CAH Graduate Curriculum

workshop

2015-2016

Academic Programs

Associate Dean Lynn Hepner, lynn.hepner@ucf.edu (407) 823-2251

All Graduate Issues Assistant Director, Graduate Academic Programs

Trisha Farmer, trisha.farmer@ucf.edu(407) 823-4239

CAH Dean’s Office Point of Contact

Course Approval Process

Course Action Request & Special Topics Materials & Supplies Fee Equipment Fees

Curriculum (Program) Process Program Recommendations

Catalog Updates Awards Summary and Questions

Workshop Items

Lynn Hepner, Chair – CAH Dean’s OfficeTerry Thaxton– EnglishScot French – HistoryGergana Vitanova – Modern Languages and

LiteraturesScott Warfield – School of Performing ArtsDon Jones – PhilosophyKeri Watson – School of Visual Arts and DesignMartha Brenckle – Writing and Rhetoric

2015-2016 Graduate Studies and Research Committee

(GS&R)

Faculty & Chair(Department)

CAH GS&R Committee(College)

Graduate Council Curriculum Committee(University)

Tallahassee(State)

Curriculum Process

• Once the department has filled out the correct paperwork with the chair’s signature, submit hard copy to Trisha Farmer at CAH and electronic copy to trisha.farmer@ucf.edu.

• Trisha will look over the paperwork and contact the department if more information is needed.

• Agendas and materials are sent to the GS&R committee a week in advance.

• After the committee meeting, if an item is approved, Trisha sends materials to the College of Graduate Studies, Graduate Council area. Materials may also be approved in UC2 (formally 4D).

• The Graduate Council, Curriculum Committee will review items and, if approved, send them to Tallahassee for final state approval.

Course Action Request (CAR) and Special Topics (ST) forms

Completing the forms CAR: 5XXX, 6XXX, or 7XXX ST: 5937, 6938, or 7939

Required documents – electronic syllabus and emails (if applicable) UC2 requirements for syllabi

Texts/Readings Objectives/Outcomes Topics

Common errors GS&R Committee Review - Continuous Grad Council Review – Continuous Online location, http://www.graduatecouncil.ucf.edu/Curriculum/Forms.aspx

and CAH Grad site, www.graduate.cah.ucf.edu/Curriculum.php

Course Approval Process

Split-Level Class Action Request Form

Additional Form First line on GS Split Level form “The Graduate Council Curriculum

Committee discourages the establishment of split-level classes.” Only for 4000 and 5000 level courses but at the same time with same

instructor Must provide difference between both levels: The more specific the

better! 4000-level syllabus and CAR must go through the CAH undergraduate

curriculum committee at the same time Items needed:

CAR Split Level Form 5000-level syllabus 4000-level syllabus

Course Approval Process (Cont.)

Materials & Supplies Fee Request

Specific to a course Fee limit: $70.00 Completing the form – itemizing Deadline for GS&R review and approval is October 16 Online location,

http://www.graduatecouncil.ucf.edu/Curriculum/Forms.aspx and

CAH Grad site, www.graduate.cah.ucf.edu/Curriculum.php

Course Approval Process (cont.)

Equipment Fee Request

Applies to all students in a program For equipment (purchase, maintenance, and/or repair) Fee limit

Full-time: $90 Part-time: $45

Reviewed by GS&R on September 25 Online location,

http://www.graduatecouncil.ucf.edu/Curriculum/Forms.aspx and

CAH Grad site, www.graduate.cah.ucf.edu/Curriculum.php

Course Approval Process (cont.)

Program Recommendation form – NEW

Three separate forms Additions Revisions Inactivations/Suspensions

Catalog mark-up & supporting documentsDeadline - typically mid January 2015

NOTE: Due to the complex nature of Program Recommendation Forms, it is advised that programs have them complete and turned into the GS&R Committee by the end of the Fall semester.

Online location, http://www.graduatecouncil.ucf.edu/Curriculum/Forms.aspx and

CAH Grad site, www.graduate.cah.ucf.edu/Curriculum.php

Curriculum Program Recommendation Process

Can only make program changes in the catalog after

going through the committees Next graduate catalog update: Spring 2016

Edits are done online through the Content Management System (CMS)

CMS will come online at the end of Fall 2015 Edits can start as soon as CMS is up and running

Once you approve of edits in the system, they go to college level approval (Trisha) and then to university level approval (College of Graduate Studies)

Graduate Studies training in Fall 2015

Catalog Updates

Student Awards Outstanding Dissertation Outstanding Master’s Thesis Award for Excellence by a Graduate Teaching Assistant Award for Excellence by a Graduate Student Teaching Must have completed thesis/dissertation or taught in

Spring 2015, Summer 2015, or Fall 2015 Excellence in Research Deadline – Mid January, 2016

Awards

Course Approval Process CARs and STs M&S Fees

Next Submission Deadline: Friday, September 25 5PM to Trisha Farmer: Send to trisha.farmer@ucf.edu

Program Recommendation Form Process Annual Catalog Edits Website (www.graduate.cah.ucf.edu) Handouts Questions? Trisha Farmer, CAH 190F, trisha.farmer@ucf.edu, (407)

823-4239

Summary and Questions