C2 Specification for Goods, Services, Goods and …€¦ · Web viewSpecification template for RFQ to be used for Goods, Services, or Goods and Services (Part 2) Last modified by

Request for Quotation TemplateContract NPN 1.15

Specialised Trucks and BodiesINFORMATION ONLY: - Please Delete the first 2 Information

pages of this document before completing your RFQ

Use this Request for Quote document to undertake the purchase of:(Not limited to)

Refuse / Compactor Truck Vehicles; Street Sweepers and Cleaning Vehicles; Road Maintenance Units; Truck Bodies including Flat Tops, Curtinsiders, Service Bodies, Water

Tankers, Tippers, Trailers, Box, Low Loaders, Tipping, Tankers, Truck Mounted Cranes, Hook-loaders; Light Commercial (Utility) Bodies, Flat-tops, Service Bodies, animal Cages; Truck Mounted and Portable Forklifts/Cranes; Truck Mounted Elevated Work Platforms;

Commercial Van Fit-outs; Racking; Wheelchair Access Vehicle Conversions; Mobile Library Vehicles; Construction Site Caravans; Other Vehicle Conversions and Accessories e.g. Cargo Barriers, Protection Bars, Roof Racks, Towbars, Steps.

These products are covered under the following 13 Categories:

CATEGORY 1 – SUPPLY OF REFUSE/COMPACTOR TRUCK VEHICLESComprises the following items but is not limited to: Truck Based Garbage Compactor – Side

Loader Truck Based Garbage Compactor – Rear

Loader Truck Based Garbage Compactor – Front

Loader

CATEGORY 2 – SUPPLY OF STREET SWEEPERS & CLEANING VEHICLESComprises the following items but is not limited to: Road/Street Sweepers – Truck Based Footpath/Mall Sweepers – Compact & Walk

Behind Vacuum Vehicles Water Jet Cleaning Vehicles Sewer Cleaning Vehicles

CATEGORY 3 – SUPPLY OF ROAD MAINTENANCE UNITS Comprises the following items but is not limited to: Bitumen Patching Units Emulsion spraying & Storage Units Cement & Lime Stabilisation Units

Multi-Purpose Maintenance Units Bitumen & Aggregate Spreaders

CATEGORY 4 – SUPPLY OF TRUCK BODIESComprises the following items but is not limited to: Tray Bodies, Flat-tops Vans / Pantech’s Service Bodies Tippers Water Tankers – Truck Mounted Water Tankers – Slide on Curtinsiders

CATEGORY 5 – SUPPLY OF TRAILERSComprises the following items but is not limited to: Box Trailers Low Loaders Tipping Trailers Water Tankers

CATEGORY 6 – SUPPLY OF LIGHT COMMERCIAL (UTILITY) BODIES Comprises the following items but is not limited to: Tray Bodies / Flat Tops Service Bodies Animal Cages

Specialised Trucks & Bodies – NPN1.15 – RFQ Template v1.

LGAP/NPN Contract NPN 2.15

Request for Quotation Specification

CATEGORY 7 – SUPPLY OF TRUCK MOUNTED CRANES Comprises the following items but is not limited to: Truck Mounted Cranes Hook Loaders Truck & Trailer Mounted Forklifts Tail Lifters Skip Loaders

CATEGORY 8 – SUPPLY OF TRUCK MOUNTED ELEVATED WORK PLATFORMS Comprises the following items but is not limited to: Truck Mounted Boom Lifts Truck & Trailer Mounted Cherry Pickers

CATEGORY 9 – SUPPLY OF COMMERCIAL VAN FIT-OUTSComprises the following items but is not limited to: Shelving Racking Custom Fit-outs

CATEGORY 10 – SUPPLY OF WHEELCHAIR CONVERSIONS TO VEHICLESComprises the following items but is not limited to: Bus Conversions Motor Vehicle Conversions

CATEGORY 11 – SUPPLY OF MOBILE LIBRARIESComprises the following items but is not limited to: Truck Mounted Trailer Mounted

CATEGORY 12 – SUPPLY OF CONSTRUCTION SITE CARAVANSComprises the following items but is not limited to: Lunch Room Toilet Unit / Ablution Block Tool Room

CATEGORY 13 – SUPPLY OF OTHER VEHICLE CONVERSIONS AND ACCESSORIESComprises the following items but is not limited to: Cargo Barriers Bull Bars Roll Bars and Roll Cages Tow Bars Roof and Body Racks

WHOLE OF RANGEA Contractor’s “Whole of Range” may fall within the general scope of this Contract.

- 2 -

If you wish to obtain a quote for any of the products covered by the above Categories, then delete the two Information Only pages and complete the following Request for Quote document.

