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Building Capacity Methodology
Evaluation & Proposal
March 22, 2012
Building Capacity Methodology
TOPICS TO BE TOPICS TO BE COVEREDCOVERED
• Purpose & Approach
• Definitions
• VDOE Guidelines on Capacity
• Review of Current Capacity Policy
• Proposed Methodology
Building Capacity Methodology
• In response to the 2011 Long Range Planning Advisory Committee’s Recommendation for the Capital Improvement Program (CIP), the School Board requested that the building capacity of all schools be evaluated and analyzed.
• A committee was formed from both the operational & instructional sides of the division.
• The committee developed a proposal, and liaisons then visited all schools and walked each building with the respective principal.
PURPOSE & PURPOSE & APPROACHAPPROACH
Building Capacity Methodology
•DESIGN CAPACITY is the student capacity of a school based on the calculation of the learning spaces as they were originally designed. This is also referred to as architectural capacity.
•PROGRAM CAPACITY is the student capacity of a school based on the current use of each learning space. It is how many students the building can support when the restrictions of the program of study are applied. This is also referred to as functional capacity.
DEFINITIODEFINITIONSNS
Building Capacity Methodology
• CLASSROOM MULTIPLIER is the average of how many students should be in each classroom. The number is multiplied against the number of classrooms to determine capacity. This is also referred to a “student to classroom,” “class size” or “student per teaching station” ratio.
• UTILIZATION FACTOR is a percentage applied to the capacity figure at secondary schools to account for learning spaces that cannot be used 100% of the time (i.e. 7 out of 8 periods).
DEFINITIONS DEFINITIONS (CONT.)(CONT.)
Building Capacity Methodology
• There are no requirements from the Virginia Department of Education (VDOE) regarding capacity, classroom multipliers, etc.
• VDOE publishes Capacity Worksheets for each level (elementary, middle, high) in ‘Guidelines for School Facilities in Virginia’s Public Schools’
• Worksheets include a SOQ Maximum Capacity & Division Operating Capacity. The latter allows the division to input how many students per teaching station.
VDOE’S VDOE’S GUIDELINESGUIDELINES
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
ELEMENTARY SCHOOL
Permanent Spaces Per Teaching StationSelf-Contained ExceptionalChildren Classrooms 8Pre-Kindergarten Classrooms 18Kindergarten Classrooms 24First-Third Grade Classrooms 24Fourth-Fifth Grade Classrooms 25
Non Capacity SpacesArt ClassroomsMusic ClassroomsResource ClassroomsGym-Multipurpose RoomsScience/Computer Rooms
ELEMENTARY SCHOOL
Permanent Spaces Per Teaching StationSelf-Contained ExceptionalChildren Classrooms 8Pre-Kindergarten Classrooms 18Kindergarten Classrooms 24First-Third Grade Classrooms 24Fourth-Fifth Grade Classrooms 25
Non Capacity SpacesArt ClassroomsMusic ClassroomsResource ClassroomsGym-Multipurpose RoomsScience/Computer Rooms
816202020
CURRENTACPS
POLICY
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
MIDDLE SCHOOL
Permanent Spaces Per Teaching StationSelf-Contained Exceptional Children Classrooms 8Language Arts 24Homeroom Classrooms 25(Social Studies, Math or Science)
Non Capacity SpacesArt ClassroomsChorus/Band/Music ClassroomsResource ClassroomsPE/Gym/Health/Multipurpose RoomsExploratory Career Classrooms/LabsComputer Rooms
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
MIDDLE SCHOOL
Permanent Spaces Per Teaching StationSelf-Contained Exceptional Children Classrooms 8Language Arts 24Homeroom Classrooms 25(Social Studies, Math or Science)
Non Capacity SpacesArt ClassroomsChorus/Band/Music ClassroomsResource ClassroomsPE/Gym/Health/Multipurpose RoomsExploratory Career Classrooms/LabsComputer Rooms
N/A
CURRENTACPS
POLICY
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
High School
Permanent Spaces Per Teaching StationAcademic Classrooms 25(Foreign Language, Social Studies, Math, Science)
English Classrooms 24Arts Education Classrooms (Visual Arts, Drama) 24Business/Office Education Classrooms 25(Typing/Keyboard, Computer App., Business, etc.)
Music Classrooms (Band, Chorus, Music) 30Health Classrooms 30Main Gym (Counts as 2 Teaching Stations) 30Auxiliary Gym (Counts as 1 Teaching Station) 25Service/Marketing Classrooms/Labs: 20(Consumer/Health Occup., Teen Living, Marketing)
Vocational Education Lab: 20(Do not count associated classrooms)
Self-Contained Exceptional 8Student Classrooms
Capacity is 90% of Total.
Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010
High School/Middle School
Permanent Spaces Per Teaching StationAcademic Classrooms 25(Foreign Language, Social Studies, Math, Science)
English Classrooms 24Arts Education Classrooms (Visual Arts, Drama) 24Business/Office Education Classrooms 25(Typing/Keyboard, Computer App., Business, etc.)
Music Classrooms (Band, Chorus, Music) 30Health Classrooms 30Main Gym (Counts as 2 Teaching Stations) 30Auxiliary Gym (Counts as 1 Teaching Station) 25Service/Marketing Classrooms/Labs: 20(Consumer/Health Occup., Teen Living, Marketing)
Vocational Education Lab: 20(Do not count associated classrooms)
Self-Contained Exceptional 8Student Classrooms
Capacity is 90% of Total.
20
202020
4020252520
20
8
85%
CURRENTACPS
POLICY
Per Policy FB-AP:
Elementary school capacity is based on the number of classrooms available for regular classroom instruction, excluding the gymnasium
and three specialty classrooms three specialty classrooms for areas such as art, music, computers, etc. Self-contained Special Education classes are
calculated into the capacity at an 8:1 8:1 student to classroom ratio.
Preschool classrooms are calculated at 16 students 16 students per
classroom while K-5 is calculated at 20 students 20 students per classroom. A 15% reduction in capacity was applied to two elementary schools where classrooms did not meet the state standards for size.
ACPS Current Capacity ACPS Current Capacity MethodologyMethodology
Building Capacity Methodology
Per Policy FB-AP
High School & Middle School capacity is based on the number of regular classrooms available to be used as teaching stations and is calculated
at 20 students20 students per classroom. Music, chorus, and band are
calculated at 40 per classroom 40 per classroom and the gymnasium counts as
2 teaching stations of 25 each25 each. Self-contained Special Education
classrooms are calculated into the capacity at an 8:18:1 student to
classroom ratio. A 15% reduction15% reduction in the calculated capacity is then applied to account for scheduling difficulties and class size variation.
Building Capacity Methodology
ACPS Current Capacity ACPS Current Capacity MethodologyMethodology
Limitations of current methodology:
•The number of regular classrooms available to be used as teaching stations is not consistently counted across all schools.
•The classroom multiplier has no relation to budgeted staffing levels, average class size or other factors.
•The current capacity methodology does not account for the space needs of programs specific to an individual school’s populations (i.e. Gifted, Title 1, ESOL, etc.).
Building Capacity Methodology
ACPS Current Capacity ACPS Current Capacity MethodologyMethodology
1997/98: Capacity was calculated with a multiplier of 22 students per regular classroom.
2000/01: Classroom multipliers were revised to reflect Differentiated Staffing (based on the number of students eligible for Free/Reduced Lunch), so the multiplier was not the same for all schools. The new calculations reduced the division’s total capacity by 896 students.
2003/04: The utilization factor in the high school capacity formula was increased to a 15% reduction (previously only 10%). This change resulted in a reduction of high school capacity of 371 students.
2008/09: Capacity formula was changed as a result of the Resource Utilization Study. The formula is what is currently utilized by the County. The key change was that the multiplier was revised to 20 for all schools. The revision increased the division’s total capacity by 1279 seats or 8.76 %.Building Capacity Methodology
ACPS Capacity ACPS Capacity HistoryHistory
Building Capacity Methodology
PROPOSED PROPOSED METHODOLOGYMETHODOLOGY
ClassroomClassroomMultiplierMultiplier
Number Number of of
ClassroomClassroomss
UtilizationUtilizationFactorFactor( )x x
Building Capacity Methodology
ClassroomClassroomMultiplierMultiplier
Number Number of of
ClassroomClassroomss
UtilizationUtilizationFactorFactor( )x x
Creates a variable
classroom multiplier
Counts rooms in a more rigorous manner
Increases the # of specialty
classrooms that are excluded
Increases from 85% to 87.5%
which represents 7
out of 8 periods
(applicable for Middle & High Schools only)
KEY CHANGES PROPOSED PROPOSED METHODOLOGYMETHODOLOGY
Building Capacity Methodology
PROPOSED PROPOSED METHODOLOGYMETHODOLOGY
ClassroomClassroomMultiplierMultiplier
Number Number of of
ClassroomClassroomss
UtilizationUtilizationFactorFactor( )x x
Building Capacity Methodology
•The current policy counts regular classrooms at a multiplier of 20 students per classroom at all schools.
vs.
