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CARDIFF, WALES.

WELCOME MESSAGE The Lord Chief Justice of

England & Wales

Cardiff is the capital of Wales and its largest city. It is the seventh largest city in the United Kingdom.

The city is situated in the historic county of Glamorgan. The area boasts of inhabitants as far back as 6000BC though it only became the capital of Wales officially in 1955.

It has been the home of the Welsh Assembly, the Senedd, since 1999.

Cardiff offers an astounding range of unique attractions, top class entertainment and a different shopping experience – all of these within walking distance of City Hall. State-of-the-art architecture can be found alongside historic captivating buildings. Both Cardiff City Centre and Cardiff Bay offer exciting temptations for all.

On behalf of the Judiciary of England and Wales, it is my great

honour and privilege to welcome you to Cardiff for a special 50th Anniversary of the Commonwealth Magistrates’ and Judges Association Conference.

I am particularly pleased that the CMJA has chosen to mark this

important anniversary in Wales and I am confident that you will be offered a warm welcome and enjoyable experience during your time here.

The theme for this conference is ‘CMJA at 50: Back to the Future’. This is a fitting theme for such a special anniversary which will

allow us to reflect on the important work achieved over the last 50 years, and set the goals of the future for our judiciaries.

These conferences enable us to share our experiences and

continue the great relationships forged between all members of the CMJA. I encourage everyone to make the most of their time in Wales and to enjoy some of the excellent scenery and cultural attractions.

I look forward to seeing you in Cardiff in September 2020.

The Rt. Hon. The Lord Burnett of Maldon, Kt. PC

Aims and Objectives of the Conference To promote better understanding amongst judicial officers of all ranks and from all parts of

the Commonwealth of judicial independence issues and to explore the approach to those issues in different parts of the Commonwealth;

To promote greater awareness amongst the magistrates and judges of the Commonwealth, of international treaties and law relating to the development and access to justice, and to consider the practical application of that body of law;

To enhance networking within the Commonwealth Magistrates’ and Judges’ Association on judicial developments.

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DRAFT PROGRAMME (This Programme is subject to change)

Sunday 13 September 2020

Council Meeting (by invitation only) Chief Justices’ Meeting (by invitation only)

Registrations start at 2pm Evening: Welcome Reception

Monday 14 September 2020 Tuesday 15 September 2020

Session 1:

Opening Ceremony

Session 2: Keynote Speech:

“35 years of the Basic Principles on the Independence of Judges. Where are we

today?”

Session 3: Concurrent Panel session:

3A: “Does separation of powers mean no dialogue between the Judiciary and the Executive?” 3B: “What should Magistrates be doing in the community?”

Session 4: Specialist Meetings

A:“Current Issues in Refugee and Humanitarian law”

B. “Returning Children to Parents through Specialist Family Druga and Alcohol Courts” C. “Environmental Pollution Litigation and

Human Rights" D. “Specialist Commercial Courts”

E: “A Comparison of Court Martial Systems” F: “Intellectual Property

Evening: Reception

Session 5:

Keynote Speech: “Legal issues in devolved governments”

Session 6: Concurrent Panel Session:

6A: “Various Family Justice issues around the Hague Convention 6B: “Criminal sentencing guidelines and Judicial discretion”

Session 7: Concurrent Panel Session:

7A: “Improving access to justice through digitalisation and other court reforms 7B: “Improving procedures for complaints against judicial officers”

Session 8: Break out groups:

“All Stress and Distress- How do we De-stress?”

Gender Section Meeting

(attendance optional but all delegates are welcome)

Evening: Reception

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Wednesday 16 September 2020 Thursday 17 September 2020

Session 9: Keynote Speech:

“Rape, Myths and Consent”

Session 10: Concurrent Panel Session: 10A: “Dealing with victims of human trafficking in courts” 10B: “The evolution of the lay judiciary around the Commonwealth”

Session 11: Concurrent Panel Session:

11A: “Online Abuse of the Judiciary 11B: “Gender and Human Rights Issues"

Session 12: Learning Session

“The Art of Judgment Writing”

EVENING: CMJA 50TH ANNIVERSARY CELEBRATION

OPTIONAL DAY OUT

The day out will include:

A Visit to St Fagan’s National Museum of History

A Visit to

The Royal Mint Where you will see where the coins of the

United Kingdom and other countries of the Commonwealth are created.

