Bylaws of the Norland Vikings Alumni Association To Thee Dear Norland High We Pledge

Devotion; for thee our hopes, our fears, our

aims are one. Our love for thee is boundless as

the ocean; for thee we’ll work from dawn to

setting sun. We’ll think of Norland High with

deep emotion, while through the years, the

course of life is run.

2/7/2015

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TABLE OF CONTENTS

Preamble: Purpose……………………………………….….…3

Article I: Name…………………………………………..…....3

Article II: Offices……………………………………………...4

Article III: Members………………………………………..…4

Article IV: Executive Board of Directors…………………..5

Article V: Executive Board of Directors Meetings…...6

Article VI: General Meetings…………………………………8

Article VII: Officers & Duties…………………….…………..9

Article VIII: Committees………………………………………13

Article IX: Other Provisions………………………………...14

Article X: Fiscal Year………………………………………..15

Revision History ......................................................... ………16

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Norland Vikings Alumni Association Bylaws

Miami Norland Senior High School

Miami-Dade County, Miami, Florida

PREAMBLE

The purpose of the Norland Vikings Alumni Association (NVAA) of Miami-Dade

County, Miami, FL is to serve as a support group for Miami Norland Senior High

School within the guidelines of the Miami-Dade Public Schools. This purpose may

be achieved through the promotion of four core initiatives: (1) the gift of time and

talent of the NVAA members to the school for various programs benefiting the

students (2) the contribution of funds, individually or collectively by the NVAA for

financial assistance, a Laptop Initiative and Scholarship Fund (3) the contribution of

opinions and ideas to the school’s administration based on the schools strategic

plans, and (4) the creation of activities, parties, events and reunions for camaraderie

amongst the alumni body. All of these initiatives, of course, assume the underlying

goal of involving the alumni in long-term loyalty and dedication to Miami Norland

Senior High School and its programs.

ARTICLE I

NAME

The name of the Not-for-Profit Corporation shall be the Norland Vikings Alumni Association,

Incorporated.

This corporation was organized exclusively for charitable and educational purposes,

within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as now

enacted or hereafter amended, including, for such purposes, the making of distributions

to organizations that also qualify as exempt organizations.

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ARTICLE II

OFFICES

Section 2.1 Address:

The principle address of the association shall be in Miami-Dade

County, Florida.

Section 2.2 Offices:

The NVAA may have offices at Miami Norland Senior High School or such

other places deemed necessary by the NVAA’s Executive Board of

Directors.

Section 2.3 Registered Agent:

The registered office of the Association shall be established and

maintained at P.O. Box 694861, Miami, FL 33269.

ARTICLE III

MEMBERS

Section 3.1 Members shall include the following :

(a) All graduates of Miami Norland Senior High School.

(b) Non-graduates who attended Miami Norland Senior High School at any time.

(c) An individual designated as a Non-Alumni but displays dedication

to and supports Miami Norland Senior High School or the NVAA.

Section 3.2 Membership Cards

All active NVAA members shall be issued a membership card during

a new membership period at the discretion of the Board of Directors.

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Section 3.3 Membership Dues

The NVAA annual membership dues shall be $25.00 but fees are subject

to change based on the economy and rate of inflation. An incentive

program may be established to promote membership fees at reduced

rates such as an Early Bird Membership period.

Section 3.4 Member Denial or Removal

If an active or potential member is considered controversial, poses

a threat or sheds a negative light on the alumni association they

may be denied membership. In the event they are an active

member they can be removed as a member with a majority vote of

the alumni association body at a General Meeting. That individual

will be reimbursed their membership dues if it is prior to July 1st

of the calendar year.

ARTICLE IV

EXECUTIVE BOARD OF DIRECTORS

Section 4.1 Management of the Association

The management of the affairs of the alumni association shall be vested

in the Executive Board of Directors, all of whom are elected or appointed.

The Executive Board of Directors shall establish policy and direct the

supervision and management of the affairs of the alumni association in

conformity with the Bylaws and parliamentary procedures. It shall

receive and approve the reports of all officers and committees. The

Executive Board shall approve all budgets, commissions and obtain

annual audits and financial reports. Once the Executive Board approves

the annual budget the NVAA members must vote to approve it. Once the

Executive Board approves the budget the NVAA members must vote to

approve the annual budget.

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Section 4.2 Number of Executive Board of Directors

The Executive Board of Directors shall consist of a minimum of 5 and a

maximum of 7 elected Board members.

