FACULTY BENEFITS One day sick leave per semester (Fall and Spring only) (NON‐CUMULATIVE) Jury service (attendance documented

by court). Absence exchange program, three days per year (Fall, Spring, and Summer with a maximum of two

days in any one semester). (This program already exists).



PART VI ‐ STUDENT INFORMATION GUIDELINES FOR STUDENTS WITH DISABILITIES Students with permanent or temporary verified disabilities are invited to register with the Center for Students

with Disabilities where counseling, registration assistance, adaptive equipment and a variety of support services

are available. Support services can be arranged for all campus locations. For more information, refer to the

College Catalog, or call any campus center for students with disabilities:

RG: 831‐4418, Room B‐200 VV: 831‐2821, Room C‐112 MDP: 831‐7007, Room A‐111

NW: 831‐8815, Room M‐54 TM: 831‐5808, Room 1400.

If accommodations are needed to complete program competencies, a plan will be developed to assist students to meet course/program competencies whenever possible. An individualized learning plan will be jointly developed between the student, the faculty member, and a representative from the Center for Students with Disabilities. To initiate this process, please contact any of the following individuals; a Health Career Counselor, the Faculty Coordinator, a representative of the Center for Students with Disabilities, or the Division Dean of Health Careers. YOU must initiate the request for accommodations! Accommodations requested and approved must allow you to meet the same course outcomes as students with no accommodations.

Accommodations for Licensing, Certification, or Registry Examinations

Most agencies which license, certify, or register health care professionals also have established guidelines for the

examinations for graduates of health occupations programs. These guidelines usually describe resting

modifications during the licensing examination for candidates with disabilities. The following outlines a typical

guideline:

1. Candidate must submit a request for testing modification directly to the appropriate licensing,

certification, or registry agency. Examples of supporting documentation would include:

Letter from candidate

Letter from medical professional documenting disability and requested modification

Letter from program coordinator identifying modifications granted by the program

2. The agency will review the request and supporting documentation for completeness, fairness, security,

and impact. Information will also be provided to the testing service.

3. An approval letter will be mailed to the candidate from the agency and will include:

The accommodations approved.

The test center that was notified of the request for the accommodations.

Information for the candidate if changes are needed in the testing center location.

4. Cost of accommodations will be the responsibility of the testing service.

5. If assistive personnel (e.g. readers, recorders, signers) are needed at the testing, an approved list of

readers will have previously been identified by the agency. The testing service will identify the reader.

For more information contact the specific agency which will issue your license, certification, or registry.

Revised: 4/28/2011



STUDENT COMPLAINTS Students with a complaint about an instructor or a grade should follow the grievance procedure:

1. Talk with the instructor involved

2. If not resolved, then discuss the situation with the Faculty Coordinator.

3. If still not resolved, then discuss the situation, and if appropriate, submit a written complaint to the

Campus Dean. Any grievance should identify the problem and the solution which the student requests.

When student complaints are received by the Campus Dean, faculty members involved will be requested to respond to the concerns identified by the student and to provide any documentation required. This request is routine; it does not imply a decision about the case. After review of documentation from the faculty and/or student, meetings to discuss resolution of the issue will be scheduled as appropriate.

STUDENT DISCIPLINARY ACTIONS Unsafe Clinical Practice: Faculty has the authority to dismiss students from clinical practice for unsafe clinical practice. Guidelines are in the Health Career Student Clinician’s Handbook. (A copy of the handbook will be posted on the Division website).

Dishonesty: Faculty has the authority to dismiss a student from an examination for cheating, discipline students for plagiarism, etc. The level of "punishment" (e.g. grade of "F" for the examination, dismissal from the course, etc.), however, should be discussed in the course syllabus provided to students at the beginning of the course.

Attendance: Faculty may require attendance and use attendance as a portion of the course grade. This however must be identified in the syllabus as to how it will be graded. Attendance may be one factor for dropping a student; however, it cannot be the only factor. Refer to the College Catalog regarding course pursuit for more information.

Student Right to Appeal: All students have the right to appeal your decision regarding disciplinary action or

grades. The process for appeal includes complaints to the Campus Dean. Some student concerns also may involve

the Vice President from Student Services. In some circumstances, the student may also request a formal hearing.

Refer to the College Student Handbook for more information. Copies of the College Student Handbook are

available from Student Government.

WITHDRAWING/REINSTATING STUDENTS A student may be withdrawn from a course for the following reasons: (1) disruptive behavior; (2) the failure of

the student to appear for examinations, presentations, or other required class activities as identified in the

course syllabus; or (3) at the failure of the student to submit required papers, projects and/or reports. A student

cannot be dropped solely on the basis of his/her failure to attend class. If you are unsure about dropping a

student, discuss the situation with the Faculty Coordinator or Campus Dean.

IMPORTANT: If you want to withdraw a student due to disruptive behavior, contact the Campus Dean prior to

completing the form.

It is important to maintain a record of attendance for all students. If a student appeals the withdrawal, the

instructor will be asked to submit his/her attendance and grade records. Students dropped for reasons other

than behavior may continue to attend class until they appear of the drop is complete. Every effort will be made

to expeditiously complete the appeal process. Students dropped from a class cannot remain in the class if the

drop is upheld in the appeals process. Students who initiate their own withdraw from a class cannot continue to

attend.



Remember to fill in all parts of the withdrawal form. Submit the form to the Student Services Coordinator at the

Rio Grande Campus or to Admissions and Records at Valle Verde in person or by mail. A student dropped or

withdrawn form a course cannot continue to attend class. If you have any questions, do not hesitate to contact

the Faculty Coordinator or the Campus Dean.