Complete each section of the RFQ document where highlighted in yellow. Leave in anything that is not highlighted. You only need to add as much or as little information as you believe is adequate to ensure suppliers completely understand your requirements.

Those sections marked (DELETE IF NOT REQUIRED) or (DELETE SPECIFIC LINE ITEMS IF NOT REQUIRED) require you to make a decision whether you want the particular item included in your quote as an additional expense, or not. If not, simply delete the entire section from the RFQ document.

Once completed, save the RFQ to your system then go to VendorPanel. Complete the process to request a quote in Vendor Panel under NPN1.15 – Specialised Trucks & Bodies . Add the RFQ document , to your request as an attachment when prompted then submit to the suppliers of your choice for response.

Go to the LGA Procurement website – www.lgaprocurement.sa.gov.au for more information on all contracts or contact us on 8224 2000 or email [email protected] if you require further information or clarification on the contract or on using VendorPanel.

Delete the two pages above then proceed with your RFQ

mailto:[email protected]

http://www.lgaprocurement.sa.gov.au/

Request for Quotationfor Supply of Specialised Trucks and Bodies

CouncilAddress:

Telephone:Authorised Officer:

Add Council detail here:

Local Buy Contract Number NPN 1.15

Request for Quotation (RFQ) Title Enter project title hereE.g.:. Supply of 1 x 22 m3 side Loader

Request For Quotation Number: Council to enter Request For Quotation Number from their own RFQ Register. E.g.: LGASA0101

Closing Time for RFQ: E.g.:. 5pm - 2nd April 2016Refer Specification Clause 13.7 to 13.10

Quotes to be returned to: Via Vendor Panel

Statutory Evaluation Period

Refer Specification Clause 13.1

Purchasers are required to advise Contractors or their Agent/Dealers of their Statutory Evaluation Period at the time the Purchase issues a “Request for Quotation”.

A Statutory Evaluation Period is the period (in days) the Purchaser requires to evaluate the Quotation before making a formal decision and issuing a Purchase Order.

The Purchaser wishes to advise that the Evaluation Period allocated to this Quotation is 90 Days

Council Use Only

Council has registered with Local Buy to use Contract NPN 01-15

YesDate of E-mail: E.g.: 1st October 2015

A contractor’s quotation is to remain valid for 30 days.

© 2015 Local Buy Pty Ltd. All rights reserved

Supply of Specialised Trucks & Bodies Local Buy Contract NPN 1.15


No Trailer, supplied under this Contract, shall have a build plate older than three months – without written approval from Local Buy and the Purchaser.

Introduction

This Request for Quotation is issued under Part 3 Specifications and Part 4 General Conditions of Contract of National Procurement Network (NPN) Contract NPN 1.15 for the Supply of Specialised Trucks and Bodies.

Purchasers are to ensure they have read these documents along with any non- compliances pertaining to an individual Contractor.

Details are available from [email protected] or on 08 8224 2000

Contractors are required to individually itemise and cost all components associated with the supply of a complete vehicle.

The contractor and their Agents/Dealers are reminded of Clause 5.21 of the Purchasers Conditions of contract.

5.4 The Vendor is to ensure RFQ responses issued under their own hand are fully itemised and individually priced. No grouping of the Deliverables and amalgamation of costings is allowed. RFQ responses issued which do not conform may be returned by the Purchaser to the issuing Vendor to reformat and resubmit to the Purchaser. This requires the Contractor to individually list all requested accessories, details of the cab chassis and available options, body configuration, pre-delivery, vehicle movements, extended warranty options and training being offered.

- 4 –© 2013 Local Buy Pty Ltd. All rights reserved

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mailto:[email protected]



Contractors are required to supply the following with their quotations.Purchaser to delete items they do not require to be supplied with their quotation

The contractor must supply the following as part of their complete quotation to council.

1. Expected delivery date if order is placed within 30 days of the date of the Quotation.

2. The Contractor must attach to all Quotations, forwarded to Purchasers, a Fit for Duty Statement in which they guarantee the equipment outlined in the Quotation shall offer satisfactory performance and productivity to the Purchaser after the equipment is commissioned.

