Candidates Handbook Municipal Election 2017 - St. John's · Handbook Municipal Election 2017 ... This handbook is ... 1016 ‘Nomination Form — To Be Used by Candidates Who are

CityofSt.John’sCandidate’sHandbook Page1

Handbook

MunicipalElection2017

ProducedbytheCityofSt.John’s

June,2017


Thishandbookisintendedtoinformprospectivecandidateson:

Quali icationsfornomination(includingdisquali icationsforof ice); Nominationprocedures; Relevantelectionprocedures; Duties,obligationsandresponsibilitiesofcandidates; Duties,obligationsandresponsibilitiesofelectedcouncillors; Duties,obligationsandresponsibilitiesofcandidates’agents.

Presentationoftheinformationinthishandbookisverygeneralandprospec-tivecandidatesshouldreferdirectlytothefollowinglegislation:

CityofSt.John’sAct;(www.assembly.nl.ca/legislation/sr/statutes/c17.htm)

MunicipalElectionsAct;(www.assembly.nl.ca/legislation/sr/statutes/m20‐2.htm)

St.John’sMunicipalElectionsVotebyMailBy-Law;(www.stjohns.ca/city‐hall/about‐city‐hall/laws‐and‐regulations)

St.JohnsElectionFinanceBy-Law;(www.stjohns.ca/bylaws.nsf/nwByLawNum/1441)

St.John’sSignBy-Law;(www.stjohns.ca/bylaws.nsf/nwByLawNum/1471)

St.John’sHeritageSignBy-Law;(www.stjohns.ca/bylaws.nsf/nwByLawNum/1447)

St.John’sMobileSignBy-Law;(www.stjohns.ca/bylaws.nsf/nwByLawNum/1424)

Forward


CONTENTS

KeyElectionDates ................................................................................................................................................................. 5

Candidate’sCheckList ........................................................................................................................................................... 6

AdministrationofMunicipalElection ................................................................................................................................ 7

MunicipalCouncilComposition ...................................................................................................................................... 7

ReturningOf icer/ElectionOf icials ............................................................................................................................... 7

BecomingaCandidateforCouncil ...................................................................................................................................... 8

Whatarethequali icationstorunforCouncil? ........................................................................................................... 8

Whatwoulddisqualifymefrombecomingacandidate? ........................................................................................... 8

Istherearequirementtopaytaxesandothercharges .............................................................................................. 8

HowdoIbecomeanominatedcandidateforCouncil? ............................................................................................... 9

WhendoI ilemynominationpaper? .......................................................................................................................... 10

CanIchangemymindaboutrunningforCouncil? .................................................................................................... 10

VotersList .............................................................................................................................................................................. 11

WhencanIgetthevoterslist? ...................................................................................................................................... 11

Whataremyresponsibilitiesregardingthevoterslist? .......................................................................................... 11

Howdovotersdetermineiftheirnameisonthevoterslist? ................................................................................. 11

Commonreasonswhyavotermaynotappearonthevoterslist? ......................................................................... 12

Whathappensifavoter’snameisnotonthevoterslistordetailsareincorrect? ............................................. 12

Whatisthedeadlineforchangestothevoterslisttoreceiveavotebymailkitinthemail? ........................... 13

Wherearethesatellitedrop‐offcentres? ................................................................................................................... 13

ElectionCampaigns .............................................................................................................................................................. 14

Arethereanyrulesaboutcampaigningintheelection? .......................................................................................... 14

Whatabout inancingmyelectioncampaign? ............................................................................................................ 14

HowmuchmoneycanIspendonmycampaign? ....................................................................................................... 14

Istherealimitoncampaigncontributions? ............................................................................................................... 14

AmIrequiredtodisclosecampaigncontributionsandexpenses? ........................................................................ 14

Whatinformationisincludedinmydisclosureofcampaigncontributionsandexpenses? ............................. 14

Advertising ............................................................................................................................................................................ 15

Whataboutelectionadvertising? ................................................................................................................................. 15

Whataretherestrictionsaroundelectionsigns? ..................................................................................................... 15

WhenmustIhaveelectionsignsremoved? ............................................................................................................... 15

Voting .................................................................................................................................................................................... 16

Whocanvote? .................................................................................................................................................................. 16

HowdoIvote? .................................................................................................................................................................. 16

Howdoesvotebymailwork? ....................................................................................................................................... 16

Wheredoesthevotetakeplace? .................................................................................................................................. 16

Whenwillthevotebymailkitbesent? ....................................................................................................................... 16

Whencanvoterscasttheirvote? .................................................................................................................................. 16


Whataretheguidelinesaroundmailingmyballot ................................................................................................... 17

Wherecanvoters indadditionalinformation?......................................................................................................... 17

Agents .................................................................................................................................................................................... 18

Of icialagent’sresponsibilities ..................................................................................................................................... 18

BallotCountingonElectionDay ........................................................................................................................................ 19

Whereistheballotcountingarea? ............................................................................................................................... 19

Whocanbepresentwhileballotsarebeingcounted? ............................................................................................. 19

WhenwillIknowtheof icialresultsoftheelection? ................................................................................................ 19

Forms ...………………………………………………………………………………………………………………………..20


ElectionKeyDates

Residency required to qualify as candidate Sunday, July 23, 2017

Residency required to qualify as a voter Sunday, August 27, 2017

First day for nominations Tuesday, August 22, 2017

Last day for nominations Tuesday, August 29, 2017

Last day to withdraw nomination Wednesday, August 30, 2017

Mailing Day for Vote by Mail Kits Friday, September 8, 2017

Last day to mail return envelope Friday, September 22, 2017

Election period

Friday, September 8 to Tues-day, September 26, 2017

Election Day Tuesday, September 26, 2017

Last day to apply for a recount Friday, September 29, 2017

Swearing-in ceremony Tuesday, October 10, 2017

Last day to file campaign contribution and expense declaration form

Monday, December 25, 2017


Candidate’sCheckList

1. Notethekeydatesprovidedforquickreferenceonpage5ofthishandbook.

2. Checktoestablishthatyouholdthequali icationsforof ice(age,citizenshipetc.)Detailsareonpage8(FormCC-1015).

3. Ensurethatyouarenotdisquali iedfromholdingof ice(occupation,residency,etc.).Theonusis onthepersonnominatedforelectiontoanof iceto ileabona idenominationpaper.