Every reasonable effort should be made to retain the student in the class. Instructors are encouraged to contact

the student when attendance or course pursuit becomes a problem. Often such communication between the

instructor and student results in the student remaining enrolled in the course and satisfactorily pursuing the

objectives.

Withdrawal actions for nonattendance should be done before census date. Once the census date has passed

withdrawal forms must be used. Only the date submitted is required on the withdrawal form (which also

becomes the effective date).

Students dropped prior to census date as having never attended cannot be reinstated. Students dropped after

census date who have attended some class meetings can be reinstated.

Students dropped following census date should be reinstated no later than two weeks following the date of

drop. Do not hold reinstatement forms beyond two weeks. The effective date of reinstatement (DOR) must be

the same date as the date the withdrawal form was submitted.

Also, the date submitted should not be more than two weeks following the date the withdrawal form was

submitted. Reinstatement forms must be submitted to the Division office. Withdrawal and reinstatement forms

can be obtained from any campus admission office.

Faculty is expected to maintain confidentiality, whether dealing with patient information or student information.

Information about student performance should not be shared with other students.

TROUBLESHOOTING PROBLEMS WITH COURSES, STUDENTS, FACILITIES Should you experience difficulties (or anticipate problems) with a course, examination, behavior of students,

student complaints, facilities or equipment concerns, please keep your Instructional Coordinator and/or Campus

Dean informed. They may be able to suggest ways to deal with the situation. In addition, they would like to be

able to provide additional support and assistance as needed to prevent minor situations from becoming MAJOR

problems.



PART VII – PROCEDURES AND GUIDELINES FOR FACULTY EVALUATION PLAN AND TENURE

PROCEDURE GUIDELINES: College Procedure: 3.22.01.14 Full‐Time Faculty Evaluation

College Procedure: 3.03.04.22 Candidate Evaluation: Full‐Time‐Faculty Positions‐(PT Evaluation)

FREQUENCY OF EVALUATION:

TIMELINES RECCOMMENDED FOR THE COMPLETION OF ALL EVALUATIVE ACTIVITIES

FACULTY STATUS

FREQUENCY OF

CLASSROOM

EVALUATION

FREQUENCY OF

SELF‐EVALUATION

FREQUENCY OF STUDENT

EVALUATION

FREQUENCY OF

COMPOSITE

EVALUATION

FREQUENCY OF SYLLABUS EVALUATION

Full‐time, Tenured Every 2 years Every 2 years

Annually in all classes of

scheduled semester

Every 2 years Within first four weeks of each semester

Full‐time Probationary

Tenure Track

Annually ‐ Fall Annually Fall Annually Within first four weeks of each semester

Full‐time Lecturer Annually Annually Fall Annually

Within first four weeks of each semester

Part‐time, Long Term

(Employed >10 semesters.

5‐ 6 years)

Every Year

By Coordinator Every year

Annually in all classes of

scheduled semester Every 2 years Within first four weeks of each semester

Part‐time

(Employed < 10 semesters)

Annually

by Coordinator Annually

Annually in one class of

scheduled semester Annually Within first four weeks of each semester

New Faculty, Full or Part‐time Fall Annually

Annually in one class of

scheduled semester

Annually Within first four weeks of each semester



EVALUATOR/REVIEWER: The following chart illustrates the typical responsibilities for evaluations:

FACULTY STATUS

PRIMARY EVALUATOR

FULL‐TIME, TENURED DEAN

FULL‐TIME PROBATIONARY DEAN

FULL‐TIME LECTURER DEAN

PART‐TIME FACULTY FACULTY COORDINATOR OR CLINICAL COORDINATOR

`



FACULTYEVALUATIONPROCESS:SYLLABUSEVALUATIONCOMPONENT

PURPOSE:

Collegeprocedures3.01.02Full‐TimeFacultyEvaluationand3.02Part‐TimeFacultyEvaluationrequirethatcoursesyllabiofeachfacultymemberbeevaluatedatleastannually,withmorefrequentmonitoringrecommended.ThestandardfortheHealthCareer&TechnicalEducation,Math,andScienceDivisionhasbeenestablishedasmonitoringcoursesyllabieachfallsemesterforallcoursestobetaughtthatfallsemester,andeachsubsequentsemesterforanycourses/facultynewtothatsemester.Collegeprocedure6.04.02.10officialcoursesyllabusdetailsformatforsyllabus.

PROCESS:

Coursesyllabiofeveryfull‐timeandpart‐timefacultymemberwillbeevaluatedeachsemesterbytheDean.TheDeanRequestsinitialreviewfromtheCoordinator.Facultymemberswillreceiveacopyoftheevaluationoftheirsyllabiandmayrespondinwriting.Informationfromthesyllabusevaluationsmaybeincludedinthecompositefacultyevaluation:Achecklistisattachedtothisform.

