Building Security · Web viewRefer to Katope Natal grower delivery procedure. YES Are suspicious or unusual circumstances reported? All suspicious activities are reported and investigated

A TEMPLATE PROVIDED TO THE GROWER MEMBERS OF SAAGACompiled and updated by Athol Currie & the Subtrop technical team

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AF10.1 FOOD DEFENSE RISK ASSESSMENT & PROCEDURES AF10.1 FOOD DEFENSE RISK ASSESSMENT & PROCEDURES

AF10.1 FOOD DEFENSE RISK ASSESSMENT & PROCEDURESNumbe

rControl Point Compliance Criteria Level References

AF10.1 Is there a risk assessment for food defense and are procedures in place to address identified food defense risks?

Potential intentional threats to food safety in all phases of the operation shall be identified and assessed. Food defense risk identification shall assure that all input is from safe and secured sources. Information of all employees and

MAJOR Attached: AF10.1 Food Defense Risk Assessment & Procedures

Attached: AF10.1 Food Defense Risk Assessment & Procedures Checklist.

Attached: AF10.1 Food Defense Standard Operating

ALL FARMS BASE FOOD DEFENSE RISK ASSESSMENT & PROCEDURES


subcontractors shall be available. Procedures for corrective action shall be in place in case of intentional threat.

Procedures. Audits File: AF10.1a Approved Suppliers List.

Food Defense GuidelinesCompanies should develop a culture in which food defense is recognised as a high priority. Staff should be made aware of the risks and potential costs to your industry. Food defense will work only with the commitment of management and the cooperation of employees.

Terrorism awareness and preparedness are a significant part of our daily lives, especially since the attack that occurred on September 11, 2001. The food supply has been identified as a potential terrorist target.Bacteria, viruses, toxins, and chemicals can be used to intentionally contaminate foods. These agents can cause illness and death or may result in significant economic harm to individual firms and the food industry as a whole. Prevention is the key to reducing the risk of intentional contamination. Food processors and distributors are responsible for taking the necessary steps to ensure the safety of the food they provide.

What is a food defense plan?Food defense refers to the prevention of intentional attacks on the food supply chain. Food defense plans assess the risk of an attack and identify control measures to minimize the risks. All food processors and distributors should prepare a food defense plan specific to their product(s) and facility. Processors and distributors should review all components below and implement those measures appropriate for their facilities.

Implement a food defense plan / procedureIdentify responsible person(s) for developing and updating the food defense plan.Define roles and responsibilities for key staff.Conduct risk assessment to: Identify threats; Establish vulnerabilities and determine what should be protected; Identify measures to reduce risk; Review security measures and exercise/review security plans.


AF10.1 FOOD DEFENSE RISK ASSESSMENT & PROCEDURES CHECKLIST: ANNUAL UPDATE REQUIREDFood defense training Comments Checke

dAre employees trained regarding the food defense plan including prevention, detection, and response to intentional food contamination?

Training is carried out on an annual basis. YES

Are periodic reminders provided, and staff support encouraged? Health and Safety meetings. YES

Personnel security – staff/visitors Comments Checked

Are pre-employment screening, background checks, and criminal records checked where appropriate?

Checks are carried out and SAPS consulted if needed. YES

Do contractors, vendors and temporary employees comply with company security policies?

All to complete and sign contracts. YES

Are areas of access limited to authorized personnel only? Sign boards and instruction. YESIs there a system of employee and visitor identification? All visitors to book appointments before entering the property. YESAre employee arrivals and departures tracked from the facility? Time management, only employees who live on the farm may stay

after hours.YES

Are personal items restricted to designated areas and their proper storage enforced?

Lockers are provided. YES

Is security & management alert to unusual or suspicious behaviour of all employees?

Security and management remain vigilant and report suspicious behaviour.

YES

Is access of terminated employees restricted? Security is advised of employee termination and enforces all restrictions.

YES

Are visitors accompanied by management or security while on premises? No visitors are allowed on the property unaccompanied. YESIs the identity of delivery drivers, vendors, and repair and service technicians verified?

Management is advised prior to entry, and information is relayed to security

YES

Physical security – outside/inside perimeters Comments Checked

Are inspections carried out on incoming and outgoing vehicles, packages and briefcases?

Only if suspicious activity is suspected YES

Are boundaries identified and secured to adequately control access onto the facility?

Farm boundaries are patrolled on a regular basis YES

Are grounds surrounding the facility secure and monitored e.g. security guards, security equipment, signs, fencing?

Security guards are present on Waterford farm, signs are displayed and secure fencing has been erected where necessary.

YES

Is access to storage tanks and lines kept secure and locked? All storage tanks are kept secure and locked. YESDo employees and visitors park in designated parking areas? No vehicles may be parked outside of the workshop area, unless

accompanied by management.YES


Is there adequate lighting inside and outside of the facility? Lights have been installed at key areas such as storerooms, workshop & homesteads.