5.Atleasttwobusinessdayspriortothetimeyouintendto ileyournominationpaper, ilea‘RequestforElectionsClearanceCerti icate.’(FormCC–1009)Seepage9ofthishandbook.Thiscerti icatewillcon irmthatyouarenotindebtedtothecityforanyoutstandingtaxesorfees.

6.Duringthenominationperiodprescribed,contacttheElectionsCoordinatortoarrangeforyouandyournominatorsto ilethenominationpaper.Anominationpapermustbesignedbyatleasttwoquali iedelectorswhosenamesappearonthevoterslist.

7.Considerwhetheryouwillbeappointinganof icialagent(FormsCC-1007andCC-1004)Seepage18ofthishandbook.

8.Electionperiod—don’tforgettomailinyourvotebymailkit.

9.Assoonaspossiblefollowingelectionday,removesigns,postersandotherelectionadvertising. 10.‘CampaignContributionsandExpensesDisclosure’(FormCC-1022)mustbe iledby

Monday,December25,2017.


AdministrationofMunicipalBy‐Election

MunicipalCouncilComposition

CityofSt.John’sMunicipalCouncilisrepresentedby11individualsincluding:

Mayor DeputyMayor FourCouncillorsatLarge FiveWardCouncillorsThe geographical information for each ward can be found on the City’s website at http://map.stjohns.ca/wardmap/wardmap.html

ReturningOf icer/ElectionOf icials

The Returning Of icer is the municipal of icial who is responsible for administering theelection.TheCityhasalsoengagedtheservicesofanElectionsCoordinatorwhoisresponsibleforcoordinatingallaspectsoftheelection.

Thekeycontactforthe2017MunicipalElectionis:

ElectionsCoordinator KarenChafeTelephone: 576-8619E-mail: [email protected]


BecomingaCandidateforCouncil

Whatarethequali icationstorunforCouncil?

InordertorunforCouncil(mayor,deputymayor,councilor-at-largeorwardcouncillor)youmust:

Be18yearsofageatthetimeofnomination; BeaCanadiancitizen; Beordinarilyresidentinthecityfor30daysimmediatelyprecedingthenomination

period; NotbeindebtedtoCouncilforarrearsoftaxesorotherchargespayabletothecity; Notbeotherwisedisquali iedundertheMunicipalElectionsAct.

You can seek election for any position on Council as long as you meet the residencyrequirementof30daysintheCitypriortothenominationperiod.

Whatwoulddisqualifymefrombecomingacandidate?

Apersonisnotquali iedtobenominatedasacandidateforcouncillorifhe/she:

IstheClerk,ManageroraDirectoroftheCity; IstheChiefAdministrativeOf icerofanagencyorbodyestablishedbytheCounciltowhich

theyareseekingnomination,ifthatagencyorbodyisrequiredtohaveitsannualoperatingbudgetapprovedbythatCouncil;

Hashadtheirseatasacouncillordeclaredvacantundersection11oftheCityofSt.John’sAct;

IsamemberoftheHouseofCommonsortheSenateofCanada; IsamemberoftheHouseofAssembly; IsaJudgeoftheSupremeCourtorProvincialCourt.

Istherearequirementtopaytaxesandothercharges?

Toqualify fornominationtobecomeacandidateforCouncil,youmustensure thatalloutstandingtaxesandothermunicipalchargeshavebeenfullypaid.


HowDoIBecomeaNominatedCandidateforCouncil?

1.Obtainanominationpaperandothernominationinformation

ANominationForm(FormCC-1017)canbefoundonlineat[http://www.stjohns.ca/sites/default/ iles/ iles/forms/Candidate_Nomination%20Form_1017.pdf]oratthebackofthishandbook.You can only be nominatedfor one of ice.

2.CompletethenominationpaperforCouncil

Youwillneed at least two quali ied electors to nominateyouasacandidateandsignthenomination paper.

The names of the people who sign your nomination paper must appear on thevoters list andmust be quali ied to vote. Nominatorsmust be present with youwhenyou ileyournominationpaper.

Nominationrequiresyoutoswearoraf irmyourquali icationasacandidate.FormCC-1015islocatedatthebackofthishandbookorat[http://www.stjohns.ca/sites/default/ iles/ iles/forms/Candidate_Declaration%20of%20Quali ication%20of%20Candidate_1015.pdf].

3.Provideamunicipalelectionsclearancecerti icaterespectingtaxesandotherchargesowingtotheCity

Beforeacceptingthenominationform,theReturningOf icerneedstocon irmwithCityOf icials thatyouarenot inarrearsofanytaxesorothermunicipalcharges.Therefore,an‘ElectionsClearanceCerti icate’isrequired.A‘ClearanceCerti icateRequest’(FormCC-1009)canbefoundatthebackofthishandbookorat[http://www.stjohns.ca/sites/default/ iles/ iles/forms/Candidate_Clearance%20Certi icate%20Request_1009.pdf].

Candidates must present this request to the Manager or Supervisor of RevenueAccountingattheTaxationDepartmentlocatedonthe irst loorofCityHallattheAccessSt.John’sServiceCentre.

Candidatesmustallowtwobusinessdaystoprocessanelectionsclearancecerti icate.Thiscerti icatemustbepresentedatthetimeofnominationandisrequiredeveniftheydonotownpropertyorowetaxes.


4.Paytherequireddeposit

Anominationdepositof$50isrequiredatthetimeofnomination.Thisdepositisnon-refundable.

Thedepositmustbepaidineither:

Cash;or Personalcheque;or Debit.

