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8/16/2019 Cadet Guide
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CMASHIPS – ONBOARD CADET’S TRAININGS
Cadet Guide
Version 2.01
July, 2013.
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ALL CADET’S PERFORMANCE REPORTS INCLUDING MONTHLY ASSIGNMENTS SHALL
BE SENT FOR THE ATTENTION OF THE REGIONAL TRAINING OFFICER (RTO)
COPYING IN THE TRAINING DEPARTMENT GENERIC EMAIL ADDRESS WHICH IS
ho.fleet ‐training@cma‐cgm.com
ALL CADETS ARE REQUIRED TO SUBMIT THE MONTHLY ASSIGNMENTS ON TIME,
TO COMPLETE THE PROJECT WORKS AT THE END OF THEIR RESPECTIVE SEA
PHASES, TO
COMPLETE
VIDEOTEL
MANDATORY
CADET
FAMILIARIZATION
SCHEDULE WITHIN 1ST
MONTH OF JOINING THE SHIP AND TO PASS THE RELEVANT
ASSESMENT TESTS ON TIME.
CADETS’ SUITABILITY TO REJOIN THE NEXT VESSEL AS WELL AS PROMOTION TO
OOW RANK WILL BE BASED UPON THE RESULTS IN THE ABOVE MENTIONED
TASKS/PROJECTS.
THEREFORE,
CADETS
ARE
ADVISED
TO
FULLY
UNDERSTAND
THE
REQUIREMENTS
AND PERFORM TO THE BEST OF THEIR ABILITIES.
YOUR DESIGNATED SHIP TRAINING OFFICER (DSTO) AND YOUR MASTER ARE
AWARE OF THESE REQUIREMENTS. HOWEVER, IT IS ALSO CADET’S RESPONSIBILITY
TO INFORM THE PERSONALS ONBOARD ABOUT HIS/HER TRAINING NEEDS.
DURING BRIEFING MEETINGS WITH THE REGIONAL TRAINING OFFICER (RTO),
CADETS ARE STRONGLY RECOMMENDED TO GET FULL INFORMATION ABOUT THE
ONBOARD TRAINING PROGRAM AND WHAT IS REQUIRED OF THEM.
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You will soon be joining a CMA CGM vessel to carry out your training at sea. This guide gives
information about joining the ship, onboard conduct, how to follow the training program and
more. We
wish
you
a safe
and
educational
time
on
board
the
vessel
and
if there
are
any
questions
please do not hesitate to contact your RTO while ashore or the DSTO when onboard. You can also
contact your RTO while you are employed on the ship if you have any query in relation to your
onboard training management.
1. Joining a vessel
You will
be
advised
in
advance
the
name
of
the
ship
and
when
you
are
expected
to
join.
However,
you should be ready in all aspects at least 48 hours before the announced departure date in case
of any change in the vessel schedule.
If you join a vessel in a foreign country the flights will be either on or the day before you join. All
airplane tickets are booked by our in house travel department and the details will be forwarded to
you by your manning agency.
48 hours before your scheduled departure you will be informed of your itinerary by phone or
email and will be given a reference number. You can pick up your ticket at the counter of the
airline at the airport. You will also be provided with the contact details of the local agent who will
be responsible to pick you up from the airport for a smooth transfer onboard the designated ship.
Check your emails regularly because it will be the main medium of relaying information regarding
your itinerary and any amendments that might need to be made if the vessel is delayed.
Follow instructions regarding tickets, trains, plans or taxi, to join the vessel. You are not required
to wear your uniform when you join a vessel – normal civilian clothing is okay.
You must keep the contact details of your manning agency as well as of the foreign agent in your
hand luggage. This will help you to retrieve the information immediately if something goes wrong
while you are travelling to join the vessel.
1.1 MAPS ID
Each seafarer employed by CMA CGM will be issued with a unique ID Number called the “MAPS
ID”. This ID will be recorded on all assignments and project works submitted by the cadet and will
be used to log in to the VIDEOTEL VOD BOX. Cadets must obtain their MAPS ID number from the
Regional Training Officer/Local Office prior to joining the ship and always remember it correctly.
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1.2 Vessel Contact Details
Vessel contact details will be provided to the cadet by the RTO/Local Office prior to joining the
vessel.
