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UPD 2015/2016 Parking Business Plan
9/29/2016
FY 2016/2017
Campus Parking Program
Operating Budget
California State University, Stanislaus
FY 2016/2017 CAMPUS PARKING PROGRAM BUDGET
TABLE OF CONTENTS
Budget Approval Sheet
Parking Summary Narrative
Parking Program Budget Summary
Parking Revenue Fund
Parking Revenue Fund Detail
Parking Revenue Fund Salary Projections
Parking Program Facilities Detail
Parking Revenue Fund Fiscal Years' Comparison
Parking Revenue Reserve
Parking Construction Fund
Parking Revenue Maintenance Construction Reserve
Parking Fines & Forfeitures
Parking Fines & Forfeitures Detail
Parking Fines & Forfeitures Salary Projections
Parking Fines & Forfeitures Fiscal Years' Comparison
Parking Program Alternate Modes
Alternate Modes & Transportation Detail
UPD 2015/2016 Parking Business Plan
9/29/2016
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Legal Requirements:
Stanislaus State
University Police Department
2016-2017 Stanislaus State Parking Business Plan Summary Narrative
Self-Support Restricted Funds
State law requires that all persons must pay to park on the campus of a California State University (CSU) and that those funds must be used to administer, operate, and maintain the parking program as well as to construct vehicle parking areas and other transportation facilities on campus. All fees received from any person paying to park on campus must be deposited into a Parking Revenue Fund. Title 5 California Code of Regulations Article 7, 42200 and 42201; Education Code 89701-89701.5.
To ensure compliance with state law and CSU requirements, the University Police Department (UPD) is delegated authority for the enforcement of parking and traffic rules and regulations on campus. All fines received must be deposited into a Parking Fines & Forfeitures fund. Each year thousands of students, employees, visitors, and special event guests use the campus parking facilities and are subject to parking fees. The campus Parking Guidelines provide an overview of parking rules and regulations and is available on the University's web site.
Consistent with CSU Executive Order 1000, costs incurred by the CSU Operating Fund for services, products, and facilities provided to other CSU funds must be properly and consistently recovered on actual costs incurred. Allowable direct and indirect costs shall be allocated and recovered.
Ad Hoc Parking Task Force:
In April 2015, President Sheley identified a Campus Parking Fee Schedule and General Plan to become effective in FY 2016-17 and to remain in place through 2023-24 (i.e., a seven-year plan).
The Parking Task Force did not meet in 2015-16. The Task force is scheduled to resume meeting in FY 2016-17.
Source of Funds: $1,881,870.00 estimated revenue
Stanislaus State derives parking revenue from two primary sources; the sale of parking permits and from the payment of fines of parking citations issued for violations. Additional revenue is generated from the use of parking for special events. Student parking fees continue to provide the majority of revenue. An annual notice of all campus parking rates is distributed each spring through campus email.
In August 2015, the Stanislaus State Parking Management Bureau, in collaboration with Support Services · (Mailroom), introduced online parking permit sales as the primary permit purchasing method for semester permits. Annual permit sales went live in June 2016 for FY 2016-17. Permits are purchased
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online and mailed directly to the buyer, eliminating entirely the need to pick up permits in person at campus Cashiers.
Eleven (11) types of parking permits are sold over the course of the year. Employee permits are available and are labeled as a fall, winter, spring, summer, or annual Staff/Faculty permits. General Student permits are labeled as a fall or spring. Per the Campus Parking Fee Schedule and General Plan, two new types of permits will be available for students to purchase in FY 2016-17: Economy -limited to 440 permits with 400 spaces available; and Evening -permits sold at a discounted rate for parking after 5:00 p.m., unlimited spaces available. A discounted permit is available for motorcycles, but limited to restricted areas. Retirees may also be eligible for a discounted permit. Daily permits are available from permit dispensers located near the campus entrances. There are also a limited number of short term parking spaces located in Parking Lot 1.