5.YouareOf iciallyNominated

Once the Returning Of icer is satis ied you have met the requirements fornomination, the Returning Of icer will sign the nomination paper. You will beof iciallynominatedasacandidateforcouncil.

AssoonasyournominationpaperisacceptedbytheReturningOf icer,informationaboutyourcandidacybecomespublic.

WhendoI ilemynominationpaper? TheperiodfortheacceptanceofnominationsstartsonTuesday,August22,andendsonTuesday,August29,2017betweenthehoursof9a.m.and4p.m.(excludingSaturdayandSunday).

Candidates mustmakeanappointmentto iletheirnominationpapersbycontactingtheElectionsCoordinator,[email protected]

If you cannot personally ile the nomination paper during these times, your nominatorsmay ile theapplicationonyourbehalf,uponthecompletionandpresentationof formCC-1016‘NominationForm—ToBeUsedbyCandidatesWhoareUnabletobePresentonNomination Day’ which is available at the back of this handbook and at [http://www.stjohns.ca/sites/default/ iles/ iles/forms/Candidate_Nomination%20Form%20_not%20present_1016.pdf].

CanIchangemymindaboutrunningforCouncil? You can withdraw as a candidate up to 4:30p.m. onWednesday,August 30,2017.Withdrawing as a candidatewill forfeit your deposit. Failure towithdraw by this datewillresultinyournameappearingontheballotpaper.

Youcanaskforachangeintheparticularsofhowyournameorotherinformationappearsontheballotpaperupto4:30p.m.onWednesday,August30,2017.


Voterslist

For the 2017 Municipal Election, the City will use the permanent voters list, which isestablished and maintained by Elections NL for use in a provincial and/or municipalelection.

WhencanIgetthevoterslist? Once your nomination papers are iled and accepted, the Elections Coordinator willprovideyouwiththevoterslist.

IfyouarerunningforWardCouncillor,theElectionsCoordinatorwillgiveyouacopyofthe inalvoterslistforthewardinwhichyouarerunning.

Whataremyresponsibilitiesregardingthevoterslist?

Thevoterslistcanbeusedforelectoralpurposesonly.Thismeansyoucanusethelistforcampaigningforelection.Personsworkingonyourcampaignandyouragentscanalsouseit.

Upon receipt of the voters list, candidates and persons who will be using the list arerequiredtocompletean‘OathofSecrecy’(FormCC-1020)alongwithanoathofsecrecyprescribedbyElectionsNL,bothofwhicharelocatedatthebackofthishandbook.FormCC-1020 will also be available on the City’s website at [http://www.stjohns.ca/sites/default/ iles/ iles/forms/Candidate_Oath%20or%20Af irmation%20of%20Secrecy_1020.pdf].

Howdovotersdetermineiftheirnameisonthevoterslist?

Avotercandetermineiftheirnameisonthevoterslistbydoingoneofthefollowing:

CallAccessSt.John’sServiceCentreat311or709-754-CITY(2489)tospeakwithaCitizenServiceRepresentative;or

VisittheAccessSt.John’sServiceCentreonthe irst loorofCityHall;or Check out the City’s web page www.stjohns.ca and use the ‘voter con irmation’

lookuporon-lineregistrationportal(locatedunderCityHall—MunicipalElections)tocon irmorbeaddedtothelist.


CommonreasonswhyavotermaynotappearonthevotersList

Avotermaynotappearonthevoterslistifhe/she:

Hasmovedresidence;or Hasrecentlyturned18;or HasrecentlymovedtotheCityofSt.John's;or Hashadachangeofname.(marriage/divorceetc.)

Whathappensifa nameisnotonthevoterslistorthedetailsareincorrect?

Avoterwhosename isnotonthe inalvoters list canbeaddedto the listbydownloading the‘Application for Inclusion on the Voters List’ (Form CC-1006) from the City’s website at[http://www.stjohns.ca/sites/default/ iles/ iles/forms/Voter_Application%20for%20Inclusion%20on%20the%20Voters%20List_1006.pdf] or by contacting a Citizen ServiceRepresentative atAccess St. John’s ServiceCentre at 311 (709)754-CITY(2489)whowill sendthe form. Alternatively, the on-line registration portal can be used. This is found atwww.stjohns.caunder“CityHall—MunicipalElection”

Tohaveanameaddedtothevoterslist,documentationverifyingname,addressandsignatureisrequired.Acceptableidenti icationisoutlinedonFormCC-1006asfollows:

1. Acopyofoneof icialdocumentbearingthevoter’sname,currentresidenceaddress,andsignature,suchasdriver’s license,orresidential leaseormortgage,signedutilitybilletc.Note: If the address on the documentation is not the current residential address thenproceedtoNumber3below;OR

2. Copies of twodocumentsmaybeprovided: onebearing the voter’s name and signature,such as a social insurance card; and, another bearing the elector’s name and currentresidenceaddresssuchasautilitybill.Note:Iftheaddressontheenclosedidenti icationisnotyourcurrentresidentialaddressthenproceedtoNumber3below;OR

3. An Af idavit signed by an authorized person to receive oaths in the Province (i.e.CommissionerforOathsorJusticeofthePeace)andcontainingthename,currentresidenceaddressandsignatureoftheelector.Note:Thepersonadministeringtheaf idavitdoesnothavetoknowtheelector.

If a voter has no formof identi ication and resides in a boarding home, group home or othercommercial residence, con irmation of the individual’s ordinary residence by the owner,operatorormanagerofthegrouphomemaybeacceptable.


Wherearethesatellitedrop‐offcentres?

Whatisthedeadlineforchangestothevoterslisttoreceiveavotebymailkitinthemail?

Thedeadlineformakingchangestothevoterslistinordertoensurereceiptofavotebymailkit,inthemail,willbedeterminedandpostedontheCity’swebsiteatwww.stjohns.cawhenknown.

Ifavotermissesthisdeadline,he/shecan,however,ensuretheyareonthevoterslistandreceiveavotebymailkit,uptoandincludingelectionday.