2. What
you
need
to
bring
with
you?
2.1. Certificates and documents
Every cadet, on joining a vessel, shall take with him or her, the originals of all Certificates and
documents. This includes passport, identity card, seaman book, Contract of Employment, STCW
certificates, vaccination record and medical fitness (ENG1 in UK) certificate. You must also take
your Training Record Book with you when joining the vessel and any document that has been
provided to you by your local agency.
2.2. Personnel effects
At the end of this document is a suggested list of items that you may want to bring on board. This
includes suggested amount of clothing. You will be on board for approximately 6 months and it is
difficult to know how much to pack for such a long trip. You may also be calling to ports that have
hot and cold climates so you are advised to carry clothing for all types of weather.
There is a washing machine and dryer on board so you will be able to wash your own clothes.
There is a small shop onboard where you are able to buy items such as, shampoo, toothpaste,
deodorant, razors and more. Otherwise you will also be granted shore leave at some ports, which
will also
allow
you
to
stock
up
on
necessary
items.
Electrical
outlets
onboard
are
of
continental
type (2 pin round). You are advised to carry an adopter in case if it’s not available on board.
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2.3. Uniform
Please also ensure that you have brought your uniform, such as black trousers, pilot shirt with
epaulettes. You
are
entitled
to
eat
in
the
Officer’s
mess
room,
where
depending
on
Captain’s
desertion, you will be asked to wear the red sea rig. A deck cadet will also be required to wear the
uniform when on the bridge with a pilot on board. When you go on board please ask your
Designated Ship Training Officer (DSTO) when uniform is required. You are not required to join
the vessel with your uniform on. Normal civilian clothing is okay.
2.4. Personal Protective Equipment
Safety gear, such as gloves, goggles and ear defenders will be provided on board. You will also be
provided with a boiler suit and safety boots. You may bring your own boiler suit and safety boots
but please
ensure
they
are
up
to
the
standards
required.
A
boiler
suit
with
“CMA
CGM”
log
on
it
will be required to put on when you are in port and there are visitors on board.
2.5. Entertainment
You will be on board a vessel for 4‐6 months and there is no internet or satellite TV. There is a
selection of DVDs on board that can be watched in the Officer’s recreation room during your own
time. However, it is recommended that books or your own DVDs are taken with you. It is
prohibited to posses the pornographic material while you are on ship so you must ensure that
anything you are taking onboard doesn’t contain the prohibited material in any form. Laptops,
personal gaming consoles and mobiles may be brought on board, but they are your responsibility
and no
one
will
be
liable
for
any
damaged
items.
These
will
also
need
to
be
declared
to
the
Captain as he will need to put it on the list for customs.
If you bring your mobile phone with you please be advised that it will be “roaming” when you are
not in the country that the phone is registered in. This means that any text messages or phone
calls made will be on a different rate. It is best to check with your mobile provider what the rates
are or do not use when overseas.
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2.6. Money
It is advised that you take 50 USD with you, despite the country that you will join. This is in case
there are any emergency expenses that may arise. Please try not to keep large amounts of cash in
your cabin
on
board.
You
will
be
able
to
get
a cash
advance
from
the
Captain
if you
wish
to
get
money for shore leave. This will come out of your next pay packet.
3. Taxis – Hotel
The local CMA CGM agent will be advised of your arrival and will appoint a company
representative who will pick you up from the airport/train station and will escort you to the port
for a smooth transfer onboard the designated vessel. However, if there is any change in the
vessel’s arrival schedule, the agent will arrange your accommodation in a local hotel until the
vessel comes alongside in the port.
In case
there
is
nobody
to
meet
you,
you
will
need
to
contact
the
agent
on
the
given
phone
number which will be sent to you by the crewing department along with the flight details. In case
that fails, call the CMA Office to get an updated.
If all else fails, get a taxi to a suitable hotel and await developments. Remember to keep the office
advised of your whereabouts so that somebody can locate you easily. Keep all receipts safe in
order to claim the expenses back from the company.
You may have to arrange your own travel if you are joining the ship in your country of residence.
4. On Board
When you
arrive
on
the
vessel,
you
must
sign
in
the
gangway
logbook
and
show
you’re
ID.
