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Monday, October 10, 2016
Upper Arlington High School, 1650 Ridgeview Rd, Cafeteria 6:00pm – Regular Meeting
I. Meeting Called to Order/ Roll Call
II. Pledge of Allegiance
III. Additions to/Approval of Agenda
IV. Approval of Minutes — Exhibit IV-I and IV-2
V. Communications to the Board
a. Co-Presidents, Upper Arlington Education Association
b. President, OAPSE, Chapter 201
VI. Public Participation — 30 minutes maximum
VII. Items for Information
1. Superintendent’s update
a. Efficiency Goal: Facility Master Plan Recommendation
b. Efficiency Goal: Facility Master Planning next steps
c. Board Policies — Exhibit VII-1
d. Changes in State testing requirements for grades 9-12 and impact to schedule
2. Treasurer’s update
VIII. Consent Agenda – The Superintendent recommends the following items for action:
A. Superintendent
1. Contract
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Authorize the Treasurer to enter into an agreement with Syntero to support The STAND Project in an amount not to exceed $25,000 over three (3) years. This replaces the agreement with Upper Arlington Community Foundation that was approved on September 13, 2016.
B. Fiscal
1. Investment Report — Exhibit B-1
2. Financial Statement for the month ending September 30, 2016 — Exhibit B-2
3. Purchases in Accordance with O.R.C. 5705.41 (D)(1)
Vendor Item Purchased Fund Amount
Kone Inc. Elevator Service Operations $4,418.70
Fred Rieser Auto Body Repairs Operations $3,986.99
Upper Arlington Schools 1950 North Mallway Drive • Upper Arlington, Ohio 43221 • 614.487.5000 • 614.487.5012 (fax)
UPP
ER
ARLINGTON SC
HO
OLS
EST. 1918
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4. Student Trip requests
School Group Location Trip Dates High School Girls Water Polo Reading, PA September 23-25, 2016 Hastings Robotics Club Marion, OH April 7-8, 2017 High School Orchestra Hawaii February 15-21, 2017 High School Community High School Camp Lazarus October 6-7, 2016 High School Journalism Indianapolis, IN November 10-12, 2016 Hastings/Jones 7th & 8th Grade Orchestra Chicago, IL May 31-June 2, 2016
5. Resolution accepting The Central Ohio School Stop-Loss Organization Regional Council of Governments Constitution and Bylaws — Exhibit B-3
C. Human Resources
1. Licensed Staff a. Change of Contract Status Name Position Current Contract New Contract Gayle Carter Teacher .4 .5 b. Title 1 Tutor Name Position Rate of Pay Effective Date Emily Meadows Title 1 Tutor $52.11 p/hour 10/11/2016-05/26/2017 c. Leave of Absence
Name Amount of Leave
Present Assignment Reason Effective Date
Heidi Burgstaller 1.0 Teacher Unpaid Childcare 10/05/2016 – 11/11/2016 Aimee Crabtree 1.0 Teacher Unpaid Childcare 10/28/2016 – 12/20/2016
d. Salary/Contract Adjustments
Name From To Step Debra Amling MA+20 MA+30 20 Kelly Beck Smith MA MA+10 11 Jacqueline Beem MA MA+10 12 Costantino Benedetti BA+15 BA+30 1 Lindsay Bennett MA+10 MA+20 9 Carrie Best MA+30 MA+40 7 Kimberly Brown MA MA+10 16 Natalie Chillinsky BA+30 MA 1 Amanda Crosby MA MA+10 6 Susan Dougherty MA+20 MA+30 12 Jill Dutton MA+30 MA+40 19 Karen Engel MA+20 MA+30 13 Nathan Evans BA BA+30 6 Noelle Fox MA+20 MA+30 17 Kathleen Gaffney BA BA+15 2 Brett Gambill MA+10 MA+20 10 Chasity Garling MA+20 MA+30 13 Amy Gill MA+10 MA+20 9
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d. Salary/Contract Adjustments (continued)
Name From To Step Annette Hegemier MA+30 MA+40 17 Shannon Hemmelgarn MA+30 MA+40 11 Jana Holland MA MA+10 11 Darrion House MA MA+10 6 Sarah Imes MA+20 MA+30 19 Elizabeth Ingraham MA+30 MA+40 10 Valarie Kearney MA MA+10 19 Kimberly Kerr MA+10 MA+20 17 Lindsay Kidwell MA+30 MA+40 11 Jennie Kraus MA MA+10 8 Stephanie Marburger MA+10 MA+20 5 Erin May MA+20 MA+30 14 Gregory Moul MA+10 MA+30 18 Elizabeth McCormick MA+10 MA+20 16 Erin McGuire MA+20 MA+30 14 Emily Meadows MA+20 MA+30 10 Sarah Moyer BA+15 BA+30 4 Brian Niekamp MA+30 MA+40 21 Mindy Notestone BA BA+15 6 Warren Orloff MA+30 MA+40 24 John Osinski Jr. MA MA+10 9 Zach Prout MA+10 MA+20 10 Jessica Rudolph MA MA+10 4 Loraine Severance MA+10 MA+20 19 Amelia Smith BA BA+15 4 Robert Soccorsi MA+20 MA+30 14 Matthew Solarz MA+10 MA+20 10 Jennifer Spires MA MA+10 11 Alexa Stazenski MA+30 MA+40 13 Jamie Trainor BA BA+15 6 Allison Weise MA MA+10 7
2. Classified Staff
a. Initial Appointment
Name Position Training/Step Effective Date
Amy Anderson Food Service Cashier 2 10/04/2016
Martin Reida Bus Driver 2 09/26/2016
Nancy Wentzel Food Service Cashier 1 09/12/2016
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b. Acceptance of Resignation/Retirement
Name Position Reason Effective Date Ronda Carpenter Food Service Cashier Resignation 09/30/2016 Olivia Harmon Pre K-8 Cook Resignation 09/09/2016 Dweday Kelley Custodian Resignation 10/10/2016 Darryl Schirtzinger Custodian Retirement 12/31/2016 c. Substitutes
Name Position Rate of Pay Effective Date Janet Davis Secretary $15.76 p/hour 09/21/2016 Melissa Dolbow Secretary $15.76 p/hour 09/16/2016 Christy Pettigrew Bus Driver $20.05 p/hour 10/03/2016
3. Other Staff
a. Appointment of Other Staff Name Position Rate of Pay Effective Date Lisa Card Intramural Aide $15.99 p/hour 10/10/2016 Lindsey Rindler SACC Program Aide $9.27 p/hour 09/06/2016 Jerome Rodgers Study Hall Aide $12.23 p/hour 10/03/2016 Diane Schwendenman Intramural Aide $15.99 p/hour 10/03/2016 Sally Wade BECS Teacher Aide $11.19 p/hour 09/19/2016
b. Acceptance of Retirement/Resignation
Name Position Reason Effective Date Lynne DeWalt Educational Aide Resignation 10/11/2016 Abby Juhlman SACC Program Aide Resignation 09/27/2016 Doreen Phiri SACC Program Aide Resignation 09/15/2016 Chris Robbins Study Hall Aide Resignation 05/31/2016 Jaclyn Smith Study Hall Aide Resignation 09/12/2016
c. Revision of Position
Name Current Position New Position Rate Effective Date Paula Everson Intramural Aide Educational Aide $12.23 p/hour 09/01/2016
4. Substitutes
Name Position Rate of Pay Effective Date Karen Ballou BECS Teacher $95.00 p/day 10/03/2016 Jeanne Tolotti-Kirkpatrick Bus Aide $18.68 p/hour 09/15/2016 Kathryn Kuhn BECS Permanent Building Substitute $12.67 p/hour 09/26/2016 Shelley McLoughlin SACC Substitute $13.00 p/hour 09/28/2016
WHEREAS the option of offering payment-in-lieu of transportation is provided in Ohio Revised Code: Therefore, be it
RESOLVED that the Upper Arlington City Schools Board of Education hereby approves the declaration that it is impractical to transport the students identified herein and offers the parent(s)/guardians(s) of students named on the attachment, payment-in-lieu of transportation.
------------------------------------------------------------------------------------------------------------------------------------------------------------- ATTACHMENT TO RESOLUTION:
Children of the following parents School (s) Selected and Grade(s) Reason for Impractical 1. Sahar Kamel Noble Academy – Columbus # of students The Superintendent or his designee is directed to provide notice of this resolution to the parents(s)/guardians(s) of the student(s) listed above.