Registeron-lineatwww.stjohns.caunder“CityHall–MunicipalElection”or

Priortoelectionday,he/shecanvisittheAccessSt.John’sServiceCentretocompletean‘ApplicationtoHaveNameIncludedontheVoterslistfortheSt.John’sMunicipalElec‐tion’([http://www.stjohns.ca/sites/default/ iles/ iles/forms/Voter_Application%20for%20Inclusion%20on%20the%20Voters%20List_1006.pdf].Uponsubmissionoftheformandavotebymailkitwillbeissued.Identi icationshowingcivicaddressmustbeprovided.

Onelectionday,voterscanvisitthesatellitedrop-offcentre,besworninandgivenavotebymailkit.Identi icationshowingcivicaddressmustbeprovided.

Ward 1 Paul Reynolds Community Center Wedgewood Park, 47 Gleneyre Street

Ward 2 Knights of Columbus 49 St. Clare Avenue

Ward 3 Royal Canadian Legion 57-59 Blackmarsh Rd

Ward 4 St. David's Presbyterian Church Hall 98 Elizabeth Avenue

Ward 5 Southlands Community Center 40 Teakwood Drive


ElectionCampaigns

Arethereanyrulesaboutcampaigningintheelection?

Youcanbegincampaigningatanytime.

You can campaign on election day, but you cannot loiter or solicit votes around a satellitedrop-offcentreorCityHall.

Whatabout inancingmyelectioncampaign?

TherulesgoverningcampaigncontributionsandexpensesforelectionsheldforpositionsonCouncilare establishedpursuant to theElectionsFinanceBy-Law (By-LawNo. 1506),which is available athttp://www.stjohns.ca/bylaws.nsf/nwByLawNum/1506. A copy will be provided to you in yourCandidate’sKitonceyouhave ilednominationpapers.

HowmuchmoneycanIspendonmycampaign?

Inaccordancewith theElectionsFinanceBy-Law,youcanspendanamountof$10,000plus$1 foreveryvoterlistedonthevoterslistinthewardorat-largeareaforwhichyouareseekingelection.

Istherealimitoncampaigncontributions?

In accordance with the Elections Finance By-Law an individual may, in a calendar year, make amaximumcontributionof $1000 to a candidate. Corporations and tradeunionsmay, in a calendaryear,makeamaximumcontributionof$2,000toacandidate.

AmIrequiredtodisclosecampaigncontributionsandexpenses?

InaccordancewiththeMunicipalElectionsAct,youarerequiredto ilea‘CampaignContributionandExpenseDisclosure’(FormCC-1022)within90daysaftertheelection,regardlessofwhetheryouweresuccessfulinattainingaCouncilseat.Thedeadlinefor ilingthisformforthe2016municipalby-electionisDecember25,2017.Acopyofthisformisattachedtothishandbookandavailableat:[http://www.stjohns.ca/sites/default/ iles/ iles/forms/Candidate_Oath%20or%20Af irmation_Campaign%20Contributions%20and%20Expenses%20Disclosure_1022.pdf].

What information is included inmy disclosure of campaign contributions andexpenses?

TheOathorAf irmationofCampaignContributionsandExpensesrequiresyoutolist:

A. Totalmonetarycontributionstothecampaignwithadditionaldetailsonallcontributionsfromindividualsexceeding$250;

B. AstatementthatthetotalexpendituresdidnotexceedthelimitestablishedforexpendituresinaccordancewiththeSt.John’sElectionFinanceBy-law.


Advertising

Whataboutelectionadvertising?

Candidatesareresponsibleforalladvertisementsmadeontheirbehalf.

You can advertise on election day, with the exception that there can be no election advertisingmaterialplaced,postedordistributedwithin200feetofawallofasatellitedrop-offcentreorCityHall.

Whataretherestrictionsaboutelectionsigns?

TheplacementofelectionsignagebycandidateswithinthemunicipalboundariesoftheCityofSt.John’sisgovernedbytheSt.John’sSignBy‐Law,St.John’sHeritageSignBy‐LawandbytheSt.John’s

MobileSignBy‐Law.

Speci icreferenceisgiventoSection22.1oftheSt.John'sSignBy-lawwhichreadsasfollows:1.Nopersonshallerect,attach,placeordisplayanElectionSignexceptaspermittedbythisBy-Law.2.ElectionSignsmaybedisplayedfornomorethansixty(60)dayspriortoelectionday,orsuch othertimeasdictatedbyProvincialorFederalLegislationandRegulations.Theearliestdatethat signscanbedisplayedisJuly28,20173.Thecandidateshallberesponsiblefortheremovalofhis/herElectionSign(s)withinthree(3) daysafterelectionday.4.Electionsign(s)shallnotbelocatedonaroadwayasde inedintheHighwayTraf icAct,RSNLc.H -3,asamendedand/oraroadorroadsurfacesincludingpavedorgravelshoulders,centre medians,traf icislandsortraf iccircles.5.ElectionSign(s)shallnotbelocatedwithin20metersofasignalizedintersectionorwithin15 metersofanunsignalizedintersection.6.ElectionSign(s)shallnotbelocatedonanyTraf icControlDeviceorinanyplacewhereitmay interferewiththeinterpretationofaTraf icControlDevice.7.ElectionSignsarenotpermittedonthesamepostas,orimmediatelyadjacenttoanyTraf ic ControlDevice,includingallsignage.8.ElectionSign(s)arenotpermittedinanyplacewhere,intheopinionoftheCity’sTraf ic Department,theycreateasightlineobstructionorinterferewiththe lowofvehicleorpedestrian traf ic.9.AnElectionSign(s)whichiserectedordisplayedinviolationofthisBy-Law,shallberemoved immediatelywithoutnotice.

