Campaspe Shire Places of Assembly/ Community Facilities ... · The distinction between each level is based on the different number, quality or size of the following ... the cornerstones

Campaspe Shire Places of Assembly/Community Facilities Policy2014 DRAFT

Campaspe Shire CouncilPlaces of Assembly/ Community Facilities Policy

Draft Report (Apr14).doc Page ii

TABLE OF CONTENTS

1.! EXECUTIVE SUMMARY ................................................................................................................... 1!1.1.! Study Aim ................................................................................................................................................... 1!

1.2.! Places of Assembly Policy Framework ...................................................................................................... 1!

2.! POLICY BACKGROUND ................................................................................................................... 2!3.! MODEL OF PROVISION OF PLACES OF ASSEMBLY (POLICY) .................................................. 3!

3.1.! Policy Research and Development ............................................................................................................ 3!

3.2.! Places of Assembly/ Community Facilities Policy Framework ................................................................... 5!

3.2.1.! Principles............................................................................................................................................................... 5!

3.2.2.! Hierarchy of Provision of Community Facilities ..................................................................................................... 5!

3.2.3.! Ratio of Provision of Community Facilities ............................................................................................................ 8!

3.3.! Application of the Policy in Campaspe Shire.............................................................................................. 9!

4.! POLICY APPLICATION - KYABRAM CASE STUDY ..................................................................... 10!4.1.! Current Provision of Facilities................................................................................................................... 10!

4.2.! Issues and Opportunities of the Current Provision ................................................................................... 11!

4.3.! Application of Places of Assembly Policy in Kyabram.............................................................................. 11!

4.4.! Recommendations for the Future Provision of Places of Assembly......................................................... 12!


Draft Report (Apr14).doc Page 1

1. EXECUTIVE SUMMARY

1.1. Study Aim

Council is presently undertaking a systematic review of all services and assets in accordance with its Financial Sustainability Review (FSR), as documented in Council’s Strategic Resource Plan 2009-2013.The FSR aims to reduce Council’s asset renewal gap. The Places of Assembly/ Community Facilities Policy will inform Council’s position on the future asset management and service delivery of community facilities across the Campaspe Shire.

Kyabram, with its extensive suite of community meeting and function spaces, was the township used to develop the Shire-wide Policy for the future provision of community facilities. The application of the Policy to Kyabram provides specific direction for the future use and development of the 14 existing places of assembly within Kyabram.

1.2. Places of Assembly Policy Framework

The future provision of community facilities in the Shire will be underpinned by seven Principles and by a hierarchy of facility provision that comprises of three tiers:

1. ‘Local’ level places of assembly.

2. ‘Township’ level places of assembly.

3. ‘District’ level places of assembly.

The distinction between each level is based on the different number, quality or size of the following attributes of a place of assembly: its catchment (driving time from a household), seating capacity, kitchen and toilet provision, storage, accessibility, car parking, and provision of audio-visual equipment. The following broad definitions apply.

‘Local’ level places of assembly

Generally small, basic meeting facilities with limited capacity (up to 80 people).

‘Township’ level places of assembly

Most commonly provided facilities, and typically have good flexibility of use due to their size, their location within a catchment, and the good provision of support infrastructure.

‘District’ level places of assembly

Generally designed and fitted out to a higher quality, and can accommodate large gatherings of people (200+).

Further, the Policy recommends a ratio of provision of places of assembly per thousand people (or benchmark) for each of the three levels within the hierarchy:

• One Local level facility per 3,000 people

• One Township level facility per 2,000 people

• One District level facility per 10,000 people

• A minimum of one Township level facility for townships and districts with 500 or more people(This recommendation recognises the importance of providing a multiuse and flexible space for small communities that can meet a diverse range of uses).

The overall aim of the Places of Assembly/ Community Facilities Policy is to ensure more effective use of places of assembly/ community facilities, that there is a demonstrated demand or need for the facilities, and to ensure that they are sustainable and fit for purpose.



2. POLICY BACKGROUND

Places of assembly and community facilities are important assets in townships and districts as they are invariably the venues in which activities, meetings and other gatherings are conducted that collectively are the cornerstones for creating stronger and more inclusive communities. Such facilities are typically used for diverse purposes, such as sporting, cultural, educational and social.

Some places of assembly located in townships throughout the Shire are often the last remaining community facilities left in the area, and in many cases require significant capital investment to make them suitable for community use. Conversely, in other townships more contemporary buildings have been developed and now provide better quality facilities for community use, with the result being that the use of the older and more historic community facility/ies is reduced. This reduced use has become a challenge for Council and communities as there is often an emotional attachment to an historic community facility that drives an aspiration for a community to have the older facility upgraded and redeveloped when in reality it may no longer be required or viable to be retained.

Campaspe Shire Council is presently undertaking a systematic review of all services and assets in accordance with its Financial Sustainability Review, as documented in Council’s Strategic Resource Plan 2009-2013. The Review aims to reduce Council’s asset renewal gap, and the development of this Policy supports the Review process, as it provides clear direction for Council and community stakeholders in relation to the number, type and distribution of meeting and function facilities that are required throughout the Shire.

The development of the Policy has evolved from a study undertaken in 2013 to investigate the future provision of a network of places of assembly/ community facilities within Kyabram and District. In that study, a plan for the future provision of facilities was established after consideration of the availability and condition of existing facilities, their usage, their distribution, and their capacity to meet community/user needs. The principles and guidelines for the model (or hierarchy) of provision of community facilities in Kyabram have been adapted to develop the Campaspe Shire Places of Assembly/ Community Facilities Policy.

The Policy will ensure more effective use and management of community facilities throughout the Shire and ensure that they are sustainable and fit for purpose, pending a demonstrated demand or need for the facilities. The Policy has been prepared by Simon Leisure Consulting and communityvibe.