FACULYNAME:____________________________________________ DISCIPLINE____________________________________________

COURSE:__________________________________________ ACADEMICYEAR:_____________________________________

SIGNATURE:___________________________________________________ DATE:__________________

COORDINATOR’SCOMMENTS:

SIGNATURE: ________________________________________________ DATE: ___________________

COPYFORWARDEDTOORDISCUSSEDWITHINSTRUCTOR DATE: ___________________

DEAN’COMMENTS:

ACTIVITIESWHENINDICATEDANDDATETOBECOMPLETED:

SIGNATURE:_____________________________________________________ DATE:__________________

FACULTYCOMMENTS(OPTIONAL):______________________________________________________________________________________________________________________

(IFFACULTYMEMBERMAKESCOMMENTS,ASIGNEDCOPYSHOULDBERETURNEDFROMTHEFACULTYMEMBERTOTHEDEANWITHIN

TWOWEEKSOFRECEIPTOFTHISEVALUATION.IFNOCOMMENTSARERECEIVEDBYTHATDATE,ITWILLBEASSUMEDTHATTHEREARE

NODISPUTESREGARDINGTHESYLLABUSEVALUATION).

SUGGESTED ACTIVITY AND TIMELINES

____________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________



DIVISIONSYLLABUSEVALUATIONCRITERIAANDEVALUATIONFORM

GENERALCRITERIA:

OBJECTIVES:

EVALUATIONCOMPONENT:

CRITERIA MET PartiallyMet

NOTMET

N/A COMMENTS/RECOMMENDATIONS

1.Followsestablishedcollegeformatforsyllabi‐PartIandPartII(Seeattachedformat).

2.PartIisevery3years.

DateofLatestRevision:PartI:________________PartII________________

3.PartIIreflectscurrentsemesterelectroniccopysubmittedforpostingonweb.

DateReceivedbyCoordinator:______________DateSubmittedtoDivision

Office:______________4.Instructorinformationincludesname,contactinformation,andofficehoursareincluded.

DateofCourseOutlineonFile:___________________

5.ProgramCAPSTONcourserequirementsaredescribedappropriate.

1.Objectivesarebroad,includeactionverbs,andindicatearangeofknowledge,applicationandproblem‐solvinglevelsofcompetencyasappropriateforcourselevel.2.WECMorACGMterminalobjectivesarestatedasappropriate.

__________WECM__________ACGM

3.DACUMcompetenciesarelinkedtocourseobjectivesifappropriate.

1.Detaileddescriptionofcoursegradingcriteriaiscited.

2.Criteriaforevaluationofcourseassignmentsareincluded.

3.Morethanoneitem/rotationgradeisincludedintheevaluationprocess.

4.ProcessofroundinggradesisidentifiedORstatementincludedthatgradesareNOTrounded.

5.Allgradedassignments/activities/skillsevaluationcomponentscanbecompletedwithinthescopeofthiscourse.

6.Studentoutcomesofacademicdishonestyareidentified.

7.Attendancerequirementsareidentifiedifappropriate.



LABORATORYCOURSES

CLINICALCOURSES

TEXTSANDMATERIALS

COURSECALENDAR:


NOTMET


1.Gradingprocess/criteriaforlaboratorycomponentsaredescribed.2.Allgradedskills/laboratoryprocedurescanbeaccomplishedoncampusorapprovedalternativesite(e.g.Clinical).

1.Criticalskillelementsareidentifiedforevaluation.2.Clinicalconferenceobjectivesareidentified,ifapplicable.3.Community‐wideorientationrequirementscitedforclinicalcourses,ifapplicable.4.Affiliateorientationisscheduledforclinicalcourses,ifapplicable.5.Unsafepracticeprocedureiscited.

1.Textbooksarecurrent.

Dateofselectionof Text:________(Usuallyusedfor3years)

2.Completeinformationofabouttext(s)islisted.3.Numberofrequired/optionaltextbooksisreasonable.4.Listofrequiredoroptionalequipment/toolsisspecifiedasappropriateforthecourse.5.Selectedtextbooksappearappropriateforthecourse.

1.Atopicalcalendarisincludedinorattachedtothesyllabus.Ifthecalendaristobedistributedseparately,astatementaboutwhenthecalendaristobedistributedisincludedinthesyllabus.Acopyofthatcalendarissubmittedtothecoordinatorandthedivisionofficetobeattachedtothesyllabus.

2.Calendarreflectshours/dayswhicharethesameasthoseintheprintedcollegescheduleoronapprovedschedulerevisionforms.

3.Exams/evaluationdaysareincludedinthecoursecalendar.

4.Organizationofcoursecalendarappearslogicalinsequenceandtimespentontopic/activities.



SUPPLEMENTALMATERIALS/LEARNINGACTIVITIES/PACKETSIFAVAILABLE

DISCIPLINESPECIFICREQUIREMENTS:


NOTMET


1.Learningactivitiesincludeavarietyofmethodologies.2.Learningactivitiesreflectuseofrequiredreferences.3.Instructionaltechnologyisincorporatedintothecourse‐e.g.,videos,computerprograms,Internetactivities,etc.(RequiredbyTHECBandmostspecializedaccreditingagencies).

1.Meetsstandardizedcourseoutline/syllabirequirementsfordiscipline/Program.

2.Discipline/Programgradingcriteriamet.

3.Supplementallearningobjectives/unitsarepreparedifappropriate.

4.Other(orattachdisciplinechecklist).

FACULTYEXPECTATIONSMANUAL 2014‐2015


PART VIII – EMPLOYMENT DESCRIMINATION DESCRIMINATION AND HARRASEMENT Discrimination and harassment will not be tolerated of employees or students on the basis of race, color, national

origin, religion, gender, age, disability, veteran status, sexual orientation, gender identity or any other prohibited

reason. Employees and students are entitled to an environment which is conducive to both learning and

productivity. Activities which erode this environment will be dealt with by the College swiftly and decisively. The

College has developed a grievance procedure for employees and students to use, without fear of redress or

retaliation, to address allegations of discriminatory actions, or breaches of acceptable standards of behavior.