•The proposed method provides a formula for the multiplier which results in different multipliers for different schools. With differentiated staffing (based on the number of students eligible for Free/Reduced Lunch), class sizes vary between schools based on the school’s population. The new formula reflects this variance.
ClassrooClassroomm
MultiplierMultiplier
PROPOSED PROPOSED METHODOLOGYMETHODOLOGY
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
School’sClassroo
mMultiplier
Proposed Formula for Classroom Multiplier:
# of Students
# of Teachers
=
Simplest Form
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
School’sClassroo
mMultiplier
Proposed Formula for Classroom Multiplier:
# of Students
# of Teachers
# of Students
# of Students/Class
Size
Class Sizes in 2012/13
Budget:
K-3: 20.25
4-5: 22.65
6-8: 23.37
9-12: 24.20
==
Simplest Form
Teachers Staffed at Regular Base
Level Only
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
School’sClassroo
mMultiplier
Proposed Formula for Classroom Multiplier:
# of Students
# of Students/Class
Size
Class Sizes in 2012/13
Budget:
K-3: 20.25
4-5: 22.65
6-8: 23.37
9-12: 24.20
==
Staffed at Regular Base
Level Only
# of Students
# of Students/Class
Size +
Differential Staff FTE/2
Add Teachers Staffed at the Differentiated
Level
# of Students
# of Teachers
Simplest Form
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
School’sClassroo
mMultiplier
Proposed Formula for Classroom Multiplier: Class Sizes
in 2012/13 Budget:
K-3: 20.25
4-5: 22.65
6-8: 23.37
9-12: 24.20
=
# of Students
# of Students/Class
Size +
Differential Staff FTE/2
Including Half of Differentiated
Staff
Enrollment*
Enrollment*/Class Size
+ Differential Staff
FTE/2
=
*Enrollment Used for Teacher Allocation in Budget Book
Proposed Formula
# of Students
# of Students/Class
Size
=
Staffed at Regular Base
Level Only
# of Students
# of Teachers
Simplest Form
Enrollment*
-----------------------------------------------------------------------
(Enrollment*/Class Size**) + (Differential Staff FTE/2)
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
School’sClassroo
mMultiplier
Proposed Formula for Classroom Multiplier:
**Class Sizes in 2012/13 Budget:
K-3: 20.25 4-5: 22.65
6-8: 23.37 9-12: 24.20
=
*Enrollment Used for Teacher Allocation in Budget Book
Enrollment*
-----------------------------------------------------------------------
(Enrollment*/Class Size**) + (Differential Staff FTE/2)
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
School’sClassroo
mMultiplier
Proposed Formula for Classroom Multiplier:
**Class Sizes in 2012/13 Budget:
K-3: 20.25 4-5: 22.65
6-8: 23.37 9-12: 24.20
=
*Enrollment Used for Teacher Allocation in Budget Book
STUDENTS
TEACHERS
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
Enrollment---------------------------------------------------------------
--------(Enrollment/Class Size) + (Differential Staff
FTE/2)
Class Sizes in 2012/13 Budget:
K-5 WEIGHTED AVERAGE = 21.05
Building Capacity Methodology
SCHOOLCalculated Multiplier
11/12
Adjusted Multiplier
11/12
Calculated Multiplier
12/13
Adjusted Multiplier
12/13GREER 17.09 17.25 16.84 17YANCEY 17.17 17.25 16.98 17WOODBROOK 17.99 18.25 17.85 18RED HILL 18.19 18.25 17.71 18SCOTTSVILLE 18.12 18.25 17.92 18AGNOR-HURT 18.42 18.25 17.93 18CALE 18.75 19.25 18.40 18STONY POINT 19.28 19.25 19.03 19STONE ROBINSON 19.66 19.25 19.28 19CROZET 19.66 19.25 19.38 19BAKER-BUTLER 20.12 20.25 19.80 20BROWNSVILLE 19.75 20.25 19.84 20BROADUS WOOD 20.08 20.25 19.85 20HOLLYMEAD 20.25 20.25 20.18 20MERIWETHER 20.49 20.25 20.42 20MURRAY 20.69 20.25 20.46 20
ClassrooClassroomm
MultiplierMultiplier
Elementary Classroom Multiplier Options
A B
Building Capacity Methodology
Enrollment----------------------------------------------------------------
-------(Enrollment/Class Size) + (Differential Staff
FTE/2)
Class Sizes in 2012/13 Budget:
Grades 6-8: 23.37; Grades 9-12: 24.20
ClassrooClassroomm
MultiplierMultiplier
Building Capacity Methodology
ClassrooClassroomm
MultiplierMultiplier
The new adjusted multipliers apply to regular classrooms only. The following spaces are calculated as such:
Self-Contained Special Education Classrooms………… 8 students
Pre-K Classroom ……………………….16 students
Career and Tech Education Classroom 20 students
Main Gym……………………………… 50 students
Auxiliary Gym………………………….. 25 students
Building Capacity Methodology
ClassroomClassroomMultiplierMultiplier
Number Number of of
ClassroomClassroomss
UtilizationUtilizationFactorFactor( )x x
PROPOSED PROPOSED METHODOLOGYMETHODOLOGY
Building Capacity Methodology
Number Number of of
ClassrooClassroomsms
Regardless of current use, all rooms which could hold 25 students are counted:
31
Building Capacity Methodology
Number Number of of
ClassrooClassroomsms
SPECIALTY CLASSROOMS
The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusions vary between schools.