Stanhope Community Hall

Stanhope Community Hall kitchen



3. MODEL OF PROVISION OF PLACES OF ASSEMBLY (POLICY)

3.1. Policy Research and Development

Extensive research was undertaken to identify any existing benchmarks, standards or guidelines for the provision of places of assembly/ community facilities in rural communities. Whilst no definitive document appears to be available (and this was expected as all communities ultimately are different), several reference documents were identified that contained useful discussion, directions and examples relating to community facility planning.

Key reference material reviewed included:

• Planning for Community Infrastructure in Growth Areas, ASR Pty Ltd (2008).

• Guide to Social Infrastructure Planning, ASR Pty Ltd (2009).

• A Guide to Governing Shared Community Facilities, Department of Planning and Community Development (2010).

• Community Buildings Strategy 2007-2010, Sheffield City Council (UK).

• Haringey Strategic Property Review, Haringey Council (UK).

• Strategy for Supporting Community Buildings 2010-2015, Herefordshire Council (UK).

The first three listed reports are planning guides predominantly for application in growth areas, however, some of the principles and guidelines recommended for community facility provision in growth areas are transferable to a rural setting. The ASR reports suggest that the use of standards, benchmarks or provision ratios can provide an equitable “rule of thumb” measure for the quantity of a particular asset or open space required for a defined population size. However, such standards often do not properly consider the quality or type of community infrastructure required, nor do the standards adequately reflect local conditions, such as supply and demand factors, demographics, social economic factors, cultural preferences, or recreation activity trends of the day.

Notwithstanding the abovementioned constraints, the adoption of a standards-based approach can provide councils with an easily understood justification for requiring a specific number or quantum of community infrastructure or land1. For community meeting spaces, ASR Pty Ltd outline the following suggested planning standards:

“Typically, Council-owned meeting spaces can take many different forms, including dedicated halls, small to large spaces within multipurpose community facilities ….. andspaces within higher order community facilities, such as libraries, cultural centres, leisure centres and civic centres.Communities should have access to different size meeting spaces from rooms suitable for small groups, to medium size venues areas for 1-20 people, 21-50 people, 51-100 people, and 101-200 people.Meeting spaces will typically be component elements of larger community facilities. The floor and land areas required will depend on the type and range of activities to beaccommodated by the meeting spaces ….. and could range from 30sqm for small groupactivities through to 400 sqm for large functions for more than 200 people.”

1 Source: Planning for Community Infrastructure in Growth Areas, ASR Pty Ltd (2008).2 Kyabram Town Hall and the Kyabram Sports & Entertainment Centre.3 This counts the main hall only in the Kyabram Town Hall, and only two spaces in the Kyabram Community & Learning Centre (the function room and one



Other relevant information from the growth area planning reports, includes:

• ‘Shared community facilities’ can be defined as assets:

− owned, funded or leased by government or the community, − used by more than one group, and

− used for a range of activities that share buildings, rooms or open spaces at the same time (concurrently) or at different times (sequentially).

• Principles of good governance for shared facility partnerships should incorporate:

− Transparency,− Accountability,

− Participation,

− Consensus-oriented,

− Responsiveness,

− Effectiveness and efficiency, − Integrity and stewardship, and

− Leadership.

The Herefordshire Council (UK) report articulates well the relevance and value of community facilities, particularly in communities that are somewhat isolated or are disadvantaged - “….. they provide a base for social, cultural and recreational activity ….. and there are many benefits that accrue from them, such as improved community cohesion, delivery of services, promotion of health and welfare, education and training …..” The report also outlines a number of attributes of a community facility that are important for it to be viable and sustainable:

• The facility makes sufficient annual income to cover running costs.

• It is in use on a weekly basis on a minimum of 2 – 3 occasions.

• It has a committee of management of a minimum of 5 – 6 people.

• The committee has or is taking steps to ensure compliance with all relevant legislation and regulations that apply to community facilities.

• The committee actively promotes and publicises the facility and/or the programs available.

• The committee operates in a business-like manner.

• The facility is complementary and not competing against other community facilities within a defined catchment.

The Sheffield Council’s (UK) Community Buildings Strategy articulates a vision for the provision of community facilities, being …..

An appropriate and sustainable network of Council supported, high quality community buildings

The vision is underpinned by the following four objectives:

1. Appropriate and Sustainable Community Buildings.

2. A Network of Community Buildings.

3. Council Supported Community Buildings.

4. High Quality Community Buildings.

The above information was used as reference material for the preparation of the Campaspe Shire Places of Assembly/ Community Facilities Policy.



3.2. Places of Assembly/ Community Facilities Policy Framework

The future provision of places of assembly/ community facilities in the Campaspe Shire will be underpinned by a set of guiding principles and by a hierarchy of facility provision. This section describes in detail each of these strategic facility planning inputs and will apply where Council directly provides places of assembly and where Council facilitates the provision of places of assembly.

3.2.1. Principles

The following Principles have been identified to underpin the Places of Assembly/ Community Facilities Policy for the future planning, provision and management of meeting and other community facilities with their key function being to accommodate public gatherings.

DIVERSE Council will facilitate the provision of a range of meeting and community facilities within districts across the Shire to firstly, ensure that the community has access to a variety of different indoor spaces andsettings, and secondly, to cater for different needs in relation to quality.

MAXIMISE USE Council expects all meeting and community facilities to be utilised to their maximum potential through effective marketing and promotion, and service innovation.

ACCESSIBLE Meeting and community facilities will be accessible to and welcomepeople of all ages, genders, abilities and cultural backgrounds to utilise them.

SUSTAINABLE Meeting and community facilities will be located, designed and managed, where appropriate and practical, to ensure longevity, relevance and financial viability.

ADAPTABLE Meeting and community facilities will be designed and managed to beflexible use spaces to meet a range of existing community needs, and when required, have the capability to be responsive to new or emerging needs.

PARTNERSHIPS Council will adopt a collaborative and partnership approach with the community and appropriate agencies for the day to day planning and management of community facilities.