YES

Are alarms installed to detect break-ins? Alarms are installed at the workshop area and homesteads. YES

Physical security – storage Comments Checked

Is access to toxic chemicals limited to authorized personnel only? The chemical room is kept locked, and only trained staff have access to the chemical room

YES

Are storage tanks, facilities kept under tamperproof lock and/or seal? Diesel fuel tanks are secure. YESAre records kept of incoming materials and materials in use? Stock taking is done on a monthly basis; records of incoming/ outgoing

stock are kept.YES

Are missing or extra stock items or other irregularities investigated? Irregularities are investigated by management and admin staff. YES

Transportation security (Contractors) Comments Checked

Is loading and receiving controlled? Supervision is always present during loading activities. YESIs access to loading bays limited to authorized personnel? N/A Pack house function. N/AAre vehicles inspected before entry? N/A Pack house function. N/AHave security procedures been developed for drivers? Refer to Katope Natal grower delivery procedure. YESAre suspicious or unusual circumstances reported? All suspicious activities are reported and investigated by security and

management.YES

Have security and locking procedures been developed for vehicles? N/A Pack house function. N/AAre drivers required to secure and lock equipment while they are on the road? N/A Pack house function. N/AAre the locations of delivery trucks tracked? N/A Pack house function. N/A

FOOD DEFENSE: STANDARD OPERATING PROCEDURES ALL FARMSSecurity of incoming products and supplies Checke

dObtain supplies only from approved sources, Refer to Audits File: AF10.1a Approved Suppliers List. YESIdentify and inspect incoming materials for signs of tampering, contamination or damage. YESEstablish delivery schedules. YESDo not accept unexplained, unscheduled deliveries. YESInvestigate delayed or missed shipments. YESSupervise unloading of incoming materials, including those deliveries made during non-business hours. YESLimit and monitor access of delivery truck personnel in food processing and storage areas; YESDo not receive, store, or process deliveries that have been unattended or unsecured at any time. YES

Crisis management plan Checke


dEstablish strategies to respond to tampering and other malicious, criminal, or terrorist actions. YESIdentify, segregate and secure affected product. YESDevelop procedures to quickly provide product trace-back and trace-forward data. YESMaintain current contact details of regulatory organisations and local emergency management. YESMake contact information available to key management and plant personnel. YESEstablish internal communication system with marketing department (e.g., e-mail, written notice, telephone) to inform and update staff. YESEstablish external communication system to inform law enforcement, regulatory bodies, and the public. YESEstablish a consumer complaint program and be responsive to consumer complaints and concerns. YESDevelop a written recall plan to recover implicated product and conduct mock recalls to evaluate the plan.

Security and safety of water Checked

Conduct periodic, random microbiological and chemical testing of all water used. YESPeriodically inspect potable water lines and tanks for possible tampering. YESEnsure water systems and equipment are fitted with backflow prevention. YES

Building Security Checked

Close and lock service doors, except during deliveries. YESDiscourage loitering. YESRestrict key access to trusted employees. Know who has keys at all times. YESKeep service doors closed, and lock them to prevent access from the outside. YES

Employees Checked

Perform complete background checks on all potential employees. Verify references, addresses, phone numbers, and information on immigration status and criminal record.

YES

Actively supervise new employees to ensure they learn and follow established procedures. YESKeeping experienced employees is an excellent security strategy. In addition to developing mutual trust, your employees will perform at a higher level of skill.

YES

Train all employees to recognise food safety and security threats, including product tampering. Train employees to report problems to a supervisor immediately.

YES

Limit employee access to areas needed for their job functions. YESKeep a roster of all employees expected on each shift, and discourage off-duty employees from loitering. YESKeep personal items out of the work and storage areas. Have a separate place to store personal belongings. YES


Continued/…FOOD DEFENSE: STANDARD OPERATING PROCEDURES ALL FARMS (CONTINUED)

Chemical Storage Checked

Store chemicals away from food preparation areas. YESSecure chemical storage areas at all times. YESUse cleaners and sanitizers according to manufacturer's recommendations. YESDiscard old chemicals as instructed on the label. YESImportant Numbers must be displayed on all notice boards. YES

Cleaning Checked

Use only chemicals approved for use in a food establishment. YESFollow directions for cleaners and sanitizers exactly. Too little or too much detergent or sanitizer can actually be less effective! YESClean and sanitize equipment and work areas after each use. YESTo ensure proper sanitizing, check water temperature or sanitizer concentration frequently. YES

CHECKLIST COMPLETED BY: DESIGNATION: DATE COMPLETED: SIGNED:


ALL FARMS APPROVED SUPPLIERS LIST

Name / Supplier Phone Postal Address email MSDS Contact Person Supplier of

NEOPAK 0317176100 P.O.Box 34061 Northdene 4064 [email protected] N/A Michelle Slabbert Cartons/ packaging

FARMERS AGRI CARE 0312565000 P.O.Box 611 Westville 3630 [email protected] YES Ray Barry Post-Harvest chemicals

COUNTRY HARDWARE 0332122350 P.O.Box 86 Richmond 3780 N/A N/A Ahmed Dowd Hardware/ tools

BADATSONS MICA 0333946549 P.O.Box 8192 Pietermaritzburg 3201 [email protected] N/A Anthony Badat Hardware/ tools

