Upload
neil-solomon
View
30
Download
0
Tags:
Embed Size (px)
DESCRIPTION
Capitol Area CouncilBoy Scouts of America. Philmont 2008 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) [email protected] t Scout Advisor: Rick Denison 617-8627 [email protected]. Tonight. Travel Information Schedule Uniform - PowerPoint PPT Presentation
Citation preview
Capitol Area CouncilCapitol Area Council
Boy Scouts of AmericaBoy Scouts of America
624-
B62
4-B
TonightTonight
Travel InformationScheduleUniformPacking
FinancialPaperwork
RegistrationYouth Protection
Contact InformationDuty RosterDuffle Bags & Maps
2008 Trek Final Meeting5/14/2008 2
624-
B62
4-B
Austin to Philmont:Departure Date: Monday, June 23, 6:00 am
Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents
Philmont to Austin:Return Date: Sunday, July 6, ~10:45 pm
Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Amarillo, TX – gatti's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm
Travel InformationTravel Information
Pack lines on store side
Beall’sWhole Earth Provision Co.
CentralMarket
CavenderBoots
Westgate MallWhole Earth Provision Co.
Parking Lot
~5:30
6:00
2008 Trek Final Meeting5/14/2008 3
Bus 1Bus 1 Bus 2Bus 2 Bus 3Bus 3 Bus 4Bus 4
624-
B62
4-B
2008 Trek Final Meeting5/14/2008 4
Facts of Contingent Bus LifeFacts of Contingent Bus Life
VCRsAir conditionersWindow shadesCargo doorsEngine problems
It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!!Bus drivers take breaks — we don’t!
Busses break!break!
624-
B62
4-B
Bus AssignmentsBus Assignments
Bus Leaders
Bus Leaders
meet to
purchase
drinks &
snacks. May
172008 Trek Final Meeting5/14/2008 5
624-
B62
4-B
General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).
Everything must be in duffle bags & backpacks.Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)
2008 Trek Final Meeting5/14/2008 6
624-
B62
4-B
UniformUniformWear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires).
Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.
Class-A Uniform:Boy Scout:
Tan uniform shirt
Scout belt
Scout long pants -or-Scout Shorts with Scout socks
Will leave in duffle bag in locker while on trail.
Venturing Crew:Green uniform shirt
Crew’s “official” pant (long or short)
Crew’s “official” socks (with shorts)
Crew’s “official” belt
2008 Trek Final Meeting5/14/2008 7
624-
B62
4-B
Trek Schedule:Trek Schedule:
Day 1 — Camping HQ/Tent City — (6/24) Financial Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)
Day 2 — Depart CHQ/1st Day on trail (6/25)Day 3 — 2nd Day on trail, first full day (6/26)Day 4 — 3rd Day on trail, Ranger Departs am (6/27) …… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (7/4)Day 12 — Return to Camping HQ/Tent City (7/5)
Return equipmentSHOWERS!Souvenirs
Day 13 — Travel — Philmont to Austin (7/6)
Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Monday, 6/2/3) Meet Your
Ranger
* may do morning of Day 2
Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire
Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …
“Arrival Day”
2008 Trek Final Meeting5/14/2008
8
Financial check-outTrip to CimarronClosing Campfire
624-
B62
4-B
Financial Policies/InformationFinancial Policies/InformationAll crews are fully paid! Thank You!We are within budget!Participants need personal money for:
Snacks at Camping Headquarters (before/after).Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel
Trip to Cimarron — any meals there$12.00$20.00
Root Beer in the
Cantina’s!!!
2008 Trek Final Meeting5/14/2008 9
624-
B62
4-B
Paperwork Status Paperwork Status (5/15/2008)(5/15/2008)
2008 Trek Final Meeting5/14/2008 10
624-
B62
4-B
Outstanding PaperworkOutstanding Paperwork
Paperwork was due April 15.Now to May 21: Drop off at Sid’sAfter May 21:
UPS to: Mail to: Sid Covington, Idlewild Sid Covington,
LOGISTICS 21 Covington Rd 47 Caballo Rd Eagle Nest, NM 87718 Cimarron, NM 87714
Paperwork MUST be complete or your crew can’t go.
2008 Trek Final Meeting5/14/2008 11
624-
B62
4-B
Paperwork Checklist for CrewsPaperwork Checklist for Crews
2008 Trek Final Meeting5/14/2008 12
You keep the originals! I
want copies only.
Take your paperwork to
Philmont with you in your
Crew Advisor Binder.
You keep the originals! I
want copies only.
Take your paperwork to
Philmont with you in your
Crew Advisor Binder.
624-
B62
4-B
Crew Advisor Responsibility:Crew Advisor Responsibility:
Checking to be sure All participants are registered members of the Boy Scouts of America.
All adults (18 or older) with Boy Scout troop based crews — and —
All adults (21 or older) with Venturing Crew based crews — must be:
Registered as adult leadersCurrent (3 years) in Youth Protection
2008 Trek Final Meeting5/14/2008 13
This is your
responsibility, nobody
will ask to see the
cards.
Youth Protection can
be taken on-line via
Council website.
This is your
responsibility, nobody
will ask to see the
cards.
Youth Protection can
be taken on-line via
Council website.
624-
B62
4-B
Contact InformationContact InformationParent/Family Information Letter
Each advisor make copies for participant familiesDiscusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners
Phone numbers:Sid Covington:
Cell: (512) 925-1231Eagle Nest, New Mexico: (575) 377-6820Philmont: (575) 376-2281 — Logistics
Philmont Switchboard: (575) 376-22812008 Trek Final Meeting5/14/2008 14
This
information is
on the
Contingent
website and in
your Crew
Advisor binder.
This
information is
on the
Contingent
website and in
your Crew
Advisor binder.
624-
B62
4-B
Duty Roster:Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.
Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?
2008 Trek Final Meeting5/14/2008 15
624-
B62
4-B
Duffle Bags/Council StripsDuffle Bags/Council Strips
2008 Trek Final Meeting5/14/2008
16
Duffle Bags (count your bags tonight):Have a few bags for sale, $25.00 each
Patches:Have CSP’s for saleHave Contingent patches for sale
Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring two padlocks per crew for lockers(not really necessary).
CSP’s:
$5.00 each for participants
$30.00 each for others
Logo patches:
$5.00 each for participants
$10.00 each for others
CSP’s:
$5.00 each for participants
$30.00 each for others
Logo patches:
$5.00 each for participants
$10.00 each for others
624-
B62
4-B
Maps Maps — one topo map set per person — one topo map set per person
Advisors: bring
the “Overall” (&
Valle Vidal) map
with you to Day
1 logistics
check-in!
Sister Crews
Sister Crews
2008 Trek Final Meeting5/14/2008 17
Only need to
take two or
three sets of
maps on the
trail with you!
624-
B62
4-B
Questions?Questions?
2008 Trek Final Meeting5/14/2008 18
Philmont!
Philmont!Here we come!
Here we come!
It will be 5:00
in the morning
before you
know it!