FINANCIALLY RESPONSIBLE

The financial viability and cost effectiveness of Council-owned community facilities will be considered in all aspects of their planning, development, use and management.

3.2.2. Hierarchy of Provision of Community Facilities

Historically in Campaspe Shire, there has been no deliberate or conscious distinction made between the different types of places of assembly / community facilities provided, in terms of theirquality and capacity, or the availability of other supporting infrastructure such as kitchen type, car parking, storage and accessibility. Typically, any distinction between community facilities has been largely restricted to the intended primary use, e.g. a sports pavilion social room, a scout hall, and a community hall.

The Places of Assembly/ Community Facilities Policy is recommending that a framework for the provision of places of assembly be introduced that recognises and reflects the type and quality of the usable (hireable) space available, the level of provision of supporting infrastructure, and the primary use of the facility. The framework (or hierarchy of provision of community facilities) will



help delineate between the different standards of facility provision, irrespective of each facility’sprimary use, and be consistent with Council’s overall objective to support facilities that have multiuse capabilities rather than facilities with a single use or function. The framework will also assist potential users (or hirers) to more easily distinguish between the quality of facilities built for similar uses or functions.

The hierarchy accommodates three tiers:

1. ‘Local’ level places of assembly,

2. ‘Township’ level places of assembly, and

3. ‘District’ level places of assembly,

and uses the following criteria to distinguish between each of the three levels of the hierarchy:

• catchment • storage availability

• capacity • audio-visual equipment

• kitchen • accessibility

• toilet provision • car parking

‘Local’ level places of assembly are generally small, basic meeting facilities with limited capacity.

‘Township’ level places of assembly are the most commonly provided facilities, and typically have good flexibility of use due to their size, their location within a catchment, and the good provision of support infrastructure.

‘District’ level places of assembly are generally designed and fitted out to a higher quality, and can accommodate large gatherings of people (200+).

Table 1 on the following page shows the three levels of the provision framework and defines more clearly the distinction between each level, based on the above-listed criteria.

The table shows that the two key distinguishing features between the three levels of the provision framework are the seating capacity for each level and their catchment. The seating capacity (or size) of a facility is an important indicator of the range of potential uses for a facility, and in most instances will directly align with the level of provision of the supporting infrastructure.

Catchment (or driving time from households) is an important indicator for the density of provision of the types of facilities within each level of the hierarchy. For example, Local level facilities will generally be spaces required for use more frequently by a majority of people and groups within a community for uses such as community group meetings, therefore, a higher density of provision within a population catchment is appropriate and necessary. Conversely, District level facilities, which are used less frequently and typically for large community gatherings and social events, are not required to be accessed as often. Therefore, it can be justified that such facilities are not required to be provided as densely as Local level facilities, meaning that it is not unreasonable to expect that some people within their primary catchment areas may reside a reasonable driving distance (20+ minutes) away from them.

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3.2.3. Ratio of Provision of Community Facilities

The planning report, Planning for Community Infrastructure in Growth Areas (2008), recommends as a guide the following levels of provision of community meeting spaces per thousand people.

• One venue to accommodate 200+ people per 20,000 people

• One venue to accommodate 101-200 people venue per 8,000 people




Whilst these ratios are based on the needs of communities in urban growth areas, they can provide a useful guide as to what the ratio of provision could be in a rural setting as long as the following considerations are taken into account:

1. The relative isolation of rural townships compared to urban areas (suburbs), that is, there are more options for people in urban areas to access facilities and services beyond their defined catchment areas than there will generally be for people residing in rural areas and who mayhave to travel long distances to access alternate options.

2. In urban areas there is more likely to be additional options for residents and groups to access community meeting places via private sector providers.

3. Similar to the above, there is more likely to be additional options for residents and groups in urban areas to access community meeting places in other public-owned facilities, such as schools, churches and community centres, as there is a higher density of provision of these facilities in urban areas compared to rural townships.

After considering the above factors and the current level of use of the existing Council-owned and managed places of assembly/ community meeting facilities in Kyabram as a guide (refer Section 4), the following ratios of provision of community meeting facilities are recommended for Campaspe Shire, based on the three tiers of the Policy framework outlined in the previous section.

• One District level facility per 10,000 people

• One Township level facility per 2,000 people

• One Local level facility per 3,000 people

• A minimum of one Township level facility for townships and districts with a population of 500 or more(This recommendation recognises the importance of providing a multiuse and flexible space for small communities that can meet a diverse range of uses).

Kyvalley Hall



3.3. Application of the Policy in Campaspe Shire

The ‘benchmarked’ level of provision of places of assembly/ community meeting facilities across the Campaspe Shire is shown in the following table after the Places of Assembly/ Community Facilities Policyis applied.

Table 2 – Theoretical Provision of Places of Assembly Across the Shire, based on Benchmarks

The table shows that the two main townships of Echuca and Kyabram should have the highest and broadest level of provision of places of assembly due to the strong demand for facilities created by their comparative large populations. In keeping with the recommendation contained within the Policy, people residing in townships with populations of 500 people or more should have access to a Township level facility within 15 – 20 minutes of their household.

One operational outcome for Council after adopting the Places of Assembly/ Community Facilities Policywill be to use the benchmark of provision as a guide when assessing the number of places of assembly facilities in each township eligible to receive the annual operating grant from Council. The grant is currently $730 per annum.

The Policy does not restrict or exclude the opportunity for all committees of management managing places of assembly facilities to apply for grants under Council’s annual Community Grants Program for equipment or capital improvements to the facilities that they are responsible for.

