Candidate's Handbook - Orange County Registrar of Voters

OPTION 2d

Visit ocvote.com/candidates for additional candidate fi ling information.

for the November 6, 2012General Election

for the November 6, 2012 for the November 6, 2012 for the November 6, 2012 for the November 6, 2012 for the November 6, 2012 for the November 6, 2012 for the November 6, 2012 for the November 6, 2012

Candidate’s Handbook

Orange CountyRegistrar of Voters1300 S. Grand Avenue, Bldg. CSanta Ana, CA 92705714-567-7600

for the November 6, 2012 for the November 6, 2012

THE 2012 CANDIDATE’S HANDBOOK FOR THE GENERAL ELECTION IS INTENDED TO PROVIDE

GENERAL INFORMATION FOR CANDIDATES AND COMMITTEES, AND DOES NOT HAVE THE FORCE AND

EFFECT OF LAW, REGULATION OR RULE. IT IS DISTRIBUTED WITH THE UNDERSTANDING THAT THE

REGISTRAR OF VOTERS OF THE COUNTY OF ORANGE IS NOT RENDERING LEGAL ADVICE.

THEREFORE, THE HANDBOOK IS NOT A SUBSTITUTE FOR LEGAL COUNSEL FOR THE INDIVIDUAL,

ORGANIZATION OR CANDIDATE USING IT.

THE REGISTRAR OF VOTERS STRONGLY RECOMMENDS THAT ANY PROSPECTIVE

CANDIDATE OBTAIN LEGAL ADVICE, TO ASSIST IN COMPLYING WITH APPLICABLE CALIFORNIA LAWS, INCLUDING THE CALIFORNIA ELECTIONS CODE AND

CALIFORNIA GOVERNMENT CODE.

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TABLE OF CONTENTS

Page(s) Important Changes 3-7

Election Calendar 8-19

Offices to be Filed 20-21

Qualifications (General) to Run For and Hold Public Office 22

Qualifications (Special) to Run For and Hold Public Office 23-24

Declaration of Candidacy 25-26

Dates of Taking Office 26

Ballot Designations 27-34

Ballot Order of Candidates 35-36

Candidate’s Statement of Qualifications 37-41

Candidate’s Statement Deposit Requirement 42-45

Candidate’s Statement Word Count 46-47

Court of Appeal Decision – Candidate Statements 48-52

Write-In Candidate Procedures 53-54

Campaign Disclosure Filing Schedule 55

Campaign Disclosure Filing Requirements 56-59

Code of Fair Campaign Practices 60

Political Advertisement Requirements 60

Simulated Ballot Requirements 61

Poll Watcher Guidelines 61-62

Election Night Results 62

Department of Transportation Political Sign Information 63-65

Penal Provisions 66-68

Services to Candidates 69

Important Telephone Numbers/Websites 70

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IMPORTANT CHANGES

Since Candidate Filing was held in November of 2010, three significant changes have occurred, impacting the Candidate Filing process:

1. Online Candidate Filing; 2. Proposition 14, the Top Two Candidates Open Primary Act, passed by the

voters in June of 2010; and 3. The redistricting of congressional, state legislative, supervisorial districts, school

districts and special districts. We urge you to read the following information provided on each of these changes before starting the Candidate Filing process.

ONLINE CANDIDATE FILING A new custom online Candidate Filing feature on the Registrar of Voters’ website is available at ocvote.com. Hover over “Voting” and then select “Online Candidate Filing” in the drop-down menu under “Candidate Info”. This portal allows candidates to start the Candidate Filing process, download many of the required documents, and return some of the documents to the Registrar of Voters’ office. This new service will benefit you, the candidate. Candidate Filing cannot be totally completed online due to State law, but it should make your filing process simpler and easier to understand. Benefits to the candidate include:

• The Candidate’s Statement of Qualifications Deposit may be paid online by credit card.

• Draft Candidates’ Statements of Qualifications may be electronically submitted,

allowing Registrar of Voters’ staff to format the statements prior to the candidates coming to the office to sign the final documents. Formatting statements is time consuming; by submitting their statements online, candidates will reduce their time spent at the Registrar of Voters’ office.

• Download and complete the Ballot Designation Worksheet, Code of Fair

Campaign Practices, and Campaign Finance Forms prior to filing them at the Registrar of Voters’ office.

REDISTRICTING

Redistricting is the process of adjusting the lines of voting districts in accordance with population shifts. This means redrawing congressional, state legislative, supervisorial, county board of education, school district, and special district lines every ten years following the decennial census. The General Election contests will use these new district lines. To determine in which districts you reside, you may review new district maps at ocvote.com. Hover over “Voting” and then under “Voter Lookup” in the drop-down menu, provide the requested information. This will take you to a screen with all your information, including a link to advise you about your districts. 3

IMPORTANT CHANGES (continued)

PROPOSITION 14: The Top Two Candidates Open Primary Act

Passed by the Voters in June of 2010

This proposition provides for a “voter-nominated Primary Election” for each state elective office and congressional office in California. A voter may vote at the Primary Election for any candidate for congressional or state elective office without regard to the political party preference (formerly known as “party affiliation”) disclosed by either the candidate or the voter. The top two candidates receiving the two highest vote totals for each office at a Primary Election, regardless of party preference, would then compete for the office at the ensuing General Election.

Voter-Nominated Offices For the November 6, 2012 General Election, voter-nominated offices are: Member of United States Senate, Representative in Congress, Member of the State Senate, and Member of the State Assembly. A candidate for nomination or election to a voter-nominated office at the Primary or General Election must designate his or her party preference, or lack of party preference, and have that designation reflected on the Primary and General Elections’ ballots. But, the party designation so indicated is selected solely by the candidate and is shown for the information of the voter only. It does not constitute or imply an endorsement of the candidate by the party designated, and no candidate nominated by the qualified voters for any voter-nominated office shall be deemed to be the officially nominated candidate of any political party. The parties may have a list of candidates for voter-nominated offices, who have received the official endorsement of the party, printed in the Sample Ballot Pamphlet.

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IMPORTANT CHANGES (Continued)

November 6, 2012 GENERAL ELECTION

CONTESTS ON BALLOT

Party-Nominated/ Partisan Offices

Voter-Nominated Offices

Nonpartisan Offices

United States

President/ United States Vice President

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Member of the United States Senate

Representative in

Congress

Member of the State Senate

Member of the State

Assembly

Member, City Council

Member, School District Governing

Boards

Director, Special District Board of

Directors

Member, Orange County Board of

Supervisors (if no candidate received a simple majority in the Presidential Primary

Election)

Judge of the Superior Court (if no candidate

received a simple majority in the

Presidential Primary Election)


FREQUENTLY ASKED QUESTIONS AND ANSWERS How does Proposition 14 affect the November 6, 2012 General Election?

• Proposition 14 provides for a “voter-nominated Primary Election” for each state elective office and congressional office in California, in which a voter may vote for any candidate for these offices without regard to the political party preference (formerly known as “party affiliation”) disclosed by either the candidate or the voter.

• The top two candidates receiving the two highest vote totals for each “voter-

nominated” office at a Primary Election, regardless of party preference, would then compete for the office at the ensuing General Election.

Can more than one candidate for a “voter-nominated” office with the same party preference participate in the General Election?

• Yes, the top two candidates receiving the two highest vote totals for each “voter-nominated” office in the Primary Election will then compete for office at the ensuing General Election, regardless of party.

What are the “voter-nominated” offices for the November 6, 2012 General Election?

• “Voter-nominated” offices for the November 6, 2012 General Election are:

Member of the United States Senate Representative in Congress Member of the State Senate Member of the State Assembly

Is a candidate whose name will appear on the General Election ballot considered the official nominee of any political party for that “voter-nominated” office?

• No, a candidate for a “voter-nominated” office shall not be deemed to be the official nominee of any political party for that office.

• A candidate for a “voter-nominated” office must have his/her party preference or

lack of party preference listed on the ballot. However, this is shown for the information of the voter only.

• In addition, no party is entitled to have a candidate with its party preference

designation participate in a General Election unless such candidate is one of the 6


two candidates receiving the highest or second-highest number of votes cast at the Primary Election.

Can a candidate for a voter-nominated office change his/her party preference listed on the General Election ballot from that which was listed on the Primary Election ballot?

• No. The selection made by the candidate for a voter-nominated office shall appear on the Primary and General Election ballots in conjunction with his/her name, and shall not be changed between the Primary and General Elections.

Can the voter obtain information on the party preferences of candidates for “voter-nominated” offices?

• A candidate for “voter-nominated” office must have his or her political party preference, or lack of party preference, indicated upon the ballot for that office.

• A candidate for “voter-nominated” office must provide his/her party preference

history for the preceding 10 years when he/she files his/her Declaration of Candidacy. Voters may obtain this party preference history on the Secretary of State’s and Registrar of Voters’ websites.

Will a voter be allowed to cast a vote for a qualified “write-in” candidate for a “voter-nominated” contest in the November 6, 2012 General Election?

• A voter may not write-in a person’s name for a voter-nominated office at the General Election.

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GENERAL ELECTION CALENDAR – NOVEMBER 6, 2012

All section references are to the Elections Code unless stated otherwise. “Gov’t”

references the California Government Code. “Ed.” references the California Education Code.

*If date falls on a Sunday or holiday, use next business day.

INDEPENDENT PRESIDENTIAL ELECTOR CANDIDATES – NOMINATION PAPERS: Period in which independent Presidential Elector candidates shall circulate nomination papers to obtain signatures and submit them to the county elections official for examination. § 8403(a)(2) GOVERNOR’S PROCLAMATION: By this date, the Governor shall issue a proclamation calling the General Election and shall state the time of the election and the offices to be filled. § 12000 CONSOLIDATION OF ELECTIONS – SCHOOLS – NOTICE: Last day for the County Superintendent of Schools to notify governing boards in writing that a consolidated election is required to be held. Applies when there are two or more school districts of any type in the same area. Ed. §§ 5323, 5340 BOUNDARY MAP: Last day for secretary of special district to file with the Registrar of Voters a map showing the boundaries of the district and the divisions, if any, and a statement indicating in which divisions a director is to be elected and whether the directors will be elected at large or by division. § 10522 NOTICE OF ELECTIVE OFFICES: District Secretary’s transmittal form must be filed with the Registrar of Voters by this date. The notice shall bear the secretary’s signature and the district seal and must contain:

(a) The elective offices of the district to be filled at the next general district election.

(b) Whether the district or the candidate is to pay for the publication of a Candidate’s Statement of Qualifications pursuant to Elections Code Section 13307. § 10509 SPECIFICATIONS OF ELECTION ORDER: At least 123 days before the election, the governing board of the school district shall, by resolution delivered to the County Superintendent of Schools and the Registrar of Voters, indicating: (a) The date of the election; (b) The purpose of the election. Ed. §§ 5320, 5322

April 27, 2012 through August 10, 2012 (E-193 – 88)

June 11, 2012 (E-148)

June 29, 2012 (E-130)

July 4, 2012* (E-125) July 4, 2012* (E-125) July 6, 2012 (E-123)

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DELIVER NOTICE OF ELECTION TO THE REGISTRAR OF VOTERS: At least 120 days prior to the date of the election, the County Superintendent of Schools shall deliver to the Registrar of Voters, copies of the Order of Election and the formal Notice of Election. Ed. §§ 5324, 5325, 5361 NOTICE OF ELECTION: The Registrar of Voters must publish once in a newspaper of general circulation the Notice of Election. The notice shall contain the date of the election; the offices for which candidates may be nominated; the qualifications for each office; when and where Nomination Papers may be obtained; and that appointment to each elective office will be made as prescribed by Elections Code Section 10515 in the event there are no nominees or an insufficient number of nominees for such office and a petition for an election is not filed within the time period prescribed by Elections Code Section 10515. The Registrar of Voters shall deliver a copy of the published notice to each school and special district secretary, who shall post it. §§ 12112, 12113, Ed. §§ 5361, 5363 GENERAL PRESS RELEASE: Between these dates, the Registrar of Voters shall issue a general press release which shall set forth the district elective offices to be filled and a telephone number that voters may use to obtain information. § 12112 NOMINATION PERIOD: Declaration of Candidacy forms for all school and special district offices may be obtained from and must be filed with the Registrar of Voters’ office from July 16, 2012 through August 10, 2012, 5:00 p.m. §§ 10510, 10603 EXCEPTION: If an incumbent who is eligible for reelection fails to file a Declaration of Candidacy by August 10, 2012, the filing period is extended to August 15, 2012 for all qualified persons other than the incumbent. §§ 10516, 10604 SCHOOL AND SPECIAL DISTRICT CANDIDATES’ STATEMENTS OF QUALIFICATIONS: Each candidate may prepare a statement on a form provided by the Registrar of Voters. The statement may contain no more than 200 words, unless the governing body of the local agency has authorized the statement to contain 400 words. The statement must be filed at the same

July 9, 2012 (E-120)

July 9, 2012 through August 8, 2012 (E-120 – 90) July 9, 2012 through August 8, 2012 (E-120 -- 90)

July 16, 2012 through August 10, 2012 (E-113 -- 88) July 16, 2012 through August 10, 2012 (E-113 -- 88)

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time the Declaration of Candidacy is filed. The statement may be withdrawn, but not changed, during the nomination period and until 5:00 p.m. of the next working day after the close of the nomination period. § 13307 If the nomination period is extended because an incumbent eligible for reelection failed to file a Declaration of Candidacy, candidates filing during the extended filing period may file a Candidate’s Statement. The next working day after the close of the extended filing period for the office is the last day that a Candidate’s Statement may be withdrawn. A Candidate’s Statement may not be changed. §§ 10516, 10604, 13307(a)(3) CANDIDATE’S STATEMENT OF QUALIFICATIONS MAY MAKE NO REFERENCE TO ANOTHER CANDIDATE: In addition to the restrictions set forth in Section 13307, any Candidate’s Statement submitted pursuant to Section 13307 shall be limited to a recitation of the candidate’s own personal background and qualifications, and shall not in any way make reference to other candidates for that office or to another candidate’s qualifications, character, or activities. The elections official shall not cause to be printed or circulated any statement that the elections official determines is not so limited or that includes any reference prohibited by this section. § 13308 The Registrar of Voters will estimate the total cost of printing and handling the Candidates’ Statements and will require each candidate filing a statement to pay in advance his/her estimated pro rata share as a condition of having his/her statement included in the voter’s pamphlet. This amount must be paid at the time the Candidate’s Statement is filed. If there is an underpayment, the candidate shall be required to pay the balance of the cost incurred. Overpayments will be refunded within 30 days of the election. In the case of a candidate’s contest not going on the ballot, the payment will be refunded. § 13307 The Candidate’s Statement is confidential until after the expiration of the filing period. Copies of all Candidates’ Statements will be available for public inspection at the Registrar of Voters’ office for 10 days prior to being submitted for printing. §§ 13311, 13313