3. Illustrations of proposed Trailer(OPTIONAL)

4. Drawings of proposed Body (OPTIONAL)

5. Brochures of proposed Cab Chassis (OPTIONAL)

6. Contractors must submit with their quotations an Operating Noise Schedule. (OPTIONAL)

7. The contractor is to complete any attached pro-forma as supplied by the Purchaser.

8. Engine performance data on proposed Cab Chassis (OPTIONAL)

9. Details of oils and coolants used in the proposed Cab Chassis (OPTIONAL)

10. Details of oils and coolants used in the proposed Body(OPTIONAL)

11. Contractors must supply with every quotation to the Purchaser a detailed and itemised list showing the service interval of the Cab Chassis, Body and cost of relevant parts and their part numbers required per service, volume of coolants and lubricants required per service to a total of 4yrs / 60000 km, a Service Contract may be formed on the basis of costs supplied. (OPTIONAL)

12. A Contractor, whose equipment runs engines that are based on Selective Catalytic Reduction (SCR) technology, must supply usage figures for AdBlue in their engines. (OPTIONAL)

13. Contractors must supply, with their quotation, a detailed list and pricing of specialist tools required to service and maintain the equipment being quoted on. (OPTIONAL)

14. Any free services which the Contractor nominates to supply, additional to those specified, shall be carried out in accordance with the details supplied by the Contractor at a site approved by the Purchaser.


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Purchasers are to complete the relevant section either A (Truck) or B (Trailers) and delete the other.

A (Truck Bodies)

Scope of Project

Purchaser to outline the task they are undertaking.

E.G. Supply and deliver one side loading 22m3 refuse compactor

Details of Truck being replaced

Supply details of Truck/Bus currently in use and if you are satisfied with its performance.

International Garwood combination

Shortcomings of Truck being replaced

Supply details of improvements the Truck/Bus currently in use required to ensure you are satisfied with the performance of the new Truck.

Overheats while proceeding at low speeds in summer

List Preferred Truck Chassis Brand(s)

Councils have 3 ways of sourcing pricing for Chassis

1. Councils can direct the Contractor to obtain quotations from the Council’s preferred chassis supplierIf Council chooses this option they are to supply the contact name and details of their preferred suppliers(s). Councils are to ensure compliance with their internal purchasing policy with regards to the number of quotes required.

If council is using this method please complete Section 1 and delete Sections 2 & 3.

2. Council can direct the Contractor to obtain quotations from the Contractor’s referred truck supplier.


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If Council chooses this option they are relying on the Contractor to supply quotations from suitability qualified suppliers. Councils are to ensure compliance with their internal purchasing policy with regards to the number of quotes required.


3. Councils can access prequalified suppliers under NPN Contract - 04-13 - Trucks for Local Governments.Councils direct the Contractor to approach the qualified suppliers for a quotation on their requirements. Councils are also required to forward a copy of this RFQ to the contracted chassis supplier to ensure Councils receive the fixed pricing offered under the arrangement.


Details of Chassis Required

<insert details here>

SECTION AThe Chassis is to be supplied by Council’s Preferred Supplier(s)

The Chassis is to be supplied by the Council’s Preferred Supplier(s). The Contractor is to approach the following companies and obtain quotations on behalf of the Council.

1. Company Name:Contact Person:Email:Phone Number:



SECTION BThe Chassis is to be supplied by the Contractor’s Preferred Supplier(s)


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The Chassis is to be supplied by the Contractor’s Preferred Supplier(s). The Contractor is directed by Council to supply quotation(s) to Council from their own Preferred Supplier(s). These quotations are to be Marked “Preferred Suppliers”.

SECTION CThe Chassis is to be supplied under NPN Contract 04-13 – Trucks for Local Government

The Council directs the Contractor to obtain quotations for the required Chassis from Contracted Suppliers of NPN Contract 04-13 – Trucks for Local Government.

The Council directs the Contractor to forward a copy of this RFQ to the relevant contracted chassis supplier as proof of origin. All of the following Suppliers have a proven track record of servicing the needs of Local Government and must be afforded the opportunity to supply a quotation to the relevant Council. Note: Council to delete the suppliers that do not produce the required chassis type. Councils are also required to insert contact name and email of selected suppliers (obtainable through VendorPanel)

Make / Brand Supplier – Trading Name Light Rigid

Hybrid Light Rigid

Medium Rigid

Heavy Rigid

Prime Mover

Hino Hino Isuzu Isuzu Australia Iveco IVECO Trucks Australia Limited Mercedes / Mercedes Benz Mercedes-Benz Australia/Pacific P/L Mercedes – Fuso(Mitsubishi) Mercedes-Benz Australia/Pacific P/L Mercedes – Freightliner Mercedes-Benz Australia/Pacific P/L

PACCAR – DAF Kenworth Trucks & DAF Trucks Australia

PACCAR - Kenworth Kenworth Trucks & DAF Trucks Australia

Scania Scania Australia P/L

Volvo – VolvoVolvo Group Australia Pty Ltd t/a UD Trucks, Mack Trucks Australia & Volvo Trucks Australia

Volvo – MackVolvo Group Australia Pty Ltd t/a UD Trucks, Mack Trucks Australia & Volvo Trucks Australia

Volvo - UDVolvo Group Australia Pty Ltd t/a UD Trucks, Mack Trucks Australia & Volvo Trucks Australia

Western Star – Western Star

Western Star Trucks Australia & MAN Automotive Imports

Western Star – Dennis Eagle

Western Star Trucks Australia & MAN Automotive Imports


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Western Star - MAN Western Star Trucks Australia & MAN Automotive Imports

Accessories Truck

List accessories required in detail.

