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DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Budget Worksession IIMarch 29, 2018
DISCOVER | NURTURE | INSPIRE
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Deficit is 12% of Entire BudgetSome knowns and still many unknowns…
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
www.sitkaschools.orgLatest News: FY19 Budget Development
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
New Knowns Since Worksession I
• Health Insurance Premium Increase will be 5.98% - previously budgeted at 12% then reduced to 10% for preventative discount
• Federal Budget: Maintains Title II [class-size reduction in primary grades] and 21st Century Afterschool funding
• Alaska HB 339 to Increase Base Student Allocation is unlikely
• Secure Rural Schools was reauthorized for FY18 and FY19
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Common Questions Requiring Additional Information
We are still working on answering all of the staff questions posed in the FAQ; however, there is a need to clarify a few common questions for the School Board’s deliberation
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Grant-Funded Positions• School Board Goals:
• Close the achievement gap for all demographics• Improve school climate and connectedness
• Strategies to Achieve School Board Goals:• Culturally Responsive Education:
• Arts, Culture, and Technology• Culturally Responsive Teaching Practices• Social Emotional Learning
• Multi-Tiered System of Support:• Tiered Instruction• Comprehensive Assessment System
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Grant Funded Positions
• Grants are necessary for us to achieve the School Board Goals• Grants can only be used for the specific purpose outlined in the grant
[e.g., you cannot replace a classroom teacher with a grant-funded position]
• Grant-funded positions include salary and benefits• Grant-funded positions exist during the length of the grant• Grants allow us to do the work we are required to do without competing
for money from the Operating Fund that funds classroom teachers
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY18 Grant-Funded Position Summary APosition Funding Source 1 Funding Source 2 Total
Learning Support Coordinator Elementary .95 FTE Operating Fund -Alaska Block Funding for Pre-Referral
.05 FTE Title IV Grant 1 FTE
Learning Support Coordinator Secondary .5 FTE Operating Fund - Alaska Block Funding for Pre-Referral
.5 FTE CRESEL Grant 1 FTE
English Language Learner Teacher Elementary
1 FTE Operating Fund - Alaska Block Funding for English Language Learning
1 FTE
English Language Learner Teacher/Reading Interventionist Blatchley
.5 FTE Operating Fund - Alaska Block Funding for English Language Learning
.5 FTE Title IA 1 FTE
English Language Learner Teacher SHS .5 FTE Operating Fund - Alaska Block Funding for English Language Learning
.5 FTE
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY18 Grant-Funded Position Summary BPosition Funding Source 1 Funding Source 2 Total
Arts, Culture, and Technology Specialist 1 FTE Margaret A CargillPhilanthropies Grant
1 FTE
Cultural Para at Wooch.een Preschool 1 FTE Pre-Kindergarten Grant
1 FTE
Positions are TBD 2.5 FTE SupportingTransitions and Educational Promise Southeast Alaska Grant
2.5 FTE
Social Worker at PHS 1 FTE Title ID Grant 1 FTE
21st Century Afterschool Learning Center Coordinator
1 FTE 21st Century Afterschool Learning Grant
1 FTE
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY18 Grant-Funded Position Summary CPosition Funding Source 1 Funding Source 2 Total
Cultural Para at Baranof Elementary 1 FTE Title VI 1 FTE
Cultural Paras at Keet Gooshi Heen Elementary
2 FTE Title VI 2 FTE
Gifted/Science Teacher at Keet Gooshi Heen Elementary
1 FTE Operating Fund -Alaska Block Funding for Gifted and Talented
1 FTE
Blatchley Assistant Principal/504 and Gifted and Talented Administrator
.5 FTE Alaska Block Funding for Gifted and Talented
.5 Operating Fund 1 FTE
Special Education Para at Wooch.eenPreschool
.25 FTE Section 619 Grant .75 Operating Fund 1 FTE
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY18 Grant-Funded Position Summary DPosition Funding Source 1 Funding Source 2 Total
Reading Interventionist at Baranof Elementary
.5 FTE Title IA Grant .5 FTE Operating Fund 1 FTE
Reading Interventionist at Keet Gooshi Heen Elementary A
.5 FTE Title IA Grant .5 FTE Operating Fund 1 FTE
Reading Interventionist at Keet Gooshi Heen Elementary B
.5 FTE Title IA Grant .5 FTE Operating Fund 1 FTE
Reading Interventionist/English Language Arts Teacher at PHS
.5 FTE Title IA Grant .5 FTE Operating Fund 1 FTE
