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Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 1
Table of Contents
Chapter
Pages
Title Page
Approval Sheet
Acknowledgement
Dedication
Table of Contents
I THE PROBLEM AND ITS BACKGROUND
Introduction
Conceptual Framework of the Study
Statement of the Problem
Significance of the Study
Scope and Delimitation of the Study
Definition of Terms
II REVIEW OF RELATED LITERATURE AND STUDIES
III METHODOLOGY OF THE STUDY
IV THE PROPOSE PAYROLL SYSTEM
A. Input-Process-Output Diagram
B. Hierarchical Input-Process-Output Diagram
C. Database Design
a. Entity Relationship Diagram: Data Environment
Entity Relationship Diagram: Data Entry
Entity Relationship Diagram: Data Description
b. Data Model
c. Table Design
d. Defining Attributes and Domain
e. Summary of Tables
D. Physical Design: User Interfaces, Input Screens, Output
Screens
V SUMMARY OF FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS
Summary of Findings
Conclusions
Recommendations
APPENDICES
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 2
Appendix A: Historical Background of the Organization
Appendix B: Functions and Objectives of the Organization
Appendix C: Duties and Responsibilities of Personnel
Appendix D: Organizational Structure of the Organization
Appendix E: Flowcharting Symbols
Appendix F: ERD Symbols
Appendix G: Relationship Cardinality Symbols
Appendix H: Reference Letter
Appendix I: User’s Manual
Appendix J: Program Source Code
Appendix K: Curriculum Vitae
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 3
COMPUTER AIDED EXAMINATION SYSTEM
OF LYCEUM OF APPARI, HIGH SCHOOL DEPARTMENT
___________________________________________________
A thesis Proposal
Presented to
The Faculty of the
Collage of Information Technology
Cagayan State University
Carig Campus Tuguegrao City
___________________________________________________
In Partial Fulfillment
Of the Requirements in Capstone(SAD II)
___________________________________________________
Submitted by:
Ivan Christian Ganon
Arvin Ace Pasicolan
Mat John Casibang
Republic of the Philippines
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 4
CAGAYAN STATE UNIVERSITYCarig Campus, Tuguegarao City
COLLEGE OF INFORMATION and COMPUTER SCIENCE
June 21, 2010
MRS. AMPARO T. SORIANOPrincipal-Lyceum of AparriAparri, Cagayan
Ma’am:
Greetings in the Name of the Lord!
The following students are currently enrolled in Systems Analysis and Design, a course that envisions a good systems proposal, which is a part of a dynamic and responsive curriculum of the degree Bachelor of Science in Information Technology. The course cultivates and hones the ability of the students to develop interpersonal, analysis, research, and design skills through interactive and meaningful data gathering activities.
The course’s objectives are: (1) to state relevant, correct, and well-defined problem statement for the proposal; (2) design and implement pertinent data gathering tools such as questionnaire, interview, or observation; (3) gather equally relevant and precise information and requirements from the respondents of the data gathering tools; (4) create reasonable cost-benefit analysis for the proposal; (5) implement applicable development techniques for the proposal; (6) design interface and database for the project; and (7) develop sound and useful proposal as an output of the course Systems Analysis and Design.
The students of this College are very willing to help your organization by developing a system which may be of great use for your daily routines and rigorous business transactions. As the Instructor of this course, I respectfully recommend the following students to conduct data gathering activity.
ARVIN ACE M. PASICOLAN IVAN C. GANON MAT JOHN C. CASIBANG
The output of the data gathering activity shall be useful in defining the business problem of your organization and the data shall be utilized as basis for the development of a sound system that primordially eradicates the bulk of paper work, filing, and retrieval. We also ensure the security and confidentiality of the data gathered from your organization.
Should you have inquiries or verifications, please feel free to contact us anytime and we shall be very pleased to accommodate you. Thank you, in anticipation, for your positive response on this humble request. More Power and God Bless!
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 5
Respectfully yours, NOTED:
GENERINO P. SIDDAYAO GENERINO P. SIDDAYAO, MSITInstructor-Adviser, SAD Academic Dean, CICS
APPROVED BY:
INTRODUCTION
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Computer Aided Examination System of Lyceum of Appari 6
We had noticed the enhancement of technologies around the world. Thus, the
development of technologies is not acquired without also the existence of the ability of
mankind to perform specific task. It is hard what the future will bring; however,
examining the trends in technology today can provide the vision of what might lie ahead.