Specific guidelines for the processing of discrimination complaints may be found in College Procedure

3.43.01.10



PART IX – FACULTY DEVELOPMENT OPORTUNITIESTRAINING AND DEVELOPMENT The College has a variety of resources to enhance the capabilities of its employees. The Office of Human Resources Development, the Office of Faculty Development, the Information Technology Department, the Employee Relations Department, the Safety Office, and others each provide Faculty and Staff with in‐service training and development opportunities and programs. These programs are designed to improve and enhance current and future skills and abilities, to provide information on institutional priorities and topics related to personal and professional development interests. The EPCC Leadership Development Academy is a one‐year training program designed to enhance the leadership qualities, characteristics, and skills of college employees. The program offers two tracks of training. Track I, Fundamentals of Leadership, is open to all full‐time employees, by self‐nomination. Track II, Advanced Leadership, is open to all full‐time employees who have supervisory responsibility for at least five employees, who serve as Faculty Coordinator, or who currently serve as officers in an EPCC employee association. Entry into Track II can be gained either by self‐nomination or by supervisory nomination. Applications to participate in the Leadership Academy are e‐mailed to all employees at the beginning of the fall semester. Employees may also download an application from the EPCC web‐site or pick one up from any campus library. The application must be submitted by the designated deadline. The Employee Relations Department also provides specialized programs in equal employment opportunity and equal educational opportunity, including sexual harassment. This workshop complies with Chapter 21, Sec. 21.010 Texas, Texas Labor Code. Information provided includes the College's policies and procedures relating to employment discrimination, including employment discrimination involving sexual harassment. It is the faculty and staff member’s responsibility to attend this mandatory workshop every two (2) years as a condition of employment. Employees may take the Equal Employment Opportunity & Equal Educational Opportunity training courses on‐line at www.epcc.edu/employeerelations or attend a workshop. Workshops for faculty are held during Faculty Development Week in the fall and spring semesters. Staff workshops are held during each semester. The College’s primary mission is the development of an individual’s knowledge and skills. With this in mind, it then follows that each employee can explore the numerous resources available in this organization. Eligible employees, retirees and their dependents can use the various services of the learning resources centers located at each campus. Employees can enroll in many of the credit and non‐credit classes offered by the College through use of the Staff Scholarship benefit program. One of the major ways employees develop personal and professional competence is through our working relationships with knowledgeable and talented co‐workers. The College is an organization which has many talented people on its staff. Each employee can learn new skills through interest in learning from each other.



FACULTY RESPONSIBILITY: EVIDENCE OF PROFESSIONAL GROWTH Examples of professional growth include: doctoral study, writing a funded grant proposal, giving a speech to a

national group, publishing research in a referred journal, being primary author of a book, speaking to a regional

local group, presenting continuing education, writing a grant proposal that was new funded, receiving a national

professional award and publishing a theoretical article. Also included are: publishing research in non‐referred

journals, writing general‐interest articles and book reviews, being an accreditation visitor, and being a national

test‐item writer.

Professional development is a second area necessary for tenure. It may include research, publication,

presentations or creative activity. It includes inquiry and intellectual curiosity, as reflected in course work and

degrees completed, professional conferences attended and current membership in professional organizations.

Request for professional development activities must be submitted in advance of the annual deadline which is

published.

The person initiating a request for professional development activities must provide the information below. The

information is to be submitted to the appropriate division chair or supervisor for review. Recommendations

should then be submitted to the Professional Development Committee.

REQUEST FOR PROFESSIONAL DEVELOPMENT The purpose of the faculty Development Office is to provide a comprehensive program of activities for faculty

which are based on requests and needs geared towards both professional and personal development. In addition

to providing workshops and presentations prior to the beginning of each long semester, the Faculty Development

office is also responsible for coordinating different activities.

1. Rationale: A short statement setting forth the need for the proposed activity and the potential benefits.

2. Objectives: Objectives should state what participants will be able to do after the activity is completed.

3. Suggested Activities and Resource People: If known, this information should be included to help facilitate

planning.

4. Performance Measures: Information should be provided as to how the quality and success of the activity

will be measured.

5. Possible Dates: At least two alternative dates and times should be given.

6. Cost: A detailed projected cost should be presented along with the budgets to which Items might be

charged.

PARTICIPANTS: Department and employee’s name who would participate in the activity should be listed.



PART X ‐ FACULTY AWARDS OPPORTUNITY FOR RECOGNITION OF FACULTY OUTSTANDING PART‐TIME FACULTY AWARD Every year three deserving Part‐time instructors are chosen as Outstanding Part‐Time Faculty. Each winner

receives $ 500.00 from the EPCC Foundation. The nominee with the overall highest rating is also awarded a trip to

the Annual Southwest for Great Teaching.

EPCC FACULTY ACHIEVEMENT AWARD The Faculty Development Office provides two awards in the amount of $ 2000.00 to be given to outstanding non‐

technical faculty members annually. (Only tenured or tenure‐track faculty with at least four consecutive years of

teaching at the college are eligible for this award.)

PIPER PROFESSOR CANDIDATES Annually, a full‐time tenure or tenure‐track faculty is nominated by their divisions as Piper Professor Candidates.

Then, one full‐time faculty member is selected by the Faculty Professional Development Committee. This

recipient's packed is submitted to the Piper Foundation to compete for the statewide awards. The candidate also

receives $500 and a trip to the Southwest Seminar for Great Teaching. (All tenured or tenure‐track faculty are

eligible for this award).