ACCOMPANYING GUEST PROGRAMME

Monday: 14 September: An afternoon tour of Cardiff City and Cardiff Castle

Tuesday: 15 September: Visit to National Showcaves, Penderyn Distillery or Castell Coch

Wednesday 16 September: Visit the National Roman Legion Museum, the Fortress Baths,

the Amphitheatre and Barracks (subject to numbers) or

a visit to Tredegar House -

The LOC has arranged an interesting programme for accompanying guests which will include a tour of Cardiff City and the world famous Cardiff Castle, a visit the National Showcaves and either a visit to sample Welsh Whisky at Penderyn Distillery or a visit to the spectacular Castell Coch (depending on your choice). You will also have the opportunity to go back even further in time with a visit to the Roman Amphitheatre and Museum and the Fortress Baths at Caerleon (subject to numbers) or a visit to Tredegar House which is one of the architectural wonders of Wales and one of the most significant late 17th-century houses in the

whole of the British Isles.

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CONFERENCE REGISTRATION DETAILS The Conference will take place at Cardiff City Hall. Complete the registration form online at www.cmja.biz . Places are ONLY SECURED ON PAYMENT OF REGISTRATION FEES. If we do not receive the payment at the time of registration or within 15 days, your place will be forfeited and made available to new registrants. Places at the Conference are made on a first come first served basis. We would therefore urge you to BOOK AND PAY NOW TO AVOID DISAPPOINTMENT. www.cmja.biz

REGISTRATIONS WILL BE ALLOCATED ON A FIRST COME, FIRST PAID BASIS DUE TO RESTRICTED NUMBERS

EARLY DISCOUNT RATE

(until 24 April 2020)

NORMAL RATE

(After 24 April 2020)

LATE RATE

(after 01 September

2020) CMJA Individual Member Fee £395 £450 £550

Non CMJA member Delegate Fee

£550 £600 £700

England & Wales Local Delegate Fee

£395 £450 £550

Accompanying Guest Fee £330 £330 £330

Day Out (Optional) £80 £80 Not Applicable

Early Discount rate: To qualify for the early discount rate your Registration and Payment must be received by 30 April 2020. All registrations will be acknowledged within 3 working days of receipt by email. If you do not receive confirmation please advise the CMJA.

CMJA Individual Member Fee: Paid up Individual Members of the CMJA who pay a minimum of 3 year membership by 20 August 2020 are eligible for the CMJA Members discount. This Fee includes all benefits of Non-Members Delegates Rate (see below) and a certificate of attendance, sent after the conference.

Non–Member Delegate Fee includes: Attendance at opening ceremony; entrance to all conference

sessions; receipt of Conference documentation, access to the Delegates Area on the Conference Website (www.cmja.biz) for papers distributed during the event-available at the Conference; lunch and refreshment breaks on 14, 15, 16 September 2020; attendance at welcome reception, evening functions and closing dinner; post conference papers (accessible online on the CMJA’s conference website: www.cmja.biz, accessible from the beginning of the Conference-the password will be provided at the Conference itself and not before);

Accompanying Guest Fee includes: Attendance at Opening ceremony; Attendance at welcome reception, evening functions and closing dinner; Participation in the accompanying guest’s programme of tours (see below);

CMJA 50th Anniversary Medallion: Each paid up delegate will receive a CMJA Medallion to celebrate the CMJA’s 50th Anniversary. The the medallion will be encased into a clear acrylic capsule to protect it. The capsule is then placed into a black case with insert to hold the medallion in place. Finally, a certificate of authenticity will be included which details the specification of the medallion;

Day out on 17 September 2020: The Local Organising Committee (LOC) and Steering Committee (SC) have arranged an interesting visit to the award winning St Fagan’s National Museum of Wales where historic buildings from across Wales and across history are showcased and where you can wander around to see how Welsh people lived across the centuries.