Since young people are the future, it is important that they understand and know how to
use the many technologies that will be available. It is equally important that students
understand the impact and effect of technology; both good and bad.
Computerization has now become one of the best solutions to office procedure problems
because of its capabilities and it allows processing of large amount of data. It speeds up
processing of data, hence, much time and effort in doing the work is minimized.
Computerization is the controlling, Processing, Storing data and/or Information by means
of a computer, Task that are capable of being equipped with or automated by
computers.
In order to study the ways and means of improving the present system being used, the
researchers came up with the idea of designing a computerized system that will serve a
number of specific purposes in an organization called Computer Aided Examination
(CAE), a system in which the researchers conducted it to provide an adequate System
investigation and Analysis. The researchers also hope to help the school to come up with
more accurate system to be used in minimizing the teacher’s time and effort in
preparing and administering an examination.
The proposed system is being developed in order to attain a quality standard and
procedure the desire output. To be able to know whether the present manual system can
be improve through computerization. To develop a computer system that would
eliminate the manual processing of information with unparallel efficiency and accuracy of
information.
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 7
CONCEPTUAL FRAMEWORK
The flow of the proposed system contains password, which is being used as a
security of the system. The teacher must need to have his/her own password, before the
students will take the exam. In our proposed system we have the Client Server. In the
server he/she can freeze all units when the exam is times up. Browse is being used in
exploring the records of the students; Exit is being used in closing the program or the
system itself. And print when needed. In the user they will just take the exam in
Computer Aided Examination. The result of the exam will direct to the server’s computer.
STATEMENT OF THE PROBLEM
1. What are the concerns of teachers in the present manual system in preparing and administering an examination?
2. What are the technical difficulties of the end – users?
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 8
3. What is the level of effectiveness of the computer aided examination to the end users?
SIGNIFICANCE OF THE STUDY
To the Administration
It will be a great help to administration in way that the cost of the preparation of
the examination will be lessen.
To the Teachers
It will be a great help to the teachers in delivering an examination and for them to
lessen their time and effort in preparing and checking the exam.
To the Students
It will also help the students in taking the examination easily rather than the
exam manually or hand written exam.
To the Researchers
The researchers hope to gain more knowledge and develop their skills in
programming.
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 9
SCOPE AND DELIMITATION OF THE STUDY
This project is to implement computer aided examination (CAE) for high school
students only. Though the teaching methodologies are studied, it is not the intention of
the researchers to analyze the efficacy of the present curriculum. The scope of the
project, are the following:
A. Cant input Subscripts
B. Cant input shapes
C. Cant input exponential Mathematical operations
The core of the project is to create an integrated computer aided examination system for
high school students. The types of examination that would be given up during
examinations are Multiple Choice, Modified True or False and Identification.
OBJECTIVES
1. To provide computer aided examination for high students.
2. To identify the level of effectiveness of the system design.
3. To be of help to schools in the computerization program set by the
Department of Education.
4. To give credible solution to teachers and students problems on paper and
pencil examinations.
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 10
DEFINITION OF TERMS
Computer - it is computing device that performs mathematical and logical calculations,
processes, retrieves and store programmed information.
Computer Aided Examination - it is a developed software program designed to
administer examinations. It facilitates the systematic storage, updating and retrieval of
pertinent examinee data as well as checking and scoring of examinee answer to test
questions from computerized software. It is also able to generate reports of rating and
static of pass and fail test scores.
System – It is an organized set of related components established to accomplish a
certain task
System Design – It is the process of developing a plan for an improved system, based
on the result of the system.
System Analysis – It refers to the process of studying an existing system to determine
how it works and how it meets user needs.
Users – It refers to the people who will be having contact with the system usually
employees, teachers and students.
Chapter II
REVIEW OF RELATED LITERATURE AND STUDIES
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Computer Aided Examination System of Lyceum of Appari 11
RELATED LITERATURE:
Computer Aided Examination or CAE is a developed software program design to
administer the examinations. It facilitates the systematic storage, updating and retrieval
of pertinent examinee data as well as checking and scoring of examinee answers to test
questions from computerized software. It is also generate reports of ratings and static of
pass and fail test scores.
It is stated that several advantages of these system is to save time and effort of
the teachers in making up an exams. It can also reduce cheating through computer
testing and make students acquire information (IT) skills.