A.TheCityisnotresponsibleforanydamagetoElectionSign(s)thatareremovedpursuantto thissection;and B.AnyElectionSign(s)thatisremovedbytheCitywillbestoredfornomorethanthirty(30) daysafterremovalafterwhichitmaybedestroyedorotherwisedisposedofbytheCity withoutnoticeandwithoutcompensationtotheowneroftheElectionSign(s).” *Candidatesareremindedthattheaf ixingofanysignagetoatreeisprohibitedpursuanttotheSt.John’sTreeRegulations.


VotingProcedures

Whocanvote?

AnyCanadian citizenordinarily resident in theCityof St. John’s for30daysprior to electionday,August27,2017,andhasreachedtheageof18.

HowdoIvote?

TheCityofSt.John’sisusingvotebymailduetoitsprovensuccessinthepast.Itturnsamailboxintoaballotbox.

Howdoesvotebymailwork?

Avotebymailkitwillbesenttoeverypersononthevoterslist.Thekitwillcontainaninstructionsheet, a voter declaration form, a ballot, a secrecy envelope and a yellow return envelope. Eachperson is required to follow the instructions for completing the ballot, insert the ballot into thesecrecyenvelopeandthenplacethesecrecyenvelopetogetherwiththecompletedvoterdeclarationformintothereturnenvelopeanddeposititintothenearestCanadaPostmailbox.

Asamplevotebymailkitislocatedattherearofthishandbook.

Wheredoesthevotetakeplace?

Votingtakesplaceintheconvenienceandprivacyofyourownhome.

Whenwillthevotebymailkitbesent?

OnFriday,September8,2017,avotebymailkitwillbesenttoeverypersononthevoterslistandwillbereceivedbyvotersthefollowingweek.

Whencanvoterscasttheirvote?

Voters may cast any time after receiving the vote by mail kit. Once a vote by mail kit has beencompleted, it canbemailed to theCityas indicatedon thereturnenvelope.There isnocost to thevoter.


Whataretheguidelinesaroundmailingmyballot?

Therearethreeopportunitiestoensureyourballotisreceivedandcountedonelectionday:

ReturnenvelopescanbemaileduptoandincludingFriday,September22,2017; Prior to, and including election day, return envelopes can be dropped off to the

designated‘MailBox’outsidethe irst loorofCityHall,anytime; Onelectionday,returnenvelopescanbedepositedtothedesignatedsatellitedrop

-offcentresfrom8a.m.to8p.m.(Seepage13)

Wherecanvoter’s indadditionalinformation?

For any other questions not addressed in this handbook, please check the City’s website atwww.stjohns.caorcontacttheAccessSt.John’sServiceCentreat311or(709)-754-2489(CITY)[email protected]


Candidates’Agents

Candidatesareentitledtohaveoneagentpresentinthesatellitedrop-offcentre,subjecttotheagentbeingauthorized, inwriting,bytheReturningOf icer(Section4andSection36(2)of theMunicipalElectionsAct).Candidates’agentsmayalsobepresentduringthecountingofballots.

Candidates and agentsmust complete ‘AppointmentofOf icialAgent’ (Form CC-1007) a copy ofwhich is attached to this handbook. It can also be found at http://www.stjohns.ca/forms/appointment-of icial-agent-cc-1007.

Of icialagent’sresponsibilities

Incompletingthe‘AppointmentofOf icialAgent’,theagentagreesthathe/she:

Willconductthemselvesinaprofessionalmanner; Willremainsilentandnotinterferewiththeactivitiesoftheelectionworkers; Willaddressallquestionstotheelectionscoordinatorandwillcomplywiththeirdirections; Willbeprovidedwithanaccesspassandmustwearitatalltimeswhileinthesatellitedrop-

offcentersorinthecountingarea; Willnothandleanyelectionmaterial; Willkeepcon identialandnotdivulgeelectionsresultsuntilafter8p.m.onelectionday; Thatfailuretoobservetheabovestatedrulesshallresultinthembeingremovedfromthe

satellitedrop-offcenterand/orcountingareas.Anagentcan:

Leavethesatellitedrop-offcentreandreturn.

Anagentcannot:

Interferewithanelector; Prohibitanelectorfromvoting; Questionelectorsastheyareenteringthesatellitedrop-offcentre; Disrupttheoperationofthesatellitedrop-offcentre; Preventaballotfrombeingcounted.


BallotCounting

Whereistheballotcountingarea?

TheballotcountingareawillbelocatedintheForan/GreeneRoomonthefourth loorofCityHall.

Whocanbepresentwhileballotsarebeingcounted?

Oneagentpercandidateandthecandidatemaybepresentattheballotcountingarea.

WhenwillIknowtheof icialresultsoftheelection?

Election results will be releasedat CityHall andon the city’swebsite atwww.stjohns.ca as theybecomeavailableanytimeafter8p.m.onelectionday.


FORMS

Form last updated: Date (2017-04-06) Page 1 of 1

PLEASE PRINT

CORP-1004 Corporate Services

AGENTS’ RULES Municipal Election

September 26, 2017

AGENT RULES SECTION 1

I, __________________________________________________, as agent for ___________________________________________, declare that (Candidate’s Name)

1. I will conduct myself in a professional manner.

2. I will remain silent and not interfere with the activities of the election workers.

3. I will address all questions to the Returning Officer or Deputy Returning Officer and will comply with their directions.

4. I will be provided with an access pass and must wear it at all times while in the satellite drop-off centres or in the counting area.

5. I may not handle any ballots or election material

6. I must keep confidential and not divulge elections results until after 8 p.m. on election day

7. I agree that failure to observe the above stated rules shall result in my being removed from the satellite drop-off centre and/or counting

areas.