Departments Receiving Funds:
Stanislaus State parking funds are allocated to the Division of Business and Finance with responsibility delegated to Facilities Services, Financial Services, Office of Information Technology (OIT), Human Resources and the University Police Department. While having distinct areas of responsibility, these five departments also overlap and collaboratively implement or administer other aspects related to parking.
Primary Expenditures & Transfers Summary: $1,870,881.00 estimated
The parking program funds one full time Community Service Officer position, who's full-time duties are to oversee the University Police Parking program; one half-time Community Service Officer position, one half-time Dispatcher position and approximately eleven (11) Parking student assistants.
• Parking Salaries & Benefits $227,679.00
Stanislaus State parking funds are primarily used for the maintenance, repair, construction and the safety of parking/traffic areas and other transportation facilities throughout campus. In FY 2016-17 the Parking program will replace the meters in lot 1 with a programmable credit card accepting dispenser, completing the campus-wide parking dispenser upgrade started in FY 2015-16, and will replace/upgrade the emergency blue lights located throughout campus parking lots.
• General Operating Expense 55,777
• Work Orders-Cart Maintenance 7,000 • Fuel-gas carts 100 • Postage 1,015
• Repair /Maintenance 4,672
• Emergency Blue Light upgrade 80,000 • Phones/Wireless Communications 17,823
• Equipment 13,647
• Contractual Services 80,125 • Utilities 52,948
$313,107
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The State Controller and CSU Chancellor's Office annually invoice Stanislaus State for their direct and indirect cost recovery or reimbursement from our Parking Funds:
• CSU Chancellor's Office 11,321
• State Prorata - Health Benefit 6,841
• State Prorata -Administration 4,520
• State Dental Annuitant 491
• State Controller's Office 5,342 $28,515
The operation and administration of the parking program involves financial, clerical, OIT and administrative support efforts primarily within Financial Services and Police & Parking Services.
• Financial Services (Includes OIT) • Human Resources • University Police • Facilities-Grounds
Reserves: • UPD Parking Safety Reserve • Construction Reserve • Maintenance Reserve • Alternate Modes of Transportation
121,675 23,443 95,666
120,000 $360,784
75,000 800,000 15,000 50,796
$940,796
Remaining Fund Balance: $10,989.00 estimated Year End surplus (if any) will be used to cover unanticipated shortfalls in revenue and unanticipated expenditures. Any additional or remaining fund balance will roll into the Facilities Construction Reserve. Shortfalls above and beyond the $10,989.00 fund balance are to be compensated from UPD Operating Reserve.
Reserves:
The parking program must continue to fund reserves in order to meet the anticipated increased demand for on-campus parking. The Facilities Construction Reserve will continue to accrue funds in preparation for future parking facility construction.
The UPD Parking Reserve will remain at a balance of $200,000 to offset unanticipated expenditures related to maintaining the operation of the parking program, with an additional $75,000 allocated annually to a Safety Reserve for the anticipated mandatory upgrade to the UPD Computer Aided Dispatch (CAD) system.
Revenue and expenditure breakdowns are located within their respective detail pages for the Parking Revenue Fund (P0100), the Parking Fines & Forfeitures Fund (PF100), the Parking Construction and Maintenance Reserve fund (PC100), and the Parking Alternate Modes fund, (PF200).
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Item Description
Day Permits
Parking Meters-Mise Parking Revenue
Parking W/0
Bails & Fines
Interest
I Operating Expense Orders- General Parking Orders-Permit Dispenser Upgrade
Postage
Repair & Maint
Telephone/Communications Travel
Equipment Purchases Contractual Services
Utilities
Transfers In (Out)
Cost Allocation Plan - Financial Services Cost Allocation Plan - Human Resources
Cost Allocation Plan- Public Safety
UPD 2016/2017 Parking Business Plan
9/29/2016
Parking Program
Budget Summary
FY 2016/2017
Parking Revenue
Fund
POlOO
Construction
Reserve
{From Facilities)
PClOO
Parking Fines & Forfeitures
PFlOO
Alternate Modes
{From Fines &
Forfeitures)
PF200
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