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CAPITAL PROJECTS /
POLICY DEVELOPMENT
CAPITAL PROJECTSThe MANDATE of Capital Projects is to oversee small to big projects
that affect the First Nation. The current projects are:
School
Repairs
Water
System
Assess.
Fuel
Storage &
Barge
Landing
Piling
Project
Solar
Projects
Micro-
Grid w/
BCIT
Work Involved
Government
- Provides Funding
- Engineers / approvals
- Reporting to
- Ministry Approvals
Priorities of DFN
- Community decision
- Council directives
- Negotiating if needed
Consultants
- Detailed work
- Reports
- Feasibility, Pre-design, Design, Construction Management
CPPD Manager
- Liaison between all parties
- Comprehension of projects
- Recommendations/Advocate
PROJECT
Capital Projects
CHALLENGES:
Most funding is regulated by Ottawa’s policy; they proceed at a very slow rate due to their processes, reduced staff, large number of first nations in BC and limited funding for BC.
RECOMMENDATIONS
To have council get effective Leadership Training, including Negotiations.
To have portfolio holder attend Relevant Workshops.
To work towards own source funding so that we’re not limited to what we can do.
High Lakes - #3 Priority
Piling Project – #1 Priority
Other Challenges:
This includes the RED TAPE of dealing
with the provincial government’s Forest
Lands and Natural Resource Operations
on Land permitting issues.
We will also have to deal with the MARR
– Ministry of Aboriginal Reconciliation
Relations for other land holders along
the Access Road.
Department of Fisheries and Oceans
regarding any water ways – creeks,
river, ocean.
Currently that will include the
Emergency Access Road; Fuel Storage /
Barge Landing Project; and the High
Lakes Project which are off reserve.
Lilawagela School Renovations –will be closed until the end of summer.
New Roofing
Mechanical -Heating
Plumbing: Sprinklers / Washrooms
Electrical
Stairs / Decks / New Ramp
Structural: Replacement
Damaged materials
New
Flooring
Walls – new finishing, paint
New Doors, baseboards,
Operation & Maintenance do
overlap with Capital Projects
Capital Asset
Regular Maintenance
Wear & Tear
Repairs
Failure
Replace
CAPITAL ASSETS
FUNDING ISSUES
We get annual subsidy funding for most
of our capital assets from AANDC.
Our assets have to be maintained, but
none of it is funded at 100%,
therefore service fees have to be
charged and paid; even with the
service fees we don’t get enough
funding to properly maintain our
assets.
The other difficulty we have are the
specialty trades that we have to rely
on, at a very high cost and lack of an
O/M Manager who knows all
aspects of managing the program.
Policy DevelopmentCHALLENGES:
To ensure that the policies are cross referenced, and speak the same language, many of them overlap. A huge undertaking.
To introduce and ensure policies are understood and acted on in the manner in which they’re intended.
To interest Council, Administration (Sr. Managers) and staff to read and understand policies & procedures; which ensures that policies are followed as intended.
For people to feel free to ask questions if they require clarity
RECOMMENDATIONS:
To hand out the policies to everyone – will be done by memory stick and binders
To promote policy as assisting and promoting community governance and administration progress.
The MANDATE of Policy Development is to ensure all pertinent policies that affect the Dzawada’enuxw First Nation (DFN) are in place.
Policies and procedures are necessary in order for an organization to run effectively and efficiently.
POLICIES / GUIDELINES / CODES/ BYLAWS
Passed by COUNCIL &/or COMMUNITY
DFN Personnel Policies
DFN Consultation/Accommodation Policy
DFN Financial Policies
DFN Council Meeting Policies
DFN Membership Code
DFN Election Code
DFN Travel Policy
DFN Summer Student
Employment Program Policies
DFN Funeral Guidelines
DFN Waste Management Guidelines
DFN Fund Raising Policies,
DFN Policies and Procedures Development
Lilawagela School Policies
All the policies that have been passed are being provided for each home in either a binder or will be provided by memory stick, whichever is preferred.
To be worked on/Approved:
Vehicle By-law - council
Pet By-law - council
Incident Report Protocol -started
DFN Representation Policies - regarding published documents relating to DFN
DFN Interview Policies for media or projects.
OTHER WORK
Just to make note of other work that I’ve undertaken, that is not in my Terms of Reference
INSURANCE – getting the DFN insurance for operations, buildings and the social
housing units.
Challenges: Finding other insurance companies that are willing to submit quotes
for this remote isolated location
We actually had three companies submit quotes this year – a first.
HOUSING – I continue to assist housing admin with doing inspections, specification writing, making recommendations to the committee and Lucy.
Challenges: I need a clone
Recommendations: Need a committed housing committee, training program
OPERATION & MAINTENANCE – it is necessary to work with O/M because of the long term aspects of O/M; capital assets eventually wear out which then becomes a capital projects
Challenges: Everyone needs a good understanding of the funding breakdown which is complicated, like with education, they lump funding together.
Recommendations: training geared to management; committee members
Graduated - Mission Senior Secondary - June
1980
Pacific Vacation Institute – Certificate
Architectural Drafting - May 1982
Other Certificates / Courses:
Interior Design
Inspecting - Camosun College
CMHC - Specification Writing
CMHC Sect 95 Claims
AANDC - Contracting Administration and
Management
CMHC Sec 95 Delivery
CMHC Sec 95 Tender and Self Construction
CMHC Sec 95 Portfolio Management
CMHC Sec 95 Administration
CMHC / Turtle Island - Client Counseling
BCIT BC Building Code
Leaders Governance – Neill Sterritt
Turtle Island - Arrears Management
Public Works - Project Management for
Project Leaders
First Voice – Renovations
First Voice - Housing Operations
The Banff Centre - Establishing Culturally
Appropriate Institutes for Contemporary
First Nations Governance
The Banff Centre - Establishing Institutions
of Good Governance
INAC - Comprehensive Community Planning
BCIT - Construction Contract Administration
BCIT - Contracting for Architectural and
Engineering Services
FNA4LM - Introduction to Land Management
Initiatives
AFOA - Tangible Capital Assets
INAC - Introduction to Asset Management
A few others not listed here
Work Experience1980 – 2017
- Started off by assisting the band Manger – writing letters
- Once I received my certificate in Architectural Drafting in 1982; I couldn’t stay away from
Kingcome, so I was requested to take on the CMHC RRAP Program, I took the required training,
continued that until I was hired as the housing coordinator.
- Was elected to council in 1986 and 1999
- Volunteered my time to get the first Section 95 homes in1986/1987
- Was then hired as the Housing Coordinator in 1987
- Have also taken on various other jobs as is required in every first nation, did CHR work, work for
finance;
- In 1990 I was asked to be the Acting Band Manager while our Band Manager went on vacation,
he didn’t come back from vacation; I’ve continued to be acting band manager over the years to
this day (for hours, days, weeks, months at a time).
- In 1992 I was off due to having a child however the Band Manager contracted my services
- 1994/95 I returned to work as the housing coordinator
- 1998/99 Housing Coordinator / Post-Secondary Education Program and Boarding Home
Program worker.
- 2005 Housing Coordinator – Capital Projects manager
- In 2008 I requested to get out of housing and was moved into Capital Projects / Policy
Development Manager
2017 I remain as Capital Projects / Policy Development Manager, assisting with Housing, Operation and
Maintenance, Insurance etc.