After
security formalities have been completed, you may either be shown to your cabin or go straight to
the Captain’s office. If you are shown to your cabin you must then bring your certificates to the
Captain. He will need original certificates to show to immigration, customs and any Port State
Control Officials.
When you come onboard it will be very busy. There is a chance that you may be left to your own
devices for the first day. Please do not get discouraged by this. If this is your first phase at sea it
may take time before you are in the thick of all the activity as you are not that familiar with
shipboard operations. As you gain experience and knowledge you will begin to participate in more
activities.
5. Familiarisation
On joining a ship each cadet will be issued with a checklist detailing the Safety and Environmental
Protection requirements of that particular ship. You will also get a list of your responsibilities on
board.
The Third Officer will take you on a familiarisation tour. This will include showing your muster
station, designated lifeboat and other important procedures or emergency equipment that you
will have to be familiar with. Within 72 hours of joining a ship, each cadet will have completed and
signed a checklist
stating
that
he/she
is
familiar
with
key
shipboard
procedures
and
action
to
take
in an emergency situation. This form will then be given back to the Third Officer.
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6. Onboard Conduct
Every cadet is required to follow all reasonable instructions given by the Captain or your
Designated Ship Training Officer (DSTO). Always show respect to all officers and crew. Due to the
nature of the shipping industry, you may find many different nationalities onboard and it will help
to learn more about their origin or culture. When communicating with your ship mates it is
advisable to be pleasant and not show any aggressive behaviour.
Remember on board is a rank system so respect must always be given to all that is a higher rank
than you.
You
will
also
be
working
closely
with
either
the
deck
crew,
such
as
an
Able
seaman
(AB),
or with the engine crew, such as an Oiler. They all have extensive experience at sea so you can
learn a lot from them as well. Remember that even though you are training to be a deck officer or
an engineer, you aren’t that rank yet, so it is possible that the Deck Crew or Engine crew will give
you instructions when you are working with them.
Please also remember that life onboard a Container ship means you are living and working with a
very small community. You can be onboard for up to 6 months so please remember that any
arguments or disagreements you may have should be settled in an adult and mature way as you
will still be required to work and live closely with everyone on board.
Your dress
must
be
impeccable
when
dining
with
officers.
Respect
the
timing
for
service
and
meals
which are usually at the following timings.
Breakfast 0730 to 0830
Luncheon 1200 to 1300
Dinner 1800 to 1900.
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You are required to keep your cabin in clean and good order. The Steward will not clean your
cabin. Your cabin may be subject to an inspection at any time so it is best to keep your cabin tidy
at all times. The Steward will renew your bed linen and towels weekly or earlier if required.
There is a washing machine and dryer on board to do your laundry. Soap, detergents and towels
will be given when you come on board and more can be given on request.
Smoking is permitted in the accommodation. However, ashtrays should be used to ensure that all
cigarettes are fully extinguished. Cigarettes are a major cause of fire at sea and for this reason you
will not smoke in bed. You are to be guided by the Drug and Alcohol policy that is enforced by the
company.
You will be given a personnel email address which allows you to email your friends and family back
home. This is a very basic email system where no attachments are allowed.
However, Personal Email account may not be available on all ships. There is also a satellite phone
on board. A phone card can be bought if you wish to call your family.
7. Working Language
The working language on all ships of the International Fleet shall be English. All verbal and written
orders and
instructions
shall
be
made
in
English.
You
may
hear
other
crew
members
speaking
in
their own language to each other, but all instructions will be made in English.
8. Medical Issues
There is no doctor on board but if you feel ill or in trouble please talk with the Master or
designated medical officer. They have the knowledge to deal with minor ailment and will arrange
to send you to see a doctor at the next available opportunity. In cases of extreme emergency they
are able to call upon a doctor for advice.
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10. Working onboard
You will be assigned different tasks by your DSTO. Life onboard a ship is hectic and nobody may
volunteer to give you any instruction or information unless you ask them specifically. Remember
this is your training and you will get as much as you put in so if there is a specific task that you
want to be involved in, or you need to learn a task that is in your Training Book you must ask your
DSTO. Your DSTO may not be fully familiar with your task book/Training Record Book so it is your
responsibility to ensure that specific tasks are signed off.