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October 10, 2016
5. Supplemental Contracts — Exhibit C-1
6. Board Policies — Exhibit C-2
D. Operations 1. Acceptance of Gifts and Donations School/Activity Donor Item Value
Barrington Elementary Intramurals Barrington PTO Cash $5,948.64 Greensview Elementary Intramurals Greensview PTO Cash $1,951.55 Tremont Elementary Kid Better Books (Visiting Author) Upper Arlington Education Foundation Cash $500.00 Wickliffe Intramurals Wickliffe PTO Cash $1,587.00 Upper Arlington High School Orchestra Tony and Linda Razzini Viola Case $350.00 PD at UAHS for Service Learning Upper Arlington Education Foundation Cash $3,000.00 Upper Arlington High School Athletics Field Hockey Upper Arlington Field Hockey Cash $2,187.30
2. In Lieu of Transportation
This resolution to declare transportation impractical for certain identified students is presented pursuant to the requirements of Ohio Revised Code Chapter 3327 and the procedures set forth by the Ohio Department of Education. The resolution follows careful evaluation of all other available options prior to consideration of impracticality.
The Superintendent of Schools, Mr. Paul Imhoff, recommends that the board of education adopt the following resolution:
WHEREAS the student(s) identified below have been determined to be residents of the Upper Arlington City school District, and eligible for transportation services; and
WHEREAS after careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these students(s) to their selected school (s); and
WHEREAS the following factors as identified in Revised Code 3327.02 have been considered:
1. The time and distance required to provide transportation 2. The number of pupils to be transported 3. The cost of providing transportation in terms of equipment, maintenance, personnel, and administration 4. Whether similar or equivalent service is provided to other pupils eligible for transportation 5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules 6. Whether other reimbursable types of transportation are available; and
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3. Approval to Sell/Dispose/Donate Equipment — Exhibit D-1
4. Shared Construction Agreement with the City of Upper Arlington. The city of Upper Arlington agrees to pay the school district $133,599.33 for work completed by the District's contract with Elford Construction at Tremont Elementary effective September 20, 2016. — Exhibit D-2
5. Resolution authorizing the purchase of competitive retail electric service from the lowest responsible bid submitted to Meta Solutions for the billing period commencing with the June 2017 billing cycle and terminating no later than the May 2020 billing cycle. — Exhibit D-3
IX. Other
X. Adjournment
1
Exhibit IV-1
Upper Arlington Board of Education Jones Middle School Cafeteria, 2100 Arlington Ave.
September 13, 2016 – 4:30 p.m. CALL TO ORDER Members present: Mr. Matt McClellan, Ms. Nancy Drees, Ms. Robin Comfort, Ms. Carol Mohr, Ms. Stacey Royer Administrative officials present: Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld
Treasurer, Dr. Kathy Jenney, Associate Superintendent, Mr. Chris Potts, Chief Operating Officer, Mr. Kyle Smith, Assistant Treasurer, Ms. Emilie Greenwald, Chief Academic Officer, Ms. Karen Truett, Director of Communications, Ms. Michelle Banks, Director of Curriculum & Instruction, Mr. Keith Pomeroy, Chief Technology Officer, Ms. Cathy Heidelberg, Interim Chief Academic Officer
ROLL CALL APPROVAL OF AGENDA Ms. Comfort moved, Ms. Mohr seconded to approve the agenda as amended. 16-51 AYES: Ms. Comfort, Mr. McClellan, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None APPROVAL OF MINUTES Ms. Royer moved, Ms. Mohr seconded to approve the August 9, 2016 minutes. 16-52 AYES: Ms. Comfort, Mr. McClellan, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None EXECUTIVE SESSION
Ms. Drees moved, Ms. Comfort seconded to enter executive session in accordance with O.R.C. 121.22 (G) (1) employment of public employees at 4:32 p.m. 16-53 AYES: Ms. Comfort, Mr. McClellan, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None The Board returned to regular session at 6:00 p.m. PLEDGE OF ALLEGIANCE
September 13, 2016
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COMMUNICATIONS TO THE BOARD Dr. Jim Mahoney, Executive Director of Battelle for Kids presented the 2015 SOAR Award for High Progress Schools: Hastings and Jones Middle Schools. The Board of Education recognized Dr. Jim Mahoney for his years of service to education across the state of Ohio as he prepares for retirement. Erin Miguel recognized the staff that completed the resident educator program. The STAND Project is an Upper Arlington Community project focused on the prevention of substance abuse and committed to standing by students and families in finding help. Ms. Jenny Ledman and Ms. Stacey Royer shared information about the project, its recent activities and thanked the District for being a partner in this project. The Co-Presidents of UAEA were present and reognized Hastings for HIP day, which was organized by Catherine Shapiro and Carrie Stieg to help kids come together and help eliminate bullying. The President of OAPSE Chapter 201 was not present. PUBLIC PARTICIPATION None ITEMS FOR INFORMATION Superintendent Update Mr. Paul Imhoff commented on: • Various district highlights
- Welcoming back students and staff for the 2016-17 school year - Staff development training - Recognizing staff honorees and Dr. Homer Mincy. - New space at Tremont and the cost effective flexible furniture in the classrooms. - HIP Day and HOP Day at Hastings Middle School - The success of the elementary digital roll-out - UAHS music students took their talents and played in the Short North for Gallery Hop. - Celebration of Windermere Way Day.
Ms. Emilie Greenwald reviewed: • The Eastern States Consortium visit to Upper Arlington Schools earlier this week and shared some comments from consortium members about our district’s programs. Mr. Chris Potts gave an update on Efficiency Goal: Facilities Master Planning:
•Reviewing the agenda for the Building Team Summit-September 14, 2016 • Sharing building design options that answer the following questions: - Question: Can UAHS 2 softball fields and 2 baseball fields and increase parking without
acquiring land? - Question: Can Jones middle school make room for additional space without acquiring land for the
tennis courts?
Mr. Paul Imhoff reviewed the data points received to date related to the Facilitators Master Planning Process. These data points included results from community engagement session #4 survey, Building Team Survey, Facilities Task Force Survey, Staff Survey, and Community Survey.
September 13, 2016
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Mr. Imhoff also reviewed the next steps of the option phase and of the decisions phase in the Facilities Master Planning Process. Dr. Kathy Jenney shared an updated enrollment projection prepared by a third party. Enrollment in UA is projected to increase 13% over the next 10 years. This increased enrollment is/will impact staffing and space needs. Ms. Jenney also commented on policy updates. Mr. Keith Pomeroy and Ms. Michelle Banks gave an update on the Digital Conversion-Part of the Personalization Goal: • The majority of the Elementary, Middle and High School digital roll out is now complete.
• The district deployed 1,324 Ipad Airs, 448 Ipad Pros & 4,111 MacBook Airs to students. • Parents gave high survey results on their experience related to the elementary digital roll out that was held over 2 weekends • Thanked all district staff and volunteers that participated in the district’s roll-outs
Ms. Cathy Heidelberg updated the board on the State Report Card and various changes made by ODE from prior year. Treasurer Update Mr. Andrew Geistfeld and Mr. Kyle Smith reviewed:
• Financial information as of August 31, 2016 • The success of Ez-Pay (online payment system)
CONSENT AGENDA Ms. Drees moved the Board approve the following consent agenda action items as recommended by the Superintendent:
Board of Education Special Meeting: Tuesday, September 27, 2016, 6:00pm. This meeting will be conducted at the district central office, 1950 N. Mallway Dr.