Elementary School Classroom Exclusions
Art Gifted Program Title 1Music ESOLComputer Lab SPED Resource
Middle & High School Classroom Exclusions
Computer Lab Gifted ProgramTeacher Work Area ESOL
SPED Resource
Building Capacity Methodology
Number Number of of
ClassrooClassroomsms
SPECIALTY CLASSROOMS
The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusion varies between schools.
Elementary School Classroom Exclusions
Art Gifted Program Title 1Music ESOLComputer Lab SPED Resource
Only Exclusions in Current PolicyMiddle & High School Classroom Exclusions
Computer Lab Gifted ProgramTeacher Work Area ESOL
SPED Resource
Building Capacity Methodology
ClassroomClassroomMultiplierMultiplier
Number Number of of
ClassroomClassroomss
UtilizationUtilizationFactorFactor( )x x
PROPOSED PROPOSED METHODOLOGYMETHODOLOGY
31
Building Capacity Methodology
Example: Agnor-Hurt Elementary
31
Building Capacity Methodology
Example: Agnor-Hurt Elementary
AGNOR-HURTQty Multiplier Total
2 x 16 = 3224 x 18.25 = 4380 x 8 = 01 - 1 - 0 - 1 - 1 - 1 - 0 -
31 4702 18.25 36.5 507
Previous: 552/592
Classroom TypePre-KK-5SPED (SCC)ArtMusicComputerSPED ResourceGiftedESOLTitle 1Total Full Size Classrooms
BUILDING CAPACITY
Mobile Unit CapacityTotal Capacity
31
Building Capacity Methodology
AGNOR-HURTQty Multiplier Total
2 x 16 = 3224 x 18.25 = 4380 x 8 = 01 - 1 - 0 - 1 - 1 - 1 - 0 -
31 4702 18.25 36.5 507
Previous: 552/592
Classroom TypePre-KK-5SPED (SCC)ArtMusicComputerSPED ResourceGiftedESOLTitle 1Total Full Size Classrooms
BUILDING CAPACITY
Mobile Unit CapacityTotal Capacity
Brownsville in AGH BuildingQty Multiplier Total
1 x 16 = 1625 x 20.25 = 5060 x 8 = 01 - 1 - 0 - 1 - 1 - 0 - 0 -
31 5222 20.25 40.5 562
Previous: 552/592
Example: Agnor-Hurt Elementary
Building Capacity Methodology
47
Example: Jouett Middle
47
Building Capacity Methodology
JOUETTQty Multiplier Total32 x 20.5 = 6562 x 20 = 401 x 8 = 81 x 50 = 503 - 2 - 1 - 3 - 2 -
47 754 0.875 6600 20.5 0 660
Previous: 699
Classroom TypeAcademicCTESPED (SCC)GymComputerSPED ResourceGiftedESOLTeacher Work AreaTotal Full Size ClassroomsUtilization Factor
BUILDING CAPACITY
Mobile Unit CapacityTotal Capacity
Example: Jouett Middle
Building Capacity Methodology
Building Capacity Methodology
Building Capacity Methodology
SCHOOLCAPACITY
Current(Building Only)
Proposed (Building Only)
DifferenceProposed(+Trailers)
* Based on Multiplier A
Building Capacity Methodology
Capacity vs. Projected Enrollment
* Based on Multiplier A
Elementary Subtotal 7213 6578 91% 7053
Middle Subtotal 3636 3516 97% 3702
High Subtotal 4132 4190 101% 4311
TOTAL 14,981 14,284 95% 15,066
Building Capacity Methodology
SCHOOLCAPACITY
Current(Building Only)
Proposed (Building Only)
DifferenceProposed(+Trailers)
Current Capacity vs. Proposed Capacity Summary
Back-Up Slides
Building Capacity Methodology
Core Spaces (calculated per VDOE guidelines)
Building Capacity Methodology
Core Spaces (calculated per VDOE guidelines)