TownPopulation

(2011)

No. of 'Local' Level

Facilities Required

(1: 3,000 people)

No. of 'Township' Level

Facilities Required

(1: 2,000 people)

No. of 'District' Level

Facilities Required

(1: 10,000 people)

Campaspe Shire 36,400 12 18 3 - 4

Echuca 13,600 4 - 5 7 1 - 2

Kyabram 7,400 2 - 3 3 - 4 1

Rochester 1,900 1 1 0

Tongala 1,300 1 1 0

Rushworth 1,100 1 1 0

Girgarre 650 0 1 0

Stanhope 550 0 1 0

Other Towns 500+ 0 2 0

Gunbower Soldiers Memorial Hall



4. POLICY APPLICATION - KYABRAM CASE STUDY

As previously mentioned, the Places of Assembly/ Community Facilities Policy evolved from a broader study investigating the network of community facilities within Kyabram and District. The application of the Policy to Kyabram provides specific direction for the future use and development of the 14 existing places of assembly within Kyabram. The process undertaken to apply the Policy to Kyabram is outlined below as a case study of how the policy can be applied to a township, and the resultant outcomes.

4.1. Current Provision of Facilities

Kyabram has more than 14 places of assembly that are available for public use. The map and legend below identifies each venue, and their distribution throughout Kyabram.

1

2

3

4

5

8

9

10

11

13

14

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Places of Assembly / Community Facilities in Kyabram

1. Northern Oval Clubrooms 8. Kyabram Community and Learning Centre2. 1st Kyabram & Brownie Guides Hall 9. Kyabram Sports & Entertainment Centre3. Wilf Cox Pavilion 10. Kyabram P-12 College Hall4. Kyabram Youth Club Hall 11. Kyabram Italian Social Bocce Club5. Kyabram Club 12. Kyabram Fauna Farm6. Kyabram Town Hall 13. Kyabram Scout Hall7. Kyabram Plaza Theatre 14. Parklands Golf ClubOtherKyvalley Hall



4.2. Issues and Opportunities of the Current Provision

The audit of available community owned/managed places of assembly in Kyabram identified the followinginformation:

• There are 14 places of assembly facilities within Kyabram, plus the Kyvalley Hall less than 7km away.

• Of these 15 facilities, two are directly managed by the Campaspe Shire Council2 and one is a school, with the balance managed by community committees or not-for-profit organisations.

• Within these facilities, there are in excess of 19 different spaces available for separate use or hire3.

• The Northern Oval Clubrooms and the Kyvalley Hall are the only two places of assembly facilities available north of the railway line, which bisects Kyabram.

• Generally, the combined use of all facilities is low. The exceptions are the Kyabram Plaza Theatre, the Kyabram Community & Learning Centre which has a range of service providers and counsellors using most rooms on a daily basis Monday – Friday, and the Kyabram Sports and Entertainment Centre which has a dance school and an indoor bowls group that use the meeting room four nights per week.

• The general condition and presentation of the spaces available for hire in each of the places of assembly facilities is good to excellent, except for the Kyabram Guide Hall where the facilities are fair.

• The cost to hire the available spaces with each of the facilities varies considerably.

4.3. Application of Places of Assembly Policy in Kyabram

When applying the Places of Assembly/ Community Facilities Policy to Kyabram, the ‘benchmarked’ level of provision of places of assembly / community meeting facilities is:

• 2 – 3 Local level facilities.

• 3 – 4 Township level facilities.

• 1 District level facility.

The table on the following page classifies each of the existing 14 community facilities within the three tiered hierarchy of facilities, and shows where there might be an oversupply or undersupply of the facilities in each level when compared to the benchmarked numbers above.

The comparison between the benchmarked number and the actual number of places of assembly for each level of facility shows that:

1. There is a potential oversupply of Local level places of assembly by up to four facilities.

2. There is a potential oversupply of Township level places of assembly by up to seven facilities.

3. There is a potential oversupply of District level places of assembly by up to two facilities.

2 Kyabram Town Hall and the Kyabram Sports & Entertainment Centre.3 This counts the main hall only in the Kyabram Town Hall, and only two spaces in the Kyabram Community & Learning Centre (the function room and one small meeting room). Whilst the KCLC has up to 16 rooms, two counseling rooms and two offices for hire, their availability for general hire by the public is restricted as a range of service providers regularly utilize the rooms as part of the overall program of services, training and counseling organized by the centre.



Table 3 – Classification of the Existing Kyabram Places of Assembly Within the Three Tiered Hierarchy of Facilities

Local level facility Township level facility District level facilityKyabram Fauna Park(Classroom 1)

Wilf Cox Pavilion4 Kyabram Italian Social Bocce Club

Kyabram Fauna Park(Wetlands Room)

Parklands Golf Club Kyabram Plaza Theatre

Kyabram CLC(several offices/rooms)

Kyabram Club(large function room)

Kyabram Town Hall

Kyabram Club(small function room)

Kyabram Fauna Park (Theatre)

1st Kyabram & Brownie Guides Hall Kyabram CLC (Function Room)

Northern Oval Netball Clubrooms5 Kyabram Scout Hall

Kyabram Sports andEntertainment Centre

Kyabram Youth Club Hall6

Kyabram P-12 College Hall

Kyvalley Community Hall

Total Existing Facilities: 6 Total Existing Facilities: 10 Total Existing Facilities: 2

Benchmarked No. Facilities: 2 – 3 Benchmarked No. Facilities: 3 – 4 Benchmarked No. Facilities: 1

Assessment: Oversupply of 3 - 4 Assessment: Oversupply of 6 – 7 Assessment: Oversupply of 2

Please Note: The Kyabram Plaza Theatre has permanent raked seating making it a specific-use facility with few opportunities for flexible usage. For this reason, it has not been included in the comparison between benchmarked provision and actual provision of places of assembly in Kyabram.

4.4. Recommendations for the Future Provision of Places of Assembly

A series of recommendations for the future use and development of the 15 places of assembly in Kyabramand Kyvalley have been prepared following consideration of the following inputs:

• Application of the Places of Assembly/ Community Facilities Policy in Kyabram.

• Review and assessment of the layout, condition and components of each facility.