11. Working Hours and Study Time
Each cadet is expected to work for at least 8 hours per day. This time is to be spent watch keeping,
maintenance, writing up your projects or understudying an Officer’s responsibilities. In addition to
the 8 hours, cadets are required to take an active part when the vessel is arriving and departing a
port.
It is recommended that each cadet spent at least 4 hours studying and working on his
assignments, project works and personal researches.
Cadets are subject to the “Hours of Rest” regulations. It is possible that some cadets may be under
18 years of age for which they are not allowed to work at night. ‘Night’ means a period of at least
nine consecutive hours including the interval from midnight to five a.m.
You may be given study time by your DSTO. This may be on a Sunday, while the vessel is at sea. Be
aware that you are required to study during this time and your DSTO may check on you. If you are
caught doing something other than studying, such as sleeping or watching movies, this privilege
may be removed.
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12. Maintenance of Portfolios/Training Record Book
Every cadet is responsible for their Training Booklets. You should take time to plan what you
would like to achieve in your next sea phase and also talk about this to your DSTO. It is your
responsibility to get the tasks signed off. You should also get the tasks signed off as you are doing
them. Do not leave all tasks to get signed off at the end of your contract. Also ask your DSTO to
sign off tasks when they are not busy.
You will ensure that prior to signing off you have completed the required projects or tasks for that
particular sea period. If you experience any difficulty in getting the portfolio signed off then you
should contact the RTO (Regional Training Officer) with the knowledge of the Master.
13. Shore Leave
Shore leave will be granted wherever possible subject to your working hours and to local
regulations. It is not a right to get shore leave, but a privilege. If your DSTO requires you to carry
out work, or there is a drill or task occurring at port that will benefit your training you should stay
on board.
When you want to go ashore you should ask your DSTO for permission. When going ashore some
ports will
require
you
to
bring
photo
ID,
while
in
others
your
Ship’s
pass
will
be
enough.
It
is
best
to ask your DSTO for the rules. It is also a good idea to write down the name and address of the
port that the vessel is berthed in. This will help any taxi drivers, especially if you are in a foreign
country where English isn’t the first language. In many ports, a taxi may not be allowed to the
vessel’s gangway and you may have to walk around the terminal or catch a terminal bus so you
must leave sufficient time in order to avoid any delays. Also take note of shore leave expiry time
and sailing time. The vessel will sail without you if you do not make it back on time. You will then
be required to pay the costs for joining the vessel at the next port, or for your repatriation back
home. You will be subject to the local laws when ashore so be considerate. When you return
inform your DSTO or the duty officer.
In some
ports
there
may
be
a Seaman’s
Mission,
which
is
a place
where
you
can
go
on
the
internet, make phone calls and buy some snacks. These all cost, but it is usually cheaper to contact
family and friends, than the satellite phone on board.
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14. Monthly Assignments
Each cadet will have to complete 12 assignments over a period of twelve month onboard. A
monthly assignment is to be sent for the attention of the Regional Training Officer (RTO) for
scoring. The monthly assignment should be completed adhering to the prescribed rules and must
be submitted on time. You’re DSTO and Captain is aware of this requirement.
Criteria for assessments are;
1) Adherence to prescribed layout,
2) Composition and contents,
3) Knowledge and understanding of topics and use of references from Ship SMS, MARPOL, SOLAS etc
4)
Proper and correct use of technical vocabulary,
In order to get maximum scores, cadets must research each topic thoroughly and using all available
means (SMS, Ship technical Library, VIDEOTEL Videos and feed back from DSTO/Officers)
See for reference the list of Monthly assignments in the ONBOARD CADET TRAINING PROGRAM Version 2.0
Note: Engine cadets from certain nationalities are required to complete only 6 months of sea
time for OOW License so they will need to complete only 6 assignments during the entire length
of their sea service. Normally, Engine cadets complete the overall sea time in two sea phases
which means that they will have to complete and submit 3 assignments during 1st sea phase &
the remaining 3 assignments during the last sea phase. The 6 assignments to be completed out
of 12 will be selected on recommendation from the DSTO and validated by the RTO.
