Business Letters

Business Letters

Letter represents one’s character behind. Orally, letter will say, “Talk then I’ll know who you are”. Besides ability in attaching message, it should be suitable to the condition and the purpose.

A. Basic of Writing Letter

1. The language usage must be brief and short

2. The contents should be simplicity

3. Strength 4. Specific and clear

B. Function of Letter1. Replacement of

sender2. Authentic written

document3. Documented

paper/file4. Reminder5. Time and energy

saver6. Advertisement

C. Type of Letter1. Kartu Post

is an open letter to inform short and practical information.

2. Warkat PostBasically the performance is much alike with an envelop (8x12cm)

3. MemorandumIs used to leave an internal message in one company, is usually written by the manager

4. etc

Contoh Memo

PT. EVIAN SATRIA SEMESTAJALAN WASTUKENCANA NO. 1 TELP. (022) 3272827BANDUNG

MEMOTanggal : 7 November 2004Kepada : Manager Personalia : Rian Rahmat Meutia, S. E.Perihal : Pemberitahuan tentang staf baruSehubungan dengan adanya pengembangan PT. EVIAN SATRIA SEMESTA, Saudara diharapkan merekrut 10 orang staf pemasaranCek kembali lamaran-lamaran yang telah masuk dan lakukan seleksi, tes, dan wawancara bagi pelamar yang memenuhi syarat. Waktu pelaksanaan paling lambat akhir bulan November 2004 sehingga pelaksanaan kerja dapat dilakukan pada awal December 2004.

Ir. Muhammad Yunus Zakarin Direktur

Kinds of business letter

1. Surat perkenalan Usaha

2. Surat permintaan penawaran

3. Surat penawaran

4. Surat pesanan

5. Surat pengantar

6. Surat penagihan

7. Surat perjanjian

8. Etc.

Surat perkenalan Usaha

SUNIX LTDTORONOMON 2- CHOMEMINATOKU TOKYO JAPAN

November 7, 2004Mr. Yudia AnwarudinGeneral Manager PT GOLDEN STARJalan ABC No. 234 Bandung-Indonesia

Dear Mr. Yudia,

Allow us to introduce our company as one of the largest manufacturers of industry telecommunication in Japan. Our new product is NEWS 92331, an extraordinary hand phone which is designed with full graphic display in many colors to make the users feel suitable in communication. NEWS 92331 giving many advantages for communication. Send facsimile or email. Wherever you make a communication, the sound is very clear.

For this month, we give you special prices with 30% off. We also give a free card and battery.

We have been looking from you very soon.Sincerely yours,

Robert L. WilliamSales Manager

See You Then