• Interviews and discussions with representatives from each of the committees of management (or staff) associated with each facility.

The following table lists the recommendations for each facility, provides a brief description of the upgradeor improvement works (where required), and includes any other relevant information. Recommendations for any upgrades or new works are restricted to those facilities owned or managed by Council.

4 Under Council’s reserve classification system, the Kyabram Recreation Reserve is a ‘Regional’ reserve. The Places of Assembly Policy is classifying the Wilf Cox Pavilion only as a ‘Township’ level facility.5 Under Council’s reserve classification system, the Kyabram Northern Oval Recreation Reserve is a ‘District’ reserve. The Places of Assembly Policy is classifying the netball clubrooms only as a ‘Local’ level facility.6 Under Council’s reserve classification system, the Kyabram Recreation Reserve is a ‘Regional’ reserve. The Places of Assembly Policy is classifying the Kyabram Youth Club Hall only as a ‘Township’ level facility.

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hire

Cou

ncil

Places

of Ass

embly

/ Com

munity

Facilit

ies Po

licy

Draft R

eport (A

pr14).d

ocPag

e 13

Tab

le 4

– R

ecom

men

datio

ns fo

r th

e F

utur

e M

anag

emen

t and

Upg

rade

of t

he K

yabr

am P

lace

s of

Ass

embl

y

Rec

omm

enda

tion

Com

men

ts

Local L

evel Fa

cilities

Kyabra

m Faun

a Park

(Clas

sroom

1)C

ounc

il sh

ould

con

tinue

to c

ross

-pro

mot

e th

e av

aila

bilit

y of

the

spac

es fo

r hi

re a

t Kya

bram

Fau

na P

ark,

due

to th

eir

uniq

ue

setti

ngs

and

educ

atio

nal v

alue

, par

ticul

arly

for

scho

ol a

nd c

orpo

rate

gro

ups

(the

Wet

land

s R

oom

).N

o re

com

men

datio

ns

Kyabra

m Faun

a Park

(Wetla

nds Ro

om)

No

reco

mm

enda

tions

Kyabra

m Com

munity

andL

earnin

g Cent

re(off

ices/m

eeting

rooms

)T

he K

CLC

is m

ore

suite

d fo

r us

e by

pub

lic a

nd p

rivat

e se

rvic

e pr

ovid

ers

in t

he f

ield

s of

com

mun

ity,

finan

cial

, ed

ucat

iona

l an

d vo

catio

nal s

ervi

ces,

rath

er th

an a

s a

faci

lity

for

gene

ral h

ire b

y th

e co

mm

unity

for

func

tions

and

eve

nts.

No

reco

mm

enda

tions

Kyabra

m Club

(small

functio

n room

)T

he f

unct

iona

lity

of t

he f

unct

ion

spac

es is

con

stra

ined

by

the

fact

tha

t th

e ki

tche

n is

sep

arat

ed f

rom

the

m,

whi

ch r

equi

res

staf

f to

tran

spor

t foo

d be

twee

n th

e ki

tche

n an

d fu

nctio

n sp

aces

via

the

publ

ic d

inin

g ar

ea.

The

Boa

rd h

as p

lans

to

inst

all a

ir co

nditi

onin

g th

roug

hout

the

com

plex

, an

d to

pur

chas

e an

adj

oini

ng p

rope

rty

for

poss

ible

us

e as

a d

edic

ated

func

tions

ven

ue.

No

reco

mm

enda

tions

1stKya

bram &

Brow

nie Gu

ides H

allT

he G

uide

s H

all i

s in

fai

r co

nditi

on o

nly,

and

req

uire

s up

grad

ing

for

it to

bec

ome

fit f

or p

urpo

se.

The

Kya

bram

Sco

ut H

all

has

capa

city

for

addi

tiona

l usa

ge a

nd it

is r

ecom

men

ded

that

the

guid

es a

nd b

row

nies

rel

ocat

e to

the

scou

t hal

l rat

her

than

inve

st f

unds

int

o w

hat

will

ess

entia

lly b

e th

e du

plic

atio

n of

ano

ther

faci

lity

that

alre

ady

exis

ts a

nd h

as c

apac

ity t

o ab

sorb

m

ore

use.

Co-

loca

ting

the

scou

ts,

vent

urer

s an

d cu

bs w

ith t

he g

uide

s an

d br

owni

es w

ill p

rovi

de i

mpr

oved

opp

ortu

nitie

s fo

r sh

arin

g re

sour

ces

and

for

unde

rtak

ing

join

t pro

ject

s an

d eq

uipm

ent p

urch

ases

.

1.Li

aise

with

the

com

mitt

ee o

f man

agem

ent t

o di

scus

s th

e op

tion

of th

e 1s

tK

yabr

am &

Bro

wni

e G

irl G

uide

s re

loca

ting

to th

e K

yabr

am S

cout

Hal

l and

bec

omin

g jo

int t

enan

ts.

North

ern Ov

al Club

rooms

The

net

ball

club

room

s an

d cr

icke

t roo

ms

are

adjo

inin

g ro

oms.

The

res

erve

man

agem

ent c

omm

ittee

has

indi

cate

d th

at b

oth

user

gro

ups

have

asp

iratio

ns fo

r im

prov

ed k

itche

n an

d ba

r fa

cilit

ies

to im

prov

e th

e fu

nctio

nalit

y of

eac

h sp

ace.

A p

ossi

bilit

y ex

ists

to

deve

lop

a go

od q

ualit

y sh

ared

kitc

hen

and

bar

faci

lity

that

cou

ld s

ervi

ce b

oth

room

s, r

athe

r th

an

prov

ide

sim

ilar

faci

litie

s in

eac

h sp

ace.

T

his

upgr

ade

is c

onsi

sten

t w

ith t

he g

ener

al d

irect

ions

of

the

Nor

ther

n O

val

Rec

reat

ion

Res

erve

Mas

ter

Pla

n (2

013)

.