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15. VIDEOTEL VOD Presentation
As Videotel VOD is one of the training tools enabling cadets to be self ‐assessed, the DSTO will create them a
personal VOD access, will show them how to use the tool and will check with them their progress.
VIDEOTEL offers a large variety of training tools and CMA CGM pays an annual fee covering all
requested credits needed by each vessel.
VIDEOTEL offers Seafarers and all Cadets on‐ board permanent access to the self ‐training material
and it is therefore the responsibility of each student to use the system to the best of their ability.
On board each vessel, an update of the CMA CGM VIDEOTEL TOOLS (Videotel on Demand
Contents
List
for
CMA
CGM)
will
always
be
available
and
part
of
the
cadet’s
documentation.
Assignments and Project work topics are based upon information accessible through VOD box
(Videotel on Demand) so naturally an assignment/Project Work which has been prepared after
watching the relevant Video will help to secure maximum marks. In Addition, the personnel on
shore from Training Department including the RTOs will have complete access to the VOD Training
reports. It means that they will be able to see which cadet is using the VIDEOTEL Training tool
efficiently. Therefore, it is recommended for each cadet to maximize the use of this important
training tool not only for self training but also to support their case for promotion.
Every Cadet must complete the Mandatory VIDEOTEL Cadet Familiarization Training during 1st
month of joining the ship. Failing to fulfil this requirement may result in repatriation of cadet from
the ship.
See
ONBOARD
CADET
TRAINING
PROGRAM
version
2.0
for
the
list
of
Videos
&
CBTs
included in the mandatory familiarization schedule.
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16. Cadet’s project work
During their
sea
phase
period
covering
a 12
months
of
sea
time,
cadets
will
have
to
complete
and
submit
2
personal project works so called “Dissertation”. Each project work will be checked and graded by the DSTO
and Master or Chief Engineer. The first project work is common for Deck, Engine and Electrical Cadets. The
second project work will be specific for Deck, Engine and Electrical Cadets. Both project work will be written
following the same format just like assignments e.g. header, footer, double line spacing etc
Cadets will be required to complete the 1st Project Work during 1st six months of sea phase and the 2nd
Project work will be completed during the final six months of sea phase. If the cadet is completing overall
sea time in more than two sea phases then 1st Project work should be submitted to the DSTO for grading
during mid of 2nd sea phase and the final project work before the end of final sea phase. Such cadets must
contact their RTO in order to get exact knowledge of when to submit the Project Works
After completing
the
project
work
on
time,
the
cadet
will
be
required
to
submit
the
project
work
to
his/her
DSTO while the cadet is onboard the ship. The DSTO will check and grade the Project work and will forward
it to the Regional Training Officer for Validation. If the file size is large, the DSTO may post it to RTO by
burning it on the CD or ask the cadet to take the scored/graded Project work with him and submit it to the
Local office after signing off from the vessel. The project work is cadet’s property and will be returned to
the cadet after grading and validation.
Randomly, Company training officer or his deputy may request the marked cadet’s project work in order to
check the quality of grading. See for reference the Cadets project works in the ONBOARD CADET TRAINING
PROGRAM Version 2.0
Note: Engine
cadets
from
certain
nationalities
are
required
to
complete
only
6 months
of
sea
time
for
OOW exams so they will need to complete only ONE Project Work during the entire length of their sea
service. Normally, such Engine Cadets complete the overall sea time in two stints which means that they
will have to work on their Project Work during both 1st & 2nd Sea phases and will submit it to the DSTO
during the last month of sea service. The selection of the Project Work must be validated by the RTO and
may be recommended by the DSTO
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17. DRYDOCK – Training Path for Cadets
If the
ship
on
which
cadets
are
completing
their
sea
time
enters
into
Dry
Dock
for
scheduled
repairs/surveys then cadets will have to complete the DRYDOCK Training Schedule. See for reference the
Cadets Dry Dock Schedule in the ONBOARD CADET TRAINING PROGRAM Version 2.0
18. Appraisal
The Master and Chief Engineer will complete an appraisal form for each cadet in their respective
Departments on the occasion of their relief, or the relief of the cadet. The appraisal will detail
performance and training required and training given. This is very important document and will be
used, along with other material, to assess the cadet’s onboard performance. Therefore, cadets are
strongly urged to check the appraisals thoroughly before signing it. If the cadet has any doubt
about his appraisal, he must bring it to the attention of Master and/or the DSTO
Copies of the Appraisal Reports shall be sent to the RTO and local office for evaluation and will be
recorded in the crewing database
19. Before Signing Off
You should
obtain
from
the
Master
the
discharge
statement,
attestation
of
presence
on
board
or
watch keeping certificate. These documents are also necessary in calculating sea time which will
allow you to sit for your exams (navigation time, etc.)