DECLARED before me at St. John’s, Newfoundland, this __________day of ______________, 2017

_______________________________________________________ ____________________________________________________ Returning Officer Agent

Please send completed form to:

C

Office of the City Clerk P.O. Box 908, 10 New Gower Street St. John’s, NL A1C 5M2

For further information: E-mail: [email protected] Phone: 754-CITY (2489)

mailto:[email protected]


PLEASE PRINT


APPOINTMENT OF OFFICIAL AGENT

DECLARATION (to be completed by the applicant) SECTION 1

I, ___________________________________________, as a candidate for ____________________________________________________, do hereby appoint ___________________________________________as my official agent. _____________________________________________

Candidate’s Signature

AGENT’S RULES

I, __________________________________________, as agent for ___________________________________________,declare that: (Candidate’s Name)

1. I will conduct myself in a professional manner;

2. I will remain silent and not interfere with the activities of the election workers;

3. I will address all questions to the Returning Officer and will comply with directions;

4. I will be provided with an access pass and must wear it at all times while in the satellite drop-off centers or in the counting area.

5. I may not handle any ballots or election material

6. I must keep confidential and not divulge elections results until after 8 p.m. on election day

7. I agree that failure to observe the above stated rules shall result in my being removed from the satellite drop-off centre and/or counting area.

DECLARED before me at St. John’s, Newfoundland, this __________day of __________________, 2017. _______________________________________________________ ____________________________________________________ RETURNING OFFICER AGENT Please bring completed form to: Address: Office of the City Clerk For further information: email:[email protected] P.O. Box 908, 10 New Gower St. phone: 754-CITY (2489) St. John’s, NL

Form last updated: 2017-04-10 Page 1 of 1

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CLEARANCE CERTIFICATE REQUEST Request for Certificate Required Under Section 15(1) (b) of the Municipal Elections Act,

SNL., 2001, c. M-20.2 as amended

Declaration (to be completed by the applicant): SECTION 1

My name is and I reside at The following is a complete list of the Properties and/or Business that I own or operate in the City of St. John’s:

1.

2.

3.

4.

List any other accounts with money owing to the City of St. John’s (ex: Robin Hood Bay Tipping Fees, Recreation Fees, Miscellaneous Accounts, Housing Rent etc.):

1.

2.

3.

4. Signature Date Name (Please print)

Please allow 2 working days to process Municipal Elections Clearance Certificate

Please bring completed form to the Access Citizen’s Service Centre, 1st floor City Hall where you will be directed to the Taxation Department (Attention: Manager or Supervisor of Revenue Accounting): Taxation Department For further information: P.O. Box 908 E-mail: [email protected] 10 New Gower Street Phone: 311 or 576-CITY (2489) St. John’s, NL A1C 5M2


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DECLARATION OF QUALIFICATION OF CANDIDATE

DECLARATION (to be completed by the applicant): SECTION 1

I, ___________________________________________________ of __________________________________________________

a candidate for the office of ____________________________________ (WARD ________) in the City of St. John’s

declare that:

1. I am a Canadian Citizen of at least 18 years of age.

2. I have been ordinarily resident in the City of St. John’s for at least 30 days immediately preceding the nomination period

3. I am not indebted to Council for arrears of taxes or other charges payable to the municipality of St. John’s.

4. I am not otherwise disqualified under the Municipal Elections Act.

AND I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same effect as if made under oath or affirmation and by virtue of the Canada Evidence Act.

DECLARED before me at St. John’s, NL, this ____________________day of _____________________________________________, 2017

______________________________________________________________________ ________________________________________________________________________ Returning Officer Candidate’s Signature

Please send completed form to: Office of the City Clerk P.O. Box 908, 10 New Gower Street St. John’s, NL A1C 5M2

For further information: E-mail: [email protected] Phone: 311 or 754-CITY (2489)


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NOMINATION FORM

(to be used for Candidates who are unable to be present on

Nomination Day)


We, ___________________________________________________ and __________________________________________________ (Proposer) (Seconder)

being eligible to vote in the City of St. John’s, nominate:

_______________________________________________________ of __________________________________________________ (Candidate’s Name) (Civic Address)

as a candidate for the elective office of ______________________________________________________ ( Ward________________________) (Mayor/Deputy Mayor/Ward Councillor/Councillor-At-Large)

______________________________________________________________

Proposer’s Signature

______________________________________________________________

Seconder’s Signature DECLARATION

I declare that _____________________________________________ (Candidate’s Name)

1. Is unable to be nominated in person.2. Is a Canadian citizen 18 years or older.3. Has been ordinarily resident in the City of St. John’s for at least 30 days immediately preceding the nomination period.4. Is not indebted to the City for any arrears of taxes or other charges.5. Is not otherwise disqualified under the Municipal Elections Act.6. Accepts the nomination.

AND I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same effect as if made under oath or

affirmation and by virtue of the Canada Evidence Act.

DECLARED before me at St. John’s, NL this ____________________day of ______________________________, 2017

______________________________________________________________ _________________________________________________________________

Returning Officer Candidate’s Signature

Please bring completed form and the non-refundable $50 fee to:




PLEASE PRINT


NOMINATION FORM


We, ___________________________________________________ and __________________________________________________ (Proposer) (Seconder)

being eligible to vote in the City of St. John’s, nominate:

_______________________________________________________ of __________________________________________________ (Candidate’s Name) (Civic Address)

as a candidate for the elective office of ______________________________________________________ ( Ward________________________) (Mayor/Deputy Mayor/Ward Councillor/Councillor-At-Large)

______________________________________________________________

Proposer’s Signature

______________________________________________________________

Seconder’s Signature

I, _____________________________________________accept this nomination. __________________________________________________ Candidate’s Signature

DECLARED before me at St. John’s, NL, this ____________________day of _____________________________________________, 2017

______________________________________________________________

Returning Officer

Please bring completed form and the non-refundable $50.00 fee to:

C C





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OATH OR AFFIRMATION OF SECRECY


I, ___________________________________________, in my capacity as ____________________________________________________, (Name) ( Candidate/Candidate’s Agent/Election Official)

in the 2017 Municipal Election do solemnly swear that:

1. I will hold secret and will not disclose to any person any information given me from the Register of Electors, the list of electors and/or allrecords placed under the responsibility and/or owned by elections Newfoundland and Labrador or obtained from said Register, lists orrecords by reason of my access thereto. Further, I will not use any of the information contained in the Permanent List of Electors (VotersList) for any purpose other than an Election held under the Municipal Elections Act, S.N.L., 2001, c. M-20-2, as amended.