Join the CMJA now as an Individual Member and benefit from the Discount! Go to http://www.cmja.org/joinus.html, or contact info@cmja.org for details

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Lunch will be served at St Fagan’s. There will also be an exciting visit to the Royal Mint, where the GB Pound is made as well as other currencies. You will have the opportunity to view the coin collection from around the Commonwealth in the Museum.

CONFERENCE REGISTRATION PAYMENT

All registration fees need to be paid IN ADVANCE TO THE CMJA in British Pound Sterling (GBP £). Places are ONLY SECURED ON PAYMENT OF REGISTRATION FEES. If we do not receive the payment at the time of registration or within 15 days, your place will be forfeited and made available to new registrants. All bank charges are the responsibility of the payee and must be paid at source. Any shortfalls will be charged on site if not covered in the original payment. If paying by bank transfer, please include the NAME OF THE DELEGATE OR CMJA INVOICE NUMBER on the copy of the transfer instructions.

PLEASE NOTE THAT YOU SHOULD REGISTER AND PAY YOUR FEES EARLY AS SPACE IS LIMITED

ACCOMMODATION Cardiff Convention Bureau has arranged for discounts at the different hotels below. Please follow the link https://book.passkey.com/go/cdf3183 to make your reservation and pay by credit/debit card only.

These discounts are limited so BOOK EARLY TO AVOID DISAPPOINTMENT

Please see below the hotels according to distance from the conference venue and starting prices:

Park Lane Apart Hotel – 0.1 mile, Bed and Breakfast, prices from £70.00

Park Plaza Cardiff – 0.25 mile, Bed and Breakfast, prices from £115.00

Hilton Cardiff Hotel- 0.2 mile, Bed and Breakfast, prices from £119.00

Hotel Indigo Cardiff, Wales -0.3 mile, Bed and Breakfast, prices from £115.00

Jurys Inn Cardiff- 0.3 mile, Bed and Breakfast, prices from £126.25

Holiday Inn Cardiff City-0.5 mile, Bed and Breakfast, prices from £100.00

Ibis Cardiff City Centre Hotel- 0.6 mile, Room only, prices from £55.00

Park Inn, Cardiff City Centre – 0.7 mile, Bed and Breakfast, prices from £115.00

Radisson Blu Hotel Cardiff- 0.7 mile, Bed and Breakfast prices from £135

Cardiff Marriott Hotel- 0.7 mile, Bed and Breakfast, prices from £126.00

If payment will be made by bank transfer/international transfer kindly send an email to Penny.Phillips@cardiff.gov.uk [PLEASE DO NOT USE THIS EMAIL EXCEPT FOR BANK /INTERNATIONAL TRANSFER ENQUIRIES]

CONFERENCE CANCELLATION AND NO SHOW POLICY All cancellations must be received in writing (by email or post). If you have paid your registration fee but do not participate in the Conference for whatever reason (see Disclaimer below), you will be deemed to

have cancelled your participation and no refund will be given. The following is the CMJA cancellation policy:

BEFORE 1 June 2020 full refund less admin fee of £50 BEFORE 1 July 2020 less cancellation charge of £100

AFTER 1 JULY 2020– no refund

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IMPORTANT INFORMATION GETTING THERE