Section 4.3 Elections of Executive Board of Directors

(a) The initial Executive Board members shall be voted in upon the

alumni association’s inception by alumni members present in that

initial general meeting.

(b) Each successor to an elected Executive Board of Director

shall be voted in by active alumni association members.

(c) Non-alumni seeking an Executive Board position shall be considered after 2 consecutive years of active NVAA membership.

(d) Must be an active member for at least one (1) year to be ballot eligible as a member of the Board of Directors. Must be an Executive Board member at least one (1) year to be ballot eligible for the position of Vice-President. Must be an Executive Board member at least two (2) consecutive years to be ballot eligible for the position of President.

(e) During a NVAA Board Election, 10% or more of the active, qualified alumni association members must submit a ballot in order to validate the election. This vote may be done at a general meeting, a special election meeting or via electronic mail on the day of the election. Election time frames will be determined in advance by the Executive Board of Directors.

Section 4.4 Tenure of Executive Board of Directors

(a) All Executive Board of Directors (President, Vice-President,

Secretary, Treasurer, Membership Coordinator and General Board

members) shall serve a consecutive, 2-year term.

(b) All Executive Board of Directors must be re-elected to an

additional term after their 2-year term expires. They can be

elected for numerous 2-year terms.

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ARTICLE V

EXECUTIVE BOARD OF DIRECTORS MEETINGS

Section 5.1 Meetings of the Executive Board of Directors

Regular meetings of the Executive Board of Directors shall be held on the

1st or 2nd Thursday of the calendar month. The Executive Board of

Directors shall determine the order of such business prior to each

meeting. It shall be the duty of the Secretary or Treasurer of the Executive

Board of Directors to provide a 5-day notice via electronic mail of the

date, time and location of the Executive Board meeting to each Executive

Board Director.

*Emergency meetings maybe held within 24-hour notice.*

Section 5.2 Quorum and Voting for Meetings

The presence of at least four (4) Executive Board of Directors constitutes a

quorum for the transaction of business. Each Executive Board member

shall have one (1) vote and the affirmative majority vote of the Executive

Board of Directors at a meeting at which a quorum is present shall be the

act of the Executive Board of Directors, except as otherwise specifically

provided by law or these Bylaws.

Section 5.3 Conduct of Meetings

The President or in the President’s absence, the Vice-President shall

preside at each meeting of the Board of Directors. The Secretary or in the

Secretary’s absence, an appointed Secretary or Treasurer shall record the

minutes of the meeting. The presiding officer along with the Secretary

or Treasurer shall rule whether there is a quorum present.

Section 5.4 Attendance of Meetings

Executive Board members must attend 75% of all meetings A written,

verbal or electronic mail notification of an Executive Board members

absence must be provided to the Secretary 24 hours prior to the meeting.

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Section 5.5 Vacancy Created by a Director’ s Resignation or Removal

In the event an Executive Board of Director vacates, resigns or is removed

from their position, the President can appoint an active alumni association

member or Executive Board member to fill that position until that term

expires.

Section 5.6 Removal or Resignation of an Executive Board of Director

The Executive Board of Directors may remove any Executive Board

member at any time when such removal is in the best interest of the

Executive Board of Directors and the alumni association. The

determination to remove an Executive Board member may be made in

several ways:

(1) The Executive Board of Directors by a majority vote

may remove a Board member. The Executive Board of

Directors must bring the removal or resignation decision

before the alumni body to receive a majority vote.

(2) Active NVAA members by a majority vote may

remove an Executive Board member.

NOTE: An Executive Board member may resign at any time by notifying

the Secretary or President in writing or via electronic mail.

Section 5.7 Appointment of an Executive Board of Director

In the event an Executive Board of Director vacates, resigns or is removed

from their position, the President can appoint an active alumni association

member or Executive Board member to the open position until the end of

that term.

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ARTICLE VI

GENERAL MEETINGS

Section 6.1 Meetings

The NVAA shall meet at least 6 times in a calendar year with the alumni body in what is termed a General Meeting.

*Emergency meetings may held within a 24-hour notice.*

Section 6.2 Notice of Meetings The Secretary or Membership Coordinator shall prepare a complete list of

all active members. All active members will be notified at least 1 week in

advance of all scheduled meetings. The notification shall state the time,

date and location of the General meetings.