The CAE system, a tool for test administration, replaces paper and pencil types of
examination enabling speedy checking and scoring of examinee answer data on different
levels or types of examination. The system provides the advantage of generating test
results of their examinees within a minute which the developer had provided to for the
students of finishing their examination at the same time maintaining statistics of scores
and other pertinent information in a data bank.
The CAE system does not measure the examinees ability in the operation of the
computer. The examinees score will depend entirely on his/her performance in the exam.
Most CAE test use objectives test questions, with answer being selected from or
compared to limited set of pre-defined unequivocally correct responses to a question.
While objectives are used largely to test the knowledge and comprehension of the
students, with careful design, they can also access higher learning outcomes such as the
application of knowledge and analytical skills.
CHAPTER III
METHODOLOGY OF THE STUDY
Research Design
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Computer Aided Examination System of Lyceum of Appari 12
This chapter presents the methods that the researchers will undertake in the
conduct of the study with the system development life cycle as basis.
The first step is the project Identification and Selection wherein the researchers will
select from the system proposals to be presented. The proposed system were identified
to meet the information needs of the organizations such as the municipal government,
hospital, school, business establish like hotels and other organizations. The organization
were the study will be connected will then be identified during this stage.
ProjectIdentification and
Selection
Design
Implementation
ProjectInitialization and
Planning
Analysis
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 13
The next step is project Initialization and Planning wherein the researchers will
provide a letter of permission to the head of the organization wherein the study will be
conducted as an initial step. A received copy will then be given back to the adviser as a
proof of permission from the head of the office. Initial details about the project will then
be discussed with the head of the organization. The researchers will come up with a
specific plan the team to follow during the course of the study.
The researchers will discuss the system requirements as the Analytical in this step
trough interview, Observation, library research and Internet research.
Through interview, the researchers where able to identify the problems encountered
in the manual system through Observation method, the researchers learned and
understand to process flow of the present system and able to determine the necessary
improvement of the school procedures. The library method was also used to make the
researchers understand better and wider about the study. In the Analysis stage, the
researchers came up with the flow of the present system from which the description of
the proposed system was based.
The researchers in this phase came up with the cost Benefit Analysis that describes
such plan to acquire any hardware and system needed to build or operate the proposed
system.The next stage is the Design, wherein the researchers came up with the design
output of the proposed Computer Aided Examination.
The implementation stage was accomplished during the system development
period.
LOCALE OF THE STUDY
The study was conducted at University of Saint Louie, Tuguegarao City with the
permission of our Adviser in Sad1 Ms. Geraldine Rubuelto, the Dean of the school and
their concerned personnel. The study focuses on the Computer Aided Examination of
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 14
their College Department, wherein all the personnel and the necessary information are
needed.
RESEACHER INTRUMENTS
Interview
The interview process is the most powerful instrument use in gathering information,
data and other ideas or opinions from the people concerned. The interviewer will have
the opportunity to visualized on what the interviewee is trying to say.
Library Research
This method can also help the interviewer understand more of what the interviewee has
said through the resources from the library like books, other related books, etc. and from
this, it can verifies some concepts that are not clear from the gathered information.
CHAPTER IV
THE PROPOSED COMPUTER ASISSTED EXAMINATIONA. Input – Process – Output Diagram
INPUT PROCESS OUTPUT
tblTeachersCode
Last Name
Add – For Adding NewQuestionnaire
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Computer Aided Examination System of Lyceum of Appari 15
First NameMiddle Name
UsernamePassword
Access Level
tblSubjectsCode
Subjects
tblQuestionsSubject
QuestionAns Multiple Choice
Correct AnswerUser Answer
Code TeacherAns IdentificationAns True or False
DescriptionPoints
Description
tblPreferenceHour
MinutesStudent Password
Teacher Code
Cancel – For Cancelling Recently Added Recorded
Search – For Searching the old and new records of the
students.
Delete – For deleting records.
Edit – For Editing Questionnaires.
New – for Creating New document/Questions.
