Career and Technical Education End-of-Year

CTE Data Collection

Virginia Department of EducationOffice of Career and Technical Education Service

Richmond, Virginia

March 26, 2015

2014-2015 Data AccountabilityVideo Training Session

1. Master Schedule Collection, 2. Student Record Collections, 3. CTE Annual Performance Report and Data Analysis Report4. Workplace Readiness Skills Assessment Data Verification

Agenda

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End of Year and Summer Student Record CollectionsProvides data for the Preliminary and Final Completer Demographic Reports

Master Schedule Collection and End of Year Secondary Enrollment Demographic Form (SEDF)Provides data for the SEDF Division Verification Report

Data Collections

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CTERS Users Manual 2014-2015:http://www.doe.virginia.gov/info_management/data_collection/instruction/career_tech/cters/users_manual.pdfStudent Record Collection: http://www.doe.virginia.gov/info_management/data_collection/student_record_collection/index.shtmlMaster Schedule Collection:http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml

• CTE Office must coordinate closely with the division Student Information reporting staff.

• Review reports after each data submission for irregularities and errors.

Instructions for Collections

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• Secondary Student Career Cluster Enrollment Report (SSCCER)

• Completer Demographic Report• Preliminary and Final

• Student Enrollment Demographic Form (SEDF)• End of Year report

Division Reports

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SSCCER

For the Secondary Student Career Cluster Enrollment Report (SSCCER) the Student Record collection data elements for all CTE students include:

CTE Career Cluster codes (1-16) representing each of the clusters.

The SSCCER is extracted from of the End-of-year Student Record Collection data.

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Completer Demographic Report

Student Record collection data elementsfor all CTE students:• CTE Finisher codes (1, 3, 5) • CTE Special Population codes (4, 5, 6)

And for CTE Finishers:• CTE Competency Attainment Flag (y/n)• Student contact information (phone # and

address)• Career Pathway code (in Appendix K)

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• MSC and Student Record Collection (SRC) provides specific data in SEDF reports.

• End-of-Year SEDF collection is based on the data from the Spring Student Record Collection and End-of-Year MSC.

• As with the Fall collection, the End of Year collection includes data for all classes taught throughout the 2014-15 school year.

Important facts about the SEDF?

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SEDF Division Report

Review the Student Enrollment Demographic Form Division Verification Report after each Master Schedule Collection (MSC).

• Review Data Abnormalities and Teacher Threshold Report pages if any,

• Check “Course Minutes” column,• Check “Course Descriptions” for

matches based on SCED codes in the MSC.

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Threshold explanations are entered in the SEDF as in prior years for:• classes with over 35 enrollments; and• teachers with over 54,000 minutes of CTE

instruction reported.Warning: These explanations are erased on each MSC re-submission.

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Thresholds in the SEDF

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• Reporting MSC “F” records accurately:– Provides the Work-based Learning Code

that is used to report counts of students in Cooperative Education.

– Provides Dual Enrollment flag that identifies students enrolled in “CTE Dual enrollment” courses

Master Schedule Collection reporting

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• Reporting MSC “I” records accurately:– For the reporting of course sections

concurrently taught by a teacher at the same time.

– The Primary section is the section with the fewest minutes.

– When all sections have the same time length then the primary section should be highest prep.

More Master Schedule Collection reporting info

• Providing data for Federal Perkins Reporting• Providing the Board of Education and

General Assembly with CTE enrollment data• Providing measures of accountability used

in CTE Local plans• Serves as a basis in allocating CTE State

funding• Assuring State and Federal OSHA

regulations on class size are met

How is SEDF data used?

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• Division Annual Performance Report

• School Data Analysis Report

CTE Annual Performance Reports

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• Provides information on Perkins measures and performance

• Used in the preparation of the CTE Local Plan

Division Annual Performance Report

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Provides information on Perkins measures for divisions having more than one high school to review school level performance.

Data Analysis Report

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Summary

Good review of data in your information systems now will provide all stakeholders with accurate information for funding allocation and decision making.

Also, it is easier to get it right when the data is validated early.

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Workplace Readiness Skills Assessment Data Verification

• Supts. Memo 062-15, March 20, 2015, announced that the WRS data verification window will be open from March 20 – June 30, 2015. The verified data will be included on the Virginia School Report Card.

• CTECS disseminated a detail technical assistance email pertaining to the data verification process on March 25, 2015. Please refer to that email for data verification procedures.

Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session.

Your input will be useful in our planning efforts for future video training sessions.

The Survey Monkey link for the online evaluation is:

https://www.surveymonkey.com/s/XPH52C9

Session Evaluation

Contact Us

For questions about CTE regulations and reporting requirements, please contact the:

Mark Burnet, CTE Data SpecialistVirginia Department of Education

Office of Career and Technical Education ServicesP. O. Box 2120

Richmond, VA 23218-2120804 225-2052 (office)804 530-4560 (fax)

CTE@doe.virginia.gov

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