Investment Report August 2016 — Exhibit B-1
Financial Statement for the Month Ending August 31, 2016 — Exhibit B-2
Fiscal Year 2016-2017 Permanent Appropriations by Fund — Exhibit B-3
Contract Authorize the Treasurer to enter into an agreement with Upper Arlington Community Foundation to support The Stand Project in an amount not to exceed $25,000.00 over three (3) years. Tuition Rates for 2016-2017 School Year Annual Rate $13,814.14 Daily Rate $ 77.61
September 13, 2016
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Student Trip Requests
Purchases in Accordance with O.R.C. 5705.41(D)(1)
Certified Staff Issuance of Contracts
Change in Status
Leave of Absence
Leave of Absence-Revision
School Group Location Trip Dates
High School Girls Golf Lost Creek Country Club – Lima, Ohio September 2-3, 2016
Jones 6th Grade Camp Camp Oytokwa, OH September 19- September 23, 2016
Hastings 6th Grade Camp Camp Oytokwa, OH September 26- September 30, 2016
Hastings 7th Grade Trip Pittsburgh, PA November 3-4, 2016
Vendor Item Purchased Fund Amount
Rockwood Builders Construction Permanent Improvement $31,203.59
Name Assignment Training/Step FTE Type of Contract
Jill Bixel Teacher MA+10/10 .4 1 year limited contract 2016-2017 school year
Name Position Current Contract New Contract Laura Moore Teacher .6 .2 Laura Moore Instructional Leader New position .4
Name Amount of Leave Present Assignment
Reason Effective Date
Nicole Bauers 1.0 Teacher Unpaid Personal 08/29/2016-11/30/2016
Name Amount of Leave Present Assignment Reason Effective Date
Laura Kunkle .7 Guidance Counselor Childcare 09/12/2016-12/16/2016
September 13, 2016
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Home Instruction Tutors
Classified Staff Initial Appointment
Acceptance of Retirement/Resignations
Substitutes
Change of Status
Substitute Lists
Substitute Bus Drivers
Name Position Rate of Pay Bobby Huffman Home Instruction Tutor $31.94 p/hour Sarah Hurdzan Home Instruction Tutor $31.94 p/hour Karen Kuhlman Home Instruction Tutor $31.94 p/hour Karl Kirkpatrick Home Instruction Tutor $31.94 p/hour Elizabeth DiLoreto Strope Home Instruction Tutor $31.94 p/hour
Name Position Step Effective Date Melissa Holden High School Cook 3 08/15/2016
Patrick Pugh Maintenance Worker 1 08/22/2016
Diane Sauner Pre K-8 Cook 3 08/15/2016
Debbie Schadek Pre K-8 Cook 1 09/06/2016
Erin Schumacher Media Clerk 1 08/29/2016
Name Position Reason Effective Date Mary Hiteshew Food Service Cashier Resignation 09/09/2016 Terri Jones Bus Driver Resignation 08/17/2016
Name Position Rate of Pay Effective Date Robert Ketner Bus Driver $20.05 p/hour 08/10/2016 Martin Reida Bus Driver $20.05 p/hour 08/10/2016 Nancy Wentzel Food Service Cashier $9.00 p/hour 09/07/2016
Name Position New Position Effective Date Marissa Abbott High School Cook Pre K-8 Cook 09/09/2016 Tracy Hunt Cashier High School Cook 09/12/2016
First Name Last Name Robert Ketner Martin Reida
September 13, 2016
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Substitute Custodial List
Substitute Secretaries
First Name Last Name Mike Chapin Ricky Chapin Demitrus Coleman Cindy Digler Alice Haynes Roy McKinney Bryan Souder James Starrett Ted Thompson Robert Wakefield
First Name Last Name Cathy Albrecht Polly Anthony Marian “Mim” Braaten Sheri Brethel Suzanne Cole Paula Combs Mary Evangelista Marion Fraser Kimberly Gard Barbara Ivanovich Deborah Johnson Jeanne Kirkpatrick Bob McGee Sheila Millard Matthew Morley Barb Renkert Susan Ross Michelle Saint Jacques Jane Schmidt JoAnn Sinclair Cori Snyder Jeanine Vaughn Rebecca Volkmann Susan Woods Jaclyn Yarletts
September 13, 2016
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Other Staff Appointment of Other Staff
Acceptance of Retirement/Resignation
Change of Status
Name Position Rate of Pay Effective Date Marianne Birie SACC Program Aide $12.82 p/hour 08/16/2016 Laura Dearth BECS Lead Teacher $18.82 p/hour 08/22/2016 Michelle Dible Teaching Assistant $14.40 p/hour 08/23/2016 Patricia Everson Intramural Aide $15.99 p/hour 09/01/2016 Natalie Forrest SACC Program Aide $9.27 p/hour 08/18/2016 Astrid Guay Educational Aide $12.23 p/hour 08/17/2016 Latisha Hill SACC Substitute $13.00 p/hour 08/25/2016 Mary Hiteshew Educational Aide $12.23 p/hour 09/12/2016 Christina Kokot SACC Assistant Supervisor $13.09 p/hour 08/17/2016 Robert McGee Study Hall Aide $12.23 p/hour 08/18/2016 Christy McGeorge Substitute Aide $12.23 p/hour 08/17/2016 Matthew Morley Study Hall Aide $12.23 p/hour 08/22/2016 Alison Mossman SACC Supervisor $14.49 p/hour 08/12/2016 Doreen Phiri SACC Program Aide $9.55 p/hour 08/17/2016 Rebecca Shrader BECS Assistant Teacher $11.94 p/hour 08/10/2016 Abbigail Simila SACC Program Aide $9.00 p/hour 08/22/2016 Jaclyn Smith Study Hall Aide $12.23 p/hour 09/12/2016 Tylea Taylor SACC Program Aide $9.00 p/hour 08/17/2016 Jasmina Trapasso SACC Program Aide $9.27 p/hour 08/17/2016 Susan Wolfgang SACC Supervisor $15.83 p/hour 08/16/2016
Name Position Reason Effective Date Stephanie Greegor Intramural Aide Resignation 09/16/2016 Paul Gorski Intramural Aide Resignation 08/15/2016 Leah Kimmet SACC Program Aide Resignation 08/26/2016 Tom Lotozo SACC Program Aide Resignation 08/01/2016 Robert McGee Study Hall Aide Resignation 08/19/2016 Minta McMillion Study Hall Aide Resignation 08/16/2016 Alison Mossman SACC Supervisor Resignation 08/12/2016 Tori Siefker SACC Program Aide Resignation 08/01/2016 Julie Strayer SACC Program Aide Resignation 08/22/2016 Susan Wolfgang SACC Supervisor Resignation 08/18/2016
Name Current Position New Position Rate Effective Date Lisa Giacobbe SACC Program SACC Substitute $13.00 p/hour 08/01/2016
September 13, 2016
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Volunteers
Supplemental Contracts
POSITION EMPLOYEE SCHOOL AMOUNT Assistant Boys Golf Coach Justin Meredith UAHS $1,500.00 **
Assistant Cross Country Coach Matt Butterworth UAHS $3,004.00
Assistant Cheerleading Coach Kendra Chandler UAHS $2,049.00
Assistant Boys Golf Coach Parker McComb UAHS $1,895.00
Head Girls Crew Coach Michael Rice UAHS $3,750.00 **
Assistant Girls Crew Coach Ricard Witt UAHS $1,700.00 **
Assistant Girls Crew Coach Amanda Jones UAHS $1,600.00 **
Assistant Girls Crew Coach Annie Webber UAHS $2,100.00 **
Assistant Girls Crew Coach Ed Byrd UAHS $1,700.00 **
Assistant Girls Crew Coach Grace Saalman UAHS $950.00 **
Head Boys Crew Coach Andrew Wimmer UAHS $3,500.00 **
Assistant Boys Crew Coach Steven Patton UAHS $1,600.00 **
Assistant Boys Crew Coach Isabella Hildebrandt UAHS $1,600.00 **
Assistant Boys Crew Coach Katherine Tedesco UAHS $1,600.00 **
Assistant Boys Crew Coach Matthew Frederick UAHS $1,600.00 **
7th Grade Boys Head Baseball Coach (2015-2016)
Jacob Schafer Hastings $2,707.00 %
7th Grade Boys Head Soccer Coach Maxwell Frecker Hastings $1,523.00
7th Grade Girls Head Soccer Coach Rebecca Plescia Hastings $1,523.00
Site Manager Stephen Rusterholz Hastings $675.00
Site Manager Spencer Barnes Jones $675.00
Indoor Site Manager Jaron Issac Hastings $30.00 p/night
Instrumental Performances Melissa Allen District $1,710.00
Aide
Chloe Tarrier SACC Supervisor SACC Substitute $13.00 p/hour 09/06/2016
Name Position Building Supervisor
Anthony Blamer Boys Soccer Coach Hastings Middle School Brad Campbell