1st Grade Teacher at Baranof Elementary .4 FTE Title II Grant .6 FTE Operating Fund 1 FTE
3rd Grade Teacher at Keet Gooshi Heen Elementary
.4 FTE Title II Grant .6 FTE Operating Fund 1 FTE
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY18 Grant-Funded Position Summary EPosition Funding Source 1 Funding Source 2 Total
Special Education Para @ Keet Gooshi Heen Elementary
1 FTE Title VIB 1 FTE
Special Education Para @ Blatchley 1 FTE Title VIB 1 FTE
AmeriCorps Grant Coordinator 1 FTE AmeriCorps Grant 1 FTE
Secretary/Federal Grants Secretary at PHS
.25 Title IC .75 Operating Fund 1 FTE
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Closing the achievement gap is the fundamental work of public schools in America
Sitka School District #1 School Board Goal, the commitments associated with Alaska’s Education Challenge, and the purpose of NCLB and ESSA Federal education legislation
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Best Practices to Close the Student Achievement Gap
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Hattie’s Effect-Size
• John Hattie did a meta-analysis of nearly 1,200 research studies that examined various influences that effect student achievement [2009, 2011, and 2015]
• Average effect size of all the interventions he studied was 0.40• According to Hattie: What works best in education? are
influences with more than a 0.40 effect-size• Hattie studied 6 areas that contribute to learning: the student,
the home, the school, the curricula, the teacher, and teaching and learning approaches
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Class Size Impact of Teacher ReductionsGrade FY18 October
Count Ratio1 Teacher Positions 2 Teachers Positions 3 Teachers Positions
Ratio % Change Ratio % Change Ratio % Change
K 19:1 23:1 21% 31:1 63%
1 17:1 24:1 41% 32:1 88%
2 18:1 21:1 17% 28:1 56%
3 21:1 23:1 10% 30:1 43%
4 21:1 26:1 24% 35:1 67%
5 21:1 26:1 14% 34:1 62%
BMS 15:1 16:1 5% 16:1 5% 17:1 11%
SHS 16:1 16:1 0% 17:1 6% 18:1 13%
PHS is 12:1 and cannot cover basic academic needs with fewer teachers, so they are taking cuts in other ways.
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FY18 Class-Size ComparisonsJuneau Kenai Kodiak Sitka
K 22.5:1 20.5:1 19:1 19:11 22.5:1 22.5:1 19:1 17:12 22.5:1 22.5:1 19:1 18:13 27:1 22.5:1 25:1 21:14 27:1 24.5:1 30:1 21:15 27:1 24.5:1 30:1 21:1Middle School 22:1 25:1 14:1Middle School Academics 30:1
Middle School CTE 20:1
High School 24.5:1 25:1 16:1
High School Academics 30:1
High School CTE 20:1
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY18 Community Schools BudgetDescription Revenue Expense
City Revenue: Non-Instructional $179,863Community Schools Contract $100,000Janitorial Services $30,665Utilities $49,198
Totals $179,863 $179,863
Note: This is considered non-instructional revenue because Community Schools functions as Sitka’s Parks and Rec. If the School Board decided not to continue to honor the previous specific funding from our City appropriation designated for Community Schools, then our schools would be closed for the community’s use.
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FY18 Blatchley Pool BudgetDescription Revenue Expense
City Revenue: Non-Instructional $121,676User Fees $130,000Staffing [salary and benefits] $151,000Professional and Technical Services [repair, replacement, and janitorial services]
$21,500
Supplies $6,000Utilities $73,267
Totals $251,676 $251,676Note: This is considered non-instructional revenue because the Blatchley pool serves the community. If the School Board decided not to continue to honor the previous specific funding from our City appropriation designated for the Blatchley Pool, then the district would have to find funding to support our instructional use.
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FY18 Fund BalanceFund Balance Item Description Amount Total
$1,567,257Non-Spendable [Pre-Paid Expenses] [$5,696] $1,561,561Restricted [Impact Aid for FY19] [$58,443] $1,503,118Committed [Legal Settlements] $0 $1,503,118Assigned [Cash Flow, Leave Liability] [$1,150,963] $352,155Unassigned [Available for FY19 Budget] $352,155Retirement Incentive [$30,000] $322,155Electrician Vacancy $ 55,000 $377,155March Budget-to-Actuals Adjustments $78,500 $455,655
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FY19 Deficit – Part ISource Balance
Projected Deficit* $2,344,167
Known Adjustments [retirement vacancy savings and actual health insurance renewal increase] $324,171
Available Fund Balance $455,655
Secure Rural Schools FY18 $244,000
Adjusted Deficit $1,320,341*Note: Projected Deficit includes a reduction of 2 FTE teacher positions due to lower projected student enrollment and schedule adjustments.