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LEGISLATIVE CANDIDATE’S STATEMENT IN COUNTY SAMPLE BALLOT: During this period, legislative candidates may purchase space for a 250-word Candidate Statement in the official sample ballot(s) of the county or counties in the jurisdiction. Candidates may purchase statement space only if they have agreed to voluntary expenditure limits. Gov’t §§ 85601, 13307 CONGRESSIONAL CANDIDATE’S STATEMENT IN COUNTY SAMPLE BALLOT: During this period, congressional candidates may purchase space for a 250-word Candidate Statement in the official sample ballot(s) of the county or counties in the jurisdiction. Congressional candidates do not need to voluntarily agree to expenditure limits to prepare a Candidate Statement. § 13307 CHANGE OF CANDIDATE’S DESIGNATION ON BALLOT: The last day that any candidate may request in writing a different ballot designation than that used at the Primary Election. This written request should be made to both the Secretary of State and the Registrar of Voters. § 13107 SEMI-ANNUAL CAMPAIGN DISCLOSURE STATEMENTS DUE: The last day to file semi-annual campaign disclosure statements by all elected officers, candidates, and committees for the period of January 1, 2012 through June 30, 2012. Gov’t §§ 84200, 84218 LAST DAY TO REQUEST CONSOLIDATION OF ELECTION WITH GENERAL ELECTION: Resolution requesting consolidation with General Election must be filed no later than this date. § 10403, Ed. § 5342 DEADLINE – FILING OF DECLARATION OF CANDIDACY AND CANDIDATES’ STATEMENTS: Last day to file Declarations of Candidacy and Candidates’ Statements of Qualifications with the Registrar of Voters. §§ 10510, 10603, 13307 EXCEPTION: If the filing period is extended because the incumbent failed to file a Declaration of Candidacy, the deadline is extended until August 15, 2012, 5:00 p.m. §§ 10516, 10604 INDEPENDENT PRESIDENTIAL ELECTOR CANDIDATES – NOMINATION PAPERS FILING DEADLINE: No later than 5:00 p.m. on this day, all independent Presidential Elector

July 16, 2012 through August 10, 2012 (E-113 -- 88) July 16, 2012 through August 10, 2012 (E-113 -- 88)

July 31, 2012 (E-98)

July 31, 2012 (E-98)

August 10, 2012 (E-88)

August 10, 2012 (E-88) August 10, 2012 (E-88)

11

candidates must deliver to the county elections official for filing their Nomination Papers. § 8403(a)(2) LAST DAY FOR SCHOOL AND SPECIAL DISTRICT CANDIDATES TO WITHDRAW: No candidate shall withdraw his/her Declaration of Candidacy after 5:00 p.m. on the 88th day prior to the election unless the filing period has been extended until the 83rd day, in which case a candidate has until August 15, 2012, 5:00 p.m. to withdraw. §§ 10510, 10516, 10603, 10604 PUBLIC REVIEW PERIOD FOR CANDIDATES’ STATEMENTS, AND COUNTYWIDE MEASURE DOCUMENTS: During this period, Candidates’ Statements of Qualifications and countywide measure’s Text, Impartial Analysis, Tax Rate Statement (if any), Fiscal Impact Statement (if any), and Direct Arguments will be available for public examination at the Registrar of Voters office, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and will be posted on the Registrar of Voters’ website. §§ 9190, 9380, 13313 EXTENSION OF FILING PERIOD IF INCUMBENT FAILS TO FILE: If an incumbent, eligible for reelection, fails to file his/her Declaration of Candidacy by August 10, 2012, there is a 5-day extension allowed for any person other than the incumbent to file for such office. NOTE: There is no extension of the filing period for any office where there is no incumbent eligible to be elected. §§ 10516, 10604 PETITION TO HOLD ELECTION: Last day, if nominees do not exceed offices to be filled, to file with the Registrar of Voters a petition requesting the election to be held. Petition must be signed by 10% of the voters or 50 voters, whichever is the smaller number, in the district or division. § 10515, Ed. § 5326 POLITICAL PARTY ENDORSEMENTS: Last day for any qualified political party to submit to the county elections official a list of all candidates for voter-nominated office who will appear on any ballot in the county, and who have been endorsed by the party. The county elections official shall print the list in the County Sample Ballot Pamphlet. § 13302(b)

August 10, 2012 (E-88) August 11, 2012 (Saturday) through August 20, 2012 (E-87 -- 78)

August 11, 2012 through August 15, 2012 (E-87 -- 83) August 15, 2012 (E-83)

August 15, 2012 (E-83)

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PUBLIC REVIEW OF CANDIDATES’ STATEMENTS OF QUALIFICATIONS FOR EXTENDED FILING PERIOD: Public review period for Candidates’ Statements of Qualifications and Ballot Designations filed during extended filing period. § 13313 RANDOMIZED ALPHABET DRAWING: On this day, the Secretary of State shall conduct a drawing of the letters of the alphabet, the result of which shall be known as the randomized alphabet, to determine the order in which candidates appear on the General Election ballot. The Registrar of Voters shall also conduct a drawing of the letters of the alphabet to determine the ballot order for candidates for legislative offices when the district includes more than one county. §§ 13111(i) 13112 DEATH OF A CANDIDATE: Last day for the Registrar of Voters to remove a deceased candidate’s name from the General Election ballot. § 8810 CERTIFIED LIST OF CANDIDATES AND ROTATION LIST: The last day for the Secretary of State to certify and send to each county elections official a list by public office showing the name and ballot designation of every person who has received the nomination as a candidate for public office and is entitled to receive votes within the county at the General Election; for each nominee for a partisan office, the name of the party that has nominated him or her; and for each nominee for a voter-nominated office, the name of the party preference, or lack of party preference, as designated by the candidate. § 8148 SPECIAL ABSENTEE VOTERS’ BALLOT APPLICATIONS: The first day the county elections official may process applications for special absentee voters’ ballots (Federal Post Card Applications). Any applications received by the county elections official prior to this day shall be kept and processed on or after this date. If the applicant is not a resident of the county to which he or she has applied, the elections official receiving the application shall forward it immediately to the proper county. NOTE: A request for a vote-by mail ballot from a special absentee voter will be deemed an affidavit of registration and an application for permanent vote-by-mail status. §§ 300(b), 3100, 3103

August 16, 2012 through August 24, 2012 (E-82 -- 74)

August 16, 2012 (E-82) (11:00 a.m.) August 30, 2012 (E-68)

August 30, 2012 (E-68)

September 7, 2012 (E-60)

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LIST OF VOTE-BY-MAIL VOTERS: First day CD-ROMs are available for purchase indicating all voters who have been issued a vote-by-mail ballot. WRITE-IN CANDIDATES: First day Statement of Write-in Candidacy is available for a write-in candidate. Must be filed by October 23, 2012, 5:00 p.m. There are no write-in candidates allowed for voter-nominated contests in the General Election. § 8601 MILITARY AND OVERSEAS VOTERS’ BALLOTS: Last day for the county elections official to mail ballots to absent uniformed services voters and overseas voters. 42 U.S.C § 1973ff-1 (MOVE Act) STATE AND COUNTY MAILINGS: Between these dates, State Voter Information Guides will be mailed directly to voters by the Secretary of State and the Registrar of Voters will mail County Sample Ballot Pamphlets. §§ 9094, 13303 FIRST PRE-ELECTION CAMPAIGN DISCLOSURE STATEMENTS DUE: The last day to file campaign disclosure statements for candidates and committees covering the period of July 1, 2012 through September 30, 2012. Gov’t §§ 84200.5, 84200.7(b) LAST DAY TO REGISTER TO VOTE IN THIS ELECTION AND STILL BE MAILED A SAMPLE BALLOT PAMPHLET: Voters registering after October 8, 2012 will NOT be mailed a Sample Ballot Pamphlet. §§ 9094, 13300(c), 13303 VOTE-BY-MAIL VOTING: Applications for vote-by-mail ballots available during this period from the Registrar of Voters. Applications must be received by the Registrar of Voters by October 30, 2012. §§ 3001, 3003, 3006 LATE CAMPAIGN CONTRIBUTION REPORTING PERIOD: Contributions received of $1,000 or more per source must be reported within 24 hours during this period. Gov’t § 84203

September 7, 2012 through November 6, 2012 (E-60 -- 0) September 10, 2012 through October 23, 2012 (E-57 -- 14)

September 22, 2012 (E-45) (Date fixed by law) September 27, 2012 through October 16, 2012 (E-40 -- 21) October 5, 2012 (E-32) (Date fixed by law) October 8, 2012 (E-29)

October 8, 2012 through October 30, 2012 (E-29 -- 7)

October 21, 2012 through November 5, 2012 (E-16 -- 1)

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October 22, 2012 (E-15)

October 23, 2012 through November 6, 2012 (E-14 -- 0) October 23, 2012 through October 30, 2012 (E-14 -- 7)

LAST DAY TO REGISTER TO VOTE IN GENERAL ELECTION: Last day to register to vote in the General Election. The Voter Registration Affidavit shall be mailed (postmarked by this date) or delivered to the county elections official by this date and is effective upon receipt. The Voter Registration Affidavit may also be submitted by this date to the Department of Motor Vehicles or any National Voter Registration Act designated agency. Last day for special absentee voters to complete and sign the Federal Post Card Application (FPCA) registering to vote and requesting an absent voter ballot and to send it to the county elections official. NOTE: A request for a vote-by-mail ballot from a special absentee voter will be deemed an affidavit of registration and an application for permanent absent voter status. When a county elections official receives and approves an FPCA from a special absentee voter, the official must provide that voter with vote-by-mail ballots for each subsequent election for federal office in the state unless the voter fails to vote in four consecutive statewide general elections. 42 U.S.C. § 1973ff; §§ 300(b), 2102, 2107, 3206 NEW CITIZEN REGISTRATION PERIOD: A new citizen is eligible to register and vote at the office of, or at another location designated by, the county elections official at any time beginning on October 23, 2012 (14 days prior to the election) and ending at the close of polls on November 6, 2012, 8:00 p.m. §§ 331, 3500 A new citizen registering to vote after the close of registration shall provide the county elections official with proof of citizenship prior to voting and shall declare that he or she has established residency in California. §§ 331, 3500, 3501 The ballots of new citizens shall be received and canvassed at the same time and under the same procedure as vote-by-mail voter ballots. § 3502 NEW RESIDENT REGISTRATION PERIOD: Any person who becomes a new resident after October 22, 2012 (15 days prior to the election), may register to vote beginning on October 23, 2012 (14 days prior to the election), and ending October 30, 2012 (7 days prior to the election). This registration must be executed in the county elections office and the new resident shall vote a new resident’s ballot in that office. A new resident is eligible to vote for only president and vice president. §§ 332, 3400

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The ballots of new residents shall be received and canvassed at the same time and under the same procedure as vote-by-mail ballots. § 3405 DEADLINE FOR WRITE-IN CANDIDATES TO FILE: Last day for a write-in candidate to file a statement of write-in candidacy and a Declaration of Candidacy with the Registrar of Voters by 5:00 p.m. § 8601 SECOND PRE-ELECTION CAMPAIGN DISCLOSURE STATEMENTS DUE: The last day to file campaign disclosure statements for candidates and committees covering the period of October 1, 2012 through October 20, 2012. Gov’t §§ 84200.5, 84200.7(b) SPECIAL ABSENTEE VOTER – RECALLED TO MILITARY SERVICE: A registered special absentee voter recalled to service after October 30, 2012, but before 5:00 p.m. on November 5, 2012, may appear before the county elections official in the county in which he/she is registered, or, if within the state, in the county in which he/she is recalled to service and apply for a vote-by-mail ballot which may be submitted by facsimile or email. The vote-by-mail ballot may be voted at the Registrar of Voters’ office or voted outside the office on or before the close of the polls on the Election Day and returned as are other vote-by-mail ballots. To be counted, the ballot must be returned to the Registrar of Voters’ office in person, by facsimile transmission, or by an authorized person on or before the close of the polls on the day of the election. If the special absentee voter appears in the county in which he/she is recalled to service, rather than the county to which he/she is registered, the elections official shall coordinate with the elections official in the county in which the special absentee voter is registered to provide the vote-by-mail ballot that contains the appropriate measures and races for the precinct in which the special absentee voter is registered. § 3110 VOTE-BY-MAIL VOTING – LATE CONDITIONS (EMERGENCY VOTING): During this period vote-by-mail ballots are available when a voter’s condition prevents voting at a polling place. Written application signed under penalty of perjury is required unless the absent voter’s ballot is voted in the Registrar of Voters’ office. The voter may designate any authorized representative to return the voted vote-by-mail ballot. Emergency voting ballots may not be mailed. § 3021

October 23, 2012 (E-14)

October 25, 2012 (E-12)



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ELECTION DAY: Polls will be open from 7:00 a.m. to 8:00 p.m. Ballots will be centrally counted at the Registrar of Voters’ office. §§ 1000, 14212, 15260 VOTE-BY-MAIL VOTER BALLOTS RETURNED: Deadline for the Registrar of Voters to receive vote-by-mail ballots by mail or in person is November 6, 2012, 8:00 p.m. A voter may deliver his/her vote-by-mail ballot in person to any polling place in the county by the close of the polls on Election Day. If a vote-by-mail voter who, because of illness or other physical disability, is unable to return the ballot, he/she may designate his/her spouse, child, parent, grandparent, grandchild, brother, sister, or a person residing in the same household to return the ballot. Last day a special absentee voter who is temporarily living outside of the United States (or is called for military service within the United States on or after October 30, 2012) may return his/her ballot by facsimile transmission. To be counted, the ballot returned by facsimile transmission must be received by the elections official no later than Election Day, 8:00 p.m. and must be accompanied by an identification envelope and a signed waiver of a right to a secret ballot. §§ 3017, 3020, 3103.5, 14212 SEMI-FINAL OFFICIAL CANVASS OF ELECTION RETURNS: Beginning at 8:00 p.m. and continuously until completed, the Registrar of Voters will conduct the semi-final official canvass of votes and report totals to the Secretary of State. §§ 15150, 15151 SPECIAL ABSENTEE VOTERS: Any registered special absentee voter who has returned to their county of registration on or before this day, and to whom a vote-by-mail ballot has been mailed but not voted, may apply for a second vote-by-mail ballot. The elections official shall require him/her to sign an authorization to cancel the vote-by-mail ballot previously issued, and shall then issue another vote-by-mail ballot to the voter, or certify to the precinct board that the voter is eligible to vote in the precinct polling place of his/her residence. § 3108 Last day an unregistered special absentee voter who was released from service after the close of registration and who has returned to his/her county of residence may apply in person to register with the county elections official and vote in the election.