Jay Carroll Assistant Golf Coach Jones Middle School Nick Judy Terry Fleming AD Volunteer Middle Schools Spencer Smith Jim Long Boys Soccer Coach Jones Middle School Gina Fraker
September 13, 2016
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Instrumental Performances Nora Calvert District $1,710.00 Instrumental Performances Jordan King District $1,710.00 Instrumental Performances Kolin Redman District $1,710.00 Instrumental Performances Edward Zunic District $1,710.00 Instrumental Performances Gretchen Zunic District $1,710.00 Yearbook Advisor Nicole Morgan Jones $2,124.00 % Yearbook Assistant Advisor Janie Greiner Jones $2,124.00 % Yearbook Advisor Elizabeth Egbert Hastings $2,637.00 # Yearbook Assistant Advisor Laura Tobin Hastings $1,419.00 Service Learning Building Leaders Katie Benton Barrington $1,200.00 Service Learning Building Leaders Ashley Stechschelte Barrington $400.00 Service Learning Building Leaders Sally MacGregor-Martin Greensview $1,200.00 Service Learning Building Leaders Pam Bergen Tremont $1,200.00 Service Learning Building Leaders Felice Kassoy Wickliffe $600.00 Service Learning Building Leaders Janie Bar Wickliffe $600.00
Service Learning Building Leaders Katie O’Keefe Windermere $600.00
Service Learning Building Leaders Noelle Fox Windermere $600.00
Service Learning Building Leaders Catherine Shapiro Hastings $1,800.00
Service Learning Building Leaders Molly Miely Jones $1,800.00
Service Learning Building Leaders Alicia McGinty UAHS $1,000.00
Service Learning Building Leaders Leah Miller UAHS $1,000.00
Band Camp Chaperones David Schreiber UAHS $500.00
Band Camp Chaperones Sherron Edge $500.00
Band Camp Chaperones Rebecca Edge $500.00
Building Webmaster Stacie Caruso Barrington $1,100.00 Building Webmaster Jill Merkle Greensview $1,100.00 Building Webmaster Paula Eschbach Tremont $1,100.00 Building Webmaster Jeff Stevenson Wickliffe $1,100.00 Building Webmaster Shannon Hemmelgarn Windermere $1,100.00 Building Webmaster Brian Niekamp Hastings $1,100.00
Building Webmaster Doug Darfus Jones $1,100.00
Building Webmaster Scott Wittenberg UAHS $1,100.00
LPDC Amy Byard Barrington $1,500.00 **
LPDC Suzanne Kotch Greensview $1,500.00 **
LPDC Erin May Tremont $1,500.00 **
LPDC Patty Gray-Mendoza Jones $1,500.00 **
September 13, 2016
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LPDC Doug Rinehart UAHS $1,500.00 **
LPDC Jeff Stevenson Wickliffe $1,500.00 **
LPDC Krista Walther Windermere $1,500.00 **
LPDC Erin Miguel District $2,000.00 **
LPDC Chris Goddard LPDC Chair-District
$2,000.00 **
RE Mentor Leigh Conrad District $1,000.00
RE Mentor Bobby Huffman District $1,000.00
RE Mentor Lynne Lupton District $1,000.00
District Mentor Alicia McGinty District $250.00
RE Mentor Karen Ritz District $1,000.00
RE Mentor Kelly Scott District $1,000.00
RE Mentor Cory Wiseman District $1,000.00
District Mentor Susan Shapiro District $250.00
Forensic Assistant Advisor Kevin Lehr UAHS $837.50
Forensic Assistant Advisor Adele Vergis UAHS $1,000.00
Forensic Assistant Advisor Anthony Fasano UAHS $700.00
7th Grade Trip Co-Advisor Mark Rice Hastings $1,000.00
7th Grade Trip Co-Advisor Brian Shipley Hastings $1,000.00
Fall Production Choreographer Sarah Hixon Jones $1,650.00
Athletic Financial Administration Bill Ruoff UAHS $750.00
Science Fair Advisor Frank Tuttle UAHS $333.33 %
Science Fair Advisor Jordan Walker UAHS $333.33
Science Fair Advisor Wendy Pinta UAHS $333.33
6th Grade Camp Coordinator Dana Flowers Hastings $500.00
Dept. Chair-Art Laura Tobin Hastings $500.00
Ski Club Advisor Brad Piunno Hastings $1,000.00
Ski Club Organization Brad Piunno Hastings $500.00
Ski Club Advisor Lauren Piunno Hastings $1,000.00
Ski Club Organization Lauren Piunno Hastings $500.00
Washington DC Asst Bldg Coor Doug Darfus Jones $1,300.00
Washington DC Asst Bldg Coor Christy Charlton Jones $1,300.00
September 13, 2016
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Veteran’s Day Coordinator Jeff Elliott Hastings $1,000.00
Health Services Chair Nancy Kimnach District $5,000.00
Health Services Continuing Educ. Laurie Long District $100.00
Health Services Manual Revision Nikki Kennedy District $200.00
Health Services Manual Revision Jane Mead District $200.00
Health Services Supply Coord. Laurie Long District $200.00
Health Services Supply Disbursement
Gini Barber District $100.00
Tech Support Stipend Laura Long District $400.00
Bookroom Coordinator Shelly Hayes Tremont
$1,000.00
Bookroom Coordinator Elizabeth Ingraham Windermere
$1,000.00
Bookroom Coordinator Suzanne Kotch Greensview $1,000.00
Bookroom Coordinator Janielle McKee Barrington $1,000.00
Bookroom Coordinator-Split
Abby Blake Wickliffe $333.33
Bookroom Coordinator-Split
Kristin Rodriguez Wickliffe $333.33
Bookroom Coordinator-Split
Lydia Scott Wickliffe $333.33
Safety Coordinator Nicole Kennedy District $2,500.00
Safety Coordinator Pam Meadows District $2,500.00
Science Material Coordinator Paula Eschbach Tremont $1,000.00
Science Material Coordinator Chastity Garling Barrington $1,000.00
Science Material Coordinator Anne Graber Greensview $500.00
Science Material Coordinator Shawna McEvoy Wickliffe $1,000.00
Science Material Coordinator Erin McGuire Greensview $500.00
Science Material Coordinator Teresa Plattenburg Windermere $1,000.00
Business Department Coordinator
Eva Frustacia UAHS $500.00
Cultural Links Coordinator Brian Chandler UAHS $1,000.00
Family and Consumer Science Coordinator
Pam Meadows District $500.00
Fine Arts District Department Chair Debbie Gibson District $2,000.00
Global Language District Co-Dept Chair
Karen Ritz District $1,000.00
Global Language District Co-Dept Chair
Sheri Ettefagh District $1,000.00
Guidance District Dept Chair Jean Allocco District $2,000.00
September 13, 2016
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Language Arts District Dept Chair Sean Martin District $2,000.00
Library/Media Co-Coordinator Amy Bayard Barrington $1,000.00
Library/Media Co-Coordinator Judy Deal UAHS $1,000.00
Math District Department Chair Amy Oxley District $2,000.00
Science District Department Chair Frank Tuttle District $2,000.00
Secondary Technology Ed. Department Chair
Brian Niekamp District $1,000.00
Service Learning Leadership Janie Bar Wickliffe $600.00
Service Learning Leadership Katie Benton Barrington $1,200.00
Service Learning Leadership Pam Bergen Tremont $1,200.00
Service Learning Leadership Noelle Fox Windermere $600.00
Service Learning Leadership Felice Kassoy Wickliffe $600.00
Service Learning Leadership Sally MacGregor-Martin Greensview $1,200.00
Service Learning Leadership Alica McGinty UAHS $1,000.00
Service Learning Leadership Molly Miely Jones $1,800.00
Service Learning Leadership Leah Miller UAHS $1,000.00
Service Learning Leadership Katie O’Keefe Windermere $600.00
Service Learning Leadership Catherine Shapiro Hastings $1,800.00
Service Learning Leadership Ashley Stechschulte Barrington $400.00
Social Studies District Department Chair
Cathy Johnson District $2,000.00
Summer Academy Director Kelly Scott District $12,000.00
Wellness/PE District Department Chair
Jodi Palmer District $2,000.00
Disaster Preparation Coordinator Nancy Kimnach District $100.00
Flu Shot Clinic Coordinator Laurie Long District $200.00
Fundations Training Facilitator Michelle Joubert District $3,300.00
Peer Assistant/Mentor Erin Miguel District $2,582.85