20. After Signing Off
After the cadet has been safely arrived at home, he/she will be required to contact the RTO at the
earliest convenience. The cadet may be required to come to the local agency for de‐briefing. It’s a
good opportunity for the cadet to discuss the onboard experience with the RTO and bring forward
any issue/matter that may have been experienced during the sea phase. Those cadets who have
completed the
final
sea
phase
and
have
achieved
the
overall
sea
time
will
be
required
to
take
the
pre‐employment test in order to be considered for promotion
21. Computer Based Assessment Test
After completing the 1st sea phase, each cadet will be required to take a computer based
assessment test that will consist of multiple choice questions. Usually, assessment test will be
presented to the cadets in the local office at the occasion of debriefing meeting but always before
joining the next ship. It is very important to obtain the required marks in the assessment test in
order to
be
considered
for
further
contract
and
promotion.
Ask
you
RTO
about
the
assessment
test criteria in order to get further details about this requirement
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22. Performance Evaluation
Each cadet’s performance will be continuously monitored by the RTO. After successfully
completing the
1st
sea
phase,
cadets
will
be
able
to
re
‐ join
the
next
ship
(2nd
contract)
if they
have
performed well during the 1st contract. The performance criteria is as below
• Average score in the 1st 6 Assignments (1‐6) should not be less than 12
• Score in the 1st Project work should not be less than 12
• Good usage of VIDEOTEL Training tool and completion of the relevant CBTs
• Good appraisal from the Master/Ch Eng/DSTO.
• Completion of relevant tasks in the Training Record Book
• Successful completion of the Assessment Test
• At least 80% Marks in the MARLIN English test
•
Completion of
COLREG
Test
(For
Deck
cadets
Only)
Note: For Engine cadets who require only six month of sea time for OOW exams, the monthly
assignments/PW criteria will be based upon 1st 3 Assignments and progress in the selected PW
23. Promotions to OOW Position
CMA Ships has a very structured career path policy and cadets who have successfully completed
the cadetship are evaluated for promotion on the basis of their overall performance.
CMA
Ships
owns
and
operates
very
large
container
vessels
which
are
equipped
with
state
of
the
art modern technology and have spacious accommodations for the crew & officers. The new
building program of the company continues to add brand new tonnage to the existing fleet. So,
there will always be huge demand of prudent seafarers in order to operate the ships safely.
However, only those cadets will be considered for promotions who are hard working, confident,
have the drive to succeed and perform to the best of their abilities.
Cadets are strongly advised to get full details about the performance criteria from the RTO prior
to joining the ship.
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CADET GUIDE
Version 2.0
July, 2013
Page 15 / 17
CADET GUIDE V2 2013 doc doc
24. Suggested Packing List
Clothes: It
is
suggested
that
you
bring
clothing
to
last
1 week
on
board
as
you
will
always
have
access to do laundry
1) 2 uniform shirts
2) 2 uniform trousers
3) Epilates
4) Black shoes
5) T shirts
6) Jeans
7) Shorts
8) Sweater
9)
Jacket –
if
you
will
be
experiencing
very
cold
climates
10) Swim suit
11) Sneakers (Flip flops are not permitted on board)
Toiletries: It is suggested that you bring 1‐2 months worth of toiletries. You can always buy more
onboard, but there is a limited selection. You can always buy toiletries ashore as well
1) Shampoo
2) Toothpaste
3) Toothbrush
4) Moisturizer
5)
Hair care
products
6) Razors
7) Sunscreen
8) Chapstick
Other:
1) Camera
2) Any prescription medicines
3) Notebook
4) Pens
Do not Bring:
1) Weapons
2) Food
3) Alcohol