The nearest airport is Cardiff Airport and there are number of flights options available from most European countries, kindly check with your travel agent for the best route from your home country. KLM, Air France, Alitalia and Iberia, are the international airlines that fly into Cardiff Airport amongst others. Delegates can also arrive in London Heathrow and Gatwick airport but will require an onward transport to Cardiff Central by train or bus/coach. There are also onward coach and trains to Cardiff Central from Birmingham and Manchester International Airport. Check train times here: https://www.nationalrail.co.uk , For Buses/Coaches, check National Express times: https://www.nationalexpress.com/en/destinations/cardiff LAND TRANSPORT WILL NOT BE PROVIDED The LOC will not provide transportation to and from the airport or the Conference venue but there are taxis from Cardiff Airport, train station, coach stations and all around Cardiff. PASSPORT AND VISA Some Commonwealth citizens will require a UK visiting visa to attend the conference. PLEASE ENSURE YOU APPLY EARLY TO AVOID DISAPPOINTMENT. Please contact your nearest British High Commission or Consulate in your home country for requirements. For further information, kindly visit: https://www.gov.uk/world/embassies. Due to the time required to process UK visas we recommend you apply early as CMJA cannot help with visa application issues LETTER OF INVITATION Letters of invitation will ONLY BE ISSUED after payment is received from registered participants. Please note that such an invitation is intended to help potential participants raise travel funds or obtain a visa. It is not a commitment on the part of the conference or the CMJA to provide financial support or a guarantee that the host nation will issue the necessary visa on time.

DIETARY REQUIREMENTS AND SPECIAL NEEDS

Please advise the organisers of any special requirements on the registration form and note that some requirements may be subject to charges. CERTIFICATE OF ATTENDANCE The certificates will be sent after the conference to all paid up CMJA Individual Members who participate. If you are interested in Individual Membership, please join online at: www.cmja.org/joinus.html DRESS CODE During working sessions, dress code will be lounge suit. National dress/lounge suit is appropriate for evening functions including the Gala Dinner. During the Accompanying Guest programme and Day Out casual clothes are recommended INSURANCE The organisers will not assume responsibility for personal accidents or incidents at the conference or for travelling to/from the conference. Participants are advised to obtain individual travel insurance (medical, personal and luggage) in their home countries prior to departure. CURRENCY The currency of Cardiff, Wales is GB Pound Sterling (£). Payments for hotels will be charged in Pound Sterling. Please check the exchange rates on www.xe.com or with your bank.

TEMPERATURES DURING SEPTEMBER Temperature in Cardiff at this time of the year is between 19° / 12° °C or 66° / 53°°F.

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TOURIST INFORMATION For information on tourist attractions, places to eat/drink and events taking place in Britain, Wales and around Cardiff, use this link : https://www.visitcardiff.com , https://www.visitwales.com/, https://www.visitbritain.com/gb/en

TERMS AND CONDITIONS OF REGISTRATION AND DATA PROTECTION/ PRIVACY POLICY The CMJA makes every effort to protect the data it holds on delegates and accompanying persons in the run up and during the Conference. It will need to provide the Immigration authorities in United Kingdom with the following information: passport details/date of birth/current country of residence/full name and address for each delegate and accompanying person. This information will be held by the CMJA for up 4 months following the Conference in order for it to complete all its administrative and financial requirements of the Conference including the issuance of certificates of attendance.

The CMJA will also be producing a list of delegates and accompanying guests; this will appear in the secure area of the Conference website at the beginning of the Conference and will remain on that website for up to 100 days after the conference. Thereafter all details will be deleted from the website. In accordance with UK law, the CMJA will not share your personal details with any third parties other than people directly associated with the conference (which may include the organisers of events held during the Conference) and the Immigration Services for entry requirements. Please ensure you answer all boxes on the Registration form to ensure that the CMJA is able to comply with data protection information. The CMJA’s privacy policy is available on the CMJA’s website at: www.cmja.org

DISCLAIMER Please note that space is limited at the Conference venue, Accompanying Guest Tour and Day Out so Registrations will be allocated on a first come, first served basis and on the basis of receipt of fees. The organisers will not assume responsibility for any visa refusals or delays that lead to the cancellation of attendance or non- appearance at the Conference and no refunds will be issues in this case. The organisers reserve the right to amend or cancel the event or amend the terms and condition of registration where deemed necessary. They also reserve the right to withdraw any invitation to attend the Conference. The CMJA also reserves the right to change /or substitute events advertised in the programme. In the event of cancellation of the conference, a full refund of any registration fees less admin cost will be paid but the organisers will accept no further liability.