November 6, 2012 (E-0)

November 6, 2012 (E-0) November 6, 2012 (E-0)

November 6, 2012 (E-0)

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Documentary proof of release from military service is required. On or before Election Day, the county elections official shall deliver to the precinct board a list of special absentee voters registered under Elections Code section 3107. § 3107 Last day a special absentee voter who returned to the county after October 30, 2012 may appear before the county elections official and make application for registration, a vote-by-mail ballot, or both. The county elections official shall register the voter, if not registered, and shall deliver a vote-by-mail ballot which may be voted in or outside the county elections official’s office on or before the close of the polls on the day of election and returned as are other voted vote-by-mail ballots. § 3109 COMMENCE OFFICIAL CANVASS OF ELECTION RETURNS: The Registrar of Voters will commence canvassing votes. §§ 10547, 15301 PROVISIONAL BALLOTS OF EMERGENCY WORKERS: On or before November 16, 2012, a provisional ballot cast by an emergency worker outside of his or her home precinct must be received by the county elections official where the voter is registered. The elections official, in a county included in the executive order declaring the emergency, shall transmit for processing any ballot cast not later than the close of polls on Election Day by an emergency worker in a declared state of emergency, including any materials necessary to process the ballot, to the elections official in the county where the voter is registered to vote. § 14313 COMPLETE OFFICIAL CANVASS OF RETURNS AND CERTIFY RESULTS BY THIS DATE: No later that this date, the county elections official must complete the canvass, certify its results, and submit it to the Board of Supervisors. § 15372 CERTIFICATE OF ELECTION: After the Board of Supervisors declares the results of the election, the Registrar of Voters shall make and deliver to each person elected a certificate of election signed by the Registrar of Voters. §§ 15372, 15401 DATE OF TAKING OFFICE: Elected School Board Members take office on the first Friday in December after the General Election. Ed. § 5017

November 7, 2012 (E+1) November 16, 2012 (E+10) December 4, 2012 (E+28)

December 4, 2012 (E+28)

December 7, 2012 (E+31)

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Special district officers, elected or appointed, take office at noon on the first Friday in December after the General Election, after taking the official oath and executing such bond as may be required. § 10554 ELECTORAL COLLEGE CONVENES: At this time and date, the Presidential Electors shall assemble at the State Capitol to vote by separate ballot for that person for President and that person for Vice President of the United States who are, respectively, the candidates of the political party which they represent. These votes are mailed to the seat of the government of the United States, directed to the President of the Senate. U.S. Const., §§ 6904, 6906-6908 DATE OF TAKING OFFICE: Elected County officers take office at noon on the first Monday after January 1st succeeding their election. Gov’t § 24200 SEMI-ANNUAL CAMPAIGN DISCLOSURE STATEMENTS DUE: Last day to file semi-annual campaign disclosure statements for all candidates and committees for the period from October 21, 2012 through December 31, 2012. Gov’t §§ 84200, 84212

December 17, 2012 (E+41) January 7, 2013 (E+62)

January 31, 2013 (E+86)

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SCHOOL DISTRICT OFFICES FOR WHICH CANDIDATES ARE TO BE ELECTED NOVEMBER 6, 2012

COMMUNITY COLLEGE DISTRICTS NUMBER TO BE ELECTED Coast 1 Member each, Trustee Areas 2, 3, 4 North Orange County 1 Member each, Trustee Areas 2, 4, 5, 7 Rancho Santiago 1 Member each, Trustee Areas 1, 3, 5, 7

South Orange County 1 Member each, Trustee Areas 1, 3, 6, 7 HIGH SCHOOL DISTRICTS Anaheim Union 2 Members, Full Term 1 Member, Short Term Fullerton Joint Union 2 Members Huntington Beach Union 2 Members, Full Term 1 Member, Short Term UNIFIED DISTRICTS Brea Olinda Unified 3 Members Capistrano Unified 1 Member each, Trustee Areas 1, 2, 3, 5 Garden Grove Unified 3 Members Irvine Unified 3 Members Laguna Beach Unified 2 Members Los Alamitos Unified 3 Members Newport-Mesa Unified 1 Member each, Trustee Areas 1, 3, 6 Orange Unified 1 Member each, Trustee Areas 2, 3, 6 Placentia-Yorba Linda Unified 3 Members Saddleback Valley Unified 3 Members Santa Ana Unified 3 Members Tustin Unified 3 Members ELEMENTARY SCHOOL DISTRICTS Anaheim City 2 Members Buena Park 2 Members, Full Term 1 Member, Short Term Centralia 2 Members Cypress 2 Members Fountain Valley 2 Members Fullerton 2 Members Huntington Beach City 2 Members, Full Term 1 Member, Short Term La Habra City 2 Members Lowell Joint 2 Members Magnolia 2 Members Ocean View 2 Members Savanna 2 Members, Full Term 1 Member, Short Term Westminster 2 Members 20

SPECIAL DISTRICT OFFICES FOR WHICH CANDIDATES ARE TO BE ELECTED NOVEMBER 6, 2012

COMMUNITY SERVICES DISTRICTS NUMBER TO BE ELECTED Capistrano Bay Community Services District 2 Directors Emerald Bay Service District 2 Directors Rossmoor Community Services District 3 Directors Surfside Colony Community Services District 1 Director Three Arch Bay Community Services District 3 Directors IRRIGATION DISTRICT Serrano Water District 1 Director each, Divisions 2, 3, 5 PARK AND RECREATION DISTRICT Silverado-Modjeska Recreation and Park District 2 Directors SANITARY DISTRICTS Costa Mesa Sanitary District 2 Directors Midway City Sanitary District 2 Directors Sunset Beach Sanitary District 3 Directors STORM WATER PROTECTION DISTRICT Surfside Colony Storm Water Protection District 2 Directors CALIFORNIA WATER DISTRICTS El Toro Water District 3 Directors Irvine Ranch Water District 2 Directors Moulton Niguel Water District 1 Director each, Divisions 1, 5, 6, 7 Santa Margarita Water District 3 Directors COUNTY WATER DISTRICTS East Orange County Water District 2 Directors Rossmoor/Los Alamitos Area Sewer District 3 Directors Mesa Consolidated Water District 1 Director each, Divisions 1, 2, 3

South Coast Water District 3 Directors Trabuco Canyon Water District 2 Directors Yorba Linda Water District 2 Directors INDEPENDENT WATER DISTRICT Orange County Water District 1 Director each, Divisions 2, 3, 4, 6 MUNICIPAL WATER DISTRICT

Municipal Water District of Orange County 1 Director each, Divisions 3, 4, 6, 7 LIBRARY DISTRICTS Buena Park Library District 3 Trustees, Full Term 1 Trustee, Short Term Placentia Library District 3 Trustees 21

GENERAL QUALIFICATIONS TO RUN FOR PUBLIC OFFICE

A Candidate must be: 1. 18 years old by Election Day; 2. a citizen of the State; 3. a registered voter at the time Nomination Papers are issued, and, unless

otherwise specifically provided, qualified to vote for the office; and 4. eligible to take the oath of office and be able to be bonded in the amounts

provided for by statute. A candidate may not have been convicted of designated crimes specified in the

Constitution and laws of the State. A person is not eligible to be elected or appointed to a county or district office unless he/she is a registered voter of the county or district in which the duties of the offices are to be exercised at the time that Nomination Papers are issued to the person or at the time of the person’s appointment. Gov’t § 24001 Unless otherwise specifically provided, no person is eligible to be elected or appointed to an elective office unless that person is a registered voter and otherwise qualified to vote for that office at the time that Nomination Papers are issued to the person or at the time of the person’s appointment. § 201 Notwithstanding any other provision of law, a public officer who is a minor shall have the rights and liabilities of an adult, both civil and criminal, with regard to his/her official duties, and a candidate for nomination or election to public office who is a minor shall have the rights and liabilities of an adult, both civil and criminal, with regard to his/her activities as a candidate. Gov’t § 275.2 Successful candidates must qualify for office by taking the oath of office and be able to be bonded in the amounts provided for by statute, by the presiding judge of the Superior Court, and/or by judges of the Superior Court. Cal. Const., Art. XX, § 3 A person is incapable of holding a civil office if at the time of his/her election or appointment he/she is not 18 years of age and a citizen of the State. Gov’t § 1020 A person is disqualified from holding any office upon conviction of designated crimes as specified in the Constitution and laws of the State. Gov’t § 1021 The Declaration of Candidacy form to be completed by the candidate includes a statement that, if elected, he/she will qualify for and accept the office. § 10511

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SPECIAL QUALIFICATIONS FOR SCHOOL BOARD MEMBER

(a) Any person who is 18 years of age or older, a citizen of the State, a resident of the school district, a registered voter, and who is not disqualified by the Constitution or laws of the State from holding a civil office, is eligible to be elected or appointed a member of a governing board of a school district without further qualifications.

(b) An employee of a school district may not be sworn into office as an elected or

appointed member of that school district’s governing board unless and until he or she resigns as an employee. If the employee does not resign, the employment will automatically terminate upon being sworn into office. Ed. § 35107

In addition to the above, a candidate for a school district having trustee areas must be a resident of the trustee area for which he/she is a candidate. Ed. § 5030(c)

APPOINTMENT OF SCHOOL BOARD MEMBERS If a school district or community college district election is not held because of a condition listed in section 5326 of the Education Code, the qualified person or persons nominated shall be seated at the organizational meeting of the board, or if no person has been nominated or if an insufficient number is nominated, the governing board of the district shall appoint a qualified person or persons, as the case may be, at a meeting prior to the day fixed for the election, and such appointee or appointees shall be seated at the organizational meeting of the board as if elected at a school district or community college district election. Ed. § 5328

APPOINTMENT OF SPECIAL DISTRICT NOMINEES If a district election is not held because of a condition listed in Elections Code section 10515, the Registrar of Voters shall submit a certificate of these facts to the supervising authority and request that the supervising authority, at a regular or special meeting held prior to the Monday before the first Friday in December in which the election is held, appoint to such office or offices the person or persons, if any, who have filed Declarations of Candidacy. The supervising authority shall make such appointments. If no person has filed a Declaration of Candidacy for any office, the supervising authority shall appoint any person to the office who is qualified on the date when the election would have been held. The person appointed shall qualify and take office and serve exactly as if elected at the general district election for such office. § 10515

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SPECIAL QUALIFICATIONS FOR HOLDING OFFICE AND VOTING WITHIN SPECIAL DISTRICTS

COMMUNITY SERVICES DISTRICTS

DIRECTOR - Shall be a “registered elector” (registered voter) residing within the district. VOTER - Shall be a registered voter in the district. Gov’t §§ 61016, 61200

IRRIGATION DISTRICTS DIRECTOR - Shall be a registered voter and a landowner in the district and a resident of the

division represented through his or her entire term. VOTER - Shall be a registered voter in the district or division, if any. Water Code § 21100, 21551, Cal. Const. Art. II, §2

PARK AND RECREATION DISTRICTS DIRECTOR - Shall be a qualified registered voter in the district. VOTER - Shall be a registered voter in the district. Pub. Res. Code § 5784

SANITARY DISTRICTS DIRECTOR - Shall be a “resident elector” (registered voter) in the district. VOTER - Shall be a registered voter in the district. Health & Safety Code §§ 6464, 6561

STORM WATER DISTRICT TRUSTEE - Shall be a freeholder of the district and shall have resided in the district one year

preceding election; provided that when unincorporated territory is included with incorporated territory, at least one trustee shall be an eligible freeholder of the unincorporated territory, if such there be residing in said district.

VOTER - Shall be a registered voter in the district. West’s Water Code App. §13-5; Deering’s Uncd. Water Code § 6176.5

CALIFORNIA WATER DISTRICTS DIRECTOR - Shall be a registered voter in the district or division, if any. VOTER - Shall be a registered voter in the district or division, if any. Water Code §§35177, 35178, 35188, 35189, 35190, 35212, 35213

COUNTY WATER DISTRICTS DIRECTOR - Shall be a registered voter in the district or division, if any. VOTER - Shall be a registered voter in the district or division, if any. Water Code §§ 30500, 30700, 30735

ORANGE COUNTY INDEPENDENT WATER DISTRICT DIRECTOR - Shall be a resident of district. VOTER - Shall be a registered voter in the district or division, if any.