If th

is u

pgra

de w

as t

o oc

cur,

the

Nor

ther

n O

val

Clu

broo

ms

wou

ld c

hang

e cl

assi

ficat

ion

from

a ‘

Loca

l’ le

vel

plac

e of

as

sem

bly

to a

‘Tow

nshi

p’ le

vel f

acili

ty,

and

wou

ld p

rovi

de a

mor

e fle

xibl

e an

d be

tter

qual

ity f

acili

ty f

or h

ire f

or r

esid

ents

inth

e no

rthe

rn K

yabr

am p

reci

nct,

whi

ch h

as a

cur

rent

sho

rtag

e of

loca

l fac

ilitie

s fo

r hi

re.

2.In

vest

igat

e th

e op

port

unity

to c

onso

lidat

e th

e ki

tche

n an

d ba

r ar

eas

in th

e cr

icke

t soc

ial r

oom

s an

d th

e ne

tbal

lcl

ubro

oms.

Cam

pasp

e S

hire

Cou

ncil

Places

of Ass

embly

/ Com

munity

Facilit

ies Po

licy

Draft R

eport (A

pr14).d

ocPag

e 14

Rec

omm

enda

tion

Com

men

ts

Townsh

ip Leve

l Facili

tiesWil

f Cox

Pavilio

nT

he a

im o

f th

e W

ilf C

ox P

avili

on w

hen

cons

truc

ted

was

to

prov

ide

a co

mm

unity

fac

ility

rea

dily

ava

ilabl

e fo

r hi

re a

nd u

se b

y lo

cal r

esid

ents

and

gro

ups,

how

ever

, th

e fa

cilit

y no

w a

ppea

rs t

o be

larg

ely

used

by

only

the

Kya

bram

Foo

tbal

l and

Net

ball

Clu

b an

d its

mem

bers

. T

he K

yabr

am C

ricke

t C

lub,

a t

enan

t at

the

res

erve

, ha

s ha

d to

cre

ate

an a

ltern

ate

soci

al f

acili

ty

with

in th

e so

uthe

rn g

rand

stan

d du

e to

thei

r in

abili

ty to

be

able

to s

ucce

ssfu

lly n

egot

iate

sat

isfa

ctor

y te

rms

and

cond

ition

s to

ac

cess

the

Wilf

Cox

Pav

ilion

dur

ing

the

cric

ket s

easo

n.

Sev

eral

circ

umst

ance

s in

rel

atio

n to

the

pre

sent

atio

n an

d m

anag

emen

t of

the

Wilf

Cox

Pav

ilion

now

exi

st t

hat

appe

ar t

o di

scou

rage

the

gen

eral

pub

lic’s

use

of

the

faci

lity.

T

hese

inc

lude

the

pro

lifer

atio

n of

clu

b m

emor

abili

a th

roug

hout

the

fu

nctio

n ro

om a

nd it

s en

tran

ce,

the

lack

of

info

rmat

ion

sign

age

in a

nd a

roun

d th

e re

serv

e pr

omot

ing

the

avai

labi

lity

of t

he

func

tion

room

for

hire

, th

e m

anag

emen

t of

the

fac

ility

by

the

Sec

reta

ry o

f th

e K

yabr

am F

ootb

all

and

Net

ball

Clu

b, t

he

pres

enta

tion

of th

e fu

nctio

n ro

om (

dark

and

clu

ttere

d w

ithch

airs

and

tabl

es),

and

the

poor

acc

ess

arra

ngem

ents

for

peop

le

with

a d

isab

ility

(re

ar r

amp

vers

us a

lift)

.

The

Wilf

Cox

Pav

ilion

was

and

sho

uld

cont

inue

to b

e an

impo

rtan

t com

mun

ity fu

nctio

n an

d ac

tivity

spa

ce g

iven

to it

s ce

ntra

l lo

catio

n in

tow

n, it

s si

ze a

nd c

apac

ity, i

ts c

omm

unity

ow

ners

hip,

and

the

exce

llent

pro

visi

on fo

r ca

r pa

rkin

g.

3.R

eins

tate

the

com

mun

ity-b

ased

gov

erna

nce

mod

el fo

r th

e m

anag

emen

t of t

he W

ilf C

ox P

avili

on.

4.U

pgra

de th

e fu

nctio

n sp

ace

by m

oder

nisi

ng th

e ro

oman

din

stal

ling

a ta

ble

and

chai

r st

ore.

5.R

evie

w C

ounc

il’s

DD

A C

ompl

ianc

e W

orks

Pro

gram

to

asse

ss th

e ne

ed a

nd ju

stifi

catio

n fo

r up

grad

ing

the

acce

ssib

le a

reas

with

in th

e pa

vilio

nto

ach

ieve

DD

A

com

plia

nce,

e.g

. ins

talla

tion

of a

lift

to r

epla

ce th

e re

ar

ram

p an

d up

grad

ing

the

acce

ssib

le to

ilet.

6.C

onsi

der

mak

ing

the

room

am

ore

gene

ric fu

nctio

n sp

ace

by r

emov

ing

or r

educ

ing

the

exte

nsiv

e fo

otba

ll an

d ne

tbal

l cl

ub m

emor

abili

a an

d si

gnag

e.

Parkla

nds Go

lf Club

Cou

ncil

shou

ld c

ontin

ue to

cro

ss-p

rom

ote

the

avai

labi

lity

of th

e ve

nue

as a

pla

ce fo

r hi

re.

No

reco

mm

enda

tions

Kyabra

m Club

(large

functio

n room

)S

ee p

revi

ous

com

men

ts c

once

rnin

g th

e K

yabr

am C

lub.

No

reco

mm

enda

tions

Kyabra

m Faun

a Park

(Theat

re)C

ounc

il sh

ould

con

tinue

to c

ross

-pro

mot

e th

e av

aila

bilit

y of

the

venu

e fo

r pu

blic

hire

, due

to it

s un

ique

set

ting

and

educ

atio

nal v

alue

, par

ticul

arly

for

scho

ol a

nd c

orpo

rate

gro

ups.

