Business Letters

Cover Letters and Mailing Labels too!

Letters Correspondence sent from one business or

individual to another. Types of Letters:

Personal-Business Letter Includes no letterhead (stationery)

Business Letter Includes letterhead (stationery)

Top margin is usually 2-2 ½ inches. Side margins are typically 1 inch.

Parts of a Letter Return Address Date Attention Line Letter Address (Inside Address) Salutation Subject Line Body Complimentary Close Signature Block - writer’s typed name – QS below closing

Can also include writer’s title on same line or below.

Reference Initials Attachment/Enclosure Notation

Types of Business Letters Formats for Business Letters:

Modified Block –Date, closing, and signature block are typed at center point (six tabs over).

Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs).

Punctuation Styles: Open Punctuation – No punctuation after salutation or closing.

Mixed Punctuation – A colon after the salutation and a comma after the complimentary close.

Return Address

Inside Address

Salutation

Closure

Complimentary Close

•All lines begin at the left margin.

•Use a colon after the salutation and a comma after the complimentary close.

•SS within paragraphs

•DS between paragraphs

Personal Business Letter in Block

Style with Mixed Punctuation

Business Letter in Modified Block Style with Open

Punctuation Inside Address

Salutation

Closure

Complimentary Close

•Type the date and closure at centerpoint — 6 tabs over.

• No punctuation is used after the salutation or the complimentary close.

• SS within paragraphs

•DS between paragraphs

Step 1: Select Tools

Step 2: Select Letters and Mailings

Step 3: Select Envelopes and Labels

Step 4: Select the Envelope Tab

Step 5: Type your Delivery and Return Addresses

Step 6: Place your envelope correctly in the printer and print

Envelopes and Mailings