Building Testing Coordinator Jessica Root Barrington $1,500.00
Building Testing Coordinator Kate Drugan Greensview $1,500.00
Building Testing Coordinator Laurie Sutherin Jones $1,500.00
Building Testing Coordinator Annette Hegemier Tremont $1,500.00
Building Testing Coordinator Cynthia Ballheim UAHS $1,500.00
Building Testing Coordinator Jill Hughes Wickliffe $1,500.00
September 13, 2016
13
Building Testing Coordinator Andrea Lusk Windermere $1,500.00
Building Testing Coordinator Catherine Shapiro Hastings $500.00
Building Testing Coordinator Shannon Riley Hastings $500.00
Building Testing Coordinator Cristina Farbizo Hastings $500.00
CTopp William Keith District $1,500.00
Extended Days Kathy Moore District $4,965.03
Game Worker John Bragg District $30 Per Game
Game Worker Jim Blosser District $30 Per Game
Game Worker Glenn Dugger District $30 Per Game
Game Worker Jim Evans District $50 Per Game
Game Worker Mark Fergus District $30 Per Game
Game Worker Randy Hardesty District $30 Per Game
Game Worker Mike Kull District $30 Per Game
Game Worker Dan Ludlum District $30 Per Game
Game Worker Pat McCorkle District $30 Per Game
Game Worker Rick Meadows District $30 Per Game
Game Worker Radonna Miller District $30 Per Game
Game Worker Christopher Mitchell District $30 Per Game
Game Worker Dave Parsons District $30 Per Game
Game Worker Marilyn Paulson District $30 Per Game
Game Worker Ken Slavik District $30 Per Game
Game Worker Geri Spitzer District $30 Per Game
Game Worker Lee Spitzer District $50 Per Game
Game Worker Andy Tuttle District $30 Per Game
Game Worker Perry Tuttle District $30 Per Game
Game Worker Julie Boarders District $30 Per Game
Game Worker Jim Fronk District $30 Per Game
Game Worker Tom Market District $30 Per Game
Game Worker Pam Meadows District $30 Per Game
Game Worker Marlene Rapp District $30 Per Game
Game Worker Joe Slover District $30 Per Game
Game Worker Darlene Strough District $30 Per Game
September 13, 2016
14
Game Worker Deb Tarr District $40 Per Game
Game Worker Robin Tuttle District $30 Per Game
Ticket Takers Jeff Watts District $30 Per Game
Ticket Takers Melia Marting Jones/Hastings $20.00 Per Night
Ticket Takers Emma Hickman Jones/Hastings $20.00 Per Night
Ticket Takers Susie Lynn Jones/Hastings $20.00 Per Night
Ticket Takers Gracie Nunamaker Jones/Hastings $20.00 Per Night
Ticket Takers Hannah Dabbs Jones/Hastings $20.00 Per Night
Ticket Takers Lauren Fulmer Jones/Hastings $20.00 Per Night
Ticket Takers Lexi Rooney Jones/Hastings $20.00 Per Night
Ticket Takers Alyssa Dodd Jones/Hastings $20.00 Per Night
Ticket Takers Lauren Slattery Jones/Hastings $20.00 Per Night
Ticket Takers Amy Lagerstrom Jones/Hastings $20.00 Per Night
Ticket Takers Victoria (Toni) Smith Jones/Hastings $20.00 Per Night
Ticket Takers Kayla Foulke Jones/Hastings $20.00 Per Night
Ticket Takers Alexandra Criss Jones/Hastings $20.00 Per Night
Ticket Takers Andrew Shapiro Jones/Hastings $20.00 Per Night
Ticket Takers Rachel Berk Jones/Hastings $20.00 Per Night
Ticket Takers Grace Murdick Jones/Hastings $20.00 Per Night
Redaction of previously issued contract
Position Employee School
8th Grade Girls Head Soccer Coach Ryan Leven Hastings 6th Grade Camp Coordinator Karin Engel Hastings Dept. Chair-Art Elizabeth Egbert Hastings Ski Club Advisor Catherine Shapiro Hastings Ski Club Organization Catherine Shapiro Hastings Ski Club Advisor Jeff Elliott Hastings Ski Club Organization Jeff Elliott Hastings Before/After Class Extra Help (2014-2015) Xiaoli Doty UAHS
**Funded through source other than general fund
September 13, 2016
15
%-Correction from previously approved amount ##-Revision
Health Insurance for Non-Union Variable Hour Employees — Exhibit C-5 Professional Services Agreement with Syntero, Inc. — Exhibit C-6 Operations
Approval to Sell/Dispose/Donate Equipment
School/Activity Donor Item Value Upper Arlington High School Athletics
Crew Coaches Fall 2016 season Upper Arlington Crew, Inc. Cash $24,955.00
Golf Team Assistant Coach UA Golf Team Parents Cash $1,725.00
Description of Asset Building Tag-Serial Numbers Reason
Ice Machine Jones Football concessions 100193
Cost to repair higher than replacement
VHS Tapes (17) How to tapes…jump rope, etc.
Physical Education District Outdated
Geometry, McDougal Littell (46) Wellington SF Year 2001-2002
Curriculum changed
Geometry, McDougal (66) Wellington SF Year 2007-
2008 Curriculum
changed Discovering Geometry, Key
Curriculum (6) Wellington SF Year 2001-2002
Curriculum changed
Discovering Geometry, Key Curriculum (1) Wellington SF Year 1995-
1996 Curriculum
changed
Algebra, McDougal Littell (40) Wellington SF Year 2002-
2003 Curriculum
changed Algebra Structure & Method,
McDougal Littell (3) Wellington SF Year 2004-2005
Curriculum changed
Algebra, McDougal Littell (6) Wellington SF Year 2005-2006
Curriculum changed
Algebra 2 & Trig, McDougal Littell (8) Wellington SF Year 1999-
2000 Curriculum
changed Connected Mathematics, Pearson
Prentice Hall (3) Wellington SF Year 2004-2005
Curriculum changed
Precalc, Holt Rinehart Winston (49) Wellington SF Year 2002-2003
Curriculum changed
Discovering French Blanc, McDougal Littell (18) Wellington SF Year 2003-
2004 Curriculum
changed
Neo2 Student Services 104819 Outdated
Neo2 Student Services 104821 Outdated Neo2 Student Services 104829 Outdated
Neo2 Student Services 104371 Outdated
September 13, 2016
16
In Lieu of Transportation This resolution to declare transportation impractical for certain identified students is presented pursuant to the requirements of Ohio Revised Code Chapter 3327 and the procedures set forth by the Ohio Department of Education. The resolution follows careful evaluation of all other available options prior to consideration of impracticality. The Superintendent of Schools, Mr. Paul Imhoff, recommends that the board of education adopt the following resolution: WHEREAS the student(s) identified below have been determined to be residents of the Upper Arlington City school District, and eligible for transportation services; and WHEREAS after careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these students(s) to their selected school (s); and WHEREAS the following factors as identified in Revised Code 3327.02 have been considered: 1. The time and distance required to provide transportation 2. The number of pupils to be transported 3. The cost of providing transportation in terms of equipment, maintenance, personnel, and administration 4. Whether similar or equivalent service is provided to other pupils eligible for transportation 5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules 6. Whether other reimbursable types of transportation are available; and
WHEREAS the option of offering payment-in-lieu of transportation is provided in Ohio Revised Code:
(25) The Writer Student Services Outdated (6) AlphaSmart 3000 Student Services Outdated
Digital Workbooks V-1 Accelerated (11 cases), V-2 (13 cases) Jones No longer offer
Geometry Texts (37) Jones No longer offer 3 Trapezoid tables Jones Damaged
1 Metal bookcase Jones Damaged-Dented
5 Tables Jones Damaged
1 Teacher desk Jones Damaged
3 Office chairs Jones Damaged
1 Magazine rack Jones Damaged
20 Trapezoid tables Jones No longer needed
9 Computer Carts Jones No longer needed
Curriculum Books (314) UAHS School Store Outdated
September 13, 2016
17