No

reco

mm

enda

tions

Kyabra

m Com

munity

andL

earnin

g Cent

re(Fu

nction

Room

)T

he K

CLC

is m

ore

suite

d fo

r us

e by

pub

lic a

nd p

rivat

e se

rvic

e pr

ovid

ers

in t

he f

ield

s of

com

mun

ity,

finan

cial

, ed

ucat

iona

l an

d vo

catio

nal s

ervi

ces,

rat

her

than

as

a fa

cilit

y fo

r ge

nera

l hire

by th

e co

mm

unity

for

func

tions

and

eve

nts.

No

reco

mm

enda

tions

Cam

pasp

e S

hire

Cou

ncil

Places

of Ass

embly

/ Com

munity

Facilit

ies Po

licy

Draft R

eport (A

pr14).d

ocPag

e 15

Rec

omm

enda

tion

Com

men

ts

Townsh

ip Leve

l Facili

ties (co

nt)Kya

bram S

cout H

allF

ew v

enue

s in

Kya

bram

acc

ept b

ooki

ngs

for

func

tions

pre

dom

inan

tly in

volv

ing

youn

g pe

ople

, suc

h as

18t

h an

d 21

st

birt

hday

s, d

ebut

ant b

all p

ost-

part

ies,

etc

. It

is s

ugge

sted

that

the

Kya

bram

Sco

ut H

all i

s a

good

opt

ion

for

such

func

tions

, du

e its

his

toric

ass

ocia

tion

with

act

iviti

es a

nd p

rogr

ams

for

youn

g pe

ople

, its

rel

ativ

e is

olat

ion

from

res

iden

ts, a

nd th

e la

yout

an

d si

ze o

f the

Hal

l.

7.In

crea

se th

e pr

omot

ion

of th

e av

aila

bilit

y of

the

Sco

ut H

all

for

func

tion

hire

, par

ticul

arly

func

tions

and

eve

nts

for

youn

g pe

ople

(w

ith a

ppro

pria

te s

uper

visi

on a

nd s

ecur

ity).

8.In

stal

l spl

it sy

stem

hea

ting

and

cool

ing

in th

e m

ain

hall

area

.

Kyabra

m Spor

ts & En

tertain

ment C

entre

No

reco

mm

enda

tions

Kyabra

m Yout

h Club

Hall

The

Kya

bram

You

th H

all h

as h

ad a

long

his

tory

of b

eing

a v

enue

for

recr

eatio

nal y

outh

act

iviti

es.

The

KC

LC a

nd th

e co

mm

ittee

of m

anag

emen

t are

now

wor

king

clo

sely

toge

ther

to d

evel

op p

rogr

ams

and

attr

act h

irers

that

mig

ht in

crea

se th

e cu

rren

t use

of t

he H

all f

or s

imila

r ac

tiviti

es.

The

sta

dium

floo

r is

a s

prun

g pa

rque

try

floor

, how

ever

, it i

s in

poo

r co

nditi

on a

nd n

eeds

rep

lace

men

t. T

he fl

oor

repl

acem

ent s

houl

d on

ly p

roce

ed if

incr

ease

d us

age

of th

e fa

cilit

y is

foun

dth

roug

h th

e m

anag

emen

t sup

port

cur

rent

ly b

eing

pr

ovid

ed b

y th

e K

CLC

. S

houl

d su

stai

nabl

e us

age

of th

e H

all n

ot o

ccur

, it i

s re

com

men

ded

that

Cou

ncil

revi

ew th

e vi

abili

ty

of r

etai

ning

this

faci

lity

in th

e fu

ture

. T

he K

yabr

am S

port

s &

Ent

erta

inm

ent C

entr

e is

now

the

mai

n in

door

spo

rtin

g an

d re

crea

tion

faci

lity

in K

yabr

am.

Cou

ncil

has

iden

tifie

d th

e op

port

unity

to u

tilis

e th

e to

ilets

on

larg

e ev

ent d

ays

at th

e re

serv

e, s

uch

as fo

otba

ll fin

als,

but

som

e m

inor

upg

rade

s an

d ex

tens

ions

will

be

requ

ired

to m

ake

this

add

ition

al u

se fe

asib

le a

nd w

orka

ble.

9.A

ssis

t the

com

mitt

ee o

f man

agem

ent a

nd th

e K

CLC

to

cont

inue

to p

rom

ote

the

Hal

l as

an a

ctiv

e in

door

leis

ure

venu

e fo

r pe

ople

of a

ges

and

abili

ties.

10.

Rev

iew

the

viab

ility

and

sus

tain

abili

ty o

f ret

aini

ng th

e H

all

prio

r to

rep

laci

ng th

e w

oode

n flo

or in

the

stad

ium

.

11.

Rev

iew

Cou

ncil’

s D

DA

Com

plia

nce

Wor

ks P

rogr

am to

as

sess

the

need

and

just

ifica

tion

for

upgr

adin

g th

e ac

cess

ible

are

as w

ithin

the

Hal

lto

achi

eve

DD

Aco

mpl

ianc

e,in

clud

ing

the

ram

ped

entr

ance

and

the

acce

ssib

le to

ilet.

12.

Inst

all a

rea

r ac

cess

in th

e H

all t

o fa

cilit

ate

acce

ss th

e to

ilets

to e

nabl

e th

e am

eniti

es to

be

used

as

over

flow

to

ilets

on

larg

e ev

ent d

ays

held

at t

he r

eser

ve.

Kyabra

m P-12

Colleg

e Hall

The

P-1

2 C

olle

ge h

as a

n en

dors

ed m

aste

r pl

an th

at s

how

s th

at th

e H

all w

ill b

ecom

e pa

rt o

f a n

ew te

chno

logy

win

g at

the

scho

ol.

