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by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Eric Cameron, Cyndi Krebs

EXPLORING MICROSOFT OFFICE 2013 VOLUME 1

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Introduction To PowerPoint

• A PowerPoint presentation is an electronic slide show saved with a .pptx extension after the file name.

• A slide is the most basic element of PowerPoint.

The PowerPoint Window

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Note Button

Comments button View buttons Zoom slider

Fit slide to current window button

Slide number

Ribbon

Title bar

Status bar

Thumbnails

Slide pane

Splitter bar

Notes pane

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Using PowerPoint Views

• We will talk about 3 views which are:1. Editing View (Normal)2. Reading View3. Slide Show

• The default view in PowerPoint is Normal View

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Normal View

• Editing View (Normal View) displays with two panes that provide maximum flexibility in working with the presentation. • The pane on the left side of the screen

shows thumbnails, which are miniature slides.

• The slide pane on the right displays the current slide. This is where you make edits to slide content and add notes.

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Normal View

Thumbnails

Slide pane

Splitter bar

Notes pane

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Reading View

Navigation

Views

Menu

Title bar

Reading View is used to view the slide show in full screen, one slide at a time

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Slide Show ViewSlide Show view is used to deliver the completed presentation full screen to audience, one slide at a time, as an electronic presentation.

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Typing Speaker Note

To create a speaker note:1.If the Notes pane is not visible, click Notes on the status bar.2. Drag the splitter bar between the Slide pane and the Notes pane up to expand the Notes pane.3. Click in the Notes pane to begin typing. To modify the text, click the HOME tab and apply formatting using the tools in the Font and Paragraph groups.

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NEW SLIDE

• To insert a new slide :1- Go to slide group in the home tab2- Click on new slide.3- Chose the layout you want.4- Click on Add Slide.To add a slide that contains the same content of an existing slide in a presentation, you can duplicate the slide

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NEW SLIDE- HIDE SLIDE

New Slide Layout

Hide Slide

Duplicate Slide

Hide slide means that the slide will be hidden in the presentation.

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Slide Layouts• PowerPoint provides a set of predefined

slide layouts that determine the position of the objects or content on a slide.

• When you click the New Slide arrow on the Home tab, a gallery from which you can choose a layout displays.

• To change an existing slide layout: select the slide then click Layout arrow in Slides group on the Home tab.

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Slide Layouts

Title Slide

Title and content slide using SmartArt

Title and Content Slide

Section header

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Reorder Slides

TO ORDER YOUR SLIDES:Drag the slide to the place that you want in the slide pane.

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Insert A Picture

To add a picture, do the following:1.Click the INSERT tab.2.Click Pictures in the Images group.3.Navigate to the location of your picture files and click the picture you want to use.4.Click Insert.

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Creating Shapes

To create a shape in PowerPoint :1.Click the Insert tab2.Click the shape you desire from the Illustrations group.3.Drag the cross-hair pointer to control the approximate size of the shape as desired.4. Release the mouse button.

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Creating Shapes

Shapes

Insert tab

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Shape Fill

You can choose a solid color fill, no fill. To change the fill of a selected object:1.Click Shape fill in the Shape Styles group on the Format tab. 2.The Shape fill gallery provides color choices that match the theme colors or color choices based on Standard Colors.

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Shape FillShape Fill

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Changing Shape Outline

Line weight

No Outline Option

Shape Outline

Format tab

Shape Outline Color

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Flipping Objects

To flip an object:1.Click Rotate arrow from the Arrange group on the Format tab.2.Select one of the options to flip.3.Chose flip vertical or flip horizontal

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Order Objects• You can order shapes by placing them under or on top of one

another. • The order of the layers is called the stacking orderTo change the order of a stack of shapes:1. Select a shape.2. Click the FORMAT tab.3. The Arrange group on the FORMAT tab includes the Bring Forward and Send Backward arrows to open a submenu for each that includes the following options:Bring to Front Moves the shape to the top of the stacking orderSend to Back Moves the shape to the bottom of the stacking orderBring Forward Moves the shape up one layerSend Backward Moves the shape down one layer

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Organization Chart

To create an organization chart:1. Click the INSERT tab.2. Click SmartArt in the Illustrations

group.3. Click the organization type in the

right pane.

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Organization ChartSmartArt

Organization chart

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Modifying A Theme

Themes can be modified once they have been applied.To change the theme:1. Click the Design tab.2. In the Themes group click More, and then choose the Theme you want to change to.

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Modifying A ThemeTheme Gallery

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Animating Objects• An animation is a movement that

controls the entrance, emphasis, exit, and/or path of objects on a slide.

• To apply animations to text or other objects:

1- Select the object you want to animate.2- Click the Animations tab.3- Click an animation type to apply. 4- Click Effect Options to display available options related to the selected animation type.

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Animating Objects

Animation gallery

Animations tab

Effect Options

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Transitioning Slides

• A transition is a specific animation that is applied as a previous slide is replaced by a new slide.

• Transitions are selected from the Transition to This Slide group on the Transitions tab. You can select from the basic transitions displayed.

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Transitioning Slides

Transitions

Effect Options

Apply To All Slides