Therefore, be it RESOLVED that the Upper Arlington City Schools Board of Education hereby approves the declaration that it is impractical to transport the students identified herein and offers the parent(s)/guardians(s) of students named on the attachment, payment-in-lieu of transportation. ------------------------------------------------------------------------------------------------------------------------------------
ATTACHMENT TO RESOLUTION: Children of the following parents School (s) Selected and Grade(s) Reason for Impractical 1. Maria Young St. Andrew School Parent decision 2. Andrea McDonough Immaculate Conception # of students 3. Elizabeth Harper-Stross Tree of Life Dublin # of students 4. Merri Lynn Osborn Tree of Life Northridge # of students 5. Nicole Elliott Tree of Life Dublin # of students 6. Judith Naderhoff Bishop Watterson # of students 7. Patricia Meyers Bishop Watterson # of students 8. Christine Bonasso Worthington Christian # of students 9. Hope Harrison Worthington Christian # of students 10. Elizabeth Essig Worthington Christian # of students 11. Hana Cho Columbus Prep School # of students 12. Anne Ryan Tree of Life Dublin # of students 13. Ann Knouff St. Joseph Montessori School # of students 14. Rebecca McCloskey St. Joseph Montessori School # of students 15. Michelle DeVenne Worthington Christian # of students The Superintendent or his designee is directed to provide notice of this resolution to the parent(s)/ guardian(s) of the students(s) listed above. Tremont Elementary Change Order — Exhibit D-1
Ms. Royer seconded to approve the action items. 16-54 AYES: Ms. Comfort, Mr. McClellan, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None ADJOURNMENT At 8:27 p.m. Ms. Comfort moved, Ms. Mohr seconded to adjourn. 16-55 AYES: Ms. Comfort, Mr. McClellan, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None Portions of the meeting described in these minutes are audio recorded. The tape is on file in the office of the Treasurer of the school district and is available for inspection at reasonable times during regular business hours. _________________________________ ______________________________ Treasurer Board President
1
Exhibit IV-2
Upper Arlington Board of Education 1950 North Mallway Drive
September 27, 2016 – 6:00 p.m. CALL TO ORDER Members present: Ms. Nancy Drees, Ms. Robin Comfort Ms. Carol Mohr, Ms. Stacey Royer Member absent: Mr. Matt McClellan Administrative officials present: Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld, Treasurer,
Mr. Chris Potts, Chief Operating Officer, Ms. Karen Truett, Director of Communications
ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Ms. Royer moved, Ms. Drees seconded to approve the agenda as published. 16-56 AYES: Ms. Comfort, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None Report of results of Facility Master Planning Telephone Survey Mr. Paul Fallon with Fallon Research shared the results from the Master Planning Telephone Survey. ADJOURNMENT At 6:49 p.m. Ms. Royer moved, Ms. Drees seconded to adjourn. 16-57 AYES: Ms. Comfort, Ms. Mohr, Ms. Royer, Ms. Drees NAYS: None Portions of the meeting described in these minutes are audio recorded. The tape is on file in the office of the Treasurer of the school district and is available for inspection at reasonable times during regular business hours. _________________________________ ______________________________ Treasurer Board President
Exhibit VII-‐1
October 10, 2016
Board Policy Update: Item of Information
Number Policy Description
NEW 8470 Sex Offender Notification The policy reflects the current state law and
should be adopted to maintain accurate policies
Page 1 of 3This report prepared for: ANDY GEISTFELD
CASH ACCOUNTS1
PAR TYPE COUPON MATURITY DATE SETTLE DATE
ORIGINAL
PRINCIPAL2
PURCHASE YLD CUSTODIAN BALANCES AS OF1
DAYS TO
MATURITY
14,512,724 STAR OHIO 0.590% 10/1/16 9/30/16 14,512,723.75 0.590% 09/30/16 1 6,309,494 STAR OHIO 0.590% 10/1/16 9/30/16 6,309,494.08 0.590% STAR OHIO SWEEP 09/30/16 1
16,751,537 CHECKING 0.350% 10/1/16 9/30/16 16,751,536.60 0.350% HUNTINGTON 09/30/16 1
SECURITIES
PAR TYPE COUPON MATURITY DATE SETTLE DATE
ORIGINAL
PRINCIPAL2
PURCHASE YLD NOTE/CALL FEATURE SAFEKEEPING CUSIP
DAYS TO
MATURITY
249,000 CD - Brkrd 0.900% 10/31/16 10/31/14 249,000.00 0.900% ENERBANK - Monthly Interest HNB 29266ND79 31 248,000 CD - Brkrd 1.000% 10/31/16 11/04/14 248,000.00 1.000% FIRST MERIT BANK - Semi-Annual Interest HNB 320844PB3 31
1,000,000 CD 0.800% 11/02/16 11/03/14 1,000,000.00 0.800% Arlington Bk 33 248,000 CD - Brkrd 0.900% 11/07/16 11/05/14 248,000.00 0.900% PEOPLE'S UNITED BANK - Semi-Annual Interest HNB 71270QJY3 38 248,000 CD - Brkrd 1.000% 11/07/16 11/06/14 248,000.00 1.000% ALLY BANK - Semi-Annual Interest HNB 02006LLB7 38 249,000 CD - Brkrd 0.850% 11/14/16 11/12/14 249,000.00 0.850% MEDALLION BANK - Monthly Interest HNB 58403BT55 45 249,000 CD - Brkrd 0.800% 11/14/16 11/12/14 249,000.00 0.800% CARDINAL BANK - Monthly Interest HNB 14147VEF9 45 248,000 CD - Brkrd 0.800% 11/14/16 11/14/14 248,000.00 0.800% FIRST NIAGARA BANK - Semi-Annual Interest HNB 33583CKV0 45 249,000 CD - Brkrd 0.800% 11/18/16 11/18/14 249,000.00 0.800% MAIN ST BANK - Quarterly Interest HNB 56034WAJ0 49
1,000,000 CP 0.000% 11/25/16 03/01/16 992,677.22 0.999% ABBEY NATL TREASURY HNB 00280NLR9 56 248,000 CD - Brkrd 1.000% 01/10/17 01/10/14 248,000.00 1.000% GE CAPITAL RETAIL BANK - Semi-Annual Interest HNB 36157PUZ0 102 248,000 CD - Brkrd 1.000% 01/17/17 01/15/14 248,000.00 1.000% GOLDMAN SACHS BANK USA - Semi-Annual Interest HNB 38147JSA1 109 248,000 CD - Brkrd 1.000% 01/17/17 01/17/14 248,000.00 1.000% BMW BANK OF NORTH AMERICA - Semi-Annual Interest HNB 05568P6Q5 109 580,000 CP 0.000% 02/01/17 08/11/16 577,149.43 1.039% JP MORGAN SECURITIES HNB 46590DP12 124
1,320,000 CP 0.000% 02/07/17 08/11/16 1,312,476.00 1.162% NATIXIS NY HNB 63873JP79 130 1,000,000 CP 0.000% 04/04/17 07/11/16 992,954.17 0.969% CANADIAN IMPERIAL HOLDINGS HNB 13607ER43 186 1,600,000 CP 0.000% 04/04/17 07/11/16 1,587,302.67 1.092% CREDIT AGRICOLE CIB NY HNB 22533TR40 186 1,600,000 CP 0.000% 04/04/17 07/11/16 1,588,133.33 1.020% JP MORGAN SECURITIES HNB 46590DR44 186 1,600,000 CP 0.000% 04/04/17 07/11/16 1,588,014.67 1.030% TOYOTA MOTOR CORP HNB 89233GR40 186
906,200 CD 0.800% 04/27/17 04/28/15 906,199.83 0.800% Arlington Bk 209
UPPER ARLINGTON CITY SCHOOL DISTRICT
Consolidated Investment PortfolioAs of: 09/30/2016 Settle Date
1Balances for Cash accounts are based on information provided by the client and may not reflect true balances as of the date of this report.
2Does not include accrued interest, if any, paid at time of purchase. Printed: 10/4/2016 12:38 PM
Page 2 of 3This report prepared for: ANDY GEISTFELD
UPPER ARLINGTON CITY SCHOOL DISTRICT
Consolidated Investment PortfolioAs of: 09/30/2016 Settle Date
2,000,000 CP 0.000% 05/15/17 08/22/16 1,980,641.11 1.338% ABBEY NAT'L TREASURY HNB 00280NSF8 227 350,000 CP 0.000% 05/16/17 08/22/16 346,807.13 1.256% NATIXIS NY HNB 63873JSG6 228
2,250,000 CP 0.000% 05/26/17 09/02/16 2,229,135.63 1.282% BANK OF TOKYO-MITS HNB 06538BSS3 238 1,870,000 CP 0.000% 06/12/17 09/16/16 1,850,996.64 1.390% ING FUNDING HNB 4497W0TC2 255