West’s Water Code App. §40-11; Deering’s Uncd. Water Code §§ 5683.9, 5683.11

MUNICIPAL WATER DISTRICTS DIRECTOR - Shall be a registered voter in the district or division, if any. VOTER - Shall be a registered voter in the district or division, if any. Water Code §§ 71170, 71250, 71453, 71501

LIBRARY DISTRICTS TRUSTEE - Shall be a registered voter in the district. VOTER - Shall be a registered voter in the district. Ed. §§ 19611, 19702

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DECLARATION OF CANDIDACY PROCEDURES

Candidates for school board member and special district director must file a Declaration of Candidacy between July 16, 2012 and August 10, 2012. § 10510 There is no filing fee. Nomination signatures are not required.

DECLARATION OF CANDIDACY

July 16, 2012 is the first day that candidates for school board members and special district directors may obtain the Declaration of Candidacy and Candidate’s Statement of Qualifications forms. These forms are available at the Registrar of Voters office, 1300 S. Grand Ave., Building C, Santa Ana. Information to be completed by the candidate on the Declaration of Candidacy form includes the candidate’s name, occupation (ballot) designation, residence address, mailing address, and phone number. The Declaration of Candidacy includes a statement under penalty of perjury under the laws of the State of California that the information is true and correct. The Declaration of Candidacy must be filed by August 10, 2012, 5:00 p.m.* § 10511 If a person is a candidate for a nonpartisan office, all reference to party affiliation must be omitted on all forms required to be filed. § 8002 No person shall file Nomination Papers for more than one school or community college district office, including a county board of education office, at the same election. § 10603 (c) If a candidate changes his/her name within one year of any election, the new name shall not appear upon the ballot unless the change was made by either of the following: (a) Marriage; (b) Decree of any court of competent jurisdiction. § 13104 For candidates with long names, there is a possibility that the Registrar of Voters’ data system may split the name. Due to the space limitations, the Registrar of Voters’ office is unable to change column size, font size, etc., to accommodate long names. The candidates should keep this in mind as they designate how they want their names to appear on the ballot. The candidate must take the Oath of Allegiance before the deputy receiving the form. (The Oath may alternatively be taken before a Notary Public.) There is no filing fee. The last day to file as a candidate is August 10, 2012, 5:00 p.m. The last day to withdraw as a candidate is August 10, 2012, 5:00 p.m. §§ 10510, 10603 (b) *EXCEPTION: If a Declaration of Candidacy for an incumbent elective member of a school district or director of a special district is not filed by 5:00 p.m. on August 10, 2012, the filing period is extended until 5:00 p.m. on August 15, 2012, for those offices in which the incumbent failed to file. During this extended period, candidates, other than the incumbent, may file a Declaration of Candidacy. This does not apply if there is no incumbent eligible to be reelected.

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If the filing period is extended, as previously stated, candidates for the extended office may withdraw from the election until August 15, 2012, 5:00 p.m., the 83rd day before the election.

DATES OF TAKING OFFICE President and Vice President of the United States take office at noon on January 20, 2013 US Const., Amend. 20, Sec. 1 Members of the United States Senate take office at noon on January 3, 2013 US Const., Amend. 20, Sec. 1 Members of the United States House of Representatives take office at noon on January 3, 2013 US Const., Amend. 20, Sec. 1 Members of the State Senate take office on December 3, 2012 Ca Const., Art 4, Sec. 2 Members of the State Assembly take office on December 3, 2012 Ca Const., Art 4, Sec. 2 Judges of the Superior Court take office on January 7, 2013 Ca Const., Art 6, Sec. 16 Members of the Orange County Board of Supervisors take office at noon on January 7, 2013 Gov’t § 24200 Elected school board members and community college trustees take office on December 7, 2012. Ed. § 5017 Special district officers, elected or appointed, take office at noon on December 7, 2012 § 10554 Elected directors of municipal water districts take office at noon on January 7, 2013 Water Code § 71253

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BALLOT DESIGNATIONS FOR CANDIDATES (§13107; Secretary of State Ballot Designation Regulations, Ca. Admin. Code Regs. Tit. 2, § 20710, et seq. – entire page)

With the exception of candidates for Justice of the State Supreme Court or Court of Appeal, immediately under the name of each candidate, and not separated from the name by any line, may appear at the option of the candidate only one of the following designations:

(1) Words designating the elective city, county, district, state or federal office which the candidate holds at the time of filing the nomination documents to which he/she was elected by vote of the people, or to which he/she was appointed, in the case of a Superior Court Judge. There is no word limit for the official title of the office. A candidate may choose to include the name of his/her elective office with another profession, vocation, or occupation, but that Ballot Designation is limited to no more than three words. § 13107(a)(1)

(2) Proposed ballot designations indicating a position of legislative leadership or

leadership in another elected body, such as “Majority Leader of the California Senate”, “Speaker of the California State Assembly”, and “City of Long Beach Mayor Pro Tem” are not elective offices as described in Elections Code § 13107 (a)(1). Such Ballot Designations are improper, pursuant to Elections Code

§ 13107(a)(1). They may, however, subject to the three-word limit, be considered under the provisions of § 13107(a) (3). Examples of acceptable Ballot Designations under this section include, but are not limited to, “Assembly Minority Leader”, “California Assembly Speaker’, and “Mayor Pro Tem”. CA Admin Code, Title 2, Division 7, § 20712 (d) (3) The word "incumbent" if the candidate is a candidate for the same office which

he/she holds at the time of filing the Nomination Papers, and was elected to that office by a vote of the people, or, in the case of a Superior Court Judge, was appointed to that office. The word “incumbent” must be used as a noun and must stand alone. § 13107(a)(2)

(4) The phrase “appointed incumbent” may be used if the candidate holds an office

other than a judicial office by virtue of appointment, and the candidate is a candidate for election to the same office. § 13107(a)(4)

If the candidate is a candidate for election to another office, but wants to use the title of his/her current appointed office, he may use the word “appointed” and the title of his/her current office. He/she may not use “appointed incumbent” in this case. In either instance, the candidate may not use the unmodified word “incumbent” or any words designating the office unmodified by the word “appointed.” The words “appointed incumbent” must stand alone. However, the phrase “appointed incumbent” shall not be required of a candidate who seeks reelection to an office which he/she holds and to which he/she was appointed as a nominated candidate, in lieu of an election pursuant to Education Code sections 5326 and 5328 or Elections Code sections 7228, 7423, 7673, 10229, or 10515.

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BALLOT DESIGNATIONS FOR CANDIDATES CONTINUED (§13107; Secretary of State Ballot Designation Regulations, Ca. Admin. Code Regs. Tit. 2, § 20710, et seq. – entire page)

(5) For purposes of this section, all California geographical names shall be considered to be one word and shall be limited to the names of cities,

counties and states. The names of special districts, school districts, and political subdivisions are not geographical names.

CA Admin Code, Title 2, Division 7, § 20714(f)(3)

(6) Punctuation shall be limited to the use of a comma. Hyphenated words that appear in any generally available standard reference dictionary, published in the

United States at any time within the 10 calendar years immediately preceding the election for which the words are counted, shall be considered as one word. Each part of all other hyphenated words shall be counted as a separate word.

CA Admin Code, Title 2, Division 7, § 20714(f)(2)

(7) No more than three words designating the current principal professions, vocations, or occupations of the candidate may be used as a Ballot Designation. However, in the event the candidate does not have a current principal profession, vocation or occupation at the time he/she files his/her nomination documents, the candidate may use a Ballot Designation consisting of his/her principal professions, vocations, or occupations which the candidate was principally engaged in during the calendar year immediately preceding the filing of the candidate’s nomination documents.

CA Admin Code, Title 2, Division 7, § 20714(d)

“Principal”, as that term is used in Elections Code §13107(a)(3), means a substantial involvement of time and effort such that the activity is one of the primary, main or leading professional, vocational or occupational endeavors of the candidate. The term “principal” precludes any activity which does not entail a significant involvement on the part of the candidate. Involvement

which is only nominal, pro forma, or titular in character does not meet the requirements of the statute. The Ballot Designation must accurately state the candidate’s principal professions, vocations, or occupations and must be factually accurate and descriptive, and neither confusing nor misleading.

CA Admin Code, Title 2, Division 7, § 20714(b) “Profession” means a field of employment requiring special education or skill and

requiring specific knowledge of a particular discipline. The labor and skill involved in a profession is predominantly mental or intellectual, rather than physical or manual. Recognized professions generally include, but are not limited to: Law, medicine, education, engineering, accountancy, and journalism. Examples of an acceptable designation of a “profession”, as defined in Elections Code § 13107 (a)(3) include, but are not limited to: Attorney, physician, accountant, architect, and teacher. CA Admin Code, Title 2, Division 7, § 20714(a)(1)

“Vocation” means a trade, a religious calling, or the work upon which a person,

in most but not all cases, relies for his/her livelihood and spends a major portion of his/her time. As defined, vocations may include, but are not limited to: Religious ministry, child rearing, homemaking, elderly and dependent care, and

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engaging in trades such as carpentry, cabinetmaking, plumbing, and the like.

Examples of an acceptable designation of a “vocation”, as defined in Elections Code § 13107(a)(3) include, but are not limited to: Minister, priest, mother,

father, parent, homemaker, dependent care provider, carpenter, plumber, electrician, and cabinetmaker. NOTE: Husband and wife are not acceptable designations. CA Admin Code, Title 2, Division 7, § 20714(a)(2)

“Occupation” means the employment in which one regularly engages or follows

as the means of making a livelihood. Examples of an acceptable designation of an “occupation” as defined in Elections Code § 13107(a)(3) include, but are not limited to: Rancher, restaurateur, retail salesperson, manual laborer, construction worker, computer manufacturing executive, military pilot, secretary, and police officer. CA Admin Code, Title 2, Division 7, § 20714(a)(3)

If a candidate is licensed by the State of California to engage in a profession,

vocation or occupation, the candidate is entitled to consider it one of his/her “principal” professions, vocations, or occupations if (a) the candidate has maintained his/her license current as of the date he/she filed his/her nomination documents by complying with all applicable requirements of the respective licensure, including the payment of all applicable license fees and (b) the status of the candidate’s license is active at the time he/she filed his/her nomination documents. A candidate who holds a professional, vocational, or occupational license issued by the State of California may not claim such profession, vocation or occupation as one of his/her “principal” professions, vocations, or occupations if (a) the candidate’s licensure status is “inactive” at the time the candidate files his/her nomination documents; or (b) the candidate’s license has been suspended or revoked by the agency issuing the license at the time the candidate files his/her nomination documents. CA Admin Code, Title 2, Division 7, § 20714(b)(1)

Multiple Principal Professions, Vocations, or Occupations: A candidate may

engage in multiple principal professions, vocations or occupations. However, if a candidate proposes a Ballot Designation including multiple principal professions, vocations or occupations, the proposed Ballot Designation must comply with the following provisions: (1) The three-word limitation specified in Elections Code

§ 13107(a)(3); (2) Each such proposed profession, vocation or occupation shall be separately considered and must independently qualify as a “principal” profession, vocation, or occupation; and (3) When multiple professions, vocations or occupations are proposed as a ballot designation, they shall be separated by a slash (“/”). CA Admin Code, Title 2, Division 7, §§ 20714(e)(1)(2)(3)

(8) “Community Volunteer” means a person who engages in an activity or performs a service for or on the behalf of, without profiting monetarily, one or more of the following: (1) A charitable, educational, or religious organization as defined by the U.S. Internal Revenue Code § 501(c)(3); (2) a governmental agency; or (3) an educational institution. The activity or service must constitute substantial involvement of the candidate’s 29


time and effort such that the activity or service is the sole, primary, main, or leading professional, vocational or occupational endeavor of the candidate. The words “Community Volunteer” must stand alone. CA Admin Code, Title 2, Division 7, §§ 20714.5 Remember: The candidate must use his/her principal profession, vocation, or occupation as his/her Ballot Designation. “Community Volunteer” will not be allowed if the candidate does have a principal profession, vocation, or occupation. If the volunteer work is considered an “avocation” (see below under “Unacceptable Ballot Designations), then “Community Volunteer” may not be used as the Ballot Designation. (9) The use of the word “retired” is generally limited for use by individuals who have

permanently given up their chosen principal profession, vocation or occupation. These factors will be taken into consideration: (a) Prior to retiring from his/her principal profession, vocation or occupation, the candidate worked in such profession, vocation or occupation for more than five years; (b) The candidate is collecting, or eligible to collect, retirement benefits or other type of vested pension; (c) The candidate has reached at least the age of 55 years; (d) The candidate voluntarily left his/her last professional, vocational, or occupational position; (e) If the candidate requests a Ballot Designation that he/she is a retired public official, he/she must have previously voluntarily retired from public office, not have been involuntarily removed from office, not have been recalled by voters, and not have surrendered the office to seek another office or failed to win reelection to the office; (f) The candidate has not had another more recent, principal profession, vocation, or occupation; and (g) The candidate’s retirement benefits are providing him/her with a principal source of income. CA Admin Code, Title 2, Division 7, § 20716(h)(1)(2)(3)(4)

UNACCEPTABLE BALLOT DESIGNATIONS: (1) The following types of activities are distinguished from professions, vocations, and occupations and are not acceptable as ballot designations pursuant to Elections Code § 13107(a)(3):

(a) Avocations: An avocation is a casual or occasional activity, diversion or hobby pursued principally for enjoyment and is in addition to the candidate’s principal profession, vocation or occupation. Avocations may include, but are not limited to: Hobbies, social activities, volunteer work (except as set forth under “Community Volunteer”), and matters pursued as an amateur.

CA Admin Code, Title 2, Division 7, § 20716(b)(1) Example: (a) If a person is a PTA President (not a paid position), and does not have a principal profession, vocation, or occupation, then that person could use” Community Volunteer” as his/her Ballot Designation but could not use

“PTA President”. “PTA President” is considered a “status (see “c: Statuses”); (b) If the person is a PTA President (not a paid position), and also has a principle profession, vocation, or occupation, he/she must use his/her principle 30


profession, vocation, or occupation as his/her Ballot Designation; (c) If the person is a PTA President (not a paid position) and also has a principle profession, vocation, or occupation, he/she could not use both the principle

profession, vocation, or occupation and “Community Volunteer” (even if the designation meets the three-word requirement) because “Community

Volunteer” must stand alone. (b) Pro Forma Professions, Vocations, and Occupations: Pro forma

professions, vocations or occupations are positions held by the candidate which consume little or none of the candidate’s time and which, by their nature, are voluntary or for which the candidate is not compensated. Pro forma professions, vocations and occupations may include, but are not limited to: Honorary peace officer, honorary chairperson, honorary professor, goodwill ambassador, official host or hostess and the like.