Section 6.3 Conduct and Quorum of Meetings

The President or in the absence of the President, the Vice-President shall

preside at the General Meetings. The Secretary or in the absence of the

Secretary, an appointed Secretary or the Treasurer shall record the

minutes of the meeting. The quorum for any meeting of this alumni

association, either general or special, shall be ten (10) members in good

standing.

Section 6.4 Meeting Agenda

This standing meeting agenda will serve as the prescribed order of

business for the General Meetings of the alumni association.

I. Call to Order

II. Reading and Approval of Minutes III. Reports of Officers and Committees

IV. Old Business

V. New Business

VI. For The Good of the Order

VII. Adjournment

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ARTICLE VII

OFFICERS & DUTIES

Section 7.1 Officers and Elections of the Alumni Association

The Officers of the Alumni Association shall consist of a President, Vice-

President, Secretary, Treasurer and Membership Coordinator. The

General Board members and Parliamentarian are a part of the Executive

Board but are not Officers. The Executive Board of Directors may also

create such officers as it deems necessary. All Officers and General Board

members shall be elected by the active members of the alumni association.

The officers shall be elected at the NVAA Board Election in November on

even number years. Newly elected Executive Board members shall begin

their official term January 1st of the new calendar year following the

election. All Officers of the NVAA shall reside within the local areas

which includes Miami -Dade, Broward, Palm Beach & Monroe Counties.

No Miami Norland Senior High School employee can serve as the Vice-

President or President of the alumni association as it may present a

conflict of interest.

Section 7.2 Removal or Resignation of an Officer

The resignation or removal of an Officer shall be according to Article V, Section 6 of these Bylaws. The vacancy created may be filled as stated in Article V, Section 5 of these Bylaws.

Section 7.3 President

The President is the CEO (Chief Executive Officer) of the organization and

Chairman of the Executive Board of Directors.

The President provides leadership and vision, proposes the

direction and ensures that the organization is working toward its

stated goals.

The President shall preside at all meetings of the Executive

Board of Directors and General meetings. The President, with the

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other officers of the Executive Board shall appoint the chairs of

committees.

Unless otherwise provided by these Bylaws, the President shall be

an Ex-officio member of each committee.

The President appoints a Parliamentarian and can remove or

replace that person at his/her discretion.

Section 7.4 Vice-President

In the event of the President’s absence, the Vice-President shall exercise all the

duties of the President.

The Vice-President shall assist the President in overseeing and

coordinating all the committees and shall serve as an Ex-officio

member of each committee.

Shall sit on the schools EESAC committee.

Section 7.5 Secretary

The Secretary shall maintain the minutes, records and Bylaws of the

alumni association. The Secretary shall be responsible for keeping a

written record of all Board and General meetings of the alumni

association making sure that all active members and the Executive

Board of Directors receive the minutes and records.

The Secretary shall be responsible for all correspondence,

meeting minutes and communicating them to each Executive

Board member within 5-7 days.

The Secretary shall prepare agendas for meetings in consultation

with the President. The Secretary maintains records of association

members.

If applicable, the Secretary shall write and edit the association’s

newsletters. The Secretary shall place the alumni association’s press

releases on social media and local media along with making use

of other available communication channels.

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Section 7.6 Treasurer

The Treasurer is responsible for accountability of alumni association’s

finances, for maintaining accurate records and for preparing a monthly,

quarterly and annual statement of the alumni association’s accounts.

The Treasurer is responsible for setting up systems to deal with the

association’s finances and oversees annual membership

subscriptions if applicable in conjunction with the

Secretary/Membership Coordinator.

The Treasurer, Secretary and/or President will manage financial

records and banking accounts.

Section 7.7 Membership Coordinator

The Membership Coordinator shall devise and implement strategies

for increasing membership and alumni participation.

The Membership Coordinator organizes events to increase the

alumni association’s membership and must have at least 1 yearly

membership drive per calendar year. The Membership Coordinator

may suggest possible activities and events to the committees,

investigate costs and venues along with generating new ideas to

engage the alumni.

The Membership Coordinator shall organize events to welcome

new alumni association members and recent Norland graduates.

The Membership Coordinator must attend alumni events and athletic

events to promote membership for the alumni association.

Section 7.8 General Board Members

The General Board members will be a part of various committees and/or

chair special committees.

General Board members may assist other Officers and members of

the Executive Board with their duties.

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General Board members will assist in fundraising, alumni events

and membership drives.