DECLARED before me at St. John’s, Newfoundland, this __________day of ______________, 2017.

_______________________________________________________ ____________________________________________________ Returning Officer/Commissioner of Oaths Candidate/Agent/Official or Justice of the Peace

Please bring completed form to:

Address: Office of the City Clerk For further information: e-mail:[email protected] P.O. Box 908, 10 New Gower St. phone: 754-CITY (2489) St. John’s, NL


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OATH OR AFFIRMATION OF

CAMPAIGN CONTRIBUTIONS AND EXPENSES DISCLOSURE


I, __________________________________________________, candidate in the 2017 municipal election for ______________________________(Name) (Position)

make this oath/affirmation in accordance with the provisions of the Municipal Elections Act S.N.L. 2001, c.M-20.2 as amended and the St. John’s Election Finance By-Law.

1. Total monetary contributions to my campaign in the municipal election held on 2017/09/26 totalled $_______________.

2. Contributions exceeding $250, and included in the above amount, were received from the following contributors:

______________________________________ ___________________________________________ _______________________________ Contributor Name Address Amount




(Where further space is needed, please provide the required information on additional pages in the above noted format, which pages shall be appended to this Oath/Affirmation and initialled by the candidate, and which shall form part of this Oath/Affirmation.)

3. Total expenditures made by me did not exceed the limit established for expenditures in accordance with the provisions of the St.John’s Election Finance By-Law.

SWORN/DECLARED before me at St. John’s, Newfoundland, this __________day of _____________________, 2017

_______________________________________________________ ____________________________________________________ Commissioner for Oaths, Notary Public, Candidate’s Signature Barrister or Justice of the Peace



For further information: E-mail: [email protected] Phone: 3-1-1 or 754-CITY (2489)



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OATH OR AFFIRMATION OF

CAMPAIGN CONTRIBUTIONS AND EXPENSES DISCLOSURE

(Additional Pages)

…………….2 SECTION 1















For further information: E-mail: [email protected] Phone: 3-1-1 or 754-CITY (2489)



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CORP- Corporate Services

TAX CLEARANCE CERTIFICATE

Municipal Election

September 26, 2017

SECTION 1

This is to certify that ____________________, a resident of the City of St. John's, and residing at ___________________________, is not in arrears

of any taxes or other assessments due to the City as of ____________________________________,

DATED at St. John’s, Newfoundland, this __________day of August, 2017

_______________________________________________________ ____________________________________________________ Name Title

Please send completed form to:

C

Elections Co-ordinator P.O. Box 908, 10 New Gower Street St. John’s, NL A1C 5M2

For further information: E-mail: [email protected] Phone: 576-8619



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APPLICATION FOR INCLUSION ON VOTERS LIST

APPLICATION (to be completed by the applicant) SECTION 1

Print Full Name:___________________________________________________ Born on ______/_______/_______ Year Month Day

Current Civic Address: Current Mailing Address: Street No. and Name: Apt. No. Street No. and Name or P.O. Box:

Postal Code: Postal Code: Telephone No.

Important: To have your name added to the Voters List you will have to submit documentation verifying your name, address and signature as outlined in one of the options below. 1. A copy of one official document bearing the:

A. Voter’s name, B. Current residence address, and C. Signature such as driver’s license, or residential lease or mortgage, signed utility bill etc. Note: If the address on the documentation is

not the current residential address then proceed to Number 3 below. 2. Copies of two documents may be provided: one bearing the voter’s name and signature, such as a social insurance card; and, another bearing

the elector’s name and current residence address such as a utility bill. Note: If the address on the enclosed identification is not your current residential address then proceed to Number 3 below.

3. An Affidavit signed by an authorized person to receive oaths in the Province (i.e. Commissioner for Oaths or Justice of the Peace) and

containing the name, current residence address and signature of the elector. Note: The person administering the affidavit does not have to know the elector.

If a voter has no form of identification and resides in a boarding home, group home or other commercial residence, confirmation of the individual’s ordinary residence by the owner, operator or manager of the group home may be acceptable.


I declare that as a qualified elector I: (a) am a Canadian Citizen 18 years of age or older, (b) have been ordinarily resident in the City of St. John’s for at least 30 days immediately preceding Election Day AND (c) have not already voted at the pending election. AND I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same effect as if made under oath or affirmation and by virtue of the Canada Evidence Act. Voter’s Signature_________________________________________________ Date: ____________________________

VALIDATION (For office use only) SECTION 3

Identification Type: _____________________________ Record No. ___________________________ Please submit completed form with Voter’s handwritten signature and appropriate identification by mail, e-mail or fax to: Office of the City Clerk

P.O. Box 908, 10 New Gower Street St. John’s, NL A1C 5M2

Date of birth does not appear on Voters List

For further information: E-mail: [email protected] Phone: 754-CITY (2489) Facsimile: 576-8474


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OATH OR AFFIRMATION OF FRAUD

DECLARATION: SECTION 1

I, _________________________________________________________________ of ________________________________________________________________ (Name) (Civic Address)

do solemnly swear that I have NOT voted in this election and I have no knowledge of anyone having voted on my behalf.

I hereby grant authority for the City of St. John’s to investigate this matter on my behalf and to prosecute any and all persons responsible for

fraudulently casting a vote in my name as per Section 99 and 100 of the Municipal Elections Act, S.N.L., 2001, c. M-20.2, as amended.