CA Admin Code, Title 2, Division 7, § 20716(b)(2)

(c) Statuses: A status is a state, condition, social position or legal relation of the candidate to another person, persons or the community as a whole. A status is generic in nature and generally fails to identify with any particular specificity

the manner by which the candidate earns his or her livelihood or spends the substantial majority of his or her time. Examples of a status include, but are not limited to: Veteran, proponent, reformer, scholar, founder, philosopher, philanthropist, mother of eleven, activist, patriot, taxpayer, concerned citizen, Kiwanis Club President, PTA President, husband, and wife. CA Admin Code, Title 2, Division 7, § 20716(b)(3) (2) A Ballot Designation which abbreviates the word “retired” or places it following any word or words which it modifies. Examples of impermissible designations include, but are not limited to: Ret. Army General; Major USAF, Retired; and City Attorney, Retired. CA Admin Code, Title 2, Division 7, § 20716(f) (3) No degree shall appear on the same line on a ballot as a candidate’s name, either before or after the candidate’s name per Elections Code § 13106. Examples include, but are not limited to: Ph.D., M.A., B.A., B.S., and M.D. § 13106 (4) A Ballot Designation may not comprise or include commercial identification information, such as a trademark, service mark, trade name, or the specific name of a business, partnership, corporation, company, foundation, or organization. Examples of an improper use of commercial identification information include, but are not limited to: Acme Company President, Universal Widget Inventor, Director, Smith Foundation, UCLA Professor, and the like. CA Admin Code, Title 2, Division 7, § 20716(d) (5) Pursuant to Elections Code § 13107(a)(2), a Ballot Designation which would suggest an evaluation of the candidate’s qualifications, honesty, integrity, leadership abilities or character. Any laudatory or derogatory adjectives which would suggest an evaluation of the candidate’s qualifications shall not be permitted. Such impermissible adjectives include, but are not limited to: Senior, emeritus, 31


specialist, magnate, outstanding, leading, expert, virtuous, eminent, best, exalted, prominent, famous, respected, honored, honest, dishonest, corrupt, lazy, and the like. CA Admin Code, Title 2, Division 7, § 20716(e) (6) A Ballot Designation which uses a word or prefix to indicate a prior profession, vocation, occupation or elected, appointed, or judicial office previously held by the candidate. These include, but are not limited to: Ex-, former, past, and erstwhile. Examples of impermissible designations include: Former Congressman, Ex- Senator, and Former Educator. CA Admin Code, Title 2, Division 7, § 20716(g) (7) A Ballot Designation indicating that a candidate is a member of the state or county central committee of a political party, or an officer of a state or county central committee of a political party, are improper, as such positions do not constitute elective county or state offices as specified in Elections Code § 13107(a)(1). A Member of the Central Committee may use as his/her ballot designation the word “Incumbent”, but may not use “Member of the Central Committee”. CA Admin Code, Title 2, Division 7, § 20712(e) (8) A Ballot Designation which uses the name of any political party, whether or not it has qualified for recognized ballot status. § 13107(b)(5) (9) A Ballot Designation which uses a word or words referring to a racial, religious or ethnic group or implies any ethnic or racial slurs or ethnically or racially derogatory language. CA Admin Code, Title 2, Division 7, § 20716(j)(1) (10) If the candidate is a member of the clergy, the candidate may not make reference to his/her specific denomination. However, the candidate may use his/her clerical title as a ballot designation (e.g. Rabbi, Pastor, Minister, Priest, Bishop, Deacon, Monk, Nun, Imam, etc. CA Admin Code, Title 2, Division 7, § 20716(j)(2) Neither the Secretary of State nor any other election official shall accept a designation of which any of the following would be true: (1) It would mislead the voter. (2) It would suggest an evaluation of a candidate, such as outstanding, leading,

expert, virtuous, or eminent. (3) It abbreviates the word “retired” or places it following any word or words which

it modifies. (4) It uses a word or prefix, such as “former” or “ex-,” which means a prior status.

The only exception is the use of word “retired.” (5) It uses the name of any political party, whether or not it has qualified for the

ballot. (6) It uses a word or words referring to a racial, religious, or ethnic group. (7) It refers to any activity prohibited by law. § 13107(b)

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BALLOT DESIGNATION WORKSHEET Each candidate who submits a Ballot Designation shall file a Ballot Designation Worksheet that supports the use of that Ballot Designation by the candidate. § 13107.3, Admin. Code § 20711 The Ballot Designation Worksheet shall be filed with the Registrar of Voters at the same time that the candidate files his/her Declaration of Candidacy. § 13107.3, Admin. Code § 20711 The Ballot Designation Worksheet is public record and shall be available for inspection and copying. Admin. Code § 20711 If a candidate requests a change of his or her Ballot Designation pursuant to Elections Code § 13107(e), that request shall be accompanied by a new Ballot Designation Worksheet. Admin. Code § 20711 IN THE EVENT THAT A CANDIDATE FAILS TO FILE A BALLOT DESIGNATION WORKSHEET, NO DESIGNATION SHALL APPEAR UNDER THE CANDIDATE’S NAME ON THE BALLOT. §13107.3 The purpose of the Ballot Designation Worksheet is for the candidate to give information to substantiate his/her Ballot Designation. It must be completed in its entirety. The candidate signs this worksheet that the Ballot Designation and the provided back-up information are accurate. It is not the responsibility of the Registrar of Voters’ staff to investigate if the facts indicated by the candidate are valid. The Ballot Designation Worksheet is used as back-up for his/her Ballot Designation in the event the Ballot Designation is challenged. NOTE: The Registrar of Voters is the filing officer for school board members and special district directors. However, there are contests on the ballot for which other individuals are the filing officers. In determining the validity of a Ballot Designation for school board members and special district directors, the Registrar of Voters’ staff follows Elections Code section 13107, the Secretary of State’s Ballot Designation Regulations, and California Administrative Code Regulations. While the Registrar of Voters may give guidance to the other filing officers, those filing officers make the final decision regarding Ballot Designations for those candidates under their jurisdiction. In reviewing the nomination documents, the Registrar of Voters’ staff will verify that the Ballot Designation meets the basic restrictions set forth in this section, such as the three-word limitation and the use of “Incumbent”. If the designation is found to be in violation of any of the restrictions set forth in this section, the elections official shall notify the candidate by registered or certified mail return receipt requested, addressed to the mailing address appearing on the candidate's nomination documents. § 13107(c) The candidate shall, within three days from the date of receipt of the notice, appear before the elections official or, in the case of the Secretary of State, notify the Secretary of State by telephone, and provide an alternate designation. In the event the

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candidate fails to provide an alternate designation, no designation will appear after the candidate’s name. § 13107(c)(1) CHALLENGING A BALLOT DESIGNATION: A person may challenge a Ballot Designation in writing to the Registrar of Voters between July 16, 2012 and August 10, 2012, 5:00 p.m. After August 10, 2012, there is a Public Review Period -- August 11, 2012 through August 20, 2012 – during which time the public may challenge a Ballot Designation in Court. No Ballot Designation given by a candidate shall be changed by the candidate after the final date for filing nomination documents, August 10, 2012, 5:00 p.m., except as specifically requested by the elections official to change an unacceptable designation. § 13107(d) The designation shall remain the same for all purposes of both Primary and General Elections, unless the candidate, at least 98 days prior to the General Election, requests in writing a different designation which the candidate is entitled to use at the time of the request. The written request must be accompanied by a Ballot Designation Worksheet. § 13107(e) In all cases, words so used shall be printed in 8-point roman uppercase and lowercase type except that, if the designation selected is so long that it would conflict with the space requirements of Elections Code sections 13207 and 13211, the elections official shall use a type size for the designation for each candidate for that office sufficiently smaller to meet these requirements. § 13107(f) Whenever a foreign language translation of a candidate’s designation is required under the Voting Rights Act of 1965 (42 U.S.C. Sec. 1971), as amended, to appear on the ballot in addition to the English language version, it shall be as short as possible, as consistent as is practicable with this section, and shall employ abbreviations and initials wherever possible in order to avoid undue length. § 13107(g)

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BALLOT ORDER OF CANDIDATES

The ballot order of a candidate depends upon the contest for which the person is a candidate. The ballot order for a specific contest will be determined by one of two methods: (1) A random draw conducted by the Secretary of State or the County; or (2) A rotation determined pursuant to Elections Code § 13111. The following November 6, 2012 General Election contests’ ballot orders will be determined by a random draw: Member of the State Senate, Member of the State Assembly, Member of the Orange County Board of Supervisors (if applicable), Member of a City Council, Member of a School District Governing Board, and Director of a Special District Board of Directors. The following November 6, 2012 General Election contests’ ballot orders will be determined by rotation: United States President/Vice President, Member of the United States Senate, Representative in Congress, and Superior Court Judge (if applicable). RANDOMIZED ALPHABET: The Secretary of State shall conduct a drawing of the letters of the alphabet, the result of which shall be known as a randomized alphabet. § 13112 The procedure shall be as follows: Each letter of the alphabet shall be written on a separate slip of paper, each of which will be folded and inserted into a capsule. Each capsule shall be opaque and of uniform weight, color, size, shape, and texture. The capsules shall be placed in a container, which shall be shaken vigorously in order to mix them thoroughly. The container then shall be opened and the capsules removed at random one at a time. As each is removed, it shall be opened and the letter on the slip of paper read aloud and written down. § 13112 The resulting random order of letters constitutes the randomized alphabet, which is to be used in the same manner as the conventional alphabet in determining the order of all candidates in all elections. For example, if two candidates with the surnames Campbell and Carlson are running for the same office, their order on the ballot will depend on the order in which the letter M and R were drawn in the randomized alphabet drawing. The drawing shall be open to the public. A drawing will take place for each election date. The date of the drawing for the General Election will be August 16, 2012, 11:00 a.m. § 13112 If the office is to be voted upon wholly within, but not throughout, one county, such as Member of the Orange County Board of Supervisors, names shall appear according to the randomized alphabet. § 13111(f) If the office is that of Member of the State Senate or Member of the Assembly, the names of the candidates shall appear according to the randomized alphabet unless the district encompasses more than one county, in which case the arrangement shall be made pursuant to subdivision (i) of Elections Code section 13111 (see below). § 3111(e) If the office is that of Member of the State Senate or Member of the Assembly, and the district includes more than one county, the elections official in each county shall conduct a drawing of the letters of the alphabet, pursuant to the same procedures specified in

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section 13112. The results of the drawing shall be known as a county randomized ballot and shall be used only to arrange the names of the candidates when the district includes more than one county. The Secretary of State’s random draw will not be used for multi-county districts. The date of this drawing for the General Election will be August 16, 2012, 11:00 a.m. § 13111(i) ROTATION: For offices to be voted on throughout the state, the Secretary of State shall arrange the names of the candidates according to the randomized alphabet for the First Assembly District. Thereafter, for each succeeding Assembly District, the name appearing first in the last preceding Assembly District shall be placed last, the order of the other names remaining unchanged. § 13111(c) For the office of Representative in Congress or Member of the State Board of Equalization, the Secretary of State shall arrange the names of candidates for the office according to the randomized alphabet for that Assembly District which has the lowest number of all the Assembly Districts in which candidates are to be voted on. Thereafter, for each succeeding Assembly District in which the candidates are to be voted on, the names appearing first in the last preceding Assembly District shall be placed last, the order of the other names remaining unchanged. § 13111(d) If the office is to be voted on throughout a single county and there are five or more Assembly Districts wholly or partly in the county, the names shall appear according to the randomized alphabet for the Assembly District which has the lowest number. Thereafter, for each succeeding Assembly District, the name appearing first for each office in the last preceding Assembly District shall be placed last, the order of the other names remaining unchanged. § 13111(h)

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CANDIDATE'S STATEMENT OF QUALIFICATIONS Each candidate for nonpartisan elective office in any local agency, including any city, county, city and county, or district, may prepare a Candidate's Statement on an appropriate form provided by the elections official. The statement may include the name, age and occupation of the candidate and a brief description, of no more than 200 words, of the candidate's education and qualifications expressed by the candidate himself/herself. However, the governing body of the local agency may authorize an increase in the limitations on words for the statement from 200 to 400 words. The statement shall not include the party affiliation of the candidate, nor membership or activity in partisan political organizations. The candidate must sign the statement before it is filed in the office of the Registrar of Voters when his/her Nomination Papers are returned for filing, if it is for a Primary Election, or for an election for offices for which there is no primary. The statement shall be filed in the office of the elections official no later than the 88th day before the election, August 10, 2012, 5:00 p.m., if it is for an election for which Nomination Papers are not required to be filed. § 13307(a)(1)

NOTE: In the event that the nomination period for a particular office is extended because an incumbent eligible to be elected did not file Nomination Papers, a Candidate's Statement for that particular office may be withdrawn, but not changed, during the extended nomination period and until 5:00 p.m. of August 16, 2012, the next working day after the close of the extended nomination period. §§ 10516, 13307 A Candidate’s Statement of Qualifications may make no reference to another candidate. In addition to the restrictions set forth in Section 13307, any Candidate’s Statement of Qualifications submitted pursuant to Section 13307 shall be limited to a recitation of the candidate’s own personal background and qualifications, and shall not in any way make reference to other candidates for that office or to another candidate’s qualifications, character, or activities. The elections official shall not cause to be printed or circulated any statement that the elections official determines is not so limited or that includes any reference prohibited by this section. § 13308 The Registrar of Voters will send to each voter, together with the sample ballot, a voter's pamphlet which contains the written statements of each candidate that is prepared pursuant to this section. The statement of each candidate will be printed in type of uniform size and darkness, and with uniform spacing. § 13307(b) All Candidates' Statements shall remain confidential until the expiration of the filing deadline. § 13311 The Registrar of Voters will estimate the total cost of printing and handling of the Candidates’ Statements filed pursuant to this section, and will require each candidate having a statement to pay in advance his/her estimated pro rata share as a condition of having his/her statement included in the Sample Ballot Pamphlet. Payment may be made by cash, check, money order, certified check, and credit card (MasterCard, Visa, American Express, and Discover). § 13307(c)