A n

ew m

ultip

urpo

se in

door

/ ou

tdoo

r sp

ace

is p

ropo

sed

in th

e m

aste

r pl

an a

djac

ent t

o th

e ju

nior

sec

tion

of th

e sc

hool

, whi

ch w

ill a

ccom

mod

ate

prod

uctio

ns a

nd e

vent

s. T

he s

choo

l is

likel

y to

red

uce

its u

se o

f ext

erna

l ven

ues

follo

win

g th

e co

mpl

etio

n of

this

pro

ject

.

No

reco

mm

enda

tions

Kyvalle

y Hall

The

con

ditio

n an

d us

e of

the

Kyv

alle

y H

all i

s go

od.

It do

es n

ot h

ave

an a

cces

sibl

e to

ilet.

13.

Inst

all a

n ac

cess

ible

toile

t in

the

Hal

l.

Cam

pasp

e S

hire

Cou

ncil

Places

of Ass

embly

/ Com

munity

Facilit

ies Po

licy

Draft R

eport (A

pr14).d

ocPag

e 16

Rec

omm

enda

tion

Com

men

ts

Distric

tLevel

Facili

tiesKya

bram I

talian

Social

Bocce

Club

The

Boc

ce C

lub

land

and

bui

ldin

g is

priv

atel

y ow

ned.

It is

a li

cens

ed p

rem

ises

for

up to

400

peo

ple,

and

the

over

all p

rovi

sion

and

con

ditio

n of

the

faci

litie

s ar

e ex

celle

nt.

Whi

lst

the

club

mem

bers

hip

and

num

bers

act

ivel

y pa

rtic

ipat

ing

in b

occe

are

dec

linin

g, th

e fa

cilit

y is

ava

ilabl

e fo

r us

e an

d hi

re b

y th

e co

mm

unity

, alb

eit t

he c

omm

ittee

is v

ery

sele

ctiv

e in

the

type

of f

unct

ion

or u

se th

at is

per

mitt

ed.

No

reco

mm

enda

tions

Kyabra

m Plaz

a Thea

treT

he P

laza

The

atre

has

per

man

ent r

aked

sea

ting

for

450

peop

le.

The

thea

tre

is in

exc

elle

nt c

ondi

tion,

incl

udin

g th

e st

age

and

back

stag

e ar

eas,

whi

ch h

ave

been

pro

gres

sive

ly u

pgra

ded

by th

e m

anag

emen

t com

mitt

ee.

The

loun

ge a

rea

on th

e fir

st fl

oor

is n

ot a

cces

sibl

e fo

r pe

ople

with

poo

r m

obili

ty, a

nd is

rar

ely

used

for

func

tions

or

even

ts n

ot a

ssoc

iate

d w

ith th

em

ain

thea

tre

spac

e. T

he a

djoi

ning

kitc

hen

prov

ides

onl

yba

sic

faci

litie

s.

The

The

atre

is w

ell u

sed

for

film

s an

d fo

r a

varie

ty o

f per

form

ing

arts

pro

duct

ions

, inc

ludi

ng c

omm

erci

al s

how

s, s

choo

l co

ncer

ts a

nd p

lays

, and

am

ateu

r th

eatr

e.

The

re a

re tw

o sh

op fr

onts

/offi

ces

on A

llan

Str

eet t

hat a

re p

art o

f the

Kya

bram

Pla

za T

heat

re b

uild

ing.

One

is le

ased

whi

lst

the

seco

nd s

hop

is u

tilis

ed b

y th

e m

anag

emen

t com

mitt

ee a

s an

offi

ce.

The

com

mitt

ee o

nly

uses

a s

mal

l par

t of t

he to

tal

area

of t

he s

hop,

and

con

side

ratio

n sh

ould

be

give

n to

rel

ocat

ing

the

com

mitt

ee’s

offi

ce a

nd le

asin

g th

is s

pace

.

14.

Inve

stig

ate

optio

ns to

incr

ease

the

num

ber

of to

ilets

av

aila

ble

in th

e P

laza

The

atre

.

15.

Rev

iew

Cou

ncil’

s D

DA

Com

plia

nce

Wor

ks P

rogr

am to

as

sess

the

need

and

just

ifica

tion

for

impr

ovin

g ac

cess

toth

e fir

st fl

oor

area

sof

the

Pla

za T

heat

re, i

nclu

ding

the

loun

ge, t

o ac

hiev

e D

DA

com

plia

nce

(e.g

. ins

talli

ng a

lift)

.

16.

Cea

se u

se o

f the

wes

t sho

p fr

ont a

s an

offi

ce fo

r th

e m

anag

emen

t com

mitt

ee, a

nd le

ase

the

spac

e.

17.

Con

side

r co

mbi

ning

the

man

agem

ent o

f the

Kya

bram

P

laza

The

atre

and

the

Kya

bram

Tow

n H

all u

nder

the

sam

e co

mm

unity

man

agem

ent e

ntity

Kyabra

m Tow

n Hall

Ref

er a

ccom

pany

ing

repo

rtfo

r ba

ckgr

ound

info

rmat

ion

conc

erni

ng th

e T

own

Hal

l.

Ref

er a

ccom

pany

ing

repo

rt

The

mai

n pu

rpos

e of

incl

udin

g th

e ab

ove

info

rmat

ion

in th

is p

olic

y pa

per

is to

dem

onst

rate

how

the

Pol

icy

can

be a

pplie

d in

a to

wns

hip

with

in th

e S

hire

, and

the

mea

ns

by w

hich

mea

ning

ful r

ecom

men

datio

ns c

an b

e de

velo

ped

rela

ting

to th

e fu

ture

pro

visi

on o

f com

mun

ity fa

cilit

ies.

Documents

Campaspe Shire Places of Assembly/ Community Facilities ... · The distinction between each level is based on the different number, quality or size of the following ... the cornerstones