ECOLAB 0313096151 P.O.Box 47417 Greyville 4023 [email protected] YES Leon Chetty Pest control

BERCO 0333426756 48 Victoria Road PMB 3201 [email protected] N/A Keshnie Arjunan Courier services

IAN TYRER ELECTRICAL 0824451162 P.O.Box 263 Richmond 3780 [email protected] N/A Ian Tyrer Electrical contractor

WALTONS 0332645000 P.O.Box 1501 Pietermaritzburg 3200 [email protected] N/A Karen van Wyk Stationary

KOBUS MINNAR TRANSPORT 015 3071341/2 P.O.Box 528 Tzaneen 850 [email protected] N/A Kobus Minnar Transport Avocados

ZANES TRANSPORT 0768481463 P.O.Box 732 Richmond 3780 [email protected] N/A Rashid Rahaman Transport Avocados

PMB PETROLEUM 0333877748 P.O.Box 280 Pietermaritzburg 3200 www.pmbpetroleum.co.za YES Paul de Winnaar Fuel/ Lubes

RICHMOND TYRES 0332122161 P.O.Box 114 Richmond 3780 N/A N/A Brett Durham Tyres & tubes

PALMERS AGRIC 033 345 3441 P.O.Box 11876 Pietermaritzburg 3206 [email protected] N/A Graeme Palmer Vehicle spares

ALL FARMS BASE APPROVED SUPPLIERS LIST

Note: Annual update required.File: Audits File.


GEO CHEM 0317052711 P.O.Box 606 Pinetown 3600 [email protected] YES Christ Blignaut Cleaning chemicals

ANDERSONS GARAGE 0741379825 Box 413 Richmond 3780 N/A YES Lois Anderson Fuel

TALBOT & TALBOT 0333461444 P.O.Box 3391 Pietermaritzburg 3200 [email protected] N/A Adelle Nathanael Water testing

SABS 0124286341 P.O. Box 191 Pretoria 5001 [email protected] N/A Pieter Broere Residue testing

KINSEY ENGINEERING 0332122961 P.O.Box 647 Richmond 3780 [email protected] N/A Mike Kinsey Equipment repairs

BEARING MAN 0333455206 P.O.Box 3307 Pietermaritzburg 3207 [email protected] N/A Russel Warren BearingsContinued/…


Name / Supplier Phone Postal Address email MSDS Contact Person Supplier of

S.A. HOSE & BELTING 0315692459 P.O.Box 140 Umhlanga Rocks 4230 [email protected] N/A Patrick Warren Belting & hose

FIELD SERVICES 0333461755 P.O.Box 1947 Pietermaritzburg 3200 [email protected] N/A Abe Botes Compressor svc

CAWOOD TRADING 033 212 3608 P.O.Box 622 Richmond 3780 [email protected] N/A Verner Beket Pallets

M.R. SECURITY 0829370789 P.O.Box 113 Richmond 3780 [email protected] N/A Dup & Deline Security

THE SCALEMAN 0333420032 15 King St Pietermaritzburg 3201 [email protected] N/A Lesley Frost Scales & calibration

TFFGSA MARKETING 0153078522 P.O.Box 1745 Tzaneen 850 [email protected] N/A Alta Van Eeden Marketing

OMNIA 0828872653 3 Alice Goswell Rd, Cato Ridge [email protected] YES Kevern Macaskill Fertilizer

IRRITECH 0333423177 343 Boom St PMB 3201 [email protected] N/A Franek Raciborski Irrigation equipment

B & B FIELD SERVICES 0825158618 Box 41 Thornville 3760 N/A N/A Ben Foster Mechanic

COASTAL FARMERS 0315088000 2 Flanders Drive Mount Edgecombe N/A N/A Richmond Hardware/ tools

AQUA CHECK 0827694000 Malelane MPG [email protected] N/A Hans van Niekerk Irrigation equipment

MAGMA SECURITY 0317851166 1 Goodwill Place Camperdown [email protected] N/A Shaheen Suleiman Security Services

SPRAY RIG 0333860181 Mkondeni Pietermaritzburg [email protected] N/A Ross Norton Spray equipment

SAAGA 0153073676 Box 866 Tzaneen 0850 [email protected] N/A Derek Donkin Technical services

WESTFALIA NURSERY 0153090000 Main Rd Tzaneen 0850 [email protected] YES Herman Erasmus Trees

ALLESBESTE NURSERY 0832974692 Box 91 Tzaneen 0850 [email protected] YES Abraham Devilliers Trees

S.V. DISTRIBUTORS 0333421828 330 Boom St PMB 3201 N/A N/A N/A Mechanical supplies

INDUSTRIAL & CHAINSAW 0333423258 361 Victoria Rd PMB 3201 N/A N/A N/A Chainsaw equip

X-PRESS SIGNS 0823192093 326 Greyling St PMB 3201 [email protected] N/A Wayne Masson Signage

M-pact Steve Greene Cartons

LIST UPDATED BY: DESIGNATION: DATE COMPLETED: SIGNED:


Documents

Building Security · Web viewRefer to Katope Natal grower delivery procedure. YES Are suspicious or unusual circumstances reported? All suspicious activities are reported and investigated