SWORN before me at St. John’s, Newfoundland this ____________________day of ___________________, 2017

_______________________________________________ __________________________________________________ Returning Officer Voter’s Signature


Access St. John’s, First Floor City Hall For further information: P.O. Box 908, 10 New Gower St. email: [email protected]. John’s NL A1C 5M2 Call 3-1-1 or 754-CITY (2489)

Form last updated: 2017-04-10 Page 1 of 1

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CC-1021 Office of the City Clerk

OATH OR AFFIRMATION OF VOTER


I, , of (Name) (Civic Address) do hereby declare: Date of Birth (year,month,day)

a. That I have not previously voted in this election;

b. That I am a Canadian citizen 18 years of age or older;

c. That I have been ordinarily resident in this municipality for 30 days immediately preceding election day;

d. That I am not, to my knowledge, otherwise disqualified to vote in this election; and

e. That I have not received by myself or another, or a person in trust for me, or to my use directly or indirectly, a promise or security for money,

place, office, or employment, or gift or reward, in order to give my vote at this election.

DECLARED before me at St. John’s, Newfoundland, this day of 2017 Deputy Returning Officer Voter’s Signature

Office of the City Clerk P.O. Box 908, 10 New Gower Street

St. John’s, NL A1C 5M2

E-mail: [email protected] Phone: 311 or 754-CITY (2489) Facsimile: 576-8474


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APPLICATION FOR A CHANGE TO THE VOTERS LIST

APPLICATION (to be completed by the applicant) SECTION 1

Print Full Name:___________________________________________________ Born on _______/_______/_______ Year Month Day

Change name/address on Voters List Delete my name from Voters List

Changes to information (to be completed by the applicant): SECTION 2

Previous Name:

Previous Civic Address Previous Mailing Address Street No. and Name: Apt. No. Street No. and Name: Apt. No.

Postal Code: Postal Code: Telephone No:

New Civic Address New Mailing Address Street No. and Name: Apt. No. Street No. and Name: Apt. No.

Postal Code: Postal Code: Telephone No:

Submission of this form is acknowledgement that as a qualified elector I: (a) am a Canadian Citizen 18 years of age or older (b) have been ordinarily resident in the City of St. John’s for at least 30 days immediately preceding election day (c) I have not already voted at the pending election. AND I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same effect as if made under oath or affirmation and by virtue of the Canada Evidence Act. Signed by: _________________________________________________ Date: ____________________________ Please submit completed form with Voter’s handwritten signature and appropriate identification by mail, e-mail or fax to:


Date of birth does not appear on Voters List

For further information: E-mail: [email protected] Phone: 754-CITY (2489) Facsimile: 576-8474


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AFFIDAVIT (To be completed by Voters without identification)


I, ________________________________________, do solemnly swear/affirm that I am the person as indicated for the 2017 Municipal Election (Full Name) and do currently reside at ____________________________________________________,in the City of St. John’s and that all information (Civic Address) provided in the said application is true and current. Furthermore, I am unable to include any supporting documentation to verify my application. DECLARED before me at St. John’s, Newfoundland, this __________day of ________________________, 2017 _______________________________________________________ ____________________________________________________ Witness Voter (Barristers; Mayors; Social Workers; Financial Assistance Officers; Commissioner for Oaths; Justice of the Peace; Notary Public) Please bring completed form to:

Address: Access St. John’s, First Floor City Hall For further information: e-mail: [email protected] P.O. Box 908, 10 New Gower St. call 3-1-1 St. John’s NL A1C 5M2 Where 3-1-1 is unavailable, call 709-754-CITY (2489)

City of St. John's ST. J~HN'S NEWFOUNDLAND AND LABRADOR

PO Box 12000 Stn C St. John's NL A 1 C 5H4

lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll 8502100322182

01 14933

57/3

36(M)

These steps keep your vote secret, and ensure your ballot is not spoiled. By law, a spoiled ballot cannot

be counted. To make sure your vote is counted, you must:

1. Complete the Ballot and insert into the white

Ballot Secrecy Envelope. (SEAL ENVELOPE)

3. Sign and detach the Declaration Form

found on the bottom of this page and insert

into the yellow Election Return Envelope.

(SEAL ENVELOPE) 2. Insert the white Ballot Secrecy Envelope

into the yellow Election Return Envelope.

(DO NOT SEAL ENVELOPE YET) 4. Mail yellow Election Return Envelope by

Friday, September 25, 2009.

I, the undersigned, declare that I am a Canadian Citizen, 18 years of age or older, eligible to vote in this election and that I have not already voted for any office on this ballot.

x Signature

Detach Here

DECLARATION FORM

lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll 8502100322182

1 000072281-A 1 C5H4-8R01

1'1111.111.11·1111.1111111111111111111111111111'111.

CITY OF ST . JOHN'S PO BOX 12000 STN C ST . JOHN ' S NL AlC 9Z9

Postage paid Port paye si poste if mailed in Canada au Canada

Business Reply Mail Correspondance-reponse d'affaires

3319709 01

01 - 000

• Your completed kit must be received by the municipality no later than 8:00 pm local time on Tuesday, September 29, 2009. Ballots received after that time will not be counted.

• •

It is against the law to vote more than once for any elected office within the municipality .

Your completed kit can be returned in one of three ways:

Place it in the mail before Friday, September 25, 2009

Drop it in the mail box outside the main entrance at City Hall up to and including Election Day

Drop it off to one of the five SATELLITE DROP-OFF CENTERS on Election Day

If you require assistance please contact us.

Phone:311

Website: www.stjohns.ca

Ensure you have

signed the

DECLARATION FORM

on the reverse

1 000072281-A 1 C5H4-BR01

1'1111.111.11·1111.1111111111111111111111111111'111.

CITY OF ST. JOHN ' S PO BOX 12000 STN C ST . JOHN ' S NL AlC 9Z9

CANADA POSTES

POS T CA N ADA

Postage paid Port paye si poste if mailed in Canada au Canada

Business Reply Mail Correspondance-reponse d'affaires

3319709 01

01 - 000

Documents

Candidates Handbook Municipal Election 2017 - St. John's · Handbook Municipal Election 2017 ... This handbook is ... 1016 ‘Nomination Form — To Be Used by Candidates Who are