The statement may be withdrawn, but not changed, during the period for filing Nomination Papers and until August 13, 2012, 5:00 p.m., the next working day after the close of the nomination period. § 13307(a)(3)

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The candidate must also sign a Deposit Agreement at the time the statement is filed. A copy of the signed Deposit Agreement and signed statement will be given to the candidate. The Registrar of Voters will determine each candidate’s cost and will refund any excess amount paid within 30 days of the election. An invoice will be sent if any additional amount is required to be paid by the candidate. § 13307(c) If a candidate’s contest does not appear on the ballot (due to being a contest whose candidates may be appointed-in-lieu of election if the number of candidates nominated does not exceed the number of candidates to be elected from that district), the Candidate’s Statement payment will be refunded. In the event that a candidate pays for a statement by check and the check is returned by the bank due to insufficient funds, the candidate will have 24 hours to pay for the statement by cash, money order, certified check, or credit card (MasterCard, Visa, American Express, and Discover). If payment is not received by the deadline, the statement will not be printed in the Sample Ballot Pamphlet. § 13307 NOTE: Pursuant to minority language provisions of the Federal Voting Rights Act, Orange County is required to provide election materials in the Chinese, Korean, Vietnamese and Spanish languages in addition to English. The materials covered by this Act include Candidates’ Statements. Therefore, all estimated costs include translating and printing of Candidates’ Statements in the Chinese, Korean, Spanish and Vietnamese languages. These materials will be provided to voters who have requested Chinese, Korean, Spanish and Vietnamese language election materials. Nothing in the foregoing shall be deemed to make any statement or the authors thereof free or exempt from any civil or criminal action or penalty because of any false, slanderous or libelous statements offered for printing or contained in the voter's pamphlet. § 13307(d) Before the nomination period opens, the local agency for that election shall determine whether a charge shall be levied against that candidate for the Candidate's Statement sent to each voter. This decision shall not be revoked or modified after the seventh day prior to the opening of the nominating period. A written statement of the regulations with respect to charges for handling, packaging, and mailing shall be provided to each candidate or his/her representative at the time he/she picks up the Nomination Papers. § 13307(e) For all Candidates' Statements filed on or before August 10, 2012, the public review period is August 11, 2012 through August 20, 2012, 5:00 p.m. For all Candidates’ Statements filed extended contests, the public review period is August 16, 2012 through August 24, 2012 at the Registrar of Voters office. §§ 10516, 13313 CANDIDATES IN RUN-OFF CONTESTS IN THE GENERAL ELECTION may re-submit the same statement or present a new Candidate’s Statement of Qualifications. The Candidate’s Statement accompanied by full payment must be submitted to the Registrar of Voters NO LATER THAN AUGUST 10, 2012, 5:00 P.M. FOR THE GENERAL ELECTION. A LEGISLATIVE CANDIDATE may re-submit the same Candidate’s Statement of Qualifications as printed in the Presidential Primary Election Sample Ballot Pamphlet or

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present a new Candidate’s Statement of Qualifications. However, legislative candidates may purchase statement space in the pamphlet only if they have agreed to voluntary expenditure limits. If a candidate rejects the voluntary expenditure ceiling in the Primary Election but did not exceed the ceiling during that election, he/she may amend the Form 501 to accept the expenditure ceiling for the General Election. The amended Form 501 must be filed within 14 days following the Primary Election – no later than June 19, 2012, 5:00 p.m. Gov’t Code §§ 85601, 13307, Proposition 34, California Form 501 Instructions CONGRESSIONAL CANDIDATES may re-submit the Candidate’s Statement of Qualifications as printed in the Presidential Primary Election Sample Ballot Pamphlet or present a new statement to the Registrar of Voters’ office by August 10, 2012, 5:00 p.m. Congressional candidates do not need to meet the voluntary expenditure limits to file a Candidate’s Statement of Qualifications. § 13307 IMPORTANT: All candidates who wish to have a Candidate’s Statement of Qualifications in the Sample Ballot Pamphlet must re-file the statement that was printed in the Presidential Primary Election Sample Ballot Pamphlet or submit a new statement. The Registrar of Voters’ office will not automatically print the old statement in the General Election Sample Ballot Pamphlet. The cost must be paid at the time the old statement is re-filed or the new statement is submitted. The cost is the same as that in the Presidential Primary Election. IMPORTANT NOTICE TO CANDIDATES IN DISTRICTS THAT ENCOMPASS MORE THAN ONE COUNTY: All candidates running for office in a district located in more than one county must file Nomination Papers with the county elections official where the candidate is domiciled. HOWEVER, if a candidate in a multi-county district would like his/her Candidate’s Statement (if applicable) to be included in the Sample Ballot Pamphlet distributed in each county of the district, the statement must be filed in the office of each county’s election official. § 10540 In addition, the cost of printing and handling the Candidate’s Statement of Qualifications in each county must be paid to each county elections official. If you desire a statement in Orange County’s Sample Ballot Pamphlet, you MUST submit your statement and payment at the Orange County Registrar of Voters’ office. The fee will vary in each county depending on many factors, including the number of registered voters within that portion of the district. It is the candidate’s responsibility to contact each county to obtain the appropriate information from each county. Failure to do so may jeopardize the printing of the Candidate’s Statement of Qualifications. (California Association of Clerks & Election Officials’ Candidate Statement Guidelines) 39

CANDIDATE’S STATEMENT OF QUALIFICATIONS FORMATTING GUIDELINES

The Registrar of Voters’ office has a semi-automated system for Sample Ballot Pamphlet input/layout of a Candidate’s Statement of Qualifications. Due to the volume of statements and printing deadlines, it is necessary to have a standardized format for a Candidate’s Statement of Qualifications. We have prepared the following guidelines to assist candidates in the preparation of their statements. 1. The following paragraph styles are acceptable with this system.

INDENTED PARAGRAPHS:

Xxxxx xxxxx xxxxxxxxxx xxxxx xxxxx. X xxxx xx xxxxxxxxx xxxxxxxxx xxxxxxxxxxx xxxxxxx xxxxxxxxxx xx xxx xxxxx. Xxx xxxxx xxxxxxx xxxxx xx xx Xxxx xxxxxxxx xx x x xxxxxxxxxx x xxxxxx xxxxx. Xxx xxxxxx xxxxxx xxxxx xx xxx xxxxx xxx xxxxxx. Xx xxxxx xxx.

BLOCK PARAGRAPHS:

Xxxxx xxxxxxx xxxxx. Xxxx x xx xxxx xxxxxxxxxx xxx. Xxxx xxx xxx xxxxxxxxxx xxxx. X xxx xxxxx xxx x xx xxxx. Xxx xxx xxx xxxxxxx xxxxx xxx. Xxx xxxxxx xxx. Xx xxx xxxxxxx xxxxxx xxxxx. X xxx xxxxx xxxxxx xxxxx xxx x xx xxx xxx. Xxx xxxx xxxxxxxx xxxxx xxx. Xxx xxxxx xxxxxx xxxxxx xxxxx. DO NOT USE ANY PARAGRAPH/FORMAT STYLE OTHER THAN THOSE LISTED ABOVE. 2. All statements may be submitted on our template or typed and printed by automated equipment. DO NOT PRINT ANY STATEMENT ON LINED PAPER. 3. NOTE: Name, age and occupation at the top of the statement are not included in the word count. In addition, for voter-nominated candidates, the party preference at the top of the statement will not be included in the word count. The words reflected in the “occupation” field must follow the Ballot Designation Guidelines listed on pages 27 through 34 of this handbook. 4. Do not underline or bold WORDS. All type must be uniform darkness. § 13307(b) 5. Words may NOT be all CAPITAL letters. All text must be uniform size. § 13307(b) 6. Do not use italics or type styles to highlight portions of the statement. § 13307 7. Do not use different type sizes. All text must be uniform size. § 13307(b) 8. A 200-word statement must fit on one quarter of a Sample Ballot Pamphlet page. A 250-word statement must fit on one quarter of a Sample Ballot Pamphlet page. A 400-word statement must fit on a half page of a Sample Ballot Pamphlet page. If your statement exceeds this limitation, we will be forced to adjust your format to fit in the space allowed.

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CANDIDATE’S STATEMENT OF QUALIFICATIONS FORMATTING GUIDELINES (CONTINUED)

9. You may block indent within a paragraph. However, you MAY NOT use bullet points, stars, asterisks, or numbers that function as bullet points to off-set the paragraphs. 10. All statements are printed in the Sample Ballot Pamphlet with the following titles which are not included in the word count:

NAME OF DISTRICT TITLE OF OFFICE

Use these general guidelines to assist you in the preparation of your statement. There are other requirements regarding the content of your statement that are outlined in this Candidate’s Handbook. CHECK YOUR STATEMENT CAREFULLY FOR ERRORS IN SPELLING, PUNCTUATION, AND GRAMMAR BEFORE FILING. WITH THE EXCEPTION OF THE FORMATTING REQUIREMENTS, YOUR STATEMENT WILL BE PRINTED EXACTLY AS SUBMITTED.

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SCHOOLS DISTRICTS DEPOSIT AMOUNT REQUIRED FOR CANDIDATE’S STATEMENT OF QUALIFICATIONS

200 Words 400 Words COMMUNITY COLLEGE DISTRICTS Coast Community College District $4,429 North Orange County Community College District Trustee Area 2 Trustee Area 4 Trustee Area 5 Trustee Area 7 Rancho Santiago Community College District Trustee Area 1 Trustee Area 3 Trustee Area 5 Trustee Area 7 South Orange County Community College District $5,776 HIGH SCHOOL DISTRICTS Anaheim Union High School District $2,209 Fullerton Joint Union High School District $1,659 Huntington Beach Union High School District $2,459 UNIFIED SCHOOL DISTRICTS Brea Olinda Unified School District $ 709 Capistrano Unified School District Trustee Area 1 $ 793 Trustee Area 2 $ 828 Trustee Area 3 $ 815 Trustee Area 5 $ 792 Garden Grove Unified School District $1,957 Irvine Unified School District $1,508 Laguna Beach Unified School District $ 714 Los Alamitos Unified School District $ 831 Newport-Mesa Unified School District $1,653 $2,994 Orange Unified School District $1,678 Placentia-Yorba Linda Unified School District $1,405 Saddleback Valley Unified School District $1,764 Santa Ana Unified School District $1,393 Tustin Unified School District $1,158 ELEMENTARY SCHOOL DISTRICTS Anaheim City School District $1,277 Buena Park School District $ 716 Centralia School District $ 782 Cypress School District $ 761 Fountain Valley School District $ 862 Fullerton School District $1,139 Huntington Beach City School District $1,075 La Habra City School District $ 741 42

SCHOOLS DISTRICTS DEPOSIT AMOUNT REQUIRED FOR CANDIDATE’S STATEMENT OF QUALIFICATIONS

CONTINUED

200 Words 400 Words ELEMENTARY SCHOOL DISTRICTS CONTINUED Lowell Joint School District $ 575 Magnolia School District $ 764 Ocean View School District $1,060 Savanna School District $ 640 Westminster School District $ 972

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SPECIAL DISTRICTS DEPOSIT AMOUNT REQUIRED FOR CANDIDATE’S STATEMENT OF QUALIFICATIONS 200 Words 400 Words SPECIAL DISTRICTS Capistrano Bay Community Services District $ 505 Emerald Bay Service District $ 512 Rossmoor Community Services District $ 574 Surfside Colony Community Services District $ 507 Three Arch Bay Community Services District $ 512 Serrano Water District Division 2 $ 517 Division 3 $ 518 Division 5 $ 518 Silverado-Modjeska Recreation and Park District $ 517 Costa Mesa Sanitary District $1,114 Midway City Sanitary District $1,084 Sunset Beach Sanitary District $ 514 Surfside Colony Storm Water Protection District $ 507 El Toro Water District $ 829 Irvine Ranch Water District $2,352 Moulton Niguel Water District Division 1 $ 662 Division 5 $ 636 Division 6 $ 657 Division 7 $ 609 Santa Margarita Water District $1,386 $2,460 East Orange County Water District $ 927 Rossmoor/Los Alamitos Area Sewer District $ 652 Mesa Consolidated Water District Division 1 $ 603 Division 2 $ 608 Division 3 $ 632 South Coast Water District $ 731 Trabuco Canyon Water District $ 587 Yorba Linda Water District $ 972 Orange County Water District Division 2 $1,586 Division 3 $1,664 Division 4 $1,735 Division 6 $1,805 Municipal Water District of Orange County Division 3 $2,416 Division 4 $2,462 Division 6 $2,173 Division 7 $2,421 Buena Park Library District $ 894 Placentia Library District $ 783 $1,253

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SCHOOLS AND SPECIAL DISTRICTS DEPOSIT AMOUNT REQUIRED FOR CANDIDATE’S STATEMENT

OF QUALIFICATIONS

Any candidate needing information applicable to indigents should check with the Registrar of Voters’ office. *REMEMBER: Only those State Legislative candidates who have voluntarily agreed to expenditures limits may prepare a Candidate’s Statement of Qualifications, not to exceed 250 words. If the district is shared by more than one county, the deposit amount posted on the Registrar of Voters’ website is only for the Orange County portion of the district. If the candidate wishes to have his/her Candidate’ Statement printed in another county’s Sample Ballot Pamphlet, he/she must also file his/her statement and pay the deposit in that county’s elections office. NOTE: Candidate’s Statement of Qualifications cost estimates are calculated using the following assumptions: Two candidates per contest, two 200 word statements per contest, a 24-page Sample Ballot Pamphlet, and a 20% increase in the Sample Ballot Pamphlet order based on registered voter counts from May 9, 2012. Since the actual costs are based on the actual number of candidates and length of statements, the above amounts are only an estimate. If more candidates prepare statements for the same office, the actual cost per candidate will be less than the deposit amount. If only one candidate prepares a statement for an office, the actual cost of the statement will be significantly higher. The actual cost of the statement may also be higher due to increases in sample ballot production costs and printing and the translation into four required languages countywide, as required by federal law. Although the Registrar of Voters attempts to make the closest possible estimates, there are often either increases or decreases in costs for a particular contest. Bills, if any, or refunds will be made within thirty (30) days of the election. If a candidate’s contest does not appear on the ballot (due to being a contest whose candidates may be appointed-in-lieu of election if the number of candidates nominated does not exceed the number of candidates to be elected from that district), his/her Candidate’s Statement payment will be refunded. A candidate may withdraw his/her Candidate’s Statement by signing and submitting a cancellation notice to the Registrar of Voters no later than 5:00 p.m. on August 13, 2012, the next working day after the close of the nomination period.