Timelines and information on these awards are available through the Faculty Development office and website. All

nominees submit packets that are evaluated by the Faculty Professional Development Committee with a

recommendation made to the Vice‐President of Instruction and the President. All nominees and winners are

honored at the Annual Recognition Dinner.

FACULTY RECOGNITION Adjunct Faculty Achievement Award Annually three deserving adjunct instructors are chosen for the Adjunct Faculty Achievement Award. Recipients receive $500 and the opportunity to participate in the Annual Southwest Seminar for Great Teaching.

EPCC FACULTY ACHIEVEMENT AWARD The Faculty Development office annually awards three outstanding tenured or tenure‐track faculty members with four years of consecutive teaching this award. Recipients receive $500 and the opportunity to participate in the Annual Southwest Seminar for Great Teaching.

RECOGNITION DINNER This annual dinner is held in late spring to honor faculty/staff award recipients.



PART XI – FACULTY CREDENTIALS REQUIREMENTS AND VERIFICATIONS FACULTY CREDENTIALS VERIFICATION College Procedure 3.05.02.10 outlines the process for the verification of the credentials of each full‐time and

part‐time faculty member. The purpose is to ensure that every faculty member employed at the College possesses

the academic preparation and training/experience necessary to meet the minimum requirements of the

accrediting bodies and state agencies.

Prior to the employment of a faculty member, the faculty supervisor (Dean or Director) reviews the credentials of

the individual to verify that the minimum requirements are met. This is accomplished through a comparison by

the supervisor of the credentials outlined in the Summary of Instructional Qualifications with those possessed by

the potential faculty member. If the prospective faculty member’s credentials meet or exceed those required, the

Faculty Credentials Verification form is completed and submitted through administrative channels for approval.

Approval by the senior instructional supervisor is required if a credentials exception is requested. The completed

Faculty Credentials Verification form is forwarded to the Personnel Services Department to be included in the

faculty member’s employee file.

The Faculty Credentials Review Committee (FCRC) is a Standing College Committee, and is charged

with reviewing and making recommendations regarding faculty credentials issues, including credential

verification, dispute resolutions, and permanent credential exception recommendations. This committee is also

responsible for maintaining the Summary of Instructional Qualifications.

Only course work or degrees granted by an accredited college or university or an acceptable evaluation of foreign

course work or degrees will be accepted for the credentialing of a faculty member. All transcripts submitted by a

prospective faculty member from a foreign university or school must be accompanied by a full translation in

English by an acceptable translator. Further, each foreign transcript must be evaluated for equivalency to United

States accredited course work by an acceptable agency. All costs for these services will be borne by the

prospective faculty member



PART XII – FACULTY QUALIFICATIONS REQUIREMENTS FACULTY CREDENTIALS REQUIREMENTS The following requirements are general credential requirements by discipline. Specific courses may have unique requirements which are defined in a separate document titled, 'Faculty Credential Statements.' Category 1: Faculty teaching general education courses at the undergraduate level. Faculty teaching associate degree courses designed for transfer to a baccalaureate degree.Requirement: Doctorate or master's degree in the teaching discipline, or doctorate or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).ACCOUNTING ‐ TRANFER

ANTHROPOLOGY

ARCHITECTURE

ART

BIOLOGY

BUSINESS ‐ TRANSFER

CHEMISTRY

DANCE

DRAMA

ECONOMICS

EDUCATION 1300

ENGINEERING

ENGLISH ‐ TRANSFER

FOREIGN LANGUAGE – ARABIC

FOREIGN LANGUAGE – CHINESE

FOREIGN LANGUAGE – FRENCH

FOREIGN LANGUAGE – GERMAN

FOREIGN LANGUAGE – SPANISH

GEOGRAPHY

GEOLOGICAL SCIENCES

GOVERNMENT

HISTORY

INFORMATION TECHNOLOGY SYSTEMS ‐TRANSFER

KINESIOLOGY

MASS COMMUNICATION

MATHEMATICS ‐ TRANSFER

MUSIC

NUTRITION ‐ TRANSFER

PHILOSOPHY

PHYSICS

PSYCHOLOGY

SOCIAL WORK ‐ TRANSFER

SOCIOLOGY

SPEECH COMMUNICATION

TEACHER PREPARATION



Category 2: Faculty teaching college non‐transfer professionsal, career & technical education associate degree programms

Requirement: Must possess appropriate academic preparation or academic preparation coupled with a minimum of 3 yeacompetencies in the teaching field. The minimum academic degree for faculty teaching in professional, career & technical which faculty member is teaching.

