PPBAC UPDATEApril 27, 2015

Budget & Planning

FY15 Year-End Review and

FY16 Budget

FY15 Year-End Funding Process

Part I. Estimate of funding -COMPLETE Identify source(s) of funding Less Carry forward of tuition (3% of Tuition Revenue) Less known fixed cost increases

Part II. Identify Priorities - COMPLETE Division’s submit top 1o requests over $10k (must be one-time

costs)

Part III. Sub-committee review - COMPLETE Team members from Facilities, ITS, Procurement, Finance, Budget,

and Academic Affairs, & AVP for Operations Purpose is to determine ANY CONSTRAINTS- timing, resources,

support, purchasing requirements, conflicts with other projects, OR opportunities for collaboration

FY15 Year-End Funding Process

Part IV. PPBAC review/recommendations -COMPLETE VP’s/Division Heads present requests PPBAC makes recommendations as to funded projects and prioritization

Part V. Division Spending – IN PROGRESS March timeframe VP’s/Division Heads will be provided with operating

balances for all departments in Division. Allows opportunity to redirect funds as needed to meet division needs

Part VI. Institutional Department Funding sweep – PENDING First week of June, Office of Budget & Planning will draw down any

uncommitted funds from department budgets Funding used to support approved year-end projects not already

funded

Year End Deadlines

Deadlines can be found at: http://www.kennesaw.edu/financialmanagement/

IT Purchase quotes and approvals (from UITS) for items$10,000 or more – 5/1/15

IT Purchase quotes and approvals for items less than $10,000 -5/8/15

ePro requisitions (requiring bid) for items less than $50k – 5/5/15

Travel requests for trips June 15th or prior – 5/8/15

FY15 Year-End Requests by Division

Division/Unit Amount

Academic Affairs $ 1,906,891

Operations $ 6,152,705

Student Success $ 295,032

Advancement $ 50,000

Diversity $ 36,000

External Affairs $ 54,864

Legal Affairs $ 11,000

TOTAL $ 8,506,492

FULLY-FUNDED

FY15 Year End Review

Additional funding is anticipated based on current review of division available balances

Funding will be used first for safety/security concerns, facility maintenance, improvements and

renovations, and IT infrastructure and IT lifecycle

replacements

QUESTIONS

FY2016 Budget Review & Allocations

FY16 Sources of Revenue

State Appropriations $2.8 m Tuition rate increase (4.3%) $3.2 m Enrollment increase (FY15) $5.0 m Enrollment increase (FY16) $1.4 m Institutional fee rate increase $1.7 m Less state reductions $0.25m

FUNDING AVAILABLE $13.8 m

FY16 Known Costs

Maintenance/Licenses, Utilities,etc $0.8 m FY15 Commitments $3.5 m FY16 Faculty promotions $0.3 m FY16 Merit adjustments $2.3 m FY16 Faculty & Staff equity (TBD) $0.5 m FY16 Commitments $1.9 m

Total Known Costs $9.3mBalance $4.5m

FY16 Funded Division Requests

Initial Division Requests totaled $9.1m

KSU submitted a request of $3.45 m to Board of Regents

Board of Regents funded $2.8m

Additional funding from other sources $1.6m

FY16 Division Allocations Allocated as follows:

Academic Affairs $2.3m Operations $1.5m Student Success $0.25m External Affairs $0.2m University Advancement $0.15m

Total Funded Division Requests $4.4m(48% of initial request funded)

BOR Funded Capital Project

KSU received $4.9m for English Building Renovation/Addition

QUESTIONS/WRAP UP