Students ScoresIndividual Report
Summary
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Computer Aided Examination System of Lyceum of Appari 16
B. HIERARCHICAL INPUT-PROCESS-OUTPUT DIAGRAM
Log-in
Student Teacher
Enter Student Name
Take Exam
My Account My Subject Make Examination
Edit Password
Add Subject Choose Subjects
Preference
Make Questionnaires
Edit SubjectExamination
Result
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 17
C. Database Design
A. DATA ENVIRONMENT
B. DATA ENTRY
C. DATA DESCRIPTIONIn this screen, there are two inputs the User Name and Password with its
description at the left of each text box the first input box accepts text up to 50 and minimum of 6 characters and it is the primary of the password form. The second textbox is the Password which accepts any character on the keyboard. The two buttons have different purpose the ok button is the access button to the system, the button validate if the user name and password are correct. The cancel button is the exit but button to the system.
USER VIEW: MAKE EXAM A. DATA ENVIRONMENT
User Name_
PASSWORD PASSWORD
Answer Subject
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 18
B. DATA ENTRY
B. DATA ENTRY
Question Points
Category
MAKE EXAM
Preference
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 19
C. DATA DESCRIPTIONThis screen serves as main part of making up exams. First we need to choose
what subject then start to make an a exam, it consist of buttons: FIRST, PREVIOUS, NEXT, LAST, NEW, OK, FIND, RELOAD, DELETE, EDIT, EDIT PREFERENCE, PREFERENCE, DELETE ALL QUESTIONS, CLOSE. You can also choose what type of exam you want to make.
1. USER VIEW: TAKE EXAMA. DATA ENVIRONMENT
B. DATA ENTRY
Student Year
Points
Allotted Time
Student Name
Subject
Type
Modified True or False
Identification
Multiple Choice
Take Exam
Student Section
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Computer Aided Examination System of Lyceum of Appari 20
B. DATA ENTRY
C. DATA DESCRIPTION
This screen serves as the main part of taking up exams. It consists of button namely: FIRST, NEXT, PREVIOUS, LAST, EXIT. It is where user can choose his/ her best answer.
2. USER VIEW: PREFERENCESA. DATA ENVIRONMENT
B. DATA ENVIRONMAENT
B. DATA ENTRY
Allotted Time
Student Password
PREFERENCES
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Computer Aided Examination System of Lyceum of Appari 21
C. DATA DESCRIPTION
The allotted time lets the user to enter the time allotted she want the student to finish the exam. User also can set the student password. It consists of command button namely: OK and Cancel.
B. Data Model
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C. Table Design
Table name Field name Data Type Field Primary Key
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 23
tblTeachers Code Text 50 Yes
Last Name Text 50
First Name Text 50
Middle Name Text 50
Username Text 50
Password Text 50
Access Level Text 50
tblQuestions ID AutoNumber 50 Yes
Subject Text 50
Question Text 50
Ans Multiple Choice
Text 50
Correct Answer Text 50
User Answer Text 50
Code Teacher Text 50
Ans Identification
Text 50
Ans True or False
Text 50
Description Text 50
Points Number 50
tblPreference ID AutoNumber 50 Yes
Hour Number 50
Minutes Number 50
Student Password
Text 50
Teacher Code Text 50
D. DEFINING ATTRIBUTES AND DOMAIN
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 24
Entity Relationship Diagram
Table Fields Domain
Make Exam ID 1…0
Subject A…Z/1…0
Question A…Z/1…0
Ans Multiple Choice A…Z/1…0
Correct Answer A…Z/1…0
User Answer A…Z/1…0
Code Teacher A…Z/1…0
Ans Identification A…Z/1…0
Ans True or False A…Z/1…0
Description A…Z/1…0
Points 1…0
Description A…Z/1…0
Take Exam ID 1…0
Students Name A…Z/1…0
Section A…Z/1…0
Year A…Z/1…0
Subject A…Z/1…0
Question A…Z/1…0
Answer A…Z/1…0
Score 1…0
Remarks A…Z/1…0
Date 1…0
Preference ID 1…0
Hour 1…0
Minute 1…0
Teacher Code A…Z/1…0
Student Password A…Z/1…0
TeacherCode
First Name
Last Name
Has
Teacher Subject
IDCode
ID
Cagayan State University - College of Information Technology
Computer Aided Examination System of Lyceum of Appari 25
,
Middle Name
Questionnaires
Subject
Result
Subject
Teacher Code
Display
Create
Question
ID
Teacher Code
Student Password
Has
Preference
Student Password
Allotted Time
ID
ID
Will See
Student
Student ID
Student ID
Middle Name First Name
Last Name