BUDGETING 2013

What is it?

• Setting budgets for 2013-2014 school year• Fiscal year is July 1st through June 30th

•All chartered orgs, HUSC Executive Board, conference, contingency, and challenge grant

Who Makes the Decisions?• The HUSC Economic Affairs Committee is responsible

for Budgeting• Including the EAC Chair and Treasurer, there are six

members on this committee• The SOC Chair sits in during the proceedings but is not

a voting member

Budgeting Timeline• Spring Caucus: March 3rd

• Email with forms sent out: March 4th

• Budgets Due: March 22nd

• Budget Decisions: April 1st-April 8th • Appeal Dates• April 9th

• April 16th

• April 23rd

• Proposal of Student Fee April 30th

What do I need to submit?

•Cover Letter•Budget Worksheet•Justifications

Cover Letter• Successes: Large activities, recruitment, initiatives etc. • Shortcomings & Setbacks: What needs improvement or

additional effort?• Current Budget: Address your current budget and how you

spent, did not spend, or plan to spend it. Special emphasis should be put on how you plan to spend your remaining funds for this year; this is a key indicator EAC uses to determine your budget for next year.• Changes? (Did anything significantly change about the org that

the committee should be aware of? Any significant changes you feel would be relevant to the process.) • Anything else that you feel is relevant to the consideration of

your budget

Budget Worksheet

• The worksheet is the centerpiece of the budget application• Four line items: Recruitment, Supplies, Food, and Programming•Option of circling the minimum for automatic 75% of last years funding

Justifications• Two Different Approaches

1. If you are a large org (current budget over $2,000) submit an annotated breakdown of your planned spending for the upcoming year

2. If you are a small org (current budget less than $2,000)

What the Budgeting Committee Looks for• Success of organization and programs• Preparedness and foresight into their organization’s

strength• Current and past spending• Strength of new events• Compliance with EAC guidelines• Reasonability of the budget request in relation to

student fees• In general…the more information, the better

If I don’t submit a budget…?• On March 22nd you will receive a warning if you have

not submitted a budget• You will then be given one more week to submit a

budget• If a budget is not submitted after one week, at

maximum, you will receive 50% of your budget this year (this cannot be appealed)

Where does the money come from?• The student fee• Total budget/anticipated student

enrollment=Student Fee• Cuts in the budget don’t profit HUSC, they lower the

fee we pay• Possibility that you receive less money due to

decrease in enrollment•What’s the most effective use of student money?

Can I attend?• Yes…•Meeting is open to everyone• Only members of EAC and the SOC Chair may

discuss, unless someone else is called upon• The order of discussing org budgets is set, but the

length of discussion is not•We will release a schedule so you know when your

budget is under consideration• For appeals, attendance is required

How do I appeal?• If you wish to appeal your budget decision:

Email Brendan Ruter, VP, about intent to appeal to GA (bruter01@hamlineuniversity.edu)

Appeal Dates are as follows: April 9th

April 16th

April 23rd

All appeals take place before HUSC GA in GLC 100E at 11:30 am. A two thirds vote of the HUSC roll-call is needed to overturn the

decision of EAC

Contact Information

•Lucas Dolan, EAC Chair• husceac@hamline.edu•Office Hours MF 10:30am-12:00pm

•Stephen Lutz, Treasurer• husctreasurer@gmail.com•Office Hours T 2:30pm-5:00pm