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WORD COUNT STANDARD FOR CANDIDATE’S STATEMENT OF QUALIFICATIONS

(§ 9) Each word shall be counted as one word except as specified on this page. The following are the guidelines for computing the word count: The title of the office, name, district, age, and occupation lines are not included in the word count –only the text is counted. For voter-nominated offices, the party preference line is also not included in the word count. Punctuation marks are not included in the word count. Symbols such as “&” (and), and “#” (number/pound) are not considered punctuation………………………………………….. each symbol is counted as one word Dictionary words……………………………………………………………………….one word The words "a", "the", "and", and "an" are counted as individual words. Geographical names -- limited to cities, counties, and states…………………….one word Examples: County of Orange, Orange County, San Juan Capistrano, City of Brea Abbreviations - UCLA, U.C.L.A., PTA, P.T.A., USMC, U.S.M.C…………………one word Acronyms……………………………………………………………………………….one word Regularly hyphenated words appearing in any generally available standard reference dictionary published in the United States within 10 years preceding the election. Each part of all other hyphenated words shall be counted as a separate word……….one word Dates - all digits (4/8/98)………………………………………………………………one word Words and digits (April 8,1998)……………………………………………………two words Whole numbers - Digits (1 or 10 or 100, etc.)………………………………………one word Spelled out (one or ten or one hundred)………………….each word counts as one word Names of persons and things……………………………….each word counts as one word Gus Enright (two words); L.A. Basketball Team (three words) Numeric combinations (1973, 18 1/2, 1971-73, 5%)………………………………one word Monetary amounts (if the dollar sign is used with figures - $1,000)……………...one word Spelled out (one thousand dollars)………………………..each word counts as one word Telephone/fax numbers……………………………………………………………….one word E-mail and web site addresses………………………………………………………one word If the text exceeds the word limit, the candidate must delete or change a sufficient number of words, or a sentence, to put the statement within the required word limit before the statement is filed. The candidate should correct any misspellings before the statement is filed. Other than formatting requirements, your statement will be printed as filed. The submitted statement must be typed. No word will be printed in "ALL CAPS", bolding or underlining. Do not use bullet points, stars, asterisks, or numbers that function as bullet points to block-indent paragraphs. However, you may block-indent within the paragraph without using bullets, etc. See “Candidate’s Statement Formatting Guidelines” for more information. The scanning equipment 46

used by the Registrar of Voters’ office to produce a camera ready copy for Sample Ballot Pamphlet printing has some limitations; therefore, the style of a Candidate's Statement of Qualifications must conform to the sample you are given. The Candidate’s Statement of Qualifications may make no reference to another candidate. The statement may include a description of the candidate's education and qualifications expressed by the candidate himself/herself.

THE PRECEDING INFORMATION SHALL NOT APPLY TO COUNTING WORDS FOR BALLOT DESIGNATIONS UNDER SECTION 13107

The candidate must sign and date the statement before it is filed. All statements are confidential until the expiration of the filing deadline. The candidate is required to pay the estimated cost of the statement and sign a Deposit Agreement at the time the statement is filed. When the statement is filed, a copy of the signed statement and the signed Deposit Agreement will be given to the candidate. The statement must be filed at the same time that the Declaration of Candidacy is filed. The statement may be withdrawn, but not changed, during the period for filing nomination documents and until 5:00 p.m. of the next working day after the close of the nomination period. NOTE: A nomination period may be extended because an incumbent, eligible to be elected, failed to file a Declaration of Candidacy. Candidates’ Statements of Qualifications for that particular office filed by either candidates prior to the 88th day before the election or during the extended period, may be withdrawn, but not changed, until August 16, 2012, 5:00 p.m.

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WRITE-IN CANDIDATES A person’s name may only be written on the ballot as a write-in candidate for a voter- nominated office at the Presidential Primary Election. § 8606 A person’s name may be written on the ballot as a write-in candidate for party- nominated/partisan and nonpartisan offices at the Presidential Primary Election and the General Election. Every person who desires to be a write-in candidate and have his/her name as written on the ballot of an election counted for a particular office shall file: (a) A Statement of Write-in Candidacy that contains the following information: (1) Candidate's name. (2) Residence address. (3) A declaration stating that he/she is a write-in candidate. (4) The title of the office for which he/she is running. (5) The party nomination which he/she seeks, if running in a Primary

Election. A candidate need not be registered with the party whose nomination he/she is seeking.

(6) The date of the election. (7) For any of the offices described in Section 13.5, a statement that the

candidate meets the statutory and constitutional requirements for that office as described in that section.

(b) The requisite number of signatures on the Nomination Papers, if any,

required pursuant to section 8062, 10220, or 10510, or in the case of a special district not subject to the Uniform District Election Law (commencing with Section 10500), the number of signatures required by the principal act of the district. § 8600

The Statement of Write-in Candidacy form shall be available from the Registrar of Voters on September 10, 2012. The statement shall be delivered to the Registrar of Voters no later than the 14th day prior to the election, October 23, 2012, 5:00 p.m. § 8601 Signers of Nomination Papers for write-in candidates shall be voters in the district or political subdivision in which the candidate is to be voted on. In addition, if the candidate is seeking a party nomination for an office, the signers shall also be affiliated with the party whose nomination is sought. § 8603 No fee or charge shall be required of a write-in candidate. § 8604 No person whose name has been written in upon a ballot for an office at the Primary Election may have his/her name placed upon the ballot as a candidate for that office for the ensuing General Election unless one of the following statements is applicable:

(a) At that Primary Election, the write-in candidate must receive votes for a

partisan office equal in number to at least 1 percent of all votes cast for the office at the last preceding General Election at which the office was filled. In the case of an office that has not appeared on the ballot since its creation, 53

the requisite number of votes shall equal 1 percent of the number of all votes cast for the office that had the least number of votes in the most recent General Election in the jurisdiction in which the write-in candidate is seeking office. § 8605(a)

(b) He/she is an independent nominee for a partisan office pursuant to Part 2. §§ 8300-8550 (c) Write-in candidates for voter-nominated offices can only run in the Primary

Election. A write-in candidate from the Primary Election is eligible to have his/her name on the ballot in the General Election only if that candidate is one of the top-two vote getters at the Presidential Primary Election.

§ 8605(c)

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CAMPAIGN DISCLOSURE FILING SCHEDULE (Government Code §§ 81000-91015)

GENERAL ELECTION

SEMI-ANNUAL JANUARY 1 – JUNE 30, 2012 JULY 31, 2012

1ST PRE-ELECTION JULY 1 – SEPTEMBER 30, 2012 OCTOBER 5, 2012 2ND PRE-ELECTION OCTOBER 1 - OCTOBER 20, 2012 OCTOBER 25, 2012 LATE CONTRIBUTION OCTOBER 21 - NOVEMBER 5, 2012 WITHIN 24 HOURS OF RECEIPT OF $1,000 SEMI-ANNUAL OCTOBER 21- DECEMBER 31, 2012 JANUARY 31, 2013

NOTE: If the contest is in a run-off at the General Election, candidates for Orange County Board of Supervisors must also submit a post filing by November 21, 2012, covering the period of October 21, 2012 through November 16, 2012. The semi-annual report filed by January 31, 2013, will cover the period November 17, 2012 through December 31, 2012. **The period covered by any statement begins on the day after the closing date of the last statement filed, or January 1 if no previous statement has been filed. FAILURE TO FILE OR LATE FILING OF CAMPAIGN DISCLOSURE STATEMENTS COULD RESULT IN MONETARY FINES. The second pre-election statements must be sent by personal or guaranteed overnight delivery. All other type of statements (first pre-election and semi-annual) may be sent by first class mail. Campaign statements containing 30 pages or less may be faxed provided that the required original (a copy containing an original signature of the committee treasurer) and the required copies are sent by first-class mail or by guaranteed overnight delivery service within 24 hours of the filing deadline. See information in the campaign reporting kit for more details. For technical questions regarding completion of campaign disclosure forms, please contact:

Fair Political Practices Commission 428 J Street, Suite 620

Sacramento, California 95814 1-866-275-3772; www.fppc.ca.gov

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ALL CANDIDATES ARE REQUIRED TO FILE CAMPAIGN DISCLOSURE STATEMENTS

For detailed information on Campaign Disclosure Statements, see Campaign Disclosure Manual 2. The manual is prepared by the Fair Political Practices Commission, and it is included in each candidate's campaign reporting kit. Any individual who intends to be a candidate for elective office shall file a Candidate Intention Statement (Form 501) for the specific office sought. A separate Form 501 must be filed for each election, including re-election to the same office. This statement shall be signed under penalty of perjury and filed prior to the solicitation or receipt of any contribution or loan, including expenditures made from personal funds used for campaign purposes. Gov’t. Code § 85200 If you plan on spending one thousand dollars ($1,000) or more in a calendar year, you will receive a campaign reporting kit when you file for office. The kit contains all the necessary forms and instructions for filing your required Campaign Disclosure Statements. A Statement of Organization-Recipient Committee (Form 410) shall be filed with the Secretary of State’s Political Reform Division within 10 days of qualifying as a committee by receiving contributions totaling $1,000 or more in a calendar year. Gov’t. Code §§ 82013(a), 84101 If you plan on spending less than one thousand dollars ($1,000) in a calendar year, you will receive a form 470 (short form) when you file for office. Every candidate or officeholder who has filed a short form and who thereafter receives contributions or makes expenditures totaling one thousand dollars ($1,000) or more in a calendar year, shall send written notification to the Secretary of State, the local filing officer, and each candidate contending for the same office within 48 hours of receiving or expending a total of one thousand dollars ($1,000). The written notification shall revoke the previously filed short form statement. For additional filing obligations, refer to Manual 2 for local office candidates. Gov’t. Code § 84206 If you have questions concerning campaign disclosure reporting, call (714) 567-7558 for assistance or additional filing forms or contact the Fair Political Practices Commission at its website: www.fppc.ca.gov or call its toll free number: (866) 275-3772.

ELECTRONIC FILING

An electronic filing system is now available for you to file your Campaign Disclosure Statements. The system is a web-based data entry filing system. It allows candidates and campaign committees to submit disclosure reports as mandated by the California Political Reform Act. This system is available free of charge. State Legislative Candidates: All candidates for legislative offices who raise or spend $25,000 or more must file their contribution and expenditure disclosure statements electronically and on paper. Log-on instructions and approved electronic filing vendors are posted on the Political Reform Division’s page on the Secretary of State’s website at www.sos.ca.gov/prd/prd.htm.

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County Candidates and Officers: Section 1-6-32 of the Orange County Campaign Reform Ordinance adopted by the Orange County Board of Supervisors in October of 2008, requires elected County candidates and officers and their committees who must file Campaign Disclosure Statements or reports with the Orange County Registrar of Voters and who receive contributions or loans totaling more than $25,000 to file their statements and reports electronically and on paper with the Registrar of Voters. This section applies to the following County offices and candidates for those offices: County Supervisor, Sheriff-Coroner, District Attorney, Assessor, Treasurer-Tax Collector, County Clerk-Recorder, Auditor, Public Administrator, and County Superintendent of Schools. To use this system, call (714) 567-7558 to receive your user name and password. Then, you may access the system at ocvote.com/voting/campaign-finance-info/. A user’s guide is available on the site. Other Candidates: While the County ordinance only requires the offices mentioned above to file electronically, the system is available to anyone required to file campaign finance disclosure documents with the Registrar of Voters’ office. If you wish to electronically file your campaign finance disclosure documents, let the Registrar of Voters’ office know of your desire to do so by calling (714)567-7558. You will receive your user name and password. The minimum system requirements include: Any computer with internet access; web browser software such as Internet Explorer (6+), Mozilla Firefox (1+), Netscape (7+), etc. with JavaScript enabled; a compression utility such as WinZip or Stufflt Expander (Windows XP can open zip files without this software); and PDF reader such as Adobe Reader or Foxit Reader. Web browsers, compression utilities and PDF are available free of charge.