Section 7.9 Parliamentarian

The Parliamentarian shall advise the presiding officer in responding to

points of order and parliamentary inquiries. The Parliamentarian will

generally provide advice on conducting the meeting according to the

rules.

The Parliamentarian, who should be seated next to the presiding

officer has a non-voting, purely advisory role. Only the presiding

officer, not the Parliamentarian shall rule on the proper application

in accordance to Robert’s Rules of Order. The Parliamentarian will

carry out the Robert’s Rule of Order when officiating meetings.

The Parliamentarian is appointed by the President and may be

removed or replaced at the discretion of the President at anytime.

Section 7.10 Ex-Officio

The Ex-Officio position is an appointed position. The past

Executive Board of Directors’ President or Vice President shall

automatically be appointed into the Ex-Officio position after his or her

term of President or Vice-President has concluded. They shall serve as an

Ex-Officio for a 1-year term. Should the Ex-Officio refuse to serve

his/her term then Ex-Officio may recommend a past Board of Directors

member fill their position. The current Board of Directors must approve

of this individual by a majority vote.

The Ex-Officio will serve on the Executive Board

Committee in a non-voting, advisement role and

shall attend the Executive Board Committee’s

meetings.

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ARTICLE VIII

COMMITTEES

Section 8.1 Standing and Special Committees

The Executive Board of Directors may designate 1 or more standing or

special committees necessary to do the work of the alumni association as

long as they are not in conflict with the duties assigned in other

provisions of these Bylaws.

Section 8.2 Quorum and Voting

A majority of the members of any committee shall constitute a quorum for the

transaction of business at any meeting of that committee. Each active member

of the committee shall have one (1) vote. All committee decisions must be

presented to the Executive Board Directors for a final approval.

Section 8.3 Members

All active members present of the alumni association are eligible to be

on a committee and can vote on items.

ARTICLE IX

OTHER PROVISIONS

Section 9.1 Amendments

The Executive Board of Directors or any active alumni association

member may make proposals for Bylaws amendments. Proposed

amendments shall be presented at any General meeting provided that

notice of the amendment has been given and the amendment is

distributed to the alumni body at least 30 days prior to the meeting in

which the amendment is being presented for vote. A majority vote of

active alumni association members present at any General meeting shall

be required for adoption of the proposed amendment. These Bylaws may

be amended at any time by a 2/3 majority vote of the Executive Board of

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Directors with the approval by the alumni body. No part of the Bylaws

shall be amended or annulled except by the methods herein described.

* Only in the event of special circumstances, can these Bylaws be amended by

the Executive Board of Directors and brought before the alumni body within

10-15 days for adoption.*

Section 9.2 Funds for the Association

Initially, funds for the alumni association shall be established by the

alumni membership. Any donations or contributions made to the alumni

association shall be used to promote the goals and purposes of the alumni

association as set forth in the Preamble of these Bylaws. Funds shall be

held in an established bank account under the authority of the alumni

association’s Treasurer, Secretary and President. No funds of alumni

association may be used in any other manner than as stated in these

Bylaws.

Section 9.3 Form of Notice

Under the provisions of these Bylaws whenever notice is required to be

given to any Executive Board of Director or committee member and no

provision is made as to how such notice shall be given, it shall be

considered a personal notice. However, any such notice may be provided

in writing, via fax, mail or electronic mail. Any notice shall be

considered given at the time it was sent by any of the permitted methods

herein stated.

ARTICLE X

FISCAL YEAR

The fiscal year of the Association shall begin on July 1 and end on June 30th of the

following year.

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HISTORY

VERSION

NUMBER

DATE FIGURE, TABLE OR

PARAGRAPH #

TITLE/BRIEF

DESCRIPTION

EDITOR

1.0 6/15/2011 Original draft of

document

Angelic Jeffers

2.0 7/1/2011 Viking, Table of

Contents & History

Table

2nd draft of document.

Revised Articles I –

Article X

Angelic Jeffers

3.0 8/28/2011 3rd draft of document

Revised Articles I –

Article X

Angelic Jeffers &

Milton Parris Jr.

4.0 8/30/2011 4th draft of document

Revised Articles III-IX

Executive Board

5.0 1/2/2012 FINAL DRAFT Executive Board

& General Body

6.0

4/01/2014

REVISED

Executive Board

Directors

7.0 2/7/2015 AMENDED Executive Board & General Body