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CALENDARHOUSEBUILDINGCOMMITTEESeptember21, 2016
Minutes
PAULCHAMPAGNE, CHAIRMAN, calledthemeetingtoorderat4:30p.m. attheCalendarHouse, 388PleasantStreet, Southington, CTwiththefollowingmembersinattendance: MarkLovely, SeverinoBovino, MichaelFortier, MarkSciota, PaulShupenkoandRalphWarner.
Alsoinattendance: RobertVerderame ~ ExecutiveDirectorDerekKohl, AlKalvaitis, RayBradwell ~ BLCompanyEricaMillard, SimonEtzel ~ KBE
Aquorumwasdetermined.
Mr. ChampagnerequestedamomentofsilenceforTomPizziotlasfatherwhorecentlypassedaway.
AcceptanceofMinutes3. Uponamotionmadeandseconded, minutesoftheSeptember7, 2016meetingwereapprovedunanimouslyonvoicevote.
4. ReportfromArchitect ~ BLCompanyRayBradwell, SeniorProjectManageratBLpresentedthesiteplanindetailtothecommittee. Hestatedthe
parkinglotfromHobartStreetwillbereusedtominimizecoststothetown. AnotherdrivewayfromPleasantStreetwillbeexpandedtoallowaleftandrightturn. Theparkinglotinfrontwillbewheretheexistingbuildingis. Alongthesideofbuildingwillbethecanopyforthevans. Treeswillbeplantedalongtheparkinglotandlowevergreenshrubswillbeplacedalongtheperimeteronthefront, sideandbackofbuilding. Aflagpolewillbeontheeastsideofbuildingwithstampedconcretepavement. ExistingsidewalkswillbeusedalongPleasantandHobartStreets. Hewilllookatthebuscanopyareatobesureafiretruckcanmaketheturnincaseofemergency. Thefrontandcentercolumnswereremovedfromthebusport. Mr. SciotarequestedtoinformMr. Verderameofwhatparkingwillbeavailableandwhenduringtheconstructionprocess. Mr. VerderamestatedtherewasamemorialonthegroundsforRobOshana. Mr. Bradwellstatedhewilltakeapictureofthememorialsoitcanbemovedandputbackonthegroundsoncetheprojectiscomplete. Mr. Bradwellnextpresentedplansforstormwatermanagement. Abasinonthesouthwestareaofthesite willcontrolwaterbeforeitleavesthesite. Waterwillbetreatedinaccordancewithstateguidelines. Theconceptualdesignhadanundergroundsystemwhichwaseliminatedforasignificantcostsavings. AllprimaryutilityserviceswillcomeoffPleasantStreetandusetheexistingnetwork. Thesewillbelocatedonthesouthsideofbuildingalongwiththegenerator. Mr. Bovinostatedhisconcernwiththedetentionarea. Heunderstandsthecostinvolvedwithanundergroundsystembutsuggesteditbelookedatagainasopenpondsrequiremaintenance. Itwillalsoleavemoreopenspaceontheproperty. Hesuggestedlandscapinginfronthaveonetree, nottwoasshowninthedesign. Mr. SciotaacknowledgedMr. Bovinospointandrecommendedputtinganundergroundsysteminasabidalternatetoseewhatthecostcomesinat.
5. ReportfromConstructionManager ~ KBEMs. Millardpresentedarevisedestimatenarrativeshowingtheprojectnowunder $9.4million. Sitedesign
changesbroughtlotsofsavingsbydisturbinglessofthesite, alsomakingthebuildingsmaller, keepingexistingcurbcutsandsidewalks. Sheaskedasitespecialisttolookatthecostofanundergroundvs. abovegrounddrainageandtheundergroundsystemcostsapproximately $20,000-30,000more. Itcanbeincorporatedasanalternateinthebid.
6. ReportfromExecutiveDirectorMr. Verderamestatedtherehasneverbeenaproblemwiththedetentionpondoverflowing. Heaskedifthe
entrancefromHobartSt. couldbemadebigger? Mr. Kohlstatedtheywilllookintoit. Mr. VerderamestatedtheOrchardValleyGardenClubhelpedtheminthepastwithshrubsandtrees. Mr. Sciotasuggestedheshowthemtheapprovedsiteplanandtheycanchoosewhattheywouldliketodo.
Mr. Champangeintroducedthenewestmembertothebuildingcommittee, Mr. PaulShupenko, whoreplacesPeterFreeman.
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7. PublicCommunicationsCarolBrown, 548HobartStreet, Southington, CT ~ statedsheheardlotsoftalkabouttreesandflowersbut
nothingaboutafence. Mr. Bradwellstatedtherewillbeaprivacyfencealongthebackofthebuilding. Itwillbesixfootanddropdowntoapproximately4feetattheend.
Mr. MarkColellogaveapresentationonfitnessflooring (presentationattachedtominutes).
MaryAnnNesso, 10NorthRoad, Southington, CT ~ askedifdemolitionisincludedinthe $9.4millionandwhatwillhappentothepavilion? Mr. Sciotastatedyesdemoisincludedandthepavilionwillnotbeonsiteandmoneytomoveortakedownisincludedinthebudget.
MaryRoberge, 35MeekerRoad, Southington, CT ~ askediftherewillberoomforagarden? Itwasstatedtherewillberoomforagardenandboccecourt.
Motiontoapprovesiteplanaspresented, seconded. Mr. SciotastatedtheplanwillbepresentedtoPlanningandZoningonOctober4. ApublichearingwillbeonthethirdTuesdayinOctober.
ROLLCALL: Champagne-YES; Lovely-YES; Bovino-YES; Fortier-YES; Sciota-YES; Shupenko-YES; Warner-YES. Motionpassesunanimously7-0.
Motiontoapprovepreliminarybudgetof $9,375,987.00, seconded.
ROLLCALL: Champagne-YES; Lovely-YES; Bovino-YES; Fortier-YES; Sciota-YES; Shupenko-YES; Warner-YES. Motionpassesunanimously7-0.
8. ApprovalofInvoicesMotiontoapproveinvoice, secondedandapprovedunanimouslyonvoicevote.
9. OtherbusinesstocomebeforetheCommitteeMr. Champagnestatedcommitteemeetingswillrevertbacktoonceamonth, onthethirdWednesdayofeach
month. Mr. Sciotaremindedthepublictolookcloselyatthetownwebsiteformeetingcancellations.
10. AdjourmentUponamotionmadeandsecondedandvotedunanimouslyonvoicevote, meetingadjournedat5:25p.m.
Submitted,
PaulChampagneChairman