T35 window tintingBlackduck canvas seat coversStone guardRubber floor mats

Details of Body Required

List body specifications required in detail.

22 cubic metre side loading compactor

Accessories Body


3 cameras 4 rotating beacons Hand washing station

B (Trailer)

Scope of Project (Trailer)

Purchaser to outline the task they are undertaking.

EG. Supply and deliver 14 rear tipping side 8 x 4 twin axel trailers

Operational use of Trailer


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Supply details of what work the Trailer will be doing.

E.G. OFF ROAD - To be used by our Parks and Garden department for use in maintaining tracks in Parks

Details of Load the Trailer will be carrying

Supply details of load the trailer will expect to carry.

Road Base and Sand

Tow Hitch Required

Supply details of tow hitch required

Bartlet Ball

Type of Lighting required

List types of lighting required in detail.

All LED

Body Materials

Steel

Finish

List how you want the body finished.

Hot Dipped Galvanised

Accessories


2 spare wheelsTool Box on Drawbar

Details of Vehicle Towing Trailer

UD MK6


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** ** ** ** **


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C - Common InformationTo be completed for all RFQ’s

Regional Location of operation

Supply details of physical geographical location the Truck will be located in and used.

E.G. Scenic Rim Regional Council

Climatic conditions

Supply Details of climate conditions Truck will be operated in.

Winter Minimum: -0 Degrees CelsiusSummer Maximum 45 Degree CelsiusHumidity Max 80%

Implementation time table

[This section should detail the proposed schedule, if relevant, including commissioning date, and a due delivery date].

E.G. Within eight weeks of date of Purchase Order

Registration of machine

Supply details of Councils current registration requirements.

Common Date: eg 1st April common commencement3rd Party Insurance Company: Local Government Risk Services

Extended warranty requirements

Extended warranty details sought to be supplied with Quotation for Truck and Body.Quotations are to separately itemise warranty travelling and accommodation costs.

5 years Manuals required

List all manuals required and format they are to be supplied in.


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Workshop Manuals - 3 copies in CDrom versionVehicle Operator Manuals – 3 copies (hardcopy)

Training required

List all Training required and format they are to be supplied.

Cert4 training for workshop maintenance staff

Servicing authorisation

List here if written remote servicing authorisation is required and detail to what level is required.

Warranty and service repair authorisation required for 2 Council workshop staff to be conducted at the OEM training facility in Melbourne with Certificates issued on completion to allow Council staff to conduct warranty assessment and repairs.

Final testing and inspection location

Council to advise Contractor if they wish final testing to occur at their location (depot etc) or at the contractors’ location.

(If testing and final inspection occurs at the Contractor’s premises final acceptance must occur at the nominated delivery location as advised by Council)

Delivery and pricing

If the Contractor fails to deliver the ordered goods and / or services by the agreed delivery date, a Purchaser may cancel the Purchase Order.

The quoted price is inclusive of all charges for packaging, packing, insurance and delivery of the goods in accordance with this agreement; and all taxes except GST.

Price may not be increased without the Purchaser’s prior consent.

The Purchaser has the right to refuse to give its consent.

Payment schedule

Nominate the payment schedule –

E.G. based on completion of Vehicle.


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Note: dealers may ask for progress payments where the timeframe for completion of the body extends past 12 weeks. Councils may accept or reject such requests.

Special conditions

Special conditions should be used by the Purchaser to add or to amend the General Conditions of Contract or to highlight any special or unusual circumstance particular to the supply of the services.

Eg: dealer is to apply Council decals to both doors of vehicle. Decals will be provided by Council.


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Council authorisation

Authorised by:

Council name:Council officer:Position:Phone: Fax:

Signature: Date:

Supplier acceptance

I/we accept and understand all specifications relating to this Request for Quotation and understand and agree this Request for Quotation is not regarded as an order, contract or approval to initiate works.

All replies to this Request for Quotation are subject to approval.

Supplier acceptance by:

Company name:Representative:Position:Phone: Fax:

Signature: Date:

Please return this Request for Quotation document with your quotation response to the above mentioned Council Representative.

The Quotation will not be accepted without Purchaser receiving this document back signed.


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Documents

C2 Specification for Goods, Services, Goods and …€¦ · Web viewSpecification template for RFQ to be used for Goods, Services, or Goods and Services (Part 2) Last modified by