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CODE OF FAIR CAMPAIGN PRACTICES At the time an individual is issued his/her Declaration of Candidacy, Nomination Papers, or any other paper evidencing an intention to be a candidate for public office, the elections official shall give the individual a blank form of the Code of Fair Campaign Practices and a copy of the provisions of Chapter 5 of Division 20 of the Elections Code. The elections official shall inform each candidate for public office that subscription to the code is voluntary. § 20440 In the case of a committee making an independent expenditure as defined in section 82031 of the Government Code, the Secretary of State shall provide a blank form and a copy of the provisions of Chapter 5 of Division 20 of the Elections Code to the individual filing, in accordance with Title 9, (commencing with section 81000) of the Government Code, an initial campaign statement on behalf of the committee. § 20440 The Registrar of Voters shall accept at all times prior to the election, all completed forms that are properly subscribed to by a candidate for public office and shall retain them for public inspection until 30 days after the election. § 20442 Every code subscribed to by a candidate for public office pursuant to Chapter 6 of Division 20 of the Elections Code is a public record open for public inspection. § 20443 In no event shall a candidate for public office be required to subscribe to or endorse the code. § 20444

POLITICAL ADVERTISEMENT REQUIREMENTS

Any paid political advertisement which refers to an election or to any candidate for state or local elective office and that is contained in or distributed with a newspaper, shall bear on each surface or page thereof, in type or lettering at least half as large as the type or lettering of the advertisement or in 10-point roman type, whichever is larger, the words "Paid Political Advertisement". The words shall be set apart from any other printed matter. As used in this section "paid political advertisement" shall mean and shall be limited to, published statements paid for by advertisers for purposes of supporting or defeating any person who has filed for an elective state or local office. § 20008

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SIMULATED BALLOT REQUIREMENTS Every simulated ballot or simulated sample ballot shall bear on each surface or page thereof, in type or lettering at least half as large as the type of lettering of the statement or words or in 10-point roman type, whichever is larger, in a printed or drawn box and set apart from any other printed matter, the following statement:

NOTICE TO VOTERS (Required by law)

This is not an official ballot or an official sample ballot prepared by the county elections official or the Secretary of State. This is an unofficial, marked ballot prepared by ___________________ (insert name and address of the person or organization responsible for preparation thereof). Nothing in this section shall be construed to require this notice in any editorial or other statement appearing in a regularly published newspaper or magazine other than a paid political advertisement. No simulated ballot or simulated sample ballot shall bear any official seal or the insignia of any public entity, nor shall that seal or insignia appear upon the envelope in which it is mailed or otherwise delivered. The Superior Court, in any case brought before it by any registered voter, may issue a temporary or permanent restraining order or injunction against the publication, printing, circulation, posting, or distribution of any matter in violation of this section, and all cases of this nature shall be in a preferred position for purposes of trial and appeal, so as to assure the speedy disposition thereof. § 20009

ELECTION DAY - POLL WATCHING GUIDELINES

The election process is a public affair and anyone who wishes may observe. However, the vote of the individual citizen is secret, and no one may interfere with a voter's right to cast a secret ballot. Members of the precinct boards are sworn election officials of the County of Orange and have complete responsibility for conducting all phases of the election in their precinct. Certain standards are expected of observers: • Poll watchers may not interfere in any way with the conduct of the election or with

the vote count following the close of the polls. Any person who interferes with the election or with a voter is punishable by imprisonment in the state prison for 16 months or two or three years. § 18502

• The election must be orderly. Do not talk in a loud voice, cause confusion, or

congregate inside the polls. Do not ask to use the telephone or other facilities. • The area between the official table and the voting booths is for voters only and may

not be used as an observer post. § 14221 • Poll watchers may not sit at the official table or handle any of the official voting

equipment, supplies, or ballots. § 14223

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ELECTION DAY - POLL WATCHING GUIDELINES

(Continued) • Poll watchers may not wear candidate badges, discuss candidates, how a voter

voted, or bring any campaign material into the polling place. This constitutes electioneering and is illegal. Electioneering may not be conducted within 100 feet of a polling place. The term "100 feet of a polling place" means a distance of 100 feet from the room or rooms in which voters are signing the Roster-Index and casting ballots. Electioneering is defined as the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot. The blue "POLLING PLACE 100’" signs which are posted outside, indicate the 100 foot boundary for electioneering. Violation of this section is a misdemeanor.

§ 18370 • No one may be within 100 feet of a polling place while wearing a firearm or a peace

officer or security guard uniform except: (1) An unarmed uniformed guard or security personnel who is at the polling place to cast his/her vote; (2) A peace officer who is conducting official business in the course of his/her public employment or who is at the polling place to cast his/her vote; (3) A private guard or security personnel hired or arranged for by a city or county elections official; (4) A private guard or security personnel hired or arranged for by the owner or manager of the facility or property in which the polling place is located if the guard or security personnel is not hired or arranged solely for the day on which an election is held. § 18544

• The Precinct Board will attempt to respond to any reasonable, lawful requests from

observers. The Registrar of Voters’ office has instructed Precinct Officers to ask unruly poll watchers to leave, and to ask for assistance from the local law enforcement agency, if necessary.

ELECTION NIGHT RESULTS Orange County uses a central location for tallying votes. All ballots are tabulated in the Registrar of Voters’ Tally Center located at 1300 S. Grand Ave., Building C, Santa Ana. The vote counting procedure is open to public viewing. Unofficial results are available throughout the evening of the election in the Registrar of Voters’ office beginning at approximately 8:05 p.m. and continuing until all precinct ballots have been tallied. Results may also be obtained by calling the Registrar of Voters’ office at (714) 567-7600 or visiting our web site at ocvote.com.

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PENAL PROVISIONS (a) The Legislature finds and declares that the voters of California are entitled to

accurate representations in materials that are directed to them in efforts to influence how they vote.

(b) No person shall publish or cause to be published, with intent to deceive, any

campaign advertisement containing a signature that the person knows to be unauthorized.

(c) For purposes of this section, "campaign advertisement" means any

communication directed to voters by means of a mass mailing as defined in Section 82041.5 of the Government Code, a paid television, radio, or newspaper advertisement, an outdoor advertisement, or any other printed matter, if the expenditures for that communication are required to be reported by Chapter 4 (commencing with Section 84100) of Title 9 of the Government Code.

(d) For purposes of this section, an authorization to use a signature shall be oral or written.

(e) Nothing in this section shall be construed to prohibit a person from publishing or causing to be published a reproduction of all or part of a document containing an actual or authorized signature, provided that the signature so reproduced shall not, with the intent to deceive, be incorporated into another document in a manner that falsely suggests that the person whose signature is reproduced has signed the other document.

(f) Any knowing or willful violation of this section is a public offense punishable

by imprisonment in the state prison or in a county jail, or by a fine not to exceed fifty thousand dollars ($50,000), or by both that fine and imprisonment.

(g) As used in this section, "signature" means either of the following:

(1) A handwritten or mechanical signature, or a copy thereof. (2) Any representation of a person's name, including, but not limited to, a

printed or typewritten representation, that serves the same purpose as a handwritten or mechanical signature. Penal Code § 115.1

Every person who subscribes to any nomination petition a fictitious name, or who intentionally subscribes thereto the name of another, or who causes another to subscribe such a name to such a petition, is guilty of a felony and is punishable by imprisonment in the state prison for 16 months or two or three years. § 18200 Any person who falsely makes or fraudulently defaces or destroys all or any part of a Nomination Paper, is punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment in the state prison for 16 months or two or three years or by both such fine and imprisonment. § 18201 Every person acting on behalf of a candidate is guilty of a misdemeanor who deliberately fails to file at the proper time and in the proper place any Nomination Paper or Declaration of Candidacy in his/her possession, entitled to be filed under the provisions of this code. § 18202 66

PENAL PROVISIONS (Continued)

Any person who files or submits for filing a Nomination Paper or Declaration of Candidacy knowing that it or any part of it has been made falsely is punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment in the state prison for 16 months or two or three years or by both such fine and imprisonment. § 18203 Any person who willfully suppresses all or any part of a Nomination Paper or Declaration of Candidacy either before or after filing is punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment in the state prison for 16 months or two or three years or by both such fine and imprisonment. § 18204 A person shall not directly or through any other person advance, pay, solicit, or receive or cause to be advanced, paid, solicited, or received any money or other valuable consideration to or for the use of any person in order to induce a person not to become or to withdraw as a candidate for public office. Violation of this section shall be punishable by imprisonment in the state prison for 16 months or two or three years. § 18205 Any candidate in an election or incumbent in a recall election who knowingly makes a false statement of a material fact in a Candidate's Statement, prepared pursuant to sections 11327 or 13307, with the intent to mislead the voters in connection with his/her campaign for nomination or election to a nonpartisan office is punishable by a fine not to exceed one thousand dollars ($1,000). § 18351 No person, on Election Day or at any time that a voter may be casting a ballot, shall, within 100 feet of a polling place or an elections official’s office:

(a) Circulate an initiative, referendum, recall, or nomination petition or any other petition;

(b) Solicit a vote or speak to a voter on the subject of marking his/her ballot;

(c) Place a sign relating to voters’ qualifications or speak to a voter on the subject

of his/her qualifications except as provided in section 14240;

(d) Do any electioneering. Electioneering is defined as the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot.

As used in this section "100 feet of a polling place or an elections official’s office" means a distance of 100 feet from the room or rooms in which voters are signing the roster and casting ballots. Any person who violates any of the provisions of this section is guilty of a misdemeanor.

§ 18370 No candidate or representative of a candidate, and no proponent, opponent, or representative of a proponent or opponent, of an initiative, referendum, or recall measure, or of a charter amendment, shall solicit the vote of an absentee voter, or do any electioneering, while in the residence or in the immediate presence of the voter, and during the time he/she knows the absentee voter is voting. § 18371(a)

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PENAL PROVISIONS (Continued)

Any person who knowingly violates this section is guilty of a misdemeanor. § 18371(b) This section shall not be construed to conflict with any provisions of the federal Voting Rights Act of 1965, as amended, nor to preclude electioneering by mail or telephone or in public places, except as prohibited by section 18370, or by any other provision of law. § 18371(c) No one who holds, or who is seeking election or appointment to, any office shall, directly or indirectly, offer or arrange for any increase in compensation or salary for an employee of a state or local agency in exchange for, or a promise of, a contribution or loan to any committee controlled directly or indirectly by the person who holds, or who is seeking election or appointment to, an office. A violation of this section is punishable by imprisonment in a county jail for a period not exceeding one year, a fine not exceeding five thousand dollars ($5,000), or by both that imprisonment and fine. Gov’t § 3205.5

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SERVICES TO CANDIDATES MAPS A set of precinct maps is located on our public counter. If you wish to purchase these maps, call the Map Unit at (714) 567-7586. REGISTRATION FORMS For candidates and committees wishing to conduct registration drives to register voters, registration forms are available at the Registrar’s office from the Voter Registration Specialist. You may obtain the quantity of registration forms you deem necessary, upon availability. You will be asked to complete a Statement of Distribution form at the time the forms are issued to you. For further information, please call (714) 567-7569. COMPUTER PRODUCTS Registered Voter File: Candidates may purchase the registered voter file on CD-ROM. The file can be ordered with the names of all voters in Orange County or just the voters in a particular city or district. Call (714) 567-7615 for more information or go to www.ocvote.com to make your purchase online. Click on “Data Central” under the “Research” column on a menu at the bottom of the page; then click on “Data” at the top of the page; and click on “Order Voter Registration Data”. The Registrar of Voters office does not provide technical support. INDICES (WALKING LISTS): All candidates are entitled to purchase indexes. These are printed lists of registered voters by precinct, listed by address with the street names arranged alphabetically and street numbers in numerical order for a given street name. Each candidate may purchase up to two copies (sets) of indexes for his/her own use or the use of his/her committee. These may be a complete set, including all precincts within the district in which the candidate is running, or a partial set, including some of the precincts in the district. Indexes sell for 50 cents per thousand names or portion thereof. Indexes may be ordered by filling out the proper form at the Registrar of Voter’s office or by writing a letter to the Registrar of Voter’s office, requesting indexes for a certain district. The cost of the product is payable in advance at the time the product is requested. For further information, please call (714) 567-7615. The candidate must complete a written request form containing a signed declaration that the data purchased will be used only for election purposes. Products are usually available within 3-4 days of placing the order (depending on job scheduling). For further information, please call (714) 567-7615. VOTE-BY-MAIL BALLOT APPLICATIONS The Secretary of State shall prepare and distribute to appropriate elections officials a uniform application format for a vote-by-mail voter’s ballot which conforms to the requirements of section 3006. All individuals, organizations and groups who distribute applications for a vote-by-mail voter’s ballot shall follow this format. § 3007 If you choose to distribute applications for vote-by-mail ballots, you will be asked to complete a Statement of Distribution Plans before receiving a camera-ready copy of the application. You will be given a list of the application requirements and the Elections Code sections covering penal provisions.

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IMPORTANT TELEPHONE NUMBERS/WEBSITES ORANGE COUNTY REGISTRAR OF VOTERS GENERAL INFORMATION (714) 567-7600 TDD (Hearing Impaired) (714) 567-7608 FAX (714) 567-7556 WEBSITE ocvote.com

VOTE-BY-MAIL VOTER DIVISION (714) 567-7560 (Vote-by-Mail Ballot Applications, Information)

CAMPAIGN DISCLOSURE DIVISION (714) 567-7558 (Financial Disclosure Statements, Information)

CAMPAIGN MATERIALS DIVISION (714) 567-7586 (Maps, Precinct Information) (Voter List, Street Index, Information on CD) (714) 567-7615

CANDIDATE FILING DIVISION (714) 567-7561 (Filing Requirements for Office)

VOTER REGISTRATION DIVISION (714) 567-7569 (Voter Registration Forms, Information)

OFFICE OF THE SECRETARY OF STATE ELECTIONS DIVISION (916) 657-2166 FAX (916) 653-3214 (General Information, Filing for State/Federal Offices) WEBSITE sos.ca.gov

POLITICAL REFORM DIVISION (Mon - Fri, 8-5) (916) 653-6224 (Committee ID Number, Termination) FAX (916) 653-5045

FAIR POLITICAL PRACTICES COMMISSION TECHNICAL ASSISTANCE DIVISION (Mon -Thurs, 9 - 4) (866) 275-3772 FAX (Campaign Disclosure, State Contribution Limits, Conflict of Interest Disclosure) WEBSITE fppc.ca.gov

ENFORCEMENT DIVISION (916) 322-5660 (File Complaint under Political Reform Act)

STATE FRANCHISE TAX BOARD (Mon - Fri, 7-5) (800) 852-5711 AUTOMATED INFORMATION (800) 338-0505 (Committee Tax Status, Tax Deductible Contributions Charitable Non-Profit Groups, General Information)

WEBSITE ftb.ca.gov CA RELAY SERVICE -- TDD (800) 822-6268

FEDERAL ELECTION COMMISSION (800) 424-9530 (Federal Campaign Disclosure, Contributions from National Banks, National Corporations, Foreign Nationals) WEBSITE www.fec.gov/

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Documents

Candidate's Handbook - Orange County Registrar of Voters