ACCOUNTING ‐ CTE

ADVANCED TECHNOLOGY MAINTENANCE OPTION

ADVANCED TECHNOLOGY MANUFACTURING OPTION

ADMINISTRATIVE ASSISTANT

ADVERTISING GRAPHICS AND DESIGN

AUTOMOTIVE TECHNOLOGY

BUSINESS ‐ CET

CHILD DEVELOPMENT

COURT REPORTING

CRIMNAL JUSTICE – CET

CULINARY ARTS AND RELATED SCIENCES ‐ CULINARY ARTS

CULINARY ARTS AND RELATED SCIENCES ‐ RESTAURANT MANAGEMENT

CULINARY ARTS AND RELATED SCIENCES ‐ PASTRY

DENTAL ASSISTING ‐ BACHELOR'S DEGREE

DENTAL HYGIENE ‐ BACHELOR'S DEGREE

DIAGNOSTIC MEDICAL SONOGRAPHY

DIGITAL VIDEO PRODUCTION

DRAFTING AND DESIGN TECHNOLOGY

FIRE TECHNOLOGY

HEALTH INFORMATION TECHNOLOGY

HEALTH PROFESSIONAL AND RELATED SCIENCES

HEATING, VENTILATION AND AIR CONDITIONING

INFORMATION TECHNOLOGY SYSTEMS ‐ CTE

HOSPITALITY MANAGEMENT

INTERIOR DESIGN TECHNOLOGY

MEDICAL ASSISTING TECHNOLOGY

MEDICAL LABORATORY TECHNOLOGY

NURSING (RN) ‐ MASTER'S DEGREE

NURSING PRACTICE LAB ‐BACHELORS'S DEGREE

NUTRITION ‐ CTE

PARALEGAL

PHARMACY TECHNOLOGY

PHYSICAL THERAPIST ASSISTANT

RADIATION THERAPY TECHNOLOGY ‐BACHELOR'S DEGREE

RADIOLOGIC TECHNOLOGY

REAL ESTATE

RESPIRATORY CARE TECHNOLOGY

SIGN LANGUAGE/INTERPRETER

SOCIAL WORK

SURGICAL TECHNOLOGY

TRAVEL AND TOURISM



Category 3: Faculty teaching certificate career & technical education courses are typically taught by faculty members with some college or specialized training, but with emphasis on competence gained through work experience. If a faculty member is teaching certificate level courses which are also part of an associate degree, the faculty must hold the credentials required for teaching the higher degree

Requirement: Certificate or specialized training ion the field, with an emphasis on competence gained through work experience. COMMUNITY HEALTH WORKERS PROMOTORES BASIC

COSMETOLOGY

DISEL MECHANIC

ELECTRICAL JOURNEYMAN FACILITIES

HEALTH INFORMATION CODING

HEALTH INFORMATION MEDICAL TRANSCIPTION

MACHINING TECHNOLOGY

ROBOTICS AND AUTOMATION

WELDING

VOCATIONAL NURSING Category 4: Faculty teaching adult basiic education courses below the collegiate level

Requirement: Must have a baccalaureate degree and also should have attributes or experiences which help them relateach.

Americana Language Program ‐ CONVERSATIONAL ENGLISH Americana Language Program ‐ GED (ENGLISH AND SPANISH) Americana Language Program ‐ CONVERSATIONAL FOREIGN LANGUAGES Americana Language Program ‐ CHILDREN'S ESL PROGRAMS Category 5: Faculty teaching develomental courses

Requirement: Must hold a baccalaureate degree in a discipline related to their teaching assignment and have either tetheir assignment or graduate training in developmental education. For language arts related must have 18 undergraducourse work. If the degree is not in a related area, the instructor must possess a minumum of 18 graduate hours in a di

For English Speakers of Other Languages (ESOL/RESL/ESAL/ALP Intensive English Program) EPCC has defined related ar

Bilingual Education Curriculum & Instruction (Language arts related) Elementary Education English English as a Second Language Foreign Languages Instructional Specialists (language arts related) Interdisciplinary Studies (language arts related) Liberal Arts (language arts related) Linguistics Reading Secondary Education (language arts related) Speech Speech Pathology (can teach ESAL only) Teaching English as a Foreign Language Teaching English as A Second Language



Forlanguagesartrelatedmusthave18undergraduateorgraduatehoursinlanguageartscoursework.

For Developmental Reading and Writing EPCC has defined related areas:

Curriculum & Instruction (language arts related)

Developmental Education Elementary Education English Instructional Specialist (language arts related) Interdisciplinary Studies (language arts related) Liberal Arts (language arts related) Linguistics Print Journalism Reading Secondary Education (language arts related) For Developmental Math EPCC defined related areas:

Accounting Business Administration Computer Science Education Engineering Information Technology Systems Math Psychology Sciences (Biology, Chemistry, Geology, Physics) Statistics In addition, must have 18 credit undergraduate or graduate hours in Math (6 hours can be in statistics) or have successfully completed Calculus I or higher level Math course with a C or higher and have either teaching experience in a discipline related to their assignment or graduate training in developmental education.

ENGLISH ‐ DEVELOPMENTAL

ESOL ‐ DEVELOPMENTAL

MATHEMATICS ‐ DEVELOPMENTAL

READING ‐ DEVELOPMENTAL



PART XIII– FACULTY RIGHTS

It is generally accepted that faculty have the following rights when accepting an academic position:

1. A thorough and proper orientation.

2. Teaching assignment according to academic, clinical and work experience qualifications.

3. A workload that allows sufficient time to meet the demands and expectations placed on him or her.

4. A method of evaluation designed to promote development and growth as a faculty member and instructor

of students.

ORIENTATION Checklist orientation for Health Career & Technical Education, Math & Science Division will be provided, this

Faculty Expectations Handbook, and special guidelines. A second orientation checklist will be provided by the

Personnel Department. Special college ‐wide orientation meetings are also scheduled periodically.

WORKLOAD In general, full‐time faculty working in occupational education areas is assigned 21 contact hours per week; credit

hour faculty is assigned courses to total 15 credit hours per week. The reminder of the 40 hours week includes

office hours, committee assignments, and preparation time. Part‐time faculty is assigned based on class

requirements workload may not exceed 19 contact hours including office hours and preparation time.