750,000 CP 0.000% 06/16/17 09/23/16 742,629.58 1.359% NATIXIS NY HNB 63873JTG5 259 248,000 CD - Brkrd 1.050% 06/30/17 07/22/15 248,000.00 1.050% COMPASS BANK - Semi-Annual Interest HNB 20451PMB9 273 249,000 CD - Brkrd 1.000% 07/28/17 07/28/15 249,000.00 1.000% MB FINANCIAL BANK - Monthly Interest HNB 55266CMY9 301 248,000 CD - Brkrd 1.000% 07/28/17 07/30/15 248,000.00 1.000% EVERBANK - Semi-Annual Interest HNB 29976DZP8 301
2,000,000 CDARS 0.600% 08/17/17 08/18/16 2,000,000.00 0.600% HNB 321 248,000 CD - Brkrd 1.350% 10/31/17 10/31/14 248,000.00 1.350% GE CAPITAL BANK - Semi-Annual Interest HNB 36162YXZ1 396 248,000 CD - Brkrd 1.200% 11/06/17 11/05/14 248,000.00 1.200% SYNOVUS BANK - Semi-Annual Interest HNB 87164DFW5 402 248,000 CD - Brkrd 1.150% 11/13/17 11/13/14 248,000.00 1.150% WASHINGTON TRUST WESTERLY - Semi-Annual Interest HNB 940637GR6 409 248,000 CD - Brkrd 1.200% 11/17/17 11/17/14 248,000.00 1.200% DOLLAR BANK - Semi-Annual Interest HNB 25665QAM7 413 248,000 CD - Brkrd 1.350% 12/18/17 12/18/15 248,000.00 1.350% ORIENTAL BANK - Semi-Annual Interest HNB 686184WQ1 444 248,000 CD - Brkrd 1.250% 12/22/17 12/23/15 248,000.00 1.250% BMO HARRIS BANK NA - Semi-Annual Interest HNB 05581WAY1 448 248,000 CD - Brkrd 1.250% 12/22/17 12/23/15 248,000.00 1.250% BERKSHIRE BANK - Semi-Annual Interest HNB 084601FC2 448 249,000 CD - Brkrd 1.200% 12/29/17 12/30/15 249,000.00 1.200% COMMERCE WEST BANK - Monthly Interest HNB 20084THW6 455 249,000 CD - Brkrd 1.200% 12/29/17 12/30/15 249,000.00 1.200% FIRST GENERAL BANK - Monthly Interest HNB 320337BL1 455 249,000 CD - Brkrd 1.150% 12/29/17 12/30/15 249,000.00 1.150% GUARANTY B&T CO - Monthly Interest HNB 400820BU9 455
1,000,000 FHLB 1.000% 03/21/18 03/21/16 998,750.00 1.063% 3/21/17 One-Time HNB 3130A7HB4 537 247,000 CD - Brkrd 1.650% 07/30/18 07/29/15 247,000.00 1.650% CAPITAL ONE NA - Semi-Annual Interest HNB 14042E5B2 668 247,000 CD - Brkrd 1.650% 07/30/18 07/29/15 247,000.00 1.650% CAPITAL ONE BANK - Semi-Annual Interest HNB 140420TV2 668 247,000 CD - Brkrd 1.800% 11/05/18 11/03/14 247,000.00 1.800% COMENITY CAPITAL BANK - Monthly Interest HNB 20033AHW9 766 247,000 CD - Brkrd 1.850% 11/05/18 11/05/14 247,000.00 1.850% SALLIE MAE BANK - Semi-Annual Interest HNB 795450UN3 766 247,000 CD - Brkrd 1.500% 12/24/18 12/23/15 247,000.00 1.500% KEY BANK NA - Semi-Annual Interest HNB 49306SVW3 815 247,000 CD - Brkrd 1.600% 12/28/18 12/28/15 247,000.00 1.600% MERCANTIL COMMERCE BANK - Semi-Annual Interest HNB 58733ACJ6 819 249,000 CD - Brkrd 1.550% 12/31/18 12/30/15 249,000.00 1.550% WELLS FARGO BANK NA - Monthly Interest HNB 9497483A3 822 750,000 FNMA 1.300% 03/15/19 03/11/16 750,000.00 1.300% 9/15/16 Quarterly HNB 3136G3DQ5 896 500,000 FHLMC 1.300% 04/29/19 04/29/16 500,000.00 1.300% 7/29/16 Quarterly HNB 3134G8ZM4 941 247,000 CD - Brkrd 1.750% 05/20/19 05/20/15 247,000.00 1.750% AMERICAN EXP CENT BANK - Semi-Annual Interest HNB 02587DYC6 962 247,000 CD - Brkrd 1.650% 05/28/19 05/28/15 247,000.00 1.650% STATE BANK OF INDIA - Semi-Annual Interest HNB 856283YN0 970
1,000,000 FNMA 1.250% 06/28/19 06/28/16 1,000,000.00 1.250% 12/28/16 Quarterly HNB 3135G0K93 1,001 1,000,000 FNMA 1.270% 07/11/19 07/11/16 1,000,000.00 1.270% 1/11/17 Quarterly HNB 3136G3VX0 1,014
247,000 CD - Brkrd 2.150% 11/05/19 11/05/14 247,000.00 2.150% CIT BANK - Semi-Annual Interest HNB 17284C2R4 1,131 247,000 CD - Brkrd 2.150% 11/05/19 11/05/14 247,000.00 2.150% DISCOVER BANK - Semi-Annual Interest HNB 254672CX4 1,131 247,000 CD - Brkrd 2.150% 11/06/19 11/06/14 247,000.00 2.150% AMERICAN EXPRESS BANK - Semi-Annual Interest HNB 02587CCL2 1,132
1,000,000 FHLMC 1.500% 05/26/20 05/26/16 1,000,000.00 1.500% 8/26/16 Quarterly HNB 3134G9MN4 1,334 500,000 FHLB 1.450% 06/15/20 06/21/16 499,875.00 1.450% 12/15/16 Continuous HNB 3130A8EM1 1,354 500,000 FNMA 1.450% 07/28/20 07/28/16 500,000.00 1.450% 10/28/16 QUARTERLY HNB 3136G3P41 1,397 250,000 FHLMC 1.500% 08/10/20 08/10/16 250,000.00 1.500% 11/10/16 QUARTERLY HNB 3134G93Y1 1,410
1,500,000 FHLB 1.500% 09/23/20 09/23/16 1,500,000.00 1.500% 12/23/16 Quarterly HNB 3130A9GQ8 1,454 1,245,000 FHLMC 1.500% 09/30/20 09/30/16 1,245,000.00 1.500% 12/30/16 Quarterly HNB 3134GANX8 1,461 1,000,000 FNMA 1.500% 09/30/20 09/30/16 1,000,000.00 1.500% 3/30/17 Quarterly HNB 3136G4AL7 1,461 2,000,000 FHLMC 0.750% 08/18/21 08/18/16 2,000,000.00 1.745% 11/18/16 Quarterly - Step to 1.80% on 11/18/16 HNB 3134GAEA8 1,783
TOTALS PAR
ORIGINAL
PRINCIPAL WTD MATURITY WTD YIELD
CASH ACCOUNTS1 37,573,754$ 37,573,754.43$ 1 0.48%SECURITIES 40,997,200 40,864,742.41$ 582 1.24%
TOTAL 78,570,954$ 78,438,496.84$ 304 0.88%
1Balances for Cash accounts are based on information provided by the client and may not reflect true balances as of the date of this report.
2Does not include accrued interest, if any, paid at time of purchase. Printed: 10/4/2016 12:38 PM
Page 3 of 3This report prepared for: ANDY GEISTFELD
UPPER ARLINGTON CITY SCHOOL DISTRICT
Consolidated Investment PortfolioAs of: 09/30/2016 Settle Date
Type2 Type Par %Cash Equivalents $37,573,754 47.8%
Cash Equivalents $37,573,754 47.8%
US Treasury $0 0.0%US Treasury $0 0.0%
Agencies $12,245,000 15.6%FFCB $0 0.0%
FHLB $3,000,000 3.8%
FHLMC $4,995,000 6.4%
FNMA $4,250,000 5.4%
GNMA $0 0.0%
Certificates of Deposit $12,832,200 16.3%CD $12,832,200 16.3%
Other $15,920,000 20.3%BA $0 0.0%
CP $15,920,000 20.3%
Other $0 0.0%
Grand Total $78,570,954 100.0%
Diversification by Asset Class
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Oct
-16
Dec
-16
Feb
-17
Apr
-17
Jun-
17A
ug-1
7O
ct-1
7D
ec-1
7F
eb-1
8A
pr-1
8Ju
n-18
Aug
-18
Oct
-18
Dec
-18
Feb
-19
Apr
-19
Jun-
19A
ug-1
9O
ct-1
9D
ec-1
9F
eb-2
0A
pr-2
0Ju
n-20
Aug
-20
Oct
-20
Dec
-20
Feb
-21
Apr
-21
Jun-
21A
ug-2
1O
ct-2
1
Par
Maturities by Month (Securities Only)
0.00%
0.25%
0.50%
0.75%
1.00%
1.25%
1.50%
1.75%
2.00%
2.25%
2.50%
0%
10%
20%
30%
40%
50%
60%
0-1
1-2
2-3
3-4
4-5
Yie
ld
% o
f P
ort
folio
Years to Maturity
Maturity & Yield Distribution (Securities Only)
% of Portfolio
Yield (Right)
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Non-callable CallablePar $28,752,200 $12,245,000
Par
Securities Distribution
1Balances for Cash accounts are based on information provided by the client and may not reflect true balances as of the date of this report.
2Does not include accrued interest, if any, paid at time of purchase. Printed: 10/4/2016 12:38 PM
Exhibit B-3 October 10, 2016
RESOLUTION ACCEPTING THE CENTRAL OHIO SCHOOL STOP-LOSS ORGANIZATION REGIONAL COUNCIL OF GOVERNMENTS
CONSTITUTION AND BYLAWS
WHEREAS, the Board wishes to control employee benefit plan costs; and
WHEREAS, the Board wishes to contract with employee benefit plan providers and other Boards of Education of central Ohio public school districts to obtain employee benefit plan coverage and administrative services relating to certain employee benefit plans for its officials, employees, and their eligible dependents; and
WHEREAS, the Board wishes to join the Central Ohio School Stop-Loss Organization Regional Council of Governments to achieve these goals; and
WHEREAS, the Board has reviewed and is prepared to agree to and abide by the provisions and requirements set forth in the Constitution and Bylaws of the Central Ohio School Stop-Loss Organization Council of Regional Governments;
NOW, THEREFORE, BE IT RESOLVED that the Board accepts the Constitution and Bylaws of the Central Ohio Stop-Loss Organization Council of Regional Governments.