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY19 Deficit – Part IISource Balance
Adjusted Deficit $1,320,341
District Contributions for FY19 [PAC Fund Balance to minimum, eliminate SPED Coordinator and temporary Data Manager, and reduce Technology Budget by 2.5%]
$179,500
Additional Funding Request from City [Property Tax, Restore Previous Cuts, and Share PAC Costs] $394,882
Secure Rural Schools FY19 $225,000
Adjusted Deficit $520,959
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY19 Deficit – Part IIISource Balance
Adjusted Deficit $520,959Reduce Substitute Budget $50,000Eliminate Sitka Winter Fellow positions $20,000Reduce PHS supplies, REACH student allocations due to declining enrollment, and misc. supplies in district-wide departments $30,959
Eliminate student uniforms and DYP support $20,000Increased City contribution to save 2 teacher’s job $200,000
Adjusted Deficit $400,000
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
FY19 Deficit – Part IVSource Balance
Adjusted Deficit $400,000
Elimination of 1 FTE Teacher Position at SHS $100,000
Elimination of 1 FTE Teacher Position at Blatchley $100,000
Elimination of 1 FTE Teacher Position at Keet Gooshi Heen $100,000
Elimination of 1 FTE Teacher Position at Baranof Elementary $100,000
Adjusted Deficit $0Note: 2 FTE teacher positions were previously eliminated due to 1) lower projected student enrollment at Keet Gooshi Heen Elementary and 2) schedule adjustments at Blatchley.
Note: ½ Day Kindergarten and Elimination of Ventures
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Budget Recommendation Summary
Item Amount Item Amount
Reduce PAC Fund Balance to Minimum $49,500 Reduce Substitute Budget $50,000
Eliminate SPED Coordinator at District Office $95,000 Eliminate Sitka Winter Fellow positions $20,000
Eliminate temporary Data Manager at District Office
$25,000 Reduce PHS supplies, REACH student allocations due to declining enrollment, and misc. supplies in district-wide departments
$30,959
Reduce Technology Budget by 2.5% $10,000 Eliminate 1 FTE Teacher Position at SHS $100,000
Request Additional Revenue from the City to adjust for Property Tax reduction from the State
$155,245 Eliminate 1 FTE Teacher Position at Blatchley $100,000
Request Additional Revenue from the City to restore previous cuts in order to compensate for Utilities cost increases in past 2 years
$139,229 Eliminate 1 FTE Teacher Position at Keet Gooshi Heen Elementary
$100,000
Request Additional Revenue from the City to share costs of operating Performing Arts Center
$100,408 Eliminate 1 FTE Teacher Position at Baranof Elementary
$100,000
Eliminate student uniforms and DYP support $20,000
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Future Budget Hearings/Work Sessions
April 17, 2018 @ 6:00 pm: Final Budget Hearing and Final Budget approval
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Financial Impact of Pacific High SchoolDiscussion Point Details Financial Impact
General Fund Costs to Operate PHS Staff, Utilities, and Supplies $601,036
If PHS closed, all tenured staff would stay in the district and bump non-tenured teachers in areas where certified
Elimination of .5 FTE teacher, .75 FTE secretary, utilities, and supplies
$124,441
PHS is uniquely eligible for funding from the State and Federal governments
School Improvement grant, Behavioral Health grant, and Title ID grant
[$169,116]
PHS is an Alternative School under 75 students, so the student enrollment is added to our highest enrollment school
With PHS students added, Keet is able to jump to the next higher level of school size factor
[$277,524]
It is expected that at least 10 students would drop out of school if PHS closed and remaining students go to SHS
PHS helps to decrease our dropout rate and meet School Board Goals
[$75,311]
DISCOVER | NURTURE | INSPIREDISCOVER | NURTURE | INSPIRE
Financial Impact of Pacific High SchoolDiscussion Point Details Financial Impact
PHS has the highest rate of Free and Reduced Lunch [68%] so depending on how many students drop out, we could fall below the 35% minimum needed to apply for 21st Century Afterschool grant
District average with PHS is 36% [$341,944]
If PHS closed, our E-Rate reimbursement would be decreased by 10%
E-Rate reimbursement is impacted by the percentage of Free and Reduced Lunch
[$11,000]
PHS uses the SEACC building daily for itsCulinary Arts CTE program that provides student breakfasts and lunches. This CTE use is the only current regular job training occurring in the SEACC building.
The 20-year covenant on the SEACC building states that it must be used for employment training or the grant funder is to be reimbursed for the costs to build it. We have 9-years left on the covenant.
[$3,487,000]