EVALUATION You have the right to a fair and impartial evaluation according to college policy with delineation of strengths and

areas for improvement. This is important to you because it relates to retention and tenure. A guide to

documentation for the retention and tenure process is included in this section. See “Your Tenure Plan”

Procedures for the evaluation process are found in PART VII‐ of this booklet under HEALTH CAREER & TECHNICAL

EDUCATION, MATH & SCIENCES and PROCEDURE GUIDELINES.

PRIVACY OF RECORDS The Personnel Department maintains a personnel file on each employee, containing information about initial

employment, changes in employment, or personal status, and copies of performance evaluations. Federal and

State laws are strictly followed, and provide the guidelines for the release of information. Generally only the

following can be released from your file without your consent, except to a representative of a State or Federal

agency who has access to your complete file:

Your name

Your address and telephone number

Your position and job description

Your salary and how long you have been employed with El Paso County Community College District

Any document may be placed in your personnel file at your request. You also have the right to receive a copy of

any document in your file. The file is available to you or to a designated representative upon written request by

you. No document of a negative nature will be placed in your file without your knowledge.

In addition, faculty records are retained in the division office. This may include copies of the above documents

and correspondence.



RESIGNATION An employee planning to terminate employment with the College should notify his/her immediate supervisor in

writing; when possible, full‐time regular classified professional or administrative staff should give at least four

weeks’ notice; all other employees should provide reasonable advance notice if they plan to terminate prior to

their scheduled separation date. Employees must clear through their own departments, the Personnel

Department, the Business Office and the Payroll Office before final paychecks will be issued (Refer to the

“Employee Separation” procedure).

An employee’s last working day is the termination date. Accrued vacation is payable upon termination, is not

considered as service, and is not subject to retirement contributions. Sick leave and personal leave will not be

paid upon termination. In addition, terminating employees must work the day following a holiday to be eligible

for holiday.

Any time or money owed to the College will be deducted from the final paycheck. All College property, including

all keys, library books, etc. must be surrendered and repayment of any additional money owed to the College

must be made before any refund of retirement deposits are made or before the final paycheck can be released.



PART XIV ‐ GRANTS FOR HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE DIVISION

GRANTS (Health and Nursing)

Updated on 7/24/2013

Grant's Title

Funding Agency

Purpose

Amount

Awarded & funded

Due Date

Major Grants Program

PDNHF

HL, Nutrition/PE

($400,000)

Yearly

Did not receive it. New Mexico State, and Avance

Improving Diet/Physical Activity

CDC

PAR‐06‐103

$200,000/year

Current

Current, working on it.

Ford Foundation FDN Education and Scholarships $50,000 Current

Lee Iacocca Foundation FDN Diabetes prevention $50,000 Current

William Randolph Hearst Foundation

FDN

Scholarships for Students of color and Hispanic

$50,000

Current

TWC

URG

Healthcare graduates

$500,000

Current

Working with TWC and meeting with them

HCA/SPHN

Done‐Submitted in February 2010

CATCH Texas Tech Oral Health $7,000 $7,000 Yearly

ADA ADA Oral health $125,000 Feb‐10 Helped Texas Tec submit it

EMT ‐ Fabens FISD EMT Courses $58,000 $58,000 Yearly

EMT ‐ Fort Hancock TISD EMT Courses $58,000 $58,000 Yearly

NIH ‐ UTEP CHW ‐ NIH Promotoras $67,000 $67,000 Yearly This is the fourth year

EMT ‐ SISD Socorro EMT Courses $60,000 $58,000 Yearly

EMT ‐ YISD Ysleta EMT Courses $60,000 $58,000 Yearly

EMT ‐ URGWBD URG EMT ‐ RN $58,000 $57,000 Yearly

RN‐NCLEX URG NCLEX $60,000 $60,000 Yearly

EPHCC Hispanic chamber Health scholarships $75,000 $75,000 3 years Current still

Health Literacy

PDNHF

Increase health literacy in community

$400,000

$475,000

3 years

Public Health Conference

CDC

Two public health conferences PAR‐05‐123

$50,000

Current for this year

MSEIP DOE Math courses $600,000 $600,000 3 years 2008‐2011

HCOP

HRSA

Increase recruitment and retention to health programs

$1,100,000

$308,000

Pending/3 years

Awarded previously for three years, only funded one year for $ 308.00



EZ EZ ‐ Nursing Faculty stipends $55,000 $55,000 Awarded

Boeing

Health Occupations

Scholarships

$3,000

$3,000

Yearly

2044‐Current

UOA CHW Work with CHW $3,000 $3,000 Yearly for 3 years

Radiation Therapy TCTCs Stipend in faculty $15,000 $15,000 Yearly 2001‐Current

Del Sol/Las Palmas

Stipend in faculty

$10,000

$10,000

Yearly

Understanding and Promoting Health Literacy

HHS

R03‐PAR‐07‐019

$200,000

4/29/2009

Working on it

Sexual Health PDNHF Sexual Health education $300,000 9/22/2008 Awarded but not funded, not enough money

Nurse Education, Practice/Retention

DHHS

Nurse retention

$250,000

11/3/2008

Pauline decided not to pursue it.

Pharmacy techs and clinics

TWC

Health graduates

$400,000

Current

Current, working on it with TWC. Private clinics and pharmacies

RT employees of SPHN TWC Upgrade skills $86,000 $86,000 Current

Honda Foundation Honda Math skills $30,000 Current Due May 1st.