Exhibit C-‐1 October 10, 2016
Supplemental Contracts
1 | P a g e
POSITION EMPLOYEE SCHOOL AMOUNT
Assistant Coach Field Hockey Annie Vonderbrink UAHS $1,902.00 **
Service Learning Advisor Jennifer Wiest Hastings $1,500.00
Winter Running Club John McAlpine Hastings $300.00
Dept. Co-Chair, Art Alicia McGinty UAHS $350.00 %
Dept. Co-Chair, Art Donna Cornwell UAHS $350.00 %
Washington DC Asst Bldg Co-Coord. Alice Aichele Hastings $2,000.00 **
Washington DC Asst Bldg Co-Coord Lisa Lloyd Hastings $2,000.00 **
Washington DC Asst Bldg Co-Coord. Doug Darfus Jones $2,000.00 ** %
Washington DC Asst Bldg Co-Coord Christy Charlton Jones $2,000.00 ** %
RE Mentor Chris Goddard District $1,000.00
Intramural Joel Cutler Greensview $1,697.00 **
Intramural Valarie Kearney Wickliffe $690.00 **
Intramural Kelley Hackett Wickliffe $690.00 **
Intramural-Fall Lou Tiberi Barrington $1,293.18 **
RE Mentor Kyle Evans District $1,000.00
Safety Patrol .50 Shawna McEvoy Wickliffe $848.50
Safety Patrol .50 Valarie Kearney Wickliffe $848.50
Student Council Co-Advisors Erin McGuire Greensview $848.50
Student Council Co-Advisors Sarah Boeckman Greensview $848.50
Music Programs Judy Kenny Greensview $1,678.00
Safety Patrol Advisor Brett Diehl Greensview $1,091.00
Safety Patrol Advisor Amy Graver Windermere $1,091.00
Music Programs Dulcy Delcamp Windermere $1,697.00
Student Council Co-Advisors Dawne McGuire Windermere $545.50
Student Council Co-Advisors Noelle Fox Windermere $545.50
Safety Patrol .50 Kathy Rekstis Tremont $751.00
Safety Patrol .50 Mary Decker Tremont $545.50
Music Programs Kristin Rodriguez Wickliffe $1,697.00
Exhibit C-‐1 October 10, 2016
Supplemental Contracts
2 | P a g e
Continued
Music Programs (.50) Angela Brooks Barrington $751.00
Music Programs (.50) Deborah Gibson Barrington $751.00
Student Council Advisor Chris Hill Barrington $1,091.00
Safety Patrol (2/3) Mary Weasel Barrington $727.33
Safety Patrol (1/3) Clay Bogart Barrington $565.67
Health Services Continuing Education Laurie Long District $100.00
**Funded through source other than general fund %-Correction from previously approved amount Redaction of previously issued contract
Position Employee School Drama Set Manager David Bahgat UAHS
Exhibit C-‐2
October 10, 2016
Board Policy Update: Consent Item for Action
Number Policy Description
NEW 3223 Standards-‐Based Counselor
Evaluations To comply with new state laws related to school counselor evaluations.
Exhibit D-1
October 10, 2016
Description of Asset/quantity Building/ Department UACSD Tag and/or Serial Number ISBN number (if applicable) Reason
ibook battery (20) Technology obsolete ibook power adapter(2) Technology obsolete firewire cable (2) Technology obsolete kodak rechargeable battery (9) Technology obsolete rayovac laptop battery (10) Technology obsolete 1 box misc cds/dvds/zip drives Technology obsolete 1 box misc mind tapes, firewire hdd Technology obsolete canon mini dv camcorder Technology 5573 obsolete canon zoom lens Technology 102871 obsolete kodak and play sport recorder w/ charger Technology obsolete canon powershot d800 is Technology 102084 obsolete olympus voice recorder Technology 6613 obsolete miniHD flip video Technology 102877 obsolete palm pilot zire71 Technology 2643 obsolete palm pilot m515 Technology 4326 obsolete palm pilot zire71 Technology 2642 obsolete olympus voice recorder Technology 6612 obsolete cinema display adapter Technology APC UPS backup Technology isight firewire Technology 6172 obsolete airport express (2) Technology 104094 obsolete kodak and play sport recorder w/ charger Technology 8590 obsolete samsung tablet w/ case Technology 111311 obsolete
iPad 1st gen Technology 101677 obsolete barcode scanner Technology 3625 obsolete Technology obsolete Airport extreme a1202 power supply(8) Technology obsolete box of camera chargers Technology obsolete ultra flip video Technology 104397 ultra flip video Technology 104398 ultra flip video Technology 104400 ultra flip video Technology 104401 ultra flip video Technology 104402 ultra flip video Technology 104403 ultra flip video Technology 104404 neo2 Technology 104834 obsolete
To: Board of Education
From: Chris Potts, Executive Director of Business Services
Date: October 10, 2016
Subject: Request for Fixed Asset Disposal
UPP
ER
ARLINGTON SC
HO
OLS
EST. 1918
Page 2 October 10, 2016
ultra flip video Technology 104405 obsolete ultra flip video Technology 104406 obsolete ultra flip video Technology 104407 obsolete ultra flip video Technology 104408 obsolete kodak play sport Technology 101674 obsolete canon mini dv zr900 Technology 102433 obsolete canon r80 Technology 5571 obsolete olympus d-390 Technology 5572 obsolete olympus d-390 Technology 112065 obsolete plextor px-810uf Technology 1008218016484 obsolete dymo 90794 Technology 90794-0013651 obsolete serial controller Technology 20-00750-20 obsolete kodak play sport Technology 104535 obsolete asst remotes Technology obsolete Apple Airport Extreme Technology 103127 obsolete Apple Airport Extreme Technology 6f713737vzc obsolete Apple Airport Extreme Technology 6f7334qjycp obsolete Apple Airport Extreme Technology 6f7135vsvzc obsolete Apple Airport Extreme Technology 6f7334frycp obsolete network power Technology obsolete box of misc chargers/power adapters Technology obsolete network circuit card Technology obsolete neo2 Technology 104814 obsolete neo Technology 248179 obsolete neo2 Technology 104803 obsolete neo2 Technology 104823 obsolete neo2 Technology 104805 obsolete neo2 Technology 104395 obsolete neo2 Technology 104383 obsolete Asus mini computer Technology 104992 obsolete cisco ram Technology cisco switch Technology 104555 obsolete cisco switch Technology 104556 obsolete cisco switch Technology 104917 obsolete milan raven series fiber converter(6) Technology obsolete Box of reference books, outdated software Technology obsolete Surplus peripheries (keyboard, mice, etc) Technology obsolete Books, Audio Cassettes (479 items) St. Andrew School outdated Media Center materials (120 items) Jones Media Center outdated Music Department Books (367 items) Tremont outdated
Exhibit D-3 October 10, 2016
RESOLUTION
AUTHORIZING THE PURCHASE OF COMPETITIVE RETAIL ELECTRIC
SERVICE FROM THE LOWEST RESPONSIBLE BID SUBMITTED TO META SOLUTIONS FOR THE BILLING PERIOD COMMENCING WITH THE JUNE 2017 BILLING CYCLE AND TERMINATING NO LATER THAN THE MAY 2020 BILLING CYCLE.
WHEREAS, the School District is a member of META Solutions (f/k/a Metropolitan Educational Council) (the “Council”), a body authorized by state statute to aggregate purchasing needs of schools and of related nonprofit educational entities so as to take advantage of economies of scale when purchasing essential products and services; and
WHEREAS, the Council joined with other major school districts and educational purchasing councils to conduct a Request for Proposal for competitive retail electric service commencing with the June 2017 billing cycle and terminating no later than the close of the May 2020 billing cycle, with bids to be submitted for one, two and three year periods (the “RFP”); and
WHEREAS, the RFP seeks a single, fixed-price for all energy charges, excluding
capacity charges which shall be passed-through directly to the School District; and WHEREAS, the Council will send or has sent notices to bid on the School
District’s electric load to all competitive retail electric service providers licensed to sell power in the state of Ohio and registered with the applicable electric distribution utility; and
WHEREAS, the Council will select the lowest responsible bid submitted in response to the attached RFP, contemplated to be on or before November 1, 2016; and
WHEREAS, this School District may review the lowest responsible bid and
corresponding term and elect anytime up to 5:00 p.m. on November 3, 2016, unless extended to a later date as may be allowed under the RFP, to accept the lowest responsible bid with no obligation prior to that time or thereafter if the School District does not sign a Master Supply Agreement with the selected bidder; and
WHEREAS, the Superintendent or the Superintendent’s designee will review the
lowest responsible bid and corresponding term when the RFP is concluded and determine whether the lowest responsible bid provides for competitive retail electric service for all of the School District’s electric load that is the result of a public and competitive RFP;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE SCHOOL DISTRICT, COUNTY OF , STATE OF OHIO, as follows:
Section 1. The Board of Education of this School District does hereby consent, as a member of the Council, to the conducting of an RFP process by the Council for competitive retail electric service commencing with the June 2017 billing cycle and terminating no later than the close of the May 2020 billing cycle, with bids to be submitted for one, two and three year periods on such terms and conditions as the Council deems appropriate.
Section 2. The Board of Education of this School District does hereby
authorize the Superintendent or the Superintendent’s designee to execute a Master Supply Agreement to be prepared by the Council between the School District and the lowest responsible bidder in the RFP so long as the Superintendent or his appointee finds that the price reflects the results of a public and competitive RFP.
Section 3. The Board of Education hereby directs the Treasurer to review the lowest responsible bid once received and the Master Supply Agreement and determine if the School District has sufficient funds to certify this resolution and, if the Treasurer so finds, to certify this resolution.
M . seconded the motion and, after discussion, a roll call vote was taken and the results were: Ayes: Nays: The resolution passed. Passed: , 2016 BOARD OF EDUCATION, SCHOOL DISTRICT, COUNTY of OHIO Board President Attest: Treasurer