Falls Risk Clinic PTAP Prevention of falls $5,000 $5,000 I year award Done

Nursing Innovation Grant THCEB Pre‐nursing academy $15,000 I year award Only 1 year award.

Albertson's FDN Health & Nutrition $30,000 Pending

EPCC STEP Expansion Program

DOE

Science and Math

$300,000

2004 submission

SIM Man Grant HRSA Sim Man $300,000 2005 submission

Cut the Fat, Get Fit RWJF

Salud America Asthma Education

$50,000 Current

NIH Challenge Grant NIH ARRA $150,000

Current Current

TSTEM M/H THECB Scholarships $263,000 Current 2012‐2014

TSTEM M/H THECB Scholarships $263,000 Current 2013‐2015

Mobile Library THECB Mobile devices $17,000 Current 2013



GRANTS (HEALTH AND NURSING)

Elsa u Pardee Cancer Prevent Protect $199,500

Curb the fat, get fit $22,500 IP

Clinic overview

MSEIP 2012‐2012 $192,000

Carl Perkins $32,000 32,000

Small Scientific Conference $28,000 28,000

HCOP Application 2011 $800,000

Sexual Health Application $292,919

DOL‐ TAACCT Program ‐Alamo $5,000,000

WIA Program Costs

Annen Berg Funding

Kresge Foundation

Willam Hearst Foundation

Willam T. Grant IP.

Virtual Technology

PDNHF

Summer Merit $65,010 $65,010

Tbell‐Hanger $74,643

ADA



EPFD‐EMT 2010‐2011 $278,941 2011‐2012 $250,000 2012‐2013 $162,000 EMT‐EPISD 2012‐2013 $60,000 EPCC Nursing 2011‐2013 THECB $90,000 Carl Perkins 2013‐2014 THECB $57,000 RGBH Clinic 2012‐2013 $20,000 Dentrix 2012‐2013 Various Funders $9,500 Nursing HIP 2013‐2014 TWC $40,000 VNRN AAS. Current EPCC TAA 2013‐2014 DOL $1,600,000

HEALTH PROJECTS COMPLETED

HEALTH PROJECTS COMPLETED

Annen Berg Foundation

Dr. Scholl's $10,000

EPA Smoking Cessation $48,794

Baxter Foundation

CBJTG

City Contract ‐ EPFD

DOL‐TAA (Miami Dade) 80,0000

Ford Foundation

Honda Foundation

Kellogg

Iacooce

Lilly Foundation

NLM

Oral Health (ST)



HEALTH PROJECTS COMPILATION 2011‐2012

Name Type Source Work w/ Amount Renewable

YISD‐EMT Contract Ysleta ISD EMT $55,080 Yes

SISD‐EMT Contract Socorro ISD EMT $55,080 Yes

Fabens ISD Contract Fabens ISD EMT $28,000 Yes

Tornillo ISD Contract Tornillo ISD EMT $28,000 Pending signature

CISD Contract Canutillo EMT $28,000 Yes

SISD Background and drug testing

Contract

School district

Health Students

depending on students#

Yes

Invoice, yearly

CSID Contract School district Health Students

depending on student

Yes

Invoice, yearly

EPISD Contract EPISD EMT $16,000 Yes

Fabens ISD

Contract

School District

Health Students

Student# Depending on students#

Yes

Supplement Contract HCA Radiation Therapy $10,000 Yes

Contract CTI Radiation Therapy $5,000 Yes NRSG‐Paramedic Grant Workforce Solutions Nursing $8,000 Stopped

NRSG‐NCLEX Grant Workforce Solutions Nursing $60,000 Stopped UTEP‐NIH Sub‐grant NIH CHW 17,000 Yes/ Current

MSEIP‐DOE Grant DOE Math students $242,000 Yes/due this year

Carl Perkins Grant THCEB Health Students $32,000 Yes/current

(Equipment and Travel)

Boeing FDN

Grant

Boeing

Health Students

$3,000

Yes/based on available funding

ELPASO HCC Grant El Paso Hispanic Health Students $3,000 Yes

CB‐STEM Grant CB T STEM $263,000 1 Year

SPHN Affiliation Agreement Health Students Clinical 0 Yes

HCA Affiliation Agreement Health Students Clinical 0 Yes UMC Affiliation Agreement Health Students 0 Yes

Texas Tech Affiliation Agreement Health Students 0 Yes

Centro San Vicente Affiliation Agreement Health Students 0 Yes



La Fe Affiliation Agreement Health Students 0 Yes

UTEP Articulation Agreement Health Students 0 Yes

EPISD Articulation Agreement Health Students 0 Yes

SISD Articulation Agreement Health Students 0 Yes

CISD Articulation Agreement Health Students 0 Yes

SISD Articulation Agreement Health Students 0 Yes

YISD Articulation Agreement Health Students 0 Yes

Different clinics Affiliation Agreement Health Students 0 Yes

XIRIS‐Philips Contract on licensure RGBH Clinic $50,000 (3 years) Yes

SYP Workforce Solutions Health Program $63,000 Yes

DOL‐TAA DOL EMR/IT $200,000 yes for 3 years

Small sa NIH Health Prof/Public $28,000 if funding available



PART XV‐ EPCC MAPS













PART XVI – EPCC POLICIES AND PROCEDURES Faculty is responsible for being informed on our current, revised and new procedures which are posted on the EPCC web site

for your information.

For more information, refer to policies and procedures on